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HomeMy WebLinkAbout1985-11-20; Municipal Water District; MinutesI MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON NOVEMBER 20, 1985, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008. The meeting was called to order at 2:03 p.m. by President Bonas, with Directors Almack, Haasl, Kelly, Maerkle and Bonas answering roll call. Also present were General Manager Meadows, Controller Brammell, Superintendent Musser, Legal Counsel Moser, District Engineer Burzell and Executive Secretary Woodward. Rose Grim, Lola Sherman, Scott Thomas, Barbara Barnhill, Barbara Hallman and Roger Greer also attended. Approval of Minutes Upon motion of Director Haasl, seconded by Director Almack and unanimously carried, the minutes of the adjourned meeting of October 30, 1985, and the regular meeting of November 6, 1985, were approved as corrected. Consent Calendar I Ratification of Checks; Director Maerkle made a motion Ratification of Investments; to approve the consent calen- Temporary occupancy: CT 72-34, dar, seconded by Director Rho. La Cuesta, Lots 33-42; Almack and unanimously car- Acceptance of public water system, ried. Director Kelly asked CT 82-16, Lake Calavera Hills for discussion of the list of Acceptance of public water system, investments. His concern was CT 83-2, Sea Pines, Unit No. 2 how the government, already billions of dollars in debt, could insure all our investments. After Mr. Brammell responded, the subject was discussed, and President Bonas complimented Mr. Brammell on his handling of the investments. Director Kelly made a motion approving the Ratification of Investments, seconded by Director Almack and unanimously carried. Unfinished Business Directors Compensation: Mr. Moser reviewed his memo- Memorandum from Legal Counsel randum and the draft policy on Board compensation and/or re- imbursement (see agenda packet) after distributing two worksheets. These are for the Directors to use to determine what they feel should be reimbursable or compensable or both and what should require Board approval for attendance. The legal maximum compensation forthemonthwill still be sixdays at $100 per day for a total of $600 a month. After discussion Mr. Moser said he would revise his draft with the recommendations made by the Directors today. This will be brought back to the next Board meeting for further discussion and action. Recess President Bonas called for a recess at 2:55 p.m. The meeting resumed at 3:12 p.m. I Committee Reports I Headquarters Expansion Mr. Meadows said this Com- mittee met to explore this issue. Staff is trying to work up what we think our needs are. When this is ready, Staff will go back to the Committee for direction. Director Kelly's suggestion that an auditorium be incorporated into the District expansion, was discussed and Legal Counsel Moser advised that it would take some kind of ordinance to exercise the District's recreational powers. He said he would look into this to determine the extent of this power. President Bonas concurred with Mr. Brammell's recommendation and suggested inviting Art Bullock, who is coordinating a new building for the SDCWA, to attend one of our Board meetings. Personnel Policy re: Accumulated Vacation Mr. Meadows said that the current policy on accumulating earned vacation has been found to be somewhat restrictive and the recommendation of this Committee is shown in the revision to the Administrative Code attached to Mr. Meadows' memorandum. The current policy is also attached. (See agenda packet.) The proposed policy was reviewed by Mr. Brammell who also responded to questions from the Board. After discussion, Mr. Moser said Board approval should be made by resolution. Resolution No. 479 - Amending Director Almack made a motion Vacation Accumulation Policy approving Resolution No. 479 entitled: . "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTICT AMENDING THE VACATION ACCUMULATION POLICY OF THE DISTRICT," seconded by Director Haasl. Roll call was taken and all ayed. Director Haasl left the meeting at this time (3:47 p.m.) Policy re: Dogs at Squires Mr. Meadows explained the need Dam Caretaker's Residence to fence an area for the dogs owned by the caretaker, for insurance purposes. The chain link fencing from "B" Reservoir site will be used to enclose the house and yard and a clause added to the Administrative Code to the effect that if the caretaker keeps dogs he will keep them within the fenced area. After discussion, Director Maerkle made a motion approving fencing the caretaker's residence, seconded by Director Kelly and unanimously carried. Mr. Meadows said he will have something drafted for the Administrative Code for the Board to review at the next meeting. Staff Reports I I General Manager Acceptance of Tri-Agencies Mr. Meadows referred to his Pipeline Terminal Reservoir memorandum with attachment in the agenda packet, in which -2- November 20, 1985 I Staff recommends formal Board acceptance of this project, authorization to file a Notice of Completion with the Recorder 'of San Diego County, approve disbursement of $75,651.18 wit1 retention for 35 days to be limited to $67,499.44; that sum to be disbursed by the General Manager at the end of the lien period ir accordance with the construction contract. Director Maerkle made the motion, seconded by Director Kelly and unanimously carried. President Bonas added that a letter of commendation, signed by all