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HomeMy WebLinkAbout1985-09-18; Municipal Water District; MinutesI MINUTES OF THE ADJOURNED MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON SEPTEMBER 18, 1985, AT 6:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008. The meeting was called to order at 6:OO p.m. by President Bonas, with Directors Almack, Haasl, Kelly, Maerkle and Bonas answering roll call. Also present were General Manager Meadows, Controller Brammell, Operations Superintendent Musser, Engineer Blakesley, Legal Counsel Moser, District Engineer Burzell and Executive Secretary Woodward- Geoffrey Poole, Roger Greer, reporters Scott Thomas, Lola Sherman and Barbara Barnhill, Barbara Hallman of the League of Women Voters, Donald Brokenshire and Mary Friedman with other representatives of the Friends of Lake Calavera, and others also attended, Approval of Minutes Upon motion of Director Maerkle, seconded by Director Haasl and unanimously carried, the minutes of the Board meeting of September 4, 1985,' were approved as mailed. I Oral Communications None. President Bonas wel- from the Audience comed Barbara Hallman, new observer for the League of Women Voters, and a number of representatives of the "Friends of Lake Calavera . 'I Consent Calendar (A) Ratification of Checks; (B) Purchase Orders: (D) Acceptance of transmission . (C) Ratification of Investments; facilities: La Costa Hi Res- evoir, Schedule I, pipeline construction, Thibodo Con- struction Company, see Res- olution No. 472; Costa Hi Reservoir, Schedule 11, reservoir construction, Weardco Construction Corp.; (F) Proposed change order: Santa Fe I1 Reservoir, Weardco Con- struction Corp. (E) Proposed change order: La Upon motion of Director Almack seconded by Director Kelly and unanimously carried, the consent calendar was approved with the exception of items E and F. President Bonas asked that these items be pulled for discussion. (See Board action under District Engineer later in these minutes.) Resolution No. 472, included in this motion, is entitled: "RESOLUTION OF BOARD OF DI- RECTORS OF COSTA REAL MUNI- CIPAL WATER DISTRICT AUTHOR- IZING ACCEPTANCE OF TRANSMIS- SION WATER SYSTEM FACILITIES FOR THE LA COSTA HI RESERVOIR. I' I Old Business Status report on water Director Haasl advised that quality program she talked with Marshall Davis (principal chemist at Metro- politan), who will be meeting with Dr. McGuire to coordinate the I pesticide and herbicide monitoring in the water testing for the District. Sometime in October is projected to coordinate this testing. Our work order with Montgomery Laboratory also includes a volatile organic test which will be coordinated with Metropolitan in January. New Business I Clean up project at General Manager Meadows re- Lake Calavera ferred to the clean up project planned by the "Friends of Lake Calavera" for Saturday, September 21. Legal Counsel Moser has advised that the visitors to the property receive the District's formal consent and sign a hold harmless statement. Mr. Meadows recommended that the District's involvement be limited to provision of minimum supervision; one employee with a radio-equipped pickup to provide communication in case of an accident. He added that anything we do should be coordinated with the City of Carlsbad. Mr. Greer advised that the City is providing trash bags and will arrange a pickup point so a City- provided skiploader can pick up the full bags the following Monday. Don Brokenshire suggested a control center just off of Skyhaven in the empty field on the north side of the lake; it's the most accessible site. Discussion followed concerning police surveillance in the area. Mr. Greer said it is normally provided only when complaints are received. He suggested that obtaining the license number and vehicle description of offenders and reporting it to the police department is the best way to catch these people. Committee Reports Engineering and Operations President Bonas reported on this meeting of September 16, at which the Lake Calavera cleanup was discussed as well as the Capital Improvement Plan draft. Corrosion control and emergency preparedness plans were also covered. Staff Reports General Manager Revisions to Administrative Mr. Meadows-advised that this Code: adding engineering requires adoption of a res- clerk position olution to create a new job classification (Engineering Clerk 111), as well as to upgrade an accounting position (Account Clerk I1 to 111). After discussion, Legal Counsel Moser presented Resolution No. 473 for Board