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HomeMy WebLinkAbout1985-10-16; Municipal Water District; MinutesI MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008. The meeting was called to order at 2:06 p.m. by President Bonas, with Directors Almack, Haasl, Kelly, Maerkle and Bonas answering roll call, .Also present were General Manager Meadows, Controller Brammell, Operations Superintendent Musser, Deputy District Engineer Blakesley, Legal Counsel Moser, District Engineer Burzell and Executive Secretary Woodward. Roger Greer, Bob Galloway, reporters Lola Sherman, Barbara Barnhill and Scott Thomas, and Barbara Hallman of the League of Women Voters also attended. REAL MUNICIPAL WATER DISTRICT, HELD ON OCTOBER 16, 1985, AT Approval of Minutes Upon motion of Director Maerkle, seconded by Director Almack and unanimously carried, the minutes of the Board meeting of October 2, 1985, were approved as mailed. Oral Communications from the Audience Kelly Ranch Project Mr. Galloway, representing the KellyRanch development, said they hope to record the master map (No. 83-30) of this project by November 1, 1985. He reviewed the map which shows the 22 original parcels for 1600 units. With changes that have taken place, the 1600 units will probably end up closer to 1200 units or less, He requested entering into an agreement with the District for water system improvements. I Mr. Burzell said that Engineering.met with Legal Counsel Moser before the Board meeting to arrive at a list of District requirements. Mr. Moser said the intent is to enable the Board to authorize signing the subdivision map, provided that the proposed agreement includes the list of items they are proposing. He reviewed the items as follows: 1. The developer will dedicate a 120 foot diameter reservoir site at a 300 foot elevation, plus a minimum 15 foot perimeter around it for access to the reservoir; I 2. Dedication of construction easements, which are temporary easements, to allow the District to get to and from and do the workthatneedstobe done tobuild the reservoir and install the lines ; 3. An exclusive 20 foot easement or fee for an access road to the reservoir; 4. A blanket easement across Area R (in the approved master plan) from the reservoir to a point in the easterly property line of the development for the supply pipeline to the reservoir; I, 5. A 20 foot located easement across Area R from the reservoir to a point on the developer's property where high pressure water can be introduced to the hilltop area. 6. Bonds for a11 offsite pipelines and all onsite pipelines based on the District Engineer's cost estimate which will include any contingencies; 7. The District will pay the cost of oversizing through its normal reimbursement or other agreement; 8. Payment of any direct connection surcharges to the District or to the City that have already been established for existing pipelines; 9. Developers will pay the usual inspection and plan checking fees, plus cost of any special consultant hired by the District to expedite the processing of the improvement plans; 10. A new subdivision agreement that spells out all the specifics outlined above, will be signed by the District Engineer on behalf of the District prior to signing the map, which will occur no later than November 1, 1985. I Upon Director Haasl's inquiry about reclaimed water being ma.de available to this new subdivision, District Engineer Burzell said this was not a consideration of the District, and Roger Greer added that this may be considered by the City when it comes before the Council. He said, "that is within the footprint of the Lake Calavera plan and, when it goes through the City Planning process they will' require those conditions." Mr. Moser then summarized that what the agreement would do is authorize the District Engineer to sign the plan and the President or the General Manager would also sign a subdivision agreement containing these requirements with the developer: also to obtain bonds under this agreement through the agreement that will be made today. So, there is an agreement today and there will be an agreement to be signed by the District Engineer or General Manager within the next two weeks that has the precise dollar amounts.. Director Maerkle made a motion to approve signing the agreement by the President of the Board,.seconded by Director Almack after Director Kelly disqualified himself, and after further discussion was unanimously carried with Director Kelly abstaining. I Consent Calendar Ratification of checks; Director Haasl asked about a Purchase orders; check written to Director Ratification of investments. Maerkle for airfare to a con- ference in Hawaii for attendance that has not yet received Board authorization. After -2- October 16, 1985 I discussion, Director