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HomeMy WebLinkAbout1985-08-07; Municipal Water District; MinutesI MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON AUGUST 7, 1985, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008. The meeting was called to order at 2:OO p.m. by President Bonas, with Directors Almack, Haasl, Kelly, Maerkle and Bonas answering roll call. Also present were General Manager Meadows, Controller Brammell, Legal Counsel Moser, District Engineer Burzell, Engineer Blakesley, Operrations Superintendent Musser and Executive Secretary Woodward. Terry Rodgers, Larry Willey, Lola Sherman, William Jubb and Max Blades also attended. Approval of Minutes Upon motion of Director . Maerkle, seconded by Director Haasl, the minutes of the Board meeting of July 17, 1985, were approved as changed by Legal Counsel Moserf and unanimously carried. Oral Communications from Mr. Max Blades, who owns a the Audience townhouse in Lake Village, Oceanside, expressed his con- cerns over the District's proposal to drain Lake Calavera. After responding to his questions and concerns he was advised that any draining of the lake would require approvals and permits from various agencies. Consent Calendar (A) Ratification of Checks; After discussion of items D (B) Purchase Orders; and E, Director Almack made a (C) Membership in American Public motion to approve these agree- Works Association; ments with the inclusion of (D) Reimbursement agreement and the sentence in each as recom- benefit area map: Carlsbad mended by Legal Counsel, sec- Tract 81-5; northwest corner onded by Director Maerkle and of 1-5 and Poinsettia Lane; unanimously carried. water facilities to serve Director Maerkle made a notion Carlsbad Tract 73-24; Sea seconded by Director Almack Cliff ; and unanimously carried, to for construction of 14'' water main installed as part Item C is approved by reso- of Carlsbad Tract 83-2, Unit lution No. 468 (see below). No. 1, Sea Pines: I (E) Reimbursement agreement for (F) Acceptance of summary of costs approve items A, B and F. 1 Resolution No. 468 - Approving Director Maerkle made a motion District membership in APWA to adopt Resolution No. 468 entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT JOINING AMERICAN PUBLIC WORKS ASSOCIATION," seconded by Director Kelly and unanimously carried. I Old Business Draining of Lake Calavera: General Manager Meadows re- Memorandum from .General Manager ferred to his . memo in the dated August 1, 1985 agenda packet and asked for Board direction as to how they wish to proceed. The consensus of the Board was to wait for the results of the August 15 meeting with the City. Legal Counsel suggested that in the meeting the District should aim for a description of the project so that we won't have to go back every year and get new permits. President Bonas asked that Engineer Blakesley be included in this meeting. General Manager Certificate of Participation .Disbursement Procedures Approval of construction The Manager asked for Board progress payments approval of the following: Progress Payment No. 15 to Weardco Construction Corporation in the sum of $6,977.70 for work on La Costa Hi Reservoir, Schedule 11; Progress Payment No. 6 to Weardco Construction Corporation in the sum of $12,015.00 for work on Santa Fe I1 Reservoir; and Progress Payment No. 8 to Charles F. Heick Contractors, Inc. in the sum of $127,697.68 for work on Tri-Agencies Pipeline Terminal Reservoir. Director Maerkle made the motion, seconded by Director Almack and unanimously carried. I I Approval of Requisition Mr. Meadows ref erred to for Disbursement Certificate No. 12 in the sum of $170,011.63, which includes $8,413.03 to Paul S. Swirsky, the amount 'approved at the last Board meeting. He referred to the report from Legal Counsel regarding the most recent letter from Mr. Swirsky. President Bonas suggested that the payment to Mr. Swirsky be removed from the list and proposed a negotiating committee consisting of General Manager Meadows, Legal Counsel Moser, Director Almack and herself to meet with Mr. Swirsky. After discussion, Director Maerkle made a motion approving the deletion of the payment to Mr. Swirsky and appointment of the committee, seconded by Director Kelly and unanimously carried. Mr. Meadows suggested approving the Certificate as amended by the above Board action, which makes the total of Certificate No. 12 $161,598.60. Director Maerkle made the motion, seconded by Director Haasl and unanimously carried. Enhancement of Boardroom The General Manager referred Sound System to the memorandum from Mr. Brammell (see agenda packet 1. After discussion it was decided to try to improve the sound in the Directors' area by adjusting the existing equipment. NO action taken. -2- August 7, 19.43% I Attendance of Superintendent and Mr. Meadows requested Board Operations Foreman at. American authorization to send our new Water Works Association