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HomeMy WebLinkAbout1985-06-05; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON JUNE 5, 1985, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008. I The meeting was called to order at 2:05 p.m. by President Bonas with Directors Almack, Haasl, Kelly, Maerkle and Bonas answering roll call. Also present were General Manager Meadows, Controller Brammell, Superintendent Musser, Legal Counsel Moser, District Engineer Burzell and Executive Secretary. Jerry Stockett (ACWA/JPIA), Steve Tague, Harold Engelmann, Terry Rodgers, Lola Sherman and Brad Hiltscher (MWD) also attended. Approval of Minutes: Upon motion of Director Maerkle, seconded by Director Haasl and unanimously carried, the minutes of the regular and adjourned Board meetings of May 15, 1985, were approved as mailed. Old Business Proposal to join the Association Mr. Meadows introduced Jerrl of California Water Agencies' Stockett, General Manager of Joint Powers Insurance Authority JPIA, who gave background in- formation on the ACWA Joint .Powers Insurance Authority which was formed October 1, 1979, under California law. The goal was to group-purchase insurance and to develop and operate self-insurance programs. There are 121 member agencies, each having a director on the JPIA board from which the 9 members of the executive committee are elected. I Mr. Stockett reviewed the various coverages available, how claims are processed, and since this is a self-insuring program, the manner in which claims and fees are shared by the member agencies. There is also a possibility of rebating a portion of premiums in a year when the claims are low. He emphasized that this is not a panacea for ever-increasing rates, but rather a reasonable approach to handling insurance requirements. Recess: President Bonas called for a recess at 3:07 p.m. The meeting resumed at 3:25 p.m. ACWA/JPIA (continued) After discussion, with no consensus reached, Director Maerkle suggested waiting until the Board meeting of July 3, 1985, tc give the Directors time to study the proposal and meet with the City. Mr. Tague said he hopes to have a quote for coverage of Calavera Dam and asked if he could attend the next District/City meeting on this insurance matter. President Bonas agreed. No Board action taken. 0 Consent Calendar I Ratification of checks; Purchase orders; Acceptance of easements: Carlsbad Tract 83-21, Unit No. 2, The Knolls of Calavera Hills; Offer and acceptance: Carlsbad Tract 73-24, Carlsbad Lake Community ; "D" Reservoir area water main by Director Kelly and unanimously Reimbursement agreement for Mr. Burzell asked that item D, (Offer and acceptance: Carls- bad Tract 73-24, Carlsbad Lake Community) be held over to the next regular Board meeting; documents not received. Di- rector Bonas asked that item E be removed for discussion. Director Maerkle made a motion approving items A, B and C (see agenda packet); seconded carried . After discussion on the reimbursement agreement for "D" Reservoir Director Maerkle made a motion approving it, seconded by Director Almack and unanimously carried. I Committee Reports Engineering and Operations Recommendation for acquiring Mr. Brammell advised that the public address system for quotations received ranged Board room from $19,000 to a low of $4,738.88 (see memorandum and quotation in agenda packet). He described the proposed system from Carvin Manufacturing Co. in Escondido at a cost of $4,738.88 and recommended Board approval. Director Almack made the motion, seconded by Director Maerkle and unanimously carried. Finance and Administration Report and recommendation Mr. Meadows reported a return re: water quality testing of just under 10% of the water quality questionnaires. (See agenda packet for a summary of the responses.) As a result of the response and several discussions, the Committee has a couple of recommendations to make to the Board. He then referred to a Proposed Water Testing Program (see agenda packet) which outlines a schedule of activities, an estimated budget and the Committee's recommendation to (1) invite a representative of Metropolitan Water District of Southern California to explain their water quality assurance program at our Board meeting of June 19, 1985; and, (2) approve the inclusion of $12,500 for the proposed pro- gram in the 1985-86 budget. President Bonas introduced Mr. Brad Hiltscher (with Metropoli- tan's Government Relations Department), who spoke briefly and offered to do whatever he can for the District in the area of water quality. I After discussion on the Committee's recommendations, and upon learning that Dr. McGuire has already accepted an 'invitation to appear at our Board meeting of June 19, 1985, Director Almack made a motion approving the inclusion of $12,500 in the 1985-86 budget, seconded by Director Maerkle and unanimously carried. Mr. Meadows said that a news release will be sent out advising the public that Dr. McGuirewillbe at our next Boardmeeting and that it is an open meeting. Report on status Mr. Meadows advised that the of 1985-86 budget Committee has met a couple of times regarding the budget and it will be available to the Board at the end of this week. Personnel Report on meeting Mr. Meadows displayed and re- of June 3, 1985 viewed slides showing infor- mation compiled from three sources; San Diego Association of Governments, the City of Carlsbad and .the San Diego County Water Authority. These statistics confirm what Staff already knows is the reason for the greatly increased workload here at the District. Staff recommendation is for Board approval to hire three additional field personnel at the entry level. The Board was also asked to consider bringing employees' salaries up to the average of other districts in north San Diego County and provide a cost of living increase of 5.7%. After discussion, President Bonas felt that these matters, as well as management salaries, warranted an adjourned Board meeting so as to devote more time. After discussion it was decided to have the adjourned meeting on Wednesday, June 12, 1985, at 9:00 a.m. I -2- June 5, 1985 Staff Reports General Manager - ,Certificate of Participation Disbursement Procedures a. Approval of construction