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HomeMy WebLinkAbout1985-01-16; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON JANUARY 16, 1985, AT 2:OO P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008. The meeting was called to order at 2:02 p.m. by- President Almack with Directors Bonas, Kelly, Maerkle and Almack answering roll call. Director Haasl arrived at 2:14 p.m. Also present were General Manager Meadows, Controller Brammell, Superintendent Musser, Legal Counsel Peck, District Engineer Kubota and Executive Secretary. Jim Okazaki, Lin Burzell, Terry Rodgers, Larry Willey, Wilda Simpson, Jane Skotnicki, Harold Engelmann and Marty Wiskol also attended. Approval of Minutes: Upon motion of Director Bonas, seconded by Director Kelly and unanimously carried, the minutes of the regular Board meeting of January 2, 1985, were approved as changed. Committee Reports: Engineering and Operations: Director Kelly read the minutes of the latest meeting of this committee, held on January 14, and added that if the District continues with the acquisition of the site in San Marcos we will be criticized for the cost. He still feels the Squires Dam site is a good one for this tank and would like Mr. Peck to prepare cost estimates for backing out of the current project and relocating the Santa Fe I1 Reservoir. Mr. Burzell reviewed for the full Board the need for the higher elevation to compensate for the increased friction loss which goes along with higher residential density and the need for very high fire flow. Discussion followed. Mr.Peckadvisedthatifthis project is delayeditwill mean not signing the contract with Weardco at this time. Since this - project was awarded some of the subcontractors have already begun purchasing materials and getting ready to start construction. We will need to get the engineering financial repercussions from the engineer. There will also be legal financial repercussions. Discussion followed concerning the effect that changing the site would have on the Certificates of Participation. Mr. Peck didn't think it would be a problem but he would want to discuss it with bond counsel. He said the abandonment of the eminent domain proceedings will probably cost $25-50,000 and the claim from the contractor will probably range from $115,000 to $230,000. Director Maerkle made a motion to accept Mr. Burzell's recommendation and proceed with the construction of the reservoir on the San Marcos site. Directors Haasl and Bonas requested a delay and a special meeting before making a decision. After further discussion Director ' Kelly made a motion to delay a decision for ten days and suggested that a third engineer be consulted. Director Almack seconded Director Maerkle's motion to proceed with Director Kelly voting 'no,' Directors Bonas and Haasl abstaining. Mr. Peck said the Board now needs to instruct legal counsel and staff as to what they want done. If they consult with a third engineer he suggested that the delay be no more than two weeks for a decision (January 30). Director Almack asked Director Kelly to recommend a third engineer. Director Haasl then changed her mind and decided to vote yes on Director Maerkle's motion. For clarification Director Maerkle repeated his motion to accept Mr. Burzell's recommendation to proceed with the project as originally planned and authorizing the Chairman and Secretary to I I sign the documents, seconded by Director Almack and carried with Director Kelly voting no and Director Bonas abstaining. Personnel: Reorganization of Engineering Director Maerkle made a motion Services: Proposal for Em- to hold this item over until ployment of L. R. Burzell as the meeting of February 6, Temporary Special Assistant 1985, seconded by Director Kelly and unanimously carried. I (Committee Reports and Personnel are continued below.) Recess: President Almack called for a recess at 3:Ol p.m. and the meeting reconvened at 3:17. Written Communications: Request for Membership on President Almack referred to Director Emeritus Advisory the request from Mr. MacLeod Board: Donald A. MacLeod for membership on this board in accordance with Resolution No. 422. (See agenda packet,) Mr. Meadows reviewed the resolution and the need for former directors to request membership on this Advisory Board, Former director Harold Engelmann (in the audience) indicated that he wishes to be on it. Staff will contact all other former directors by letter to see if they are interested, Special District Board Management Manager Meadows referred to Institute: February 22-24, the program in the agenda Ventura packet and said Director Haasl is interested in attending, Director Maerkle made the motion authorizing her attendance, seconded by Director Bonas and unanimously carried. Organizational Reports: - I Water Agencies Association of It was decided to meet in the San Diego County: Travel Ar- Safeway parking lot at 5:30. rangements, January 17 San Diego County Water Director Maerkle gave flow Authority: and rainfall statistics, Two pipelines were down and this had an effect on the flow in December, Status of investments were discussed as well as concern about savings 6 loan investments being somewhat risky. Association of Water Reclamation Director Bonas reported on the Agencies of North County: last meeting held on January 3 at 9 a.m. with President Joe Barry presiding. Their goals for 1985 were reviewed. Ladin Delaney and Larry Michaels will speak at the next meeting. Lieutenant Governor Leo McCarthy has indicated an interest in making a presentation, The tentative date for this is March 7. The next meeting is scheduled for February 7, 1985. - Committee Reports (continued) Headquarters Expansion: Director Maerkle said the meeting scheduled for Jan- uary 8 with Director Kelly and himself in Escondido, had to be postponed. Reorganization of Legal Services: Director Bonas read the Man- Requests for Proposals ager's memorandum (see agenda packet) listing the law firms to which the requests for proposal were sent. Mr. Meadows said no responses have been