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HomeMy WebLinkAbout1985-11-06; Municipal Water District; MinutesI MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON NOVEMBER 6, 1985, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008. The meeting was called to order at 2:OO p.m. by President Bonas, with Directors Almack, Haasl, Kelly and Bonas answering roll call. Also present were General Manager Meadows, Controller Brammell, Deputy District Engineer Blakesley, Operations Superintendent Musser, Legal Counsel Moser, District Engineer Burzell and Executive Secretary Woodward, Geoffrey Poole, Rose Grimm, Lola Sherman, Scott Thomas and Barbara Hallman of the League of Women Voters also attended. Approval of Minutes Upon motion of Director Haasl, seconded by Director Almack and unanimously carried, the minutes of the Board meeting of October 16, 1985, were approved as mailed. Consent Calendar I Ratification of Checks; The suggested annual dues of Purchase Orders; $960 for CSDA was discussed. CSDA 1986 Membership Dues, Since dues are based on op- erating budgets, and our budget now falls within the assessment of $1100, Director Almack made a motion approving increasing the dues to $1100, seconded by Director Kelly and unanimously carried. After discussion, Director Haasl made a mo'tion approving the consent calendar, seconded by Director Almack and unanimously carried, Unfinished Business Capital Improvement Program 1. Recommendation Re: Major Mr. Meadows referred to his Facilities Charge Increase Summary Report dated Novem- ber 5, 1985, (see agenda packet) prepared at the direction of the Board and in conformance with Mr. Moser's memorandum dated October 25, 1985 (see agenda packet). This material was reviewed by the Finance and Administration Committee this morning. At the last meeting the Board adopted a tentative project list for the first phase (the next five years) of construction projects, This was done to allow Staff to proceed with the next requirement to identify the level of fee to be charged to developers- for their portion of the funding requirements. The purpose today is to consider the General Manager's recommendation for the increased fee and take the steps necessary to receive input from the public and adhere to the procedures as outlined by Counsel so the fee can be effective as of January 1986. The recommendation is that the fee be increased to $1,590. The I I current fee is $880 per EDU. Two changes have been made to information previously considered by the Board. First, the nature of the Squires Reservoir project has been changed. The two-project plan originally considered now has been thought of as a consolidated project within Phase I. Instead of considering a large open reservoir major facility as originally conceived, and eventual lining and covering of the existing Squires reservoir, what is now contemplated is a 20 million gallon closed concrete reservoir which would be built at a reduced cost over the original proposal and would become a direct feed into the water distribution system. Squires I would be taken off-line and used for emergency storage. The allocation of cost between new development and water users was determined by an engineering analysis on projects that would serve both categories, to be 56% to new development and 44% to water users, A comparison with neighboring water districts was made to see if there would be an impact on the regional housing market. The survey shows that the recommended fee of $1590 would not be out of line and would not have a detrimental effect on the regional housing market. I Mr. Meadows then referred to items in his memorandum regarding compliance with California Environmental Quality Act (CEQA). The first is notice of a public hearing for 9:00 a.m. on Thursday, November 21, 1985, subject to Board confirmation today. There is an initial environmental study which has determined that there will be no negative impacts by increasing the fee. There is a draft negative declaration which will declare that there will be no negative impacts. He added that we have used a Negative Declaration of the City of Carlsbad, prepared for a General Plan Amendment, in the preparation of our environmental documents- In addition to this summary report, there are two draft plans, Capital Improvement Plan and Engineering Master Plan, as well as previous financial studies available for the public to review up until the public hearing. Mr. Meadows emphasized that, as explained in his summary report, the only issue to be considered is the Major Facility Charge, not a water rate increase. He said a water rate increase is built into the MFC. This may or may not be needed. We may not get the funds from the City or from the sale of Lake Calavera, After discussion, Director Haasl made a motion to accept the General Manager's Summary Report, seconded by Director Kelly. I Legal Counsel said that accepting the report will confirm a special meeting on November 21, 1985, at 9 a.m. to hear any comments on the proposed fees. At that meeting we will have a formal resolution to set the fee. The motion carried. -2- November 6, 198 I New Business Policy on Directors' Mr. Moser referred to Board Compensation decision at the last regular meeting to bring this item back on the agenda to give the Board a chance to review the material in Mr. Moser's memorandum as well as the attached resolution. The Finance and Administration Committee has reviewed the material and is generally in favor of taking some action and perhaps adopting the type of resolution suggested. Mr. Moser recommended that the Board direct Staff to establish a list of meetings attended by Board members: those that don't require Board authorization to attend and those that do. Discussion followed and Director Almack suggested that Mr. Moser prepare a list and some recommendations for Board review at the next Board meeting. Resolution No. 478 - Fixing Director Kelly made a motion Compensation of Directors approving Resolution No. 478 (following the outline of the sample resolution with Mr. Moser's memorandum) entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT FIXING COMPENSATION OF DIRECTORS," seconded by Director Haasl and unanimously carried. I Recess President Bonas called for a recess at 3:03 p.m. The meeting resumed at 3:23 p.m. . " Committee Reports Engineering and Operations Mr. Meadows reported on the last meeting at which the requirements of the office, engineering and shop personnel were discussed. The increased activity and its effect on Staff, as well as expansion of the facility, was also discussed. President Bonas added that the Committee is in favor of taking immediate steps. Of concern is lack of security in the engineering facility. She also felt we should proceed with securing bids on enlarging our facilities. One