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HomeMy WebLinkAbout1985-02-06; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON FEBRUARY 6, 1985, AT 2:OO P.M., AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008. The meeting was called to order at 2:OO p.m. by President Bonas with Directors Almack, Haasl, Kelly, Maerkle and Bonas answering roll call. Also present were General Manager Meadows, Controller Brammell, Superintendent Musser, Engineering Technician Wade, District Engineer Kubota, Attorney Moser and Executive Secretary. Larry Willey, Terry Rodgers, Jim Okazaki, Lisa Petrillo, Harold Engelmann, Bill Jubb, Ruth Honnold and Jane Skotnicki also attended . President's Message: President Bonas opened the the meeting as follows: "I would like to make a short statement -- not a .State of the District Address, however. I sincerely appreciate your confidence in electing me your 'First Lady' - Board President for the next 2 years. I regard it as an honor, and will serve accordingly. Our District is on the threshold of new beginnings of quality growth and development; with new directions for progress. My goals for the future are: (1 1 excellence of performance; (2) the wisdom to recognize it, and (3) peace and harmony for all. With Fred's knowledge and energy, Allan's wisdom and experience, Norman's diplomacy and tact, and Susan's enthusiasm and exuberance, WE SHALL SUCCEED! I The 'bottom line,' which could have been first, says it all -- 'United, we stand. Divided, we fall.' 'Thank you. May God bless I and guide all of us. I' Approval of Minutes: ~ ~ Upon motion of Director Maerkle, seconded by Director Haasl and unanimously carried, the minutes of the regilar Board meeting of January 16, 1985, were approved as mailed. Old Business: Reorganization of Engineering The General Manager referred Services: Termination of to his memorandum, the minutes Contract with Woodside/Kubota of the Personnel Committee and & Associates copy of a proposed resolution in the agenda packet. After 1. Partial Contract Termination: reviewing matters since the Woodside/Kubota & Associates Board's motion on December 19, 1984, to terminate the ser- 2. Appointment of L. R. Burzell vices of Woodside/Kubota & As- as Interim District Engineer sociates as soon as possible after January 1, 1985, he recommended, along with the Personnel Committee, that Resolution No. 459 be approved. Resolution No. 459 - Appointing Director Haasl made a motion Interim' District Engineer and to adopt Resolution No. 459 Partially Terminating Existing entitled: "RESOLUTION OF THE Engineering Contract BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT APPOINTING INTERIM DISTRICT ENGINEER AND PARTIALLY TERMINATING EXISTING ENGINEERING CONTRACT," seconded by Director Kelly. Discussion followed with Attorney Moser responding to concerns of Director Almack regarding the terminology. President Bonas referred to the motion on the floor and Director Kelly asked that a vote be called. The resolution was adopted by the following vote: I AYES : Directors: Haasl, Kelly and Bonas NOES : Directors: None ABSTAIN: Directors: Almack and Maerkle ABSENT : Directors: None Mr. James Okazaki, attorney for Mr. Kubota, reviewed the concerns which Mr. Kubota has expressed regarding his inability to refute in public the "allegations" that have been made against him. Mr. Kubota then reviewed his history with the District since 1960 and said that they will provide whatever is appropriate in the way of background information. The fees will be careful ly and fairly worked out. Attorney Moser recommended that the Board continue with Mr. Kubota as the engineer through this agenda. The Board concurred. Reorganization of Legal General Manager Meadows said Services: that eight proposals for gen- eral legal services have been 1. Proposals for Services: received as a result of Board General Legal Counsel direction to solicit pro- posals, Copies have been pro- videdall Boardmembers since this selection is tobemadeby the Board in accordance with District policy. Director Maerkle made a motion to have the Personnel Committee make a selection of two or three proposals. These will be interviewed by the full Board at a closed meeting and a decision reached. Director Almack seconded the motion. President Bonas suggested that each Board member recommend two or three proposals and these will be reviewed by the full Board. Director Kelly agreed that this should not go to the Personnel Committee. Director Maerkle then changed his motion that the elimination process be handled in the closed session of a Board meeting. Director Almack still felt it should go to the Personnel Committee first. President Bonas said she would like this to come to the full Board at the next meeting. This gives each Board member two weeks to make their selections. The Board concurred. and the motion died for lack of a second. 2. Proposal from Paul S. Manager Meadows said that Mr. Swirsky: Continuing Swirsky met with him and Mr. Legal Services Peck to review the projects he was working on. Mr. Peck advised that none of the items could not be handled by another counsel. Some of the items can wait for permanent counsel to be appointed. Staff's conclusion is that there are no items that will require the continuing services ,of Mr. Swirsky, The Personnel Committee recommended that no action be taken on the proposal. Consent Calendar: Director Kelly made a motion approving the listed consent Ratification of Checks; calendar items (copies in Purchase Orders; agenda packet), seconded by Meetings and Conferences: Director Haasl and unanimously 1. San Marcos County Water District Open House: February 21, 1985 I I I carried. 