Haasl made a motion approving Director Maerkle's attendance at the National Water Resources Association conference on November 3-7, 1985, in Honolulu, seconded by Director Almack and unanimously carried. (See Consent Calendar continued below.) Board Compensation Legal Counsel Moser said he has written a memo (see agenda packet) with suggestions on ways to clarify the compensation policy for the Board members. Director Kelly expressed concern over too many Directors attending too many things. Mr. Moser asked for input from the Board or from an appropriate committee. It was decided to discuss this again at the next regular Board meeting. Consent Calendar (continued) After Superintendent Musser reviewed the request for two half-ton vehicles, already in the budget, Director Haasl made a motion to approve the consent calendar, seconded by Director Maerkle and unanimously carried. Unfinished Business Capital Improvement Program: General Manager Meadows re- review by District Engineer ferred to his memorandum in the agenda packet which summarizes where we are with the Capital Improvement Program. What we are trying to do is identify the ultimate water system requirements of the District assuming the District develops according to the General Plan of the City. Discussion followed. (Continued after recess.) I Recess President Bonas called for a recess at 3:05 p.m. The meeting resumed at 3:22 p.m. District Engineer Burzell referred to reports that the Directors have already received. The Woodside/Kubota master plan was backed up by six individual areas where plans were adopted by the Board for specific areas. The new master plan calls for a few changes in those six local plans. The concept still is that the master plan will be adopted by this Board. The same applies to the General Manager's Capital Improvement Plan which the Engineering Department has also reviewed. He recommended Board approval as soon as they are comfortable with both plans, because Staff will have to use them in discussions with the City and with developers. The Engineering Department has concluded from the two reports that have been reviewed, that the facilities described are needed at full build-out and that the costs have been allocated fairly. Mr. Burzell reviewed the future steps needed. Review of existing reports with the City of Carlsbad is on schedule. A procedure to implement the recommendations in the CIP on page 47 should be adopted. There are six recommendations as follows: (1) Review I -3- October 16, 1985 I. the list of projects and adopt a final list; (2) Adopt a map which is consistent with the project list; (3) Resolve pending issues with the City of Carlsbad (i.e. the transfer of reserve funds) before authorizing work to be funded from City sources, and before increasing water rates; (4) Establish a major facilities charge of at least $1,100 per equivalent dwelling unit, equal to one-half the amount supported by the Phase I MFC- Qualifying list; (5) Authorize preparation of an engineering feasibility report for the Squires I1 project, which report will also more precisely identify the purpose of Squires I1 as new storage or replacement storage for Squires I; (6) Upon receipt of the engineering feasibility report for Squires 11, proceed with the next phase of financing. ThedecisiononSquires IIistentativelysetfor1986. Alarger tank similar to Santa Fe I1 is being considered for recommendation to the Board by Staff rather than a covered reservoir as previously discussed, We must also commence the financial planning for the next phase. I Mr. Burzell recommended as soon as possible some procedure for Board acceptance of the two reports. President Bonas suggested an adjourned Board meeting/workshop to review the Capital Improvement Program in-depth. Mr. Meadows said it would be helpful if we could focus in on specific issues. Director Almack suggested overlay maps showing progressive changes as projects are completed through buildout. Mr. Burzell said Engineering could prepare transparencies for the wal.1 map which could accomplish this. Director Kelly said he would like to see a map or an overlay showing all the permanent (due to being parks or unbuildable) open space, Roger Greer said the City's land use map would show this. President Bonas asked Mr. Meadows if he wanted a tentative approval of the second draft of the CIP. He responded that everything could be put on hold until the workshop takes place and that possibly he could invite the City Manager and his staff, when he meets with them tomorrow, to attend and provide input at the workshop, It was established that the workshop would take place at 2:OO p.m. on October 30, 1985, Mr. Meadows again asked that Board members let him know of any specific matters they would like covered at the workshop. New Business