The Manager asked for Board approval of the following: Progress Payment No. 13 tc Weardco Construction Corporation in the sum of $5,031.00 for work on La Costa Hi Reservoir, Schedule 11; Progress Payment No, 4 to Weardco Construction Corporation in the sum of $48,060.0C for work on Santa Fe I1 Reservoir; and Progress Payment No. 6 tc Charles F. Heick Contractors, Inc. in the sum of $83,540.30 fox work on Tri-Agencies Pipeline Terminal Reservoir. Director Maerkle made the motion, seconded by Director Almack and unanimously carried. b. Approval of requisition Mr. Meadows requested Boarc for disbursements approval of Certificate No. 1( in the sum of $153,595.72, Director Maerkle made the motion, seconded by Director Almack anc unanimously carried. progress payments I Report on reservoir Mr. Meadows referred to his construction progress memorandum in the agendz packet, outlining the status of each of the reservoi~ projects. He added that the current property owner of the Santi Fe I1 site is in foreclosure and there will be a new owner tc deal with. Report on operations Mr. Meadows advised that sev- and maintenance activities era1 calls have. been receivec complaining about taste an( odor since the recent change to chloramines. Mr. Burzell said il is thought to be caused by the recent algae bloom in conjunctiol with the purification change, and Metropolitan is working tc resolve the problem. The General Manager said that paint colors must be selected fol the La Costa Hi Reservoir. After discussion it was decided tc leave the selection to the management of La Costa Hotel and Spa. See also Mr. Musser's report in agenda packet covering month'! activities. Report on financial and maintenance activities No report . Report on Federal-State Mr. Meadows ref erred to hi; agreement re: water supply memorandum with attached news, paper clipping in the agend( packet. President Bonas suggested the Board might want to writ1 a letter of support for Senator Wilson's plan to introduce legis' lation. Mr. Burzell said we might want to coordinate this wit: the San Diego County Water Authority and Metropolitan. Directo Maerkle said he would check into this. I District Engineer Reimbursement for water main, Using a map, Mr. Burzell ex Carlsbad Tract 83-20 (Elm/ plained the requirements of El Camino Real Intertie) water main in this area at cost to the District o approximately $65,000 (covered in the budget). See memorandum i the agenda packet. The recommendation is to permit the develope to construct the line and be fully reimbursed by the Distric since his project will not benefit. After discussion Directo Maerkle made the motion, seconded by Director Kelly an unanimously carried. -2- .-rIlAn K 1 QQK i District Engineer (continued) Approval of plans for Mr. Burzell reviewed this pro- expansion of La Costa posed- expansion (see memo- Hotel and Spa randum in agenda packet) and recommended Board approva 1 of the engineering construction drawings and authorization for the District Engineer and President to execute. Director Maerkle made the motion, seconded by Director Almack and unanimously carried . .. .. I Legal Counsel , . Major Facilities Charge Mr. Moser gave a status report on the uncollected fees from about twenty individuals/developers totaling approximately $170,000. He is in the process of preparing a recommendation to pursue some of those fees before August 1, 1985. Organizational Reports Association of Water . Director Haasl said this next Reclamation A'gencies meeting will take place in the City of Carlsbad Council chambers at 9 a.m. on June 6, 1985. It will be an all day workshop on reclamation. San Diego County Water Authority Director Maerkle said he will give the report on this last meeting at our adjourned Board meeting on June 12, 1985. Directors' Reports National Water Resources Director Maerkle referred to a Association letter (see agenda packet) soliciting membership from municipal water agencies. The assessment for the balance of 1985 dues is $250. After discussion Director Maerkle made the motion approving membership for the District in the Municipal Water Caucus (section) at a cost of $250, seconded by- Director Almack and unanimously carried. After further discussion,'Director Almackmade a motion, seconded by Director Kelly, and unanimously carried, appointing Director Maerkle as our representative to NWRA with Director Haasl as his alternate. Presidents & Managers President Bonas advised that she has volunteered for a committee to solicit speakers for a foremen's leadership seminar. The committee will be meeting next Tuesday and she will report at the next regular Board meeting. New Engineer Mr. Meadows advised that Mr. William Blakesly has accepted I the District's offer and will report on July 8, 1985. Adjournment Upon motion of Director Maerkle, seconded by Director Haasl and unanimously carried, this meeting of June 5, 1985, was . adjourned to June 12, 1985, at 9:00 a.m. in this board room, This portion of the meeting was adjourned at 5:18 p.m. i -4- June 5, 1985 I NOTICE OF ADJOURNMENT I Notice is hereby given that the regular meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on June 5, 1985, has been adjourned to June 12, 1985, at 9:00 a.m. in the Board room, COSTA REAL MUNICIPAL WATER DISTRICT, 5950 El Camino Real, Carlsbad, California. DATED: June 6, 1985. I F$z&2?2!4j%i& . MAERKLE, Se tary of COSTA REAL MUNICIP WATER DISTFUCT and of the Board bf Directors thereof I DECLARATION OF POSTING I, the undersigned, say: I That I am a citizen of the United States, over eighteen (18) years of age, and a resident of the County of San Diego, State of California, in which the within-mentioned posting occurred, and not a party to the subject cause of proceedings. I posted a copy of the attached NOTICE OF ADJOURNMENT on the bulletin board of COSTA REAL MUNICIPAL WATER DISTRICT, at 5950 El Camino Real, Carlsbad, California, on June 6, 1985, and within twenty-four hours of the adjournment of the regular meeting of the Board of Directors of COSTA REAL PIUNICIPAL WATER DISTRICT on June 5, 1985. I declare, under penalty of perjury, that the foregoing is ‘I true and correct. Executed on June 6, 1985, at Carlsbad, California. AL-” F1 orence M. Woodward I