HomeMy WebLinkAbout1985-01-16; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA
REAL MUNICIPAL WATER DISTRICT, HELD ON JANUARY 16, 1985, AT 2:OO
P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008.
The meeting was called to order at 2:02 p.m. by- President Almack
with Directors Bonas, Kelly, Maerkle and Almack answering roll call. Director Haasl arrived at 2:14 p.m. Also present were
General Manager Meadows, Controller Brammell, Superintendent Musser, Legal Counsel Peck, District Engineer Kubota and
Executive Secretary. Jim Okazaki, Lin Burzell, Terry Rodgers,
Larry Willey, Wilda Simpson, Jane Skotnicki, Harold Engelmann and
Marty Wiskol also attended.
Approval of Minutes: Upon motion of Director Bonas,
seconded by Director Kelly and unanimously carried, the minutes of the regular Board meeting of
January 2, 1985, were approved as changed.
Committee Reports:
Engineering and Operations: Director Kelly read the
minutes of the latest meeting
of this committee, held on January 14, and added that if the
District continues with the acquisition of the site in San Marcos
we will be criticized for the cost. He still feels the Squires
Dam site is a good one for this tank and would like Mr. Peck to prepare cost estimates for backing out of the current project and relocating the Santa Fe I1 Reservoir.
Mr. Burzell reviewed for the full Board the need for the higher elevation to compensate for the increased friction loss which
goes along with higher residential density and the need for very
high fire flow. Discussion followed.
Mr.Peckadvisedthatifthis project is delayeditwill mean not
signing the contract with Weardco at this time. Since this
- project was awarded some of the subcontractors have already begun purchasing materials and getting ready to start construction. We will need to get the engineering financial repercussions from the
engineer. There will also be legal financial repercussions.
Discussion followed concerning the effect that changing the site
would have on the Certificates of Participation. Mr. Peck didn't
think it would be a problem but he would want to discuss it with
bond counsel. He said the abandonment of the eminent domain proceedings will probably cost $25-50,000 and the claim from the
contractor will probably range from $115,000 to $230,000.
Director Maerkle made a motion to accept Mr. Burzell's
recommendation and proceed with the construction of the reservoir
on the San Marcos site.
Directors Haasl and Bonas requested a delay and a special meeting
before making a decision. After further discussion Director
' Kelly made a motion to delay a decision for ten days and suggested that a third engineer be consulted.
Director Almack seconded Director Maerkle's motion to proceed with Director Kelly voting 'no,' Directors Bonas and Haasl
abstaining.
Mr. Peck said the Board now needs to instruct legal counsel and
staff as to what they want done. If they consult with a third
engineer he suggested that the delay be no more than two weeks for a decision (January 30). Director Almack asked Director
Kelly to recommend a third engineer.
Director Haasl then changed her mind and decided to vote yes on
Director Maerkle's motion.
For clarification Director Maerkle repeated his motion to accept
Mr. Burzell's recommendation to proceed with the project as originally planned and authorizing the Chairman and Secretary to
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sign the documents, seconded by Director Almack and carried with
Director Kelly voting no and Director Bonas abstaining.
Personnel:
Reorganization of Engineering Director Maerkle made a motion
Services: Proposal for Em- to hold this item over until ployment of L. R. Burzell as the meeting of February 6,
Temporary Special Assistant 1985, seconded by Director
Kelly and unanimously carried. I (Committee Reports and Personnel are continued below.)
Recess: President Almack called for a
recess at 3:Ol p.m. and the
meeting reconvened at 3:17.
Written Communications:
Request for Membership on President Almack referred to
Director Emeritus Advisory the request from Mr. MacLeod Board: Donald A. MacLeod for membership on this board
in accordance with Resolution
No. 422. (See agenda packet,) Mr. Meadows reviewed the
resolution and the need for former directors to request
membership on this Advisory Board, Former director Harold Engelmann (in the audience) indicated that he wishes to be on it.
Staff will contact all other former directors by letter to see if
they are interested,
Special District Board Management Manager Meadows referred to Institute: February 22-24, the program in the agenda Ventura packet and said Director Haasl is interested in attending, Director Maerkle made the motion authorizing her attendance, seconded by Director Bonas and unanimously carried.
Organizational Reports:
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Water Agencies Association of It was decided to meet in the
San Diego County: Travel Ar- Safeway parking lot at 5:30.
rangements, January 17
San Diego County Water Director Maerkle gave flow
Authority: and rainfall statistics, Two pipelines were down and this had an effect on the flow in December, Status of investments
were discussed as well as concern about savings 6 loan
investments being somewhat risky.
Association of Water Reclamation Director Bonas reported on the
Agencies of North County: last meeting held on January 3
at 9 a.m. with President Joe Barry presiding. Their goals for 1985 were reviewed. Ladin
Delaney and Larry Michaels will speak at the next meeting.
Lieutenant Governor Leo McCarthy has indicated an interest in
making a presentation, The tentative date for this is March 7.
The next meeting is scheduled for February 7, 1985. -
Committee Reports
(continued)
Headquarters Expansion: Director Maerkle said the meeting scheduled for Jan- uary 8 with Director Kelly and himself in Escondido, had to be
postponed.
Reorganization of Legal Services: Director Bonas read the Man-
Requests for Proposals ager's memorandum (see agenda packet) listing the law firms
to which the requests for proposal were sent. Mr. Meadows said
no responses have been received as yet.