consideration. Resolution No. 473 - Adding Upon the recommendation of the a Job Classification to the General Manager and Legal Administrative Code Counsel, Director Maerkle made a motion approving Resolution No. 473 entitled: "A RESOLUTION OF THE BOARD OF DIRECTORS OF I -2- September 18, 1985 COSTA REAL MUNICIPAL WATER DISTRICT ADDING A JOB CLASSIFICATION I TO THE ADMINISTRATIVE CODE," seconded by Director Kelly and unanimously carried. Distribution of draft After copies of the draft CIP Capital Improvement Plan were distributed, Mr. Meadows reviewed the report briefly. This report basically incorporates the list of projects that are recommended in the Woodside/Kubota engineering report, with the exception of the Mt..Israel project, along with the cost in 1985 dollars as presented in the Woodside/Kubota report. In addition, what the Manager did was take as much data as could be obtained from SANDAG (San Diego Association of Governments) regarding population projections for our District. We also used the San Diego County Water Authority's projections on water usage. Mr. Meadows emphasizedthatthisis adraft CIP and the purpose is to identify the issues and to have comments come to the District from the Board, Staff, City and general public, After discussion, President Bonas recommended a special workshop meeting. No date was set at this time. Recess President Bonas called for a recess at 7:30 p.m. The meeting resumed at 7:50 p.m. I District Engineer Mr. Burzell said he would in- clude an explanation of the Consent Calendar items 4.E. and 4,F. (pulled for discussion) in the following reports, Report on the status of reservoir projects under. construction La Costa Hi Reservoir The District Engineer reviewed the progress on this project. (See memorandum in agenda packet.) The original date of completion in the contract for Schedule 2 with Weardco was March 25, 1985. Now the scheduled completion date is October 30, 1985. It should be usable by the middle of October, I The proposed Change Order No, 2 (item 4.E. in-agenda packet) is covered by Resolution No. 475. See Board action later in these minutes. Santa Fe I1 Reservoir Mr. Burzell reviewed the pro- gress of this project which is behind schedule due to problems in the excavation. He reviewed the new sheduling which provides a completion set for late summer of 1986. (See memorandum in agenda packet.) -3- September 18, 1985 I The corresponding Resolution No. 474 (see item 4.F, in agenda packet) authorizes the proposed Change Order No, l... Resolution No. 474 - Author- Upon the recommendation of the izing Change Order No. 1 to District Engineer, Director Weardco for $19,118.13 Maerkle made a motion to ap- prove Resolution No, 474 en- Resolution No. 475 - Author- tit led: "RESOLUTION OF BOARD izing Change Order No. 2 to OF DIRECTORS OF COSTA REAL Weardco for $9,299.00 MUNICIPAL WATER DISTRICT AUTH- ORIZING CHANGE ORDER NO. 1 AT A COST OF $19,118.13 WITH WEARDCO CONSTRUCTION CORPORATION ON THE SANTA FE I1 RESERVOIR CONTRACT," and Resolution No. 475 entitled: "RESOLUTION OF BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT AUTHORIZING CHANGE ORDER NO. 2 AT A COST OF $9,299,00 WITH WEARDCO CONSTRUCTION CORPORATION ON THE LA COSTA HI RESERVOIR CONTRACT," seconded by Director Haasl and unanimously carried. Tri-Agencies Pipeline Mr. Burzell advised that this Terminal Reservoir project is very nearly on the original schedule, Completion of construction is expected about October 25, 1985. After the contractor is finished, there is still transmission main and a pressure regulating station to be completed. Some complex site improvements involving the surrounding developer will require further negotiations. Telemetry on this reservoir and the others will be required to be done by other contractors, Legal Counsel Agreement with Mr. Moser referred to the pro- Paul s. Swirsky posed settlement of the Dis- trict's dispute with Mr. Swirsky. It has already: been signed by Mr, Swirsky in the form that we originally presented to them. It was reviewed by our Legal Committee this afternoon and found satisfactory. Upon Mr, Moser's recommendation, Director Maerkle made a motion to approve the agreement for the President to sign, seconded by Director Almack and carried, with Directors Haasl and Kelly voting 'no.' Update on Progress of Mr. Moser referred to the Major Facilities Charge eighteen lawsuits; all except Lawsuits one have at least tentatively been resolved. The one outstandigg is with Community Resources. Discussions are now taking place with their attorneys. Satisfactory