2. Regional Water Resources Conference: 3/1/85 San Diego 3. Practical Hydraulics Workshop: Attendance by Eng. Tech. Robert Wade; March 14-15, Riverside * -2- February 6, 1985 4. Xeriscape '85: Attendance by Director Maerkle; March 21, La Habra 5. Participation in American Water Works Assoc. Conservation Management Committee; President Bonas and Conserv. Coord. Rose Grim I Offers and Acceptances 1. Carlsbad Tract 81-30, Unit No. 1; Pacesetter Homes 2. Carlsbad Tract 81-30, Unit No. 2; Pacesetter Homes Request for Temporary Occupancy: Carlsbad Tract 81-30, Unit No. 3; Pacesetter Homes Committee Reports: Headquarters Expansion: Director Maerkle said that both he and Director Kelly have been ill and have not had a meeting. President Bonas suggested that they meet with Mr. Burzell and schedule a meeting at the recess. Director Maerkle agreed to do this. Recess: President Bonas called for a recess at 2:50 p.m. The meeting reconvened at 3:04. General Manager: Operations and Maintenance: Manager Meadows referred to Mr. Musser's report in the agenda packet. He reviewed the problems St. Patrick's Church was having concerning the water service connection. The work is being done today and the problem should be resolved shortly. Finance and Administration: Certificate of Participation Disbursement Procedures: a. Approval of Construction The General Manager asked for Progress Payments Board approval of construction progress payment No. 9 to Weardco Construction in the sum of $42,002.12 for work on the La Costa Hi Reservoir, and construction progress payment No. 2 to Charles F. Heick Contractors, Inc. in the sum of $53,504.10 for work on the Tri-Agency Pipeline Reservoir. Director Maerkle made the motion of approval, seconded by Director Almack and unanimously carried. b. Approval of Requisition Mr. Meadows requested Board for Disbursement of approval of Certificate No. 6 Project Costs in the sum of $165,627.69. Director Almack made the I I motion, seconded by Director Maerkle and unanimously carried. District Engineer: Capital Projects: Tri-Agencies Pipeline Terminal Reservoir: -3- February 6, 1985 a. Approval of Purchase Order Engineer Kubota referred to for Backfill Material: correspondence in the agenda South Coast Asphalt Co., packet and recommended Board $4,000 approval of the listed items. Director Maerkle made the b. Authorization for Addi- motion, seconded by Director tional Work (Backfill Haasl and unanimously carried. Material) $1,360.00 c. Approval of 2.5 Day I Contract Time Extension d. Acceptance of Temporary Easements Santa Fe I1 Reservoir: a. Change Order for Removal Mr. Kubota referred to the of Control Valve memorandum in the agenda packet and recommended Board approval. President Bonas suggested that this be referred to the Engineering and Operations Committee so they can make a recommendation to the Board. Director Almack made a motion to refer this to committee, seconded by Director Maerkle and carried with Director Kelly opposed. Water Main Replacement: Pi0 Engineer Kubota referred to Pic0 Dr. and Highland Dr.; the memorandum in the agenda Approval of Final Payment and packet and recommended Board Notice of Completion: approval as noted, and release of $2,997.95 now and upon expiration of the lien period, a final release of $15,273.43. This has been reviewed and approved by Mr. Baker. Director Maerkle made the motion, seconded by Director Almack and unanimously carried. Water Main Replacement: Alley Mr. Kubota said this matter Section Between Roosevelt St. and has been put on hold due to State St./Elm Ave. and Oak Ave. the weather. He will review it with Mr. Burzell who can bring it back to the Board at the next meeting. Development Program Approval of Intertie with San President Bonas suggested that Dieguito Water District: this matter be referred to the Carlsbad Tract 82-18 -- Engineering and Operations Batiquitos Pointe Committee for review and rec- ommendation and asked for a motion, After discussion, Director Haasl made the motion, seconded by.Director Almack and unanimously carried, Agreement for Fire Protection Engineer Kubota referred to System: Palomar Airport his memorandum with attached Office Park ., three-party agreement which includes the District, City of Carlsbad and the Palomar Airport Office Park, Ltd. and recommended approval of this formal agreement and authorization for the President and Secretary to execute. Director Kelly made the motion, seconded by Director Maerkle and unanimously carried. Other Matters: La Costa Hi Reservoir Mr. Kubota said the planting Hillside Planting of ground cover at this site has been delayed while the Rancho La Costa cable television people have been constructing an underground cable. Our landscaping advisor has recommended immediate planting of native seed at a cost of $2,000 for the seed and $1,000 to spread it on the two acre hillside for a total of $3,000. After discussion Director Maerkle made a motion approving the expenditure, seconded by Director Haasl and unanimously carried. I I -4- February 6, 1985 I Pipeline Extension - Elm Engineer Kubota advised that Avenue (CMWD 85-102) Elm Avenue will be extended approximately 500' and recom- mended that the District extend the water line before the paving is placed. The District could fund the project and collect from future developers by reimbursement agreement. After discussion it was decided to refer this matter to the Engineering and Operations Committee for evaluation. Director Maerkle made a motion to that effect, seconded by Director Haasl and unanimously carried. (See sketch in agenda packet.) Use of Asbestos Cement Pipe in Mr. Kubota advised that at the the Public Water System request of Director Haasl he has given her a complete set of informational material on the use of asbestos cement pipe in the public water system. Discussion followed. Legal Counsel: Mr. Moser advised that he has given to the Manager a summary of,changes made to the financial disclosure laws. He is working with Controller Brammell in drafting a new investment policy as required by law. This should be ready for the next Board meeting. Organizational Reports: San Diego County Water Authority: Director Maerkle advised that the Legislation Committee has met several times regarding some of the bills put through last year and a new one for this year. Their next meeting is next Monday. Assemblyman Frazee was asked to propose the bill but he declined. I Director Maerk.le then reported on the January 28th workshop at Metropolitan Water District regarding bringing water down from Oroville. The next Water Authority meeting is scheduled for February 13. Association of Water Director Haasl advised that Reclamation Agencies: this group will be meeting on February 7 at 9 a.m. here at the District. Adjournment: Upon motion by Director Maerkle, seconded by Director Kelly and unanimously carried, this meeting was adjourned at 3:43 p.m. to the next regular meeting on February 20, 1985. Respectfully submitted, I # -5- February 6, 1985