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-2- January 16, 1985
General Manager:
Operations and Maintenance: No report.
Finance and Administration:
Annual Financial Report: Controller Brammell referred
Presentation by Controller to his memorandum in the
agenda packet and reviewed the
high points concerning the report. He referred to the auditor's
opinion concerning the effects . of implementing the City Service .
Agreement on the financial condition of the District; referring
specifically to the sale or lease of Lake Calavera. Mr.
Brammell feels that the District and the City will be working
these things out.
Request to Purchase Controller Brammell referred
Copying Machine: to his memorandum in the
agenda packet explaining the options available in replacing our leased copy machine. His recommendation: Purchase the Xerox 1035. Director Kelly made
the motion approving the purchase, seconded by Director Maerkle
and unanimously carried.
Maintenance Agreement: Hewlett Controller Brammell reviewed Packard Computer System. the maintenance agreements for
the computer equipment at a
total monthly cost of $268, and recommended Board authorization
for the General Manager to sign for the District. Director Maerkie made the motion, seconded by Director Bonas and unanimously carried.
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I District Engineer:
Capital Projects:
T.A.P. Reservoir: Engineer Kubota reported that
the existing tank has been
removed and the contractor is'getting ready to do the earth work. It was recently learned that the fill the District was originally going to purchase from Cedric Sanders has been found to be mixed
with clay and is not suitable for base material. They will now
purchase decomposed granite from South Coast Asphalt. This will
increase the cost of this phase by $2600-$3000. Mr. Kubota will
present a full report at the next regular Board meeting.
Development Program:
Approval of Plans and Documents: The Engineer referred to his Carlsbad Tract 83-36 -- memorandum of January 9 (see Sycamore Creek (CMWD 83-212) agenda packet) and displayed a tract map of the project. He recommended Board approval of engineering construction drawings, the final tract map, the subdivision agreement, acceptance of all
required easements, execution of a quitclaim deed for an existing
easement, and authorization for the President and Secretary to
sign as requi-red. He also recommended referring discussion of
replacement of a portion of the 20" line in El Camino Real to the
Engineering and Operations Committee, Mr. Kubota added that he
will come back with a separate reimbursement agreement I for Board consideration when the formal development projects are set.
Director Maerkle made the motion, seconded by Director Kelly and
unanimously carried.
Request for Temporary Occupancy: 'Engineer Kubota referred to
Carlsbad.Tract 82-16 --Village J his memorandum with attached
Calavera Hills exhibit map in the agenda packet, and recommended Board
approval of temporary occupancy of units 1 through 10. Director
Bonas made the motion, seconded by Director Maerkle and
unanimously carried.
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Monthly Report of
Development Activity: Engineer Kubota referred to this report in the agenda packet for information.
Request for Temporary Occupancy: The Engineer distributed
Standard Pacific's Seapines a sketch of this project and
Carlsbad Tract 83-2 recommended Board approval of
the request for temporary occupancy of 36 units. Director Kelly made the motion, seconded
by Director Bonas and unanimously carried.
Legal Counsel: Mr. Peck referred to copies of
the Brown Act containing the
amendments effective January 1, 1985, which he distributed to
each Director along with a letter setting forth the changes. He
recommended using care in contact between Directors, even if only
by phone.
Mr. Peck said he is a member of the ACWA legislative committee
and will be attending a meeting tomorrow to review the bills that
might affect districts. He will also find out what the plans are
for the State Water Project.
Consent Calendar:
Ratification of Checks; , Director Maerkle made a motion
Ratification of Investments; approving the listed consent Purchase Orders; and calendar items (copies in Annual Membership Contribution agenda packet), seconded by to Western Water Education Director Bonas and unanimously
Foundation: carried .
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I Directors' Reports:
San. Diego Region Water Director Bonas advised that a Reclamation Agency: meeting of this agency will be held on January 18 at 8 a.m. in the Leucadia Water District boardroom on the funding for the
CCBA project.
Anonymous Letter to Director Haasl voiced her
the Board of Directors: concerns regarding the letter from "A Concerned Carlsbad
Citizen" (copy in agenda packet), and wondered if the Board shouldn't initiate an investigation of the allegations. Discussion followed and Mr. Peck advised, in response to Director Bonas's query, that any action is up to the Board. No action was
taken.
Election of Officers: Director Maerkle nominated Di- rector Almack to continue as
President for the next two years. Director Haasl nominated
Director Bonas as President. Director Kelly seconded the nomination of Director -Bonas and explained that he feels no Director should serve as President for more than two years. Director Almack expressed agreement with this,philosophy and felt this should be indicated in the District's Administrative Code. The nominations were then closed, a vote taken and Director Bonas
was elected unanimously. Director Bonas nominated Director
Almack as Vice President, seconded by Director Kelly and
unanimously carried. Directors Kelly and Bonas agreed that
Director Maerkle continue as Secretary with no objections from
the other members of the Board. Director Bonas nominated
Director Haasl for Treasurer, seconded by Director Maerkle and
unanimously carried. Director Kelly will continue as Assistant
Secretary/Assistant Treasurer.
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Adjournment:
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This meeting was adjourned at
4:40 p.m. to the next regular
meeting on February 6, 1985.
Respectfully submitted,
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