resolution of the other suits has been reached either via payment or dismissal for various reasons. Condemnation proceeding by Legal Counsel Moser advised the City of San Marcos that the City of San Marcos has started a condemnation proceeding to acquire a piece of property that includes an easement for a pipeline on an installment sale to San Marcos , I I -4- September 18, 1985 County Water District by our District. He does not anticipate any significant exposure or legal expense and we should be able to handle it without any liability on the part of the District; probably a joint use agreement between the three agencies. No action required at this time, Organizational Reports Association of Water Director Haasl reported on the Reclamation Agencies most recent meeting held on September 5 here at the District, with Steve Pearson speaking on aquaculture as a method of water reclamation. Discussion followed on the usage of this water by CalTrans at a cost of 15 cents per hundred cubic feet, The next meeting is scheduled on October 3 at 9 a.m. here at the District. The speaker will be Alex Cunningham of the State Department of Water Resources. San Diego County Director Maerkle reported on Water Authority their most recent meeting held on September 12 and gave water flow comparisons for the months of July and August, The Water Authority has installed two hydro-electric systems; one in Alvarado and one in Mira Mar, He reported briefly on the meeting he attended at Metropolitan Water District on September 6, where plans were initiated for a water seminar in San Diego in January 1986, Director Maerkle then asked Mr. Brammell to run the video tapes of the water conservation advertisements that run on three TV stations and are sponsored by the Water Authority. San Diego Region Water Director Haasl advised 'that Reclamation Agency the September meeting was can- celled. The next meeting is scheduled for October 18, a.t 8 a.m. in the County Offices in San Diego. Presidents and Managers President Bonas reported. .on this meeting held September 17 with Ladin Delaney the guest speaker on reclaimed water, Attending with Mrs. Bonas were Director Haasl and Engineer Blakesley. Meetings and Conferences The six meetings listed on the Consideration of participation: agenda were considered. They will be reconsidered at the next Board meeting on October 2. Director Haasl expressed an interest in attending a three-day seminar on ground water to be held in San Diego September 23-25. After discussion Director Maerkle made a motion approving her attendance, seconded by Director Almack and unanimously carried. I I I -5- September 18, 1985 Directors' Reports Director Haasl said she has a rather lengthy report to make on the seminar on corrosion she recently attended in Seattle. She said she would type it for distribution with the next agenda. Adjournment This meeting adjourned at 8:50 p.m. to October 2, 1985, at 6:OO p.m. in this boardroom. I Respectfully submitted, I Secretary, B rd of Directors I I -6- September 18, 1985 .. I 1 NOTICE OF ADJOURNED REGULAR MEETING COSTA REAL MUNICIPAL WATER DISTRICT OF BOARD OF DIRECTORS OF THE Notice is hereby given that tlie regular meeting of the Board of Directors of the Costa Real Municipal Water I District, set for September 18, 1985, at 2:OO p.m., at 5950 El Camino Real, Carlsbad, CA, was adjourned, to 6:OO p.m., a quorum not appearing. I I DECLARATION OF POSTING I, the undersigned, say: That I am a citizen of the United States, over eighteen (18) years of age, and a resident of the County of San Diego, State of California, in which the within-mentioned posting occurred, and not a party to the subject cause of proceedings. I I posted a copy of the attached NOTICE OF ADJOURNMENT on the bulletin board of COSTA REAL MUNICIPAL WATER DISTRICT, at 5950 El Camino Real, Carlsbad, CA, on September 19, 1985, and within twenty-four hours of the adjournment of the adjourned meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on September 18, 1985, at 6:OO p.m. " I declare, under penalty of perjury, that the foregoing is true and correct. I Executed on September 19, 1985, at Carlsbad, CA. &A. A- I NOTICE OF ADJOURNMENT Notice is hereby given that the adjourned meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on September 18, 1985, at 6:OO p.m., has been adjourned to October 2, 1985, at 6:OO p.m., in the Board room, COSTA REAL MUNICIPAL WATER DISTRICT, 5950 El Camino Real, Carlsbad, I California. " DATED: September 19, 1985. COSTA REAL M CIPAL WATER DISTRICT and the Boyd f"r of Directors thereof I