received as yet. I -2- January 16, 1985 General Manager: Operations and Maintenance: No report. Finance and Administration: Annual Financial Report: Controller Brammell referred Presentation by Controller to his memorandum in the agenda packet and reviewed the high points concerning the report. He referred to the auditor's opinion concerning the effects . of implementing the City Service . Agreement on the financial condition of the District; referring specifically to the sale or lease of Lake Calavera. Mr. Brammell feels that the District and the City will be working these things out. Request to Purchase Controller Brammell referred Copying Machine: to his memorandum in the agenda packet explaining the options available in replacing our leased copy machine. His recommendation: Purchase the Xerox 1035. Director Kelly made the motion approving the purchase, seconded by Director Maerkle and unanimously carried. Maintenance Agreement: Hewlett Controller Brammell reviewed Packard Computer System. the maintenance agreements for the computer equipment at a total monthly cost of $268, and recommended Board authorization for the General Manager to sign for the District. Director Maerkie made the motion, seconded by Director Bonas and unanimously carried. I I District Engineer: Capital Projects: T.A.P. Reservoir: Engineer Kubota reported that the existing tank has been removed and the contractor is'getting ready to do the earth work. It was recently learned that the fill the District was originally going to purchase from Cedric Sanders has been found to be mixed with clay and is not suitable for base material. They will now purchase decomposed granite from South Coast Asphalt. This will increase the cost of this phase by $2600-$3000. Mr. Kubota will present a full report at the next regular Board meeting. Development Program: Approval of Plans and Documents: The Engineer referred to his Carlsbad Tract 83-36 -- memorandum of January 9 (see Sycamore Creek (CMWD 83-212) agenda packet) and displayed a tract map of the project. He recommended Board approval of engineering construction drawings, the final tract map, the subdivision agreement, acceptance of all required easements, execution of a quitclaim deed for an existing easement, and authorization for the President and Secretary to sign as requi-red. He also recommended referring discussion of replacement of a portion of the 20" line in El Camino Real to the Engineering and Operations Committee, Mr. Kubota added that he will come back with a separate reimbursement agreement I for Board consideration when the formal development projects are set. Director Maerkle made the motion, seconded by Director Kelly and unanimously carried. Request for Temporary Occupancy: 'Engineer Kubota referred to Carlsbad.Tract 82-16 --Village J his memorandum with attached Calavera Hills exhibit map in the agenda packet, and recommended Board approval of temporary occupancy of units 1 through 10. Director Bonas made the motion, seconded by Director Maerkle and unanimously carried. I -3- January 16, 1985 Monthly Report of Development Activity: Engineer Kubota referred to this report in the agenda packet for information. Request for Temporary Occupancy: The Engineer distributed Standard Pacific's Seapines a sketch of this project and Carlsbad Tract 83-2 recommended Board approval of the request for temporary occupancy of 36 units. Director Kelly made the motion, seconded by Director Bonas and unanimously carried. Legal Counsel: Mr. Peck referred to copies of the Brown Act containing the amendments effective January 1, 1985, which he distributed to each Director along with a letter setting forth the changes. He recommended using care in contact between Directors, even if only by phone. Mr. Peck said he is a member of the ACWA legislative committee and will be attending a meeting tomorrow to review the bills that might affect districts. He will also find out what the plans are for the State Water Project. Consent Calendar: Ratification of Checks; , Director Maerkle made a motion Ratification of Investments; approving the listed consent Purchase Orders; and calendar items (copies in Annual Membership Contribution agenda packet), seconded by to Western Water Education Director Bonas and unanimously Foundation: carried . I I Directors' Reports: San. Diego Region Water Director Bonas advised that a Reclamation Agency: meeting of this agency will be held on January 18 at 8 a.m. in the Leucadia Water District boardroom on the funding for the CCBA project. Anonymous Letter to Director Haasl voiced her the Board of Directors: concerns regarding the letter from "A Concerned Carlsbad Citizen" (copy in agenda packet), and wondered if the Board shouldn't initiate an investigation of the allegations. Discussion followed and Mr. Peck advised, in response to Director Bonas's query, that any action is up to the Board. No action was taken. Election of Officers: Director Maerkle nominated Di- rector Almack to continue as President for the next two years. Director Haasl nominated Director Bonas as President. Director Kelly seconded the nomination of Director -Bonas and explained that he feels no Director should serve as President for more than two years. Director Almack expressed agreement with this,philosophy and felt this should be indicated in the District's Administrative Code. The nominations were then closed, a vote taken and Director Bonas was elected unanimously. Director Bonas nominated Director Almack as Vice President, seconded by Director Kelly and unanimously carried. Directors Kelly and Bonas agreed that Director Maerkle continue as Secretary with no objections from the other members of the Board. Director Bonas nominated Director Haasl for Treasurer, seconded by Director Maerkle and unanimously carried. Director Kelly will continue as Assistant Secretary/Assistant Treasurer. I -4- January 16, 1985 Adjournment: I This meeting was adjourned at 4:40 p.m. to the next regular meeting on February 6, 1985. Respectfully submitted, I I / -5- January 16, 1985