Distri- engineer, Bill Blakesley, as bution System Symposium; Sep- well as the two employees tember 8-11, Seattle, Washington listed. After discussion a motion was made by Director Maerkle to authorize attendance by the above three plus a fourth to be chosen by the Manager, seconded by Director Haasl and unanimously carried. (Later in the meeting Director Haasl expressed an interest in attending this symposium. President Bonas said she should attend if another staff member was not.) Recess President Bonas called for a recess at 2:55 p.m. The meeting resumed at 3:lO p.m. District Engineer Presentation of agreements District Engineer Burzell re- covering onsite improvements viewed this project using a and reimbursement for Carlsbad map and referred to the two Tract 82-4, Palomar Oaks I1 agreements for onsite improve- ments. The developer has deposited the $3600 fee and we have the reimbursement agreement . covering the project. He recommended that the Board, after reviewing the project, authorize approval conditional on receipt of the bond. Director Maerkle made the motion, seconded by Director Kelly and unanimously carried. Update on Santa Fe I1 Contract Mr. Burzell advised that the contractor on this project is about four months behind schedule and reviewed the reasons, The subcontractor responsible has requested relief from the general contractor who is now requesting from the District, a time extension without charge. While the District Engineer did not feel we could agree to the requested extension of 135 days, he did recommend that the Board allow an extension of 60 days at no additional cost to the District. After discussion, Director Maerkle made the motion, seconded by Director Almack and carried with Director Bonas voting 'no.' Legal Counsel 1 I Memorandum from Legal Counsel Legal Counsel Moser referred dated.July 26, 1985 re: Kelly to his memorandum in the Ranch subdivision agreement agenda packet. His review in- dicates that the District can go ahead and enter into the first of the two agreements. (Board action approving this agreement subject to Mr. Moser's review is in the minutes of the meeting of July 17, 1985 on page one under 'Oral Communications. . . '' ) Mr. Moser advised that the second agreement has not yet been returned by the developer, but probably will be at a later time. -3- August 7, 1985 I Resolution No. 467 - Authorizing After Mr. Moser's review and Execution of Agreement and Escrow recommendation, Director Instructions re Hi-Road, etc, Maerkle made a motion to adopt Resolution No, 467 entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT AUTHORIZING EXECUTION OF AGREEMENT AND ESCROW INSTRUCTIONS CONCERNING HI-ROAD EASEMENT AND REPLACEMENT EASEMENT," seconded by Director Haasl and unanimously carried, Gencom, Inc. Mr. Meadows advised that the revised agreement with Gencom, Inc. (see minutes of July 17, 1985) for the installation of the mobile telephone transmitter at the 'Dl tank site, .has been received and is ready for execution. Mr. Moser reviewed the changes as requested by the Board and recommended approval by resolution. Resolution No. 469 - Approving Director Kelly made a motion the Gencom, Inc. Amended Lease to adopt Resolution No. 469 BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT APPROVING TH.E GENCOM, INC. LEASE AS AMENDED PER THE BOARD OF DIRECTORS REQUEST," seconded by Director Almack. The motion was adopted by the following vote: entitled: "RESOLUTION OF THE. I AYES : Directors: Almack, Kelly and Maerkle NOES : Directors: . Haasl and Bonas ABSENT: Directors: None Organizational Reports Association of California President Bonas reported on Water Agencies the Water Management Committee meeting held in Sacramento on July 30-31. She has been appointed to an evaluating team for the applications for certification from the ACWA member agencies. I Association of Water Director Haasl advised that Reclamation Agencies the meeting for August was cancelled. She said she has been assigned to a Project Development and Review Committee which will review the San Dieguito Basin Water Reclamation Plan as designed by Luke Dudek Civil Engineers. San Diego County Water Authority Director Maerkle advised that their next meeting will be held tomorrow. He reported on a meeting he attended last Friday on the Management of Water in California as presented by William J. Miller, a consulting engineer. -4- August 7, 1985 Investment Report at 6/30/85 Director Maerkle questioned Mr. Brammell's investment of funds in the Local Agency Investment Fund. After discussion and Mr. Brammell's explanation of the cause of the confusion, which he will correct in the next report, no action was taken. President Bonas then asked that the subject of investments be discussed at the next meeting. I Adjournment: This meeting was adjourned at 4:12 p.m. to the next regular meeting on August 21, 1985, at 2:OO p.m. Respectfully submitted, w I I -5- August 7, 1985