the Directors, has been written to Heick Construction Company for the speed and professionalism exhibited in the construction of this reservoir. Draft Urban Water Mr. Meadows referred to the Management Plan draft reports prepared by the Water Authority (see agenda packet). He recommended Board action to acknowledge receipt of the report. Mr. Moser suggested that a public hearing date be selected at this time. After discussion Director Maerkle made a motion to accept the draft as presented, notice the hearing this Saturday, November 23, 1985, for a public hearing on December 11, 1985 (an adjourned regular meeting), seconded by Director Almack and unanimously carried. Report on Newsletter Mrs. Grimm referred to the last Board meeting where the Board approved a budget of $6,000 and requested a mock-up of the newsletter (see agenda packet). The total cost, including postage and envelopes, for 15,207 pieces will be $5,371.73. The copy should be in the hands of the printer by the end of next week. I I District Engineer Acceptance of Easement, CT 80-34, Mr. Burzell reviewed this Palomar Airport Business Park grant of easement as required No. 2, Lot 3 by the District for the opera- tion and maintenance of fire service for the project. He recommended that the Board of Directors approve the acceptance of the document and authorize the Secretary to execute it. Director Kelly made the motion, seconded by Director Maerkle and unanimously carried. Villages 0 and P-1, Calavera Mr. Burzell advised that on Hills, Unit No. 2 - CT 83-21 June 11, 1985, the District Amendment No. 1 to Reimbursement entered into an agreement with Agreement the developer of this project. Since that time the developer has entered into a separate private agreement with a neighbor who was to pay him a connection fee, and has settled in advance for part of the reimbursement. An amendment to the reimbursement agreement providing for a reduced area and a reduced charge for the payment that is to be collected, has been prepared in a format approved by legal counsel (see draft in agenda pack.et). Mr. Burzell recommended that the Board approve the amendment. -3- November 20, 19 8 5 I Director Maerkle made the motion, seconded by Director Almack and unanimously carried. Organizational Reports San Diego County Water Authority Director Maerkle advised that at their last meeting on No- vember 12, 1985, they set the date for the public hearing for their Urban Water Management Plan at 2:OO p.m. on December 6, 1985. JPIA has set $5 million as the maximum coverage for the Water Authority's liability insurance. They are planning to get another $5 million coverage through Percy Goodwin for a cost of $50,000. Resolution No. 480-Observing 25th Director Maerkle made a motion Anniversary of California State approving Resolution No. 480 Water Project Bond Election entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT OBSERVING THE TWENTY-FIFTH ANNIVERSARY OF THE CALIFORNIA STATE WATER PROJECT BOND ELECTION," seconded by Director Kelly. Roll call was taken and all ayed with the exception of Director Haasl who had left the meeting earlier. Director Kelly excused himself from the meeting about 4:30 p.m. I Presidents and Managers Mr. Meadows advised that the Council of Water Utilities invited speaker did not show up so the program ended up being informal. Tom Wilson reported that Vista Irrigation District lost its liability insurance for Lake Henshaw and has closed it to the public. Apparently all insurance companies are having problems; it's not exclusive with ACWA-JPIA. Mr. Meadows mentioned reading an article in the San Diego Union which said that three agencies were against the Pam0 Dam project. Mr. Bullock (SDCWA) informed the P&M group that the article was based on a news release issued by the Sierra Club and emphasizing negative environmental impacts. It is not considered a serious problem by the Water Authority. Meetings and Conferences These meetings were listed as a reminder. The ACWA Conference is December 3-5 and the Water Supply Conference tomorrow evening at City Hall. Adjournment At 4:42 p.m. Director Maerkle made a motion to adjourn this meeting to December 11, 1985, at 2:OO p.m. in this boardroom, seconded by Director Almack and unanimously carr'ied. I Respectfully submitted, -4- November 20, 1985 I " DECLARATION OF POSTING I, the undersigned, say: That I am a citizen of the United States, over eighteen (18) years of age, and a resident of the County of San Diego, State of California, in which the within-mentioned posting occurred, and not a party to the subject cause of proceedings, - I posted a copy of the attached NOTICE OF ADJOURNMENT on the bulletin board of COSTA REAL MUNICIPAL WATER DISTRICT, at 5950 El Camino Real,.Carlsbad, CA, on November 21, 1985, and within twenty-f our hours of- .the adjournment of the regular meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on .November 20,. 1985, at 4:42 p.m. I -.. .- . . ."_ I declare, under penalty of perjury, that the foregoing is true and correct. Executed on November 21, 1985, at Carlsbad, CA, I I I NOTICE OF ADJOURNMENT Notice is hereby given that the regular meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on November 20, 1985, at 2:OO p.m., has been adjourned to December 11, 1985, at 2:OO p.m., in the Board room, COSTA REAL MUNICIPAL WATER DISTRICT, 5950 El Camino Real, Carlsbad, California. I DATED: November 21, 1985. and the Board of Directors thereof I