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HomeMy WebLinkAbout1985-12-11; Municipal Water District; MinutesI MINUTES OF THE ADJOURNED MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON DECEMBER 11, 1985, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008. The meeting was called to order at 2:03 p.m. by President Bonas, with Directors Almack, Haasl, Kelly, Maerkle and Bonas answering roll call. Also present were General Manager Meadows, Superintendent Musser, Deputy District Engineer Blakesley, Legal Counsel Moser, District Engineer Burzell and Executive Secretary Woodward. Geoffrey Poole, Rose Grimm, Lola Sherman, Scott Thomas, Barbara Barnhill, Barbara Hallman, Joe Eggleston, Mike Foote, Bob Sukup, and Bob Jahn also attended. Approval of Minutes: Upon motion of Director Maerkle, seconded by Director Haasl and unanimously carried, the minutes of the regular meeting of November 20 and the specialmeeting of November 21,1985,were approved as mailed. Oral Communications Mike Foote, of Mike Foote De- from the Audience velopment Company, subdividing a property called Falcon Hills, asked for Board permission to pay the Major Facilities Charge for the total 248 units in his three phase project at the current $880 per unit rate. Legal Counsel Moser advised that the resolution adopted for the increased fee provides that those fees are payable at the time the building permits are issued. If fees'are to be accepted before that time, he recommended that the Board adopt another resolution to establish a procedure for that. However, Mr. Moser said he could not recommend that the Board do this. It can create the problem of a lot of commitments to serve which are outstanding, which are then either not used or are passed on to the next developer. Unless an expiration date is required, the District loses control over how many of these permits are outstanding. His recommendation: If the Board is inclined to do this they should give Staff some time to consider a procedure for it. After brief discussion, President Bonas referred the matter to Staff for evaluation and recommendation. Mr. Moser said he would prepare a set of alternatives so that on the preissued ones it would specify that they have to be used in a fairly short period of time or they expire, and that they cannot be transferred. This would eliminate potential administrative problems. I Discussion followed as to when this material would be brought back to the Board. The next regular meeting is only a week away (12/18/85). Since this would not give Staff much time, and the first meeting in January will legally be on January 2 because of the holiday on January 1, a motion was made by Director Kelly to change the first meeting in January to January 8, 1986, seconded by Director Haasl and unanimously carried. Staff recommendation ~ I on the above request will be presented at that time. Mr. Foote said he would provide Staff with any information they may need. Bob Sukup of Native Sun Development Company presented a similar request to the above. His project consists of 112 units, 36 of which have had building permits pulled. Their bank requires 50% sale of the first increment before more permits can be pulled. He will also provide Staff with information so Native Sun can be given the same consideration for prepayment as requested by Mr. Foote. I I Consent Calendar Ratification of Checks Director Maerkle made a motion Acceptance of Easement: to approve the consent calen- CT 81-5; Lexington Hotel, dar, seconded by Director Lots 1 and 8 Kelly and unanimously carried. Public Hearing: Urban President Bonas announced that Water Management Plan this is the time and place es- tablished by the Board of Directors on November 20, 1985, for a public hearing on the Urban Water Management Plan which the District is required to adopt. Staff Report Mr. Meadows gave an overview of the purpose of the report and its preparation pursuant to the mandates of the Urban Water Management Act of the Water Code. This Urban Water Management Plan must be filed with the California Department of Water Resources. The objective is to identify management techniques that would serve to effect the efficient management of water resources within the State. There were no questions from the Board but a brief discussion. Legal Counsel recommended proceeding with the public hearing before any further Board discussion. President Bonas declared the public hearing open. There was no testimony from the public and no written comments received by the District. President Bonas declared the public hearing closed and asked for comments from the Board. Discussion followed with Director Haasl recommending active participation by the