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HomeMy WebLinkAbout1985-07-17; Municipal Water District; MinutesI MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON JULY 17, 1985, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008. The meeting was called to order at 2:02 p.m. by President Bonas, with Directors Almack, Haasl, Kelly, Maerkle and Bonas answering roll call. Also present were General Manager Meadows, Controller Brammell, Legal Counsel Moser, District Engineer Burzell, Engineer Blakesly, Superintendent Musser and Executive Secretary. Linda Wolcott, William Simpson, Terry Rodgers, Lola Sherman, Barbara Barnhill, Larry Willey, Bob Galloway, Rose Grimm and Irene Shansby also attended. Approval of Minutes See below. Oral Communications from District Engineer Burzell ad- the Audience vised that Mr. Galloway, rep- the Kelly Ranch, has provided the District with a map showing our facilities in the area. The location of their development requires taking one of our pipelines out of service at least temporarily and relocating another one. Mr. Galloway then reviewed the proposed time schedule to accomplish necessary filling and grading before the rainy season, He added that the Coastal Commission has advised that no grading can be done after October 1. Mr. 'Galloway pointed out on the map the lines involved. Mr. Burzell explained that the $50,000 bond to be posted by the developer would be available to the District should there be a problem requiring installation of a temporary line while our lines are down. After discussion, during which Allan 0. Kelly expressed some concern that continuous water service be maintained to his residence, he requested a delay of any Board action so that he could consult with his private attorney. Because the next Board meeting won't take place for three weeks, Legal Counsel Moser suggested that if any Board action is taken today, the approval be made subject to his review as to whether we have a Government Code Section 1090 problem in entering into the contract. Director Haasl made the first motion, seconded by Director Maerkle and carried with Director Kelly abstaining, approving Agreement No. I covering temporary removal from service of a portion of the District's Terramar Pipeline during construction and the terms and conditions under which the District can reestablish the existing pipeline, and permission to use the District's existing easements during construction and establishing the terms and conditions under which the District will maintain service to existing water users on the property, subject to review by Legal Counsel Moser as it relates to Government Code Section 1090. Director Haasl made the second motion, seconded by Director Maerkle and carried with Director Kelly abstaining, approving resenting the developers of . I I . Agreement No. I1 providing temporary alternate service to the Kelly property, to be brought back to the Board in final form after review by our legal counsel as outlined above, as well as review by Mr. Kelly's attorney. Approval of Minutes After distribution of page 2 showing clarifications recom- mended by Legal Counsel and after discussion, Director Maerkle made a motion approving the minutes of the Board meeting of July 3, 1985, as corrected, seconded by Director Haasl and unanimously carried. Consent Calendar Ratification of Checks; Director Maerkle made a Purchase Orders; motion approving the listed Ratification of Investments; items (see agenda packet), Reimbursement to developer in ac- seconded by Director Almack cordance with Agreement I dated and unanimously carried. 12/14/84, in sum of $46,936.78, CT 83-25, Camino Hills Mobile- home Park; Acceptance as complete of portion of work performed under Agree- ment I and all work performed under Agreement 11, with auth- orization to execute offer and acceptance, CT 83-2, Sea Pines Unit No. 1; Engineering construction'drawings, subdivision agreement and tract map and authorizing appropriate officers and District Engineer to approve drawings and execute agreement and map, CT 83-2, Sea Pines Unit No. 5: I Old Business Proposed lease of District prop- Ms. Linda Wolcott, an attorney erty for cellular telephone trans with Higgs, Fletcher and Mack mitting facility: Gencom, Inc, of San Diego, introduced her- self as representing Gencom, Inc. in the preparation of leases and use permits for the District site they hope to lease. After giving a brief background on the company and type of service they hope to provide, she advised that she had a prepared lease and a check for $2,000 for the first six months' rent. They would request that soils studies be permitted immediately even if minor modifications to the lease document are requested. They are also willing to move, within the range permitted on the approved plot plan, the building and/or the antenna if necessary. After discussion concerning location, fencing and terms of the lease, with Bill Simpson responding to questions, Director Haas1 I . -2- July 17, 1985 I made a motion approving the lease with Gencom, Inc. (see agenda packet) subject to revisions as outlined by Legal Counsel as follows: (1) that Exhibit A (the plot plan) be subject to the General Manager's approval: (2) that the documents provided by SDG&E for the easement must be reasonably required; (3) fencing arrangements to be worked out between Gencom and the District Engineer or General Manager: and (4) that lease payment after the initial five year term, and every five years thereafter, be adjusted by the Consumer Price Index (CPI) with a maximum annual increase of six percent (6%) for a total possible maximum increase every five years of thirty percent (30%), seconded by Director Almack and carried, with Director Bonas voting 'no.' Recess President Bonas called for a recess at 3:OO p.m. The meeting resumed at 3:15 p.m. I Water quality program: pre- Director Haasl read from a sentation by Director Haasl prepared statement expressing her concern and dismay regarding the delay in authorizing testing of District water samples. She then made a motion to retain a contractual employee to coordinate the activities that are listed on the handout, seconded by Director Bonas. Discussion followed but no action was taken on the motion. Director Maerkle.advised that he has placed a request with the San Diego County Water Authority this morning, to be transferred to the Metropolitan Water District, for a weekly report on the quality of the water going into pipeline 5 which is the filtered water coming to the District. The District is to receive a copy of this report. I Director Maerkle then asked to see the water quality survey cards and wants to review them along with Director Kelly. Director Almack volunteered 2-3 hours a day until an analysis can be made. President Bonas said she did not want the cards to leave the District offices. District Engineer Burzell reviewed the testing procedures conducted by Metropolitan and suggested that should the District decide to have its water analyzed, the instructions to the laboratory of its choice should be coordinated with those used by MWD. A test of this complexity would cost $1200-1400. Director Maerkle agreed to having three tests done for three months. Director Kelly suggested three tests in a year to which Director Maerkle agreed. After further discussion, and upon Di'strict Engineer Burzell's suggestion, Director Almack made a motion as follows: authorize the District Manager to proceed with compilation of the reports that will be received weekly from Metropolitan's lab via the Water Authority and authorize Staff to work with Director Haasl on the selection of a lab that can run tests of the water within I -3- ~JuLv ' 7 1 ' 9 8 5 I our system, which will include water coming from the acqueduct and water in Squires Reservoir, and have that sample checked completely, in coordination with the tests done by Metropolitan, sothat there can be a comparison with the results of the testing done by Metropolitan, seconded by Director Kelly and unanimously carried. Review of proposed Controller Brammell advised 1985-86 budget that the tax rates must be set by September 1, 1985, and requires prior adoption of the budget. He reviewed the changes received to date and responded to questions from the Board. Mr. Brammell then added the request for approval of $5,000 for an additional computer terminal compatible with existing Hewlett Packard equipment. Mr. Meadows explained that most of the engineering documents which are presently done manually, can be put into the word processor, for savings in both time and money. Director Kelly made the motion, seconded by Director Almack and unanimously carried. I After further discussion, with Mr. Brammell explaining that until capital expenditures are established by the District master plan, the budget will reflect no increase in fees or water rates and the District can operate with no negative impact on the fiscal integrity of the District for the next six months. Mr. Meadows said he hopes to have a draft financial analysis of the District for the Board in the next few weeks so that by January we can have our fee schedule in place. Director Almack made a motion approving the budget with the .changes as outlined and previously approved, seconded by Director Haasl and unanimously carried. Staff Reports General Manager I Car Allowance - Engineer Mr. Meadows recommended Board approval of a car allowance of $150 per month for Mr. Blakesley, the District's Engineer. President Bonas added that the Personnel Committee agrees with this recommendation. Director Almack made the motion authorizing the request, seconded by Director