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HomeMy WebLinkAbout1985-09-04; Municipal Water District; MinutesI MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD OB SEPTEMBER 4, 1985, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008. The meeting was called to order at 2:OO p.m. by President Bonas, with Directors Almack, Haasl, Kelly, Maerkle and Bonas answering roll call. Also present were General Manager Meadows, Controller Brammell, Legal Counsel Moser, District Engineer Burzell, Engineer Blakesley, Operations Superintendent Musser and Executive Secretary Woodward. Terry Rodgers, Lola Sherman, Roger Greer, Mary Friedman and Don Brokenshire also attended. Approval of Minutes Upon motion of Director Kelly, seconded by Director Maerkle and unanimously carried, the minutes of the Board meeting of August 21, 1985, were approved as mailed. Consent Calendar I Ratification of Checks; Upon motion of Director Kelly, Purchase Orders; seconded by Director Maerkle Acceptance of waterline easement, and unanimously carried, the CT 81-5, Travelodge; consent calendar was approved. Temporary occupancy: CT 81-30, Pacesetter Homes, Unit No. 3: Committee Reports Joint City/District Committee Mr. Meadows referred to his Meeting - August 30, 1985 memorandum (see agenda packet) summarizing discussions by the Committee, one item being the matter of Lake Calavera. The District's Finance and Administration Committee also met and discussed. the Lake, Director Haasl gave that Committee's recommendation in a two-part motion that (1) the lake not be drained; and (2) a joint District/City Lake Calavera committee be established to develop short and long term plans for dealing with the lake; the District representatives to consist of the Finance and Administration Committee members. President Bonas suggested approving the first part of the motion and holding off on the second part until the master plan comes out. The motion died for lack of a second. After further discussion, Legal Counsel Moser advised that both the District and the City now have insurance coverage on the lake and property, lack of which was the reason for the motion by the District to drain the lake. The consideration now should be how to handle the asset for the long term benefit of the rate payers. I Director Kelly then made a motion to rescind his original motion to drain the lake, seconded by Director Almack and unanimously carried , Don Brokenshire of the Friends of Lake Calavera said they are I having a cleanup party of the lake area on September 21. They would also like to be involved in the planning process of the property. Also in Mr. Meadows' memorandum was reference to a local Water Conference as requested by Councilman Pettine. A half -day seminar for early November is proposed, to be coordinated by Rose Grimm. This will tie in with the Urban Water Management Plan that the District will be required to file with the Department of Water Resources. A public hearing is required to adopt the Plan which is being prepared in draft form by the Water Authority for all its member agencies. Finance and Administration Director Haasl said that she Committee has worked with Metropolitan Water District and several independent laboratories, at the direction of the Board, to identify which tests should be done on our water. She recommended using Montgomery Laboratory in Pasadena and made a motion to issue a purchase order to them in the amount of $1,660.00 for testing on two samples, seconded by Director Maerkle and unanimously carried. Concerning investment recommendations; Director Maerkle said he would get this to the Staff in time for the next meeting. I I Engineering and Operations Director Bonas reviewed the Committee workload in the Engineering Department 'requiring that a new engineering clerical position (Engineering Clerk 111) be established. Sandra Akers, currently an Account Clerk 11, has been doing the work and would like to transfer to Engineering. This would leave a vacancy in Accounting which Mr. Brammell would like to fill with an Account Clerk 111. After discussion Director Maerkle made a motion approving advertising for an Account Clerk 111, seconded by Director Haasl and unanimously carried. Creation of the two new positions will be done by resolution after the job descriptions are written. Director Haasl said that Dr. McGuire felt the District should consider covering and lining Squires Reservoir; that this is a contributing factor in our taste and odor problem and is a potential health problem. She then recommended that the Engineering and Operations Committee be assigned the task of preparing a report for the Board detailing: (1) the results of the routine water tests which are performed on District water coming from Squires; (2) the current status of the Department of Health's position regarding covering Squires: (3) the District plans for dealing with Squires I and 11; and (4) how Squires fits into the master plan of the District. Discussion followed. Mr. Meadows said this is to be addressed in the master plan. The Squires project involves two steps: Build Squires I1 which then would allow us to take Squires I out of service for rehabilitation. Squires I1 is a priority project which will be -2- September 4, 1985 I undertaken in a year or two. Staff will be recommending that next year we proceed with a feasibility study for Squires 11. Recess : President Bonas called for a recess at 2:50 p.m. The meeting resumed at 3:08 p.m. Closed Session re At 3:09 p.m. Director Maerkle Potential Litigation made a motion to go into closed session, seconded by Director Almack and unanimously carried. The Board returned to regular session and Legal Counsel Moser said that the Board discussed settlement negotiations concerning the Paul Swirsky fee dispute and litigation on the Major Facilities Charge. General Manager Certificate of Participation Disbursement Procedures Approval of construction Mr. Meadows asked for Board progress payments approval of the following: Progress Payment No. 16 to Weardco Construction Corporation in the sum of $24,768.00 for work on La Costa Hi Reservoir, Schedule 