way considered is putting a building where the ivy is located behind the main building. Another possibility was using the boardroom for office space and ' conducting meetings at another location. Director Haasl felt we should proceed immediately with an expansion study of the headquarters; send out RFP's, etc. President Bonas added that Director Maerkle had informed her just recently that the Lusardi Company had informed him that tilt-up construction was not economical for the smaller size building we require. Mrs. Bonas then appointed a new Headquarters Expansion Committee to consist of Directors Haasl and Kelly who would review the proposals we receive. Discussion followed as to what is really needed. Mr. Burzell suggested that Engineering could prepare a one page analysis of recommendations for the Committee's review. His recommendation was accepted. I -3- November 6, 198 Personnel Committee Mr. Meadows said there is one I pending item concerning vacation policy on how much time can be accumulated, when it must be taken, etc., that will be covered at the next meeting. Finance and Administration Mr. Meadows advised that one Committee of the items covered at this Committee's meeting this morning, had to do with a recommendation from Director Maerkle concerning maximum expenditure approvals by the General Manager. The Water Authority has increased their maximum. Director Kelly recommended that the maximum be increased to $5,000. After discussion he made a motion to that effect, seconded by Director Haasl and unanimously carried-. Staff Reports General Manager I Certificate of Participation Mr. Meadows referred to the Disbursement Procedures memorandum with attachments in the agenda packet and recom- mended approval of the following: Progress Payment No. 18 to Weardco Construction Corporation in the sum of $2,250.00 for work on La Costa Hi Reservoir, Schedule 11; Progress Payment No. 9 to Weardco Construction Corporation in the sum of $231,424.49 for work on Santa Fe I1 Reservoir; Progress Payment No. 11 to Charles F. Heick Contractors, Inc. in the amount of $38,134.22 for work on the Tri-Agencies Pipeline Terminal Reservoir; and the Final Retention Payment to Thibodo Construction Company in the sum of $4,204.76 for pipeline work on La Costa Hi Reservoir, Schedule I. Director Almack made the motion, seconded by Director Haasl and unanimously carried, Approval of construction Mr. Meadows referred to Certi- progress payments ficate No. 15 in the sum $290,442.67 and recommended approval. Director Almack made the motion, seconded by Director Haasl and unanimously carried. I District Newsletter: Mrs. Grimm said that she hopes Proposed Next Issue to have the copy ready for ed- iting by Mr. Meadows by November 15. The time line to get it to the printers is no later than November 30. The target date to have it in the consumers' hands; no later than December 10, Discussion followed on the proposed material for the newsletter. Mrs. Grimm. then asked for Board approval of $6,000 to cover complete costs to mail the newsletter to 15,700 addresses in our mailing area, After further discussion it was decided to leave the final set up and paper size selection to Staff discretion. Director Almack made a motion authorizing expenditure of up to $6,000, seconded by Director Kelly and unanimously carried, -4- November 6, 198: Chamber of Commerce Mr. Meadows referred to the I District's advertisement in the annual publication of the Carlsbad Chamber of Commerce and asked for Board direction for the 1985-86 issue, The cost of a half page ad is $795. After discussion Director Haasl made a motion approving the half page ad with updated copy, seconded by Director Almack and unanimously carried. District Engineer Tri-Agencies Pipeline Reservoir Mr. Burzell advised that the Notice of Completion on this reservoir will be filed shortly., . The walk-through is scheduled for Friday. A dedication ceremony was discussed and it was thought that this could be done in the spring after the landscaping is completed, The La Costa Hi Reservoir will be finished about the same time, Kaufman and Broad-Kelly Ranch Mr. Burzell referred to this developer's presentation to our Board last month, at which time an agreement was authorized with them that was to expire on November 1. On that date we were to enter into another more formal contract with them that would recognize agreements and fees, etc, Kaufman and Broad did not meet their deadline. Legal Counsel redrafted the agreement, They now have the bond and a check for $20,000+ for inspection and engineering review. Mr. Moser said that the Board has basically approved the substantive terms of the agreement. What is now needed is for the Board to authorize extension of the November 1 date to December 1 for getting a finalized agreement with Kaufman and Broad to be signed by the Staff. He expects to have the bond and check today or tomorrow. Director Almack made a motion authorizing the extension, seconded by Director Haasl and unanimously carried, with Director Kelly abstaining. Water Resource Center Mr. Burzell distributed Advisory Council-Berkeley copies of a report he.prepared on this meeting which he attended. He said that the University of California, through its Water Resource Center, is spending $800,000 a year on research. Last year, because of the concerns at Kesterson, the Center and other agencies of the State of California, received appropriations of $17 million. There is now also an archive of water resource data at Berkeley and UCLA. l I San Diego County Water Authority Mr. Burzell advised that both Managers Conference Mr. Meadows and himself at- tended this member agenc.ies meeting. They received all the data on shutdowns of the aqueducts, etc. Legal Counsel Mr. Moser reported on the status in the collection of -5- November 6, 198: I past due Major Facilities Charges. It appears that we will have to litigate with Community Resources Corporation. They owe approximately $95,000. . . Organizational Reports Association of Water Director Haasl advised that Reclamation Agencies the next meeting will be here tomorrow at 9 a.m. The speak- er is Mr. Bahman Sheik with Engineering Science of San Diego. Resolution No. 477 - Supporting Director Haasl referred to the San Dieguito Basin Water Recla- letter from AWRA in the agenda mation Conceptual Plan packet requesting our support for this plan by adoption of a resolution. A sample was attached. After discussion Director Haasl made a motion approving Resolution No. 477 entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT SUPPORTING THE SAN DIEGUITO BASIN WATER RECLAMATION PLAN," seconded by Director Kelly and unanimously carried. I Adjournment This meeting adjourned at 4:30 p.m. to November 20, 1985,. at 2:OO p.m. in this boardroom .. Respectfully submitted, I -6- November 6, 198