Kelly and carried with Director Maerkle voting 'no.' Memorandum re: general liability insurance Mr. Meadows referred to Board action at the last meeting ap- proving the District joining the ACWA Joint Powers Insurance Authority, and advised that he just received notice that our present insurance carrier planned to cancel our coverage next year. Our' JPIA coverage will become effective August 1, 1985. " , -4- July 17, 1985 I Report on operations and maintenance activities - Report on financial and administrative activities No report No report District Engineer Memorandum re: South College District Engineer Burzell re- Blvd, Assessment District (Pal- viewed this (see memorandum in omar Airport Road to El Camino agenda packet) and recommended Real) (Project No. 85-104) the Board approve the construction drawings and authorize their signing by the Board President and District Engineer. After discussion Director Maerkle made the motion, seconded by Director Almack and unanimously carried. I Harbor Pointe Unit 2, CT No- Mr. Burzell reviewed this 83-29 (Project No. 85-305) project (see memorandum in agenda packet) and recommended authorization for the President to sign the agreement, approval of the construction drawings and authorization for appropriate officers and the District Engineer to sign them. After discussion Director Maerkle made the motion, seconded by Director Almack and unanimously carried. Standard Pacific of San Diego Mr. Burzell advised that pay- Agreements I and I1 dated ment has been received (see November 17, 1976 - CT 73-39, memorandum in agenda packet) CT 74-16 and CT 83-2 and recommended Board approval Project No- 83-110 of the termination of the two agreements and formal exoneration of the supporting Faithful Performance Bond. After discussion Director Almack made the motion, seconded by Director Maerkle and unanimously carried. Legal Counsel Statement from Paul Swirsky Mr. Moser said he has re- ceived a reply to his letter to Mr. Swirsky regarding his statement and asking (1) if there is any duplication in this bill; (2) if this is a final billing; and (3) for some documentation for the $100 hourly fee. Mr. Swirsky's response advises that there is no duplication, it is a final billing, and explains his basis for the $100 fee for work on COP projects. I Mr. Meadows advised that this matter was discussed earlier today by the Personnel Committee which instructed Mr. Brammell to review the difference between the contract we had with Mr. Swirsky with terms of $75 an hour and a specific dollar amount for out-of-town travel versus the bills submitted at $100 an hour. Mr. Brammell reviewed his computations with the determination that the amount due should be $8,413.03. -5- Julv 17. 1985 I After discussion, upon recommendation of Legal Counsel Moser, Director Kelly made a motion authorizing a final payment in the sum of $8,413.03, seconded by President Bonas. The motion carried with Director Maerkle abstaining and Director Haasl voting 'no.' Organizational Reports Association of California President Bonas advised that Water Agencies on July 30 and 31 she will be attending a water management meeting of ACWA in Sacramento. Director Maerkle said he will also be attending. Association of Water Director Haasl reported on the Reclamation Agencies meeting held on July 11. The topic of the speaker, Dr. John Alexander, was electron scrambling as a method of water reclamation. San Diego County Water Authority Director Maerkle reported on this meeting held July 11 and reviewed some of the activities. I Presidents and Managers Mr. Meadows reported on the Council of Water Utilities most recent meeting of July 16 at which Jim Krieger of MWD spoke on alternatives to water supply. When the minutes of the meeting are received copies will be provided the Directors. Directors' Reports None Other Business Water Agencies Association of San Diego County Mr. Meadows reminded the Board of this meeting tomorrow. Letter from Home Owners President Bonas suggested that Association Near Lake Calavera a reply be sent. After dis- cussion, Staff advised that City property does not abut the home owners association property. I Director Kelly made a motion that the City be asked to drain the dam every year, seconded by Director Maerkle. The motion carried with Director Haasl voting 'no.' Mr. Meadows said the District is authorized to do this but would prefer to check with the City staff now that the Board has made its wishes known. # -6- July 17, 1985 I Engineer William Blakesley President Bonas introduced our recently hired engineer, Bill Blakesley, who .spoke briefly on his background and said he is happy to be with us. Adjournment The meeting was adjourned at 5:15 p.m. with the next regular meeting to be held on August 7, 1985, at 2:OO p.m. Respectfully submitted, I I -7- July 17, 1985