I Comprehensive Annual Financial Controller Brammell referred Report: review by Controller to the 1984-85 Financial Statements distributed before the meeting. He felt this was by far the best and most effective financial presentation in his four years at the District. He made several comparisons between this report and his first in 1981, one being an increase in District assets from $11.4 million in 1981 to $34.4 million. After being congratulated on an excellent report, Mr. Brammell added that the first payment out of District funds, on Certificates of Participation (COP) is due -4- October 16, 1985 I, November 1, 1985. The amount due is $620,300 and this sum will be due every six months for the next twenty years. It was decided that this report will also be reviewed at the workshop meeting. Staff Reports General Manager Water Supply Conference, Mr. Meadows referred to the November 21, 1985, at flyer in the agenda packet an- Carlsbad City Hall nouncing this program on water supply which has been arranged at the request of the City, in particular Councilman Pettine. Mr. Meadows will be the moderator, with speakers from San Diego County Water Authority, Metropolitan Water District and California Department of Water Resources. The public is invited and the news media has been notified. I District Engineer Mr. Burzell advised ,that he is going to the University of California, Berkeley, as a member of the advisory council to the Water Resources Center of the University of California. There will be a water quality management report from Jim Cornelius of the State Water Resources Control Board, and will also be reviewing a State generated report on AB 1803, Water Quality Monitoring. There will also be an update on the selenium problem in the central valley and other items of interest. He will be making a report to our Board but is going at his own expense. Organizational Reports Association of Water Director Haasl reported on the Reclamation Agencies most recent meeting, held here at the District on October 3, at 9 a.m. The speaker was Alex Cunningham, Chief Deputy of the State Department of Water Resources. The subject was "Water Reclamation on the State Level," however there is not much being done with reclamation by the State at the present time. I San Diego County Director Maerkle reported on Water Authority the latest meeting held on October 10. One of the items concerned increases in the dollar amount of expenditures that can be approved by the manager. Director Maerkle felt that our District should alsomake sucha review. Anewdirector has been appointed to their board, Dr. Philip R. Pride of San Diego State. SDCWA has just had their insurance coverage reduced by JPIA from $20 million to $5 million. JPIA is also this District's carrier so we will probably also be affected. San Diego Region Water Director Haasl advised that Reclamation Agency the next meeting will be held I Friday, October 18, 1985. -5- October 16, 1985 I Presidents and Managers No report. Not attended, Council of Water Utilities Meetings and Conferences: Con- sideration of participation: National Water Resources Assoc- See approval under Consent iation Convention, November 3-7 Calendar earlier in these Honolulu, Hawaii minutes. Water Agencies Association of San Diego County October 17, 1985 Transportation arrangements to attend this quarterly meeting were discussed and agreed on. Adjournment At 4:45 p.m. Director Maerkle made a motion to adjourn this meeting to an adjourned meeting on October 30, 1985, at 2:OO p.m., seconded by Director Haasl and unanimously carried. Respectfully submitted, I I -6- October 16, 1985 I DECLARATION OF POSTING I , the undersigned, say: That I am a citizen of the United States, over eighteen, (18) years 'of age, and a resident of the County of San Diego, State of California, in which the within-mentioned posting occurred, and not a party to the subject cause of proceedings. . ' I posted a.copy of the attached NOTICE OF ADJOURNMENT on the bulletin board. of COSTA REAL MUNICIPAL WATER DISTRICT, at 5950 El Camino Real, Carlsbad, California, on October 17, 1985, I and'within twenty-four hours of the adjournment of the regular meeting.of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on 'October 16, 1985. I declare, under penalty of perjury, that the foregoing is true and correct. Executed on October 17, 1985, at Carlsbad, California. 4- d4 I I NOTICE OF ADJOURNMENT Notice is hereby given that the regular meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on October 16, 1985., has been adjourned to October 30, 1985, at 2:OO p.m. in the board room, COSTA REAL MUNICIPAL WATER DISTRICT 5950 El Camino Real , Carlsbad, California. I DATED: October 1.7 , 1985. r" Gfl& - . . L $kg7 FRED w.. MAERKL COSTA REAL MUN and of the Bo.a ... ! I