11; Progress Payment No. 7 to Weardco Construction Corporation in the amount of $9,601.20 for work on Santa Fe I1 Reservoir; Progress Payment No. 9 to Charles F. Heick Contractors, Inc. for $101,333.29 for work on the Tri-Agencies Pipeline Terminal Reservoir; and Progress Payment No. 8 to Thibodo Construction Company in the sum of $7,792.49 for work on the La Costa Hi Reservoir, Schedule I. Director Maerkle made the motion, seconded by Director Kelly and unanimously carried. Approval of Requisition Mr . Meadows ref erred to for Disbursement Certificate No. 13 in the sum of $165,118.08 (see agenda packet), and recommended approval. Director Maerkle made the motion, seconded by Director Almack and unanimously carried. I I CRMWD Sphere of Influence: Mr. Meadows reviewed the re- LAFCO hearing scheduled quirements by LAFCO for annex- September 9, 1985 ation by the District of prop- erty not within its boundaries (see his memorandum and LAFCO staff report and recommendations in the agenda packet.) The District has requested annexation of the La Costa Hi Reservoir and informed LAFCO that we would be applying for annexation of the Santa Fe I1 Reservoir site when we acquire title to the property. LAFCO staff recommended that the District not apply for annexation of the Santa Fe I1 Reservoir site because, among other reasons, it is located in the City of San Marcos and the tax advantage of annexation would be minimal. If it becomes an issue, Mr. Meadows has discussed with Legal Counsel the possibility of communicating this to LAFCO and either -3- September 4, 1985 I asking them to amend the sphere of influence at this time to include the Santa Fe I1 site or entering the request into the record so that we could amend the sphere and proceed with annexation in the future if necessary. Alternatively, we might want to get a continuance at this time. LAFCO's recommendation is for annexation of the La Costa Hi Reservoir site and the Carlsbad Raceway territory. Mr. Moser added that he will be checking to see if leaving this property (Santa Fe I1 site) outside the District's sphere of influence makes it subject to reassessment. If it can be reassessedthenwewouldaskLAFCOforeithera continuanceor go on record with LAFCO. If there is no problem we would just let LAFCO proceed. No Board action was taken. New Telephone System Director Maerkle felt that the District should consider upgrading its existing phone system. Mr. Brammell responded. After discussion he was instructed to bring back proposals for Board consideration in about a month. District Engineer Grant Deed for Fire District Engineer Burzell re- Service Easement, Tract 98 viewed this project and recom- mended Board acceptance of the document and authorization for the Secretary to execute. Director Almack made the motion, seconded by Director Maerkle and unanimously carried. I Three Reservoirs Mr. Burzell advised that he Under Construction has asked Mr. Kubota €or re- ports on these three projects and expects to have them for the next Board meeting. Legal Counsel No report. Organizational Reports Association of Water Director Haasl advised that Reclamation Agencies the next meeting is .scheduled for 9 a.m. tomorrow here at the District. The speaker will be Steve Pearson from the City of San Diego on the subject of aquaculture as a form of water reclamation. San Diego County Director Maerkle said that the Water Authority next regular meeting is set for September 12. He will be attending a meeting at Metropolitan Water District on Friday, September 6, regarding the National Water Resources Association and will have a report on that. San Diego Region Director Haasl advised that Water Reclamation Agency she has received the required I -4- September 4, 1985 I documents for her appointment as District representative on this agency's board. She will be attending her first meeting on September 20 at 8 a.m. Directors' Reports None Other Business Seminar - American Water Director Haasl requested auth- Works Association - San orization for her attendance Francisco - September 19 at this one day seminar on toxics and safe drinking water. Director Almack made the motion, seconded by Director Kelly and unanimously carried. CRMHD Board Meeting Director Haasl suggested that Time Change our meeting time be changed to evening in order to accom- modate more of the public. After discussion during which video taping was mentioned, Director Kelly made a motion that the next two meetings, September 18 and October 2, be scheduled for 6:OO p.m., seconded by Director Almack and carried with Director Maerkle voting no. Legal Counsel said in order to keep these as regular meetings, and not special meetings, ' today's meeting should be adjourned to 6:OO p.m. on September 18, 1985. I Adjournment This meeting adjourned at 4:47 p.m. to September 18, 1985, at 6.:00 p.m. in this boardroom. Respectfully submitted, I -5- . September 4, 1985 I DECLARATION OF POSTING I, the undersigned, say: That I am a citizen of the United States, over eighteen (18) years of age, and a resident of the County of San Diego, State of California, in which the within-mentioned posting occurred, and not a party to the subject cause of proceedings. I posted a copy of the attached NOTICE OF ADJOURNMENT on the I bulletin board of COSTA REAL MUNICIPAL WATER DISTRICT, at 5950 El ' Camino Real, Carlsbad, California, on September 5, 1985, and within twenty-four hours of the adjournment of the regular meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on September 4, 1985. I declare, under penalty of perjury, that the foregoing is true and correct. Executed on September 5, 1985, at Carlsbad, California. &27/dJ I I NOTICE OF ADJOURNMENT Notice is hereby gi.ven th.at the regular meeting of the Board of Di.rectors of COSTA REAL MUNICIPAL WATER DISTRICT on September 4, 1985, has been adjourned to September 18, 1985, at 6:OO p.m. in the Board room, COSTA REAL MUNICIPAL WATER DISTRICT, 5950 El Cami:no Real , Carl sbad, Cal iforni’a. I DATED: September 5, 1985. .. <&&$pJ& .. . FRED W. MAERKL Secretary of COSTA REAL MU I IPAL WATER DISTRICT and of the Board of Directors thereof I