District in promoting, through use of brochures and media advertising, low water use landscaping b> developers. Mr. Burzell explained that the Water Authority is spending a lot of money for public awareness advertising. Also, reclamation is the responsibility of the City of Carlsbad. Mr. Meadows referred to page VI-8 in the Plan, showing a char1 of various types of activities that can be undertaken. Under tht area of public information and education it indicates that OUI programs will be expanded. The specifics are described in tht -2- December 11, 198! report. I Mr. Moser said that one of the conservation measures that this plan permits the District, is something called expanded literature brochure program. The feasibility, coordination, and consideration of implementation are all to be done in 1986. There is some substantive obligation to undertake these matters as outlined in the plan. President Bonas then entertained a motion for the adoption of Resolution No. 483, adopting the draft Urban Water Management Plan for the District. Resolution No. 483 - Adopting Director Maerkle made a motion Urban Water Management Plan approving Resolution No. 483 entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT ADOPTING ITS URBAN WATER MANAGEMENT PLAN," seconded by Director Almack. Roll call was taken and all ayed. Unfinished Business 1 Guidelines for Directors' After discussion on the rec- Compensation and Reimbursement ommended resolution (No. 482 in the agenda packet), in which President Bonas recommended, and the Board concurred, that both designated representative and alternate be compensated for attendance; see section A under 2.3.1 Compensation in the resolution. President Bonas then entertained a motion for adoption of Resolution No. 482. Resolution No. 482 - Estab- Director Maerkle made a motion lishing Guidelines for Compen- approving Resolution No, 482 sation and Reimbursement entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT ESTABLISHING GUIDELINES FOR COMPENSATION AND REIMBURSEMENT," seconded by Director Almack. Roll call was taken and all ayed. Administrative Code Revision Mr. Meadows referred to the re: Dogs at Squires Dam code revision (see memorandum Residence with attachment in agenda packet) and recommended adoption by the Board. Approval of Resolution No. 484, as prepared by our legal counsel to cover this revision, was recommended. President Bonas entertained a motion for adoption of Resolution No. 484, I Resolution No. 484 - Squires Director Maerkle made a motion Dam Housing Facility approving Resolution No. 484 entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT AMENDING ADMINISTRATIVE CODE PROVISIONS RELATED TO SQUIRES DAM HOUSING FACILITY," seconded by Director Almack. Roll call was taken and all ayed. -3- December 11, 1985 I I I Water Quality Testing Program After Mr. Burzell reviewed his report (see memorandum in agenda packet), Director Haasl expressed some concern over the lack of coordination of the water quality tests done for the District and the fact that the results of the tests that Metropolitan was to take at the same time, have never been received. Director Haasl felt we should retest using a different laboratory since Montgomery Laboratory is also being used by Metropolitan. She also felt there should be one designated coordinator for future tests. After discussion, President Bonas directed General Manager Meadows and Director Haasl to work together, with any staff assistance needed, on coordinating this project and reporting back to the Board. New Business Draft Southern California Mr. Meadows referred to this Water Policy draft in the agenda packet. It is distributed for informational purposes only. No action required. Discussion 'followed with no action taken. Recess President Bonas called for a recess at 3:17 p.m. The meeting resumed at 3:32 p.m. Closed Session: Matters Director Almack made a motion of Personnel at 3:35 p.m. to go into closed session for discussion of personnel matters, seconded by Director Maerkle and unanimously carried. The Board returned to open session at 4:30 p.m. Mr. Moser advised that no action was taken in closed session. Discussion concerned promotion and evaluation of the existing Deputy District Engineer and evaluation of the performance of Geoffrey Poole in his present position. President Bonas said the Board has decided to establish a new classified position, Administrative Analyst. The written proposal for the Administrative Code can be acted on with Resolution No. 485. (See agenda packet for memorandum and attachments.) Resolution No. 485 - Approving President Bonas called for a Administrative Analyst Position roll call vote approving Reso- lution No. 485 entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAI WATER DISTRICT ESTABLISHING THE POSITION OF ADMINISTRATIVE ANALYST," as recommended by Staff. Roll call was taken and all ayed. See reconsideration of this resolution later in these minutes and further action to establish salary for the position. Promotion of William E. President Bonas called for a Blakesley to District Engineer motion approving the promotiol! of Mr. Blakesley to the position of District Engineer, to be effective January 1, 1986. Director Maerkle made the motion, seconded by Director Almack and -4- December 11, 1985 unanimously carried. I Director Maerkle made a motion making Mr. Burzell the Consulting District Engineer, to be effective January 1, 1986, seconded by Director Kelly and unanimously carried. Director Kelly then made a motion that the annual salary for Mr. Blakesley be increased to $43,000 per year, effective January 1, 1986, seconded by Director Almack and carried with Director Maerkle voting no. Administrative Analyst (cont'd) The salary range in step 47 is the Staff recommendation. Mr. Moser suggested that, since the Board wants to act on salary separately, they can reconsider Resolution No. 485 to consider the salary classification. This will eliminate the need for a second resolution. Director Kelly made the motion, seconded by Director Almack and unanimously carried. After discussion of the step and salary recommendation, Director Maerkle made a motion that the Administrative Analyst position be set at step 47, seconded by Director Almack and unanimously carried. Staff Reports 1 General Manager Certification of Participation Mr. Meadows referred to the Disbursement Procedures memorandum with attachments in the agenda packet and recommended approval of the following: Progress Payment No. 1C to Weardco Construction Corporation in the sum of $48,850.20 for work on Santa Fe I1 Reservoir; Progress Payment No. 12 in the sun of $75,651.18 and final retention payment of $67,499.44, both tc Charles F. Heick Contractors, Inc. for work on the Tri-Agencies Pipeline Terminal Reservoir. The final payment is to be held until expiration of the lien period on December 25, 1985, Director Maerkle made the motion, seconded by Director Almack ant. unanimously carried. Approval of construction Mr. Meadows referred to Certi- progress payments f icate ' No. 16 in the sum of $2 15,9 6 6 . 8 8 and recommended approval. Director Maerkle made the motion, seconded by Director Kelly and unanimously carried. I Membership in ACWA Committees Mr. Meadows reviewed the cur- rent District participatioc (see memorandum and attachments in agenda packet) and asked for Board recommendations for the coming year. Response is required prior to December 25, 1985. Staff will contact individual Board members for final decisions. -5- December 11, 198: I I I WOW Program Mrs. Grimm displayed some of the entries in our water contest. She reminded us that the date for award presentations is January 14, 1986, at 7 p.m. Legal Counsel Foreclosures on Cedric Mr. Moser advised the Board of Sanders Easements receipt of Notice of Fore- closure on several of Mr. Sanders' easements; two pipeline easements and the property that the reservoir is actually on. We may have to take steps to again clear our title to the property. Discussion followed. Mr. Moser will be working on resolving this situation. District Engineer Rancho La Cuesta, Unit #5 Mr. Burzell distributed a map CMWD 79-303, Mitigation of of the easement on this prop- Building Encroachment erty showing a portion of the building over our right-of- way. The developer has agreed to put our pipe within a 16" sleeve so that if there is ever a problem with pipe leakage it won't undermine the foundation. The sleeve will also serve to prevent any footing loads from being applied to the AC pipe. Mr. Burzell recommended Board approval of the amendment to the plans providing for the placement of the protective sleeve and authorizing the execution of a Quitclaim Deed. Director Maerkle made the motion, seconded by Director Kelly and unanimously carried. Organizational Reports Association of Water Director Haasl said that their Reclamation Agencies next meeting will be held at the Flying Bridge in Oceanside tomorrow at 9 a.m. with a champagne brunch following. President Joe Berry will be presenting an overview of the objectives achieved by the association in 1985 and the officers for 1986 will be installed. There will also be an awards ceremony f 01 past presidents. San Diego County Water Authority Director Maerkle said their next meeting is scheduled for Thursday. Adjournment The meeting adjourned at 5:07 p.m. Respectfully submitted, \- A 4-0 i'/ -6- December 11, 198: