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HomeMy WebLinkAbout1986-01-15; Municipal Water District; MinutesI MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON JANUARY 15, 1986, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008. The meeting was called to order at 2:03 p.m. by President Bonas, with Directors Almack, Kelly, Maerkle and Bonas answering roll call. Director Haasl arrived at 2:04 p.m.. Also present were General Manager Meadows, Controller Brammell, Engineer Blakesley, Superintendent Musser, Legal Counsel Moser and Executive Secretary Woodward. Lin Burzell, Rose Grimm, Lola Sherman, Barbara Hallman, Roger Greer and Harold Engelmann also attended. Approval of Minutes Upon motion of Director Maerkle, seconded by Director Kelly and unanimously carried, the minutes of the adjourned meeting of January 8, 1986, were approved as mailed. Oral Communications from the Audience Mrs. Grimm reported on the W.O.W. Program of January 14, with over 500 attending. Discussion followed. Consent Calendar I Ratification of Checks Director Maerkle made a motion Ratification of Investments to approve the consent calen- dar, seconded by Director Haasl and unanimously carried. ~ New Business Draft Policy on Use of As directed at the last Board District Credit Cards meeting, staff prepared a pol- icy for Board consideration, to be incorporated in the Administrative Code if approved. (See agenda packet.) Resolution No. 489 - Use After a brief discussion, Di- of District Credit Cards rector Haasl made a motion to adopt Resolution No. 489, entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT ESTABLISHING A POLICY FOR USE OF DISTRICT CREDIT CARDS," seconded by Director Almack. Roll call was taken and all ayed. Committee Reports Personnel I Draft Policy on Mr. Brammell responded to Management Compensation questions from the Board on this proposed policy (see memorandum and draft policy in agenda packet). The section on salary range adjustments is very similar to the policy recently adopted by the City of Carlsbad. After discussion Mr. Brammell reviewed a Statistical Comparison chart (see agenda packet) showing where Costa Real fits in a survey of the 14 water districts in San Diego County. Resolution No. 490 - President Bonas said that Management Compensation "employees and staff are doing a great job .... and the policy on management compensation should be adopted." Director Kelly made a motion adopting Resolution No. 490, entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT seconded by Director Haasl. Roll call was taken and all ayed. I ESTABLISHING A POLICY FOR AND ON MANAGEMENT COMPENSATION," Recess President Bonas called for a recess at 2:45 p.m. The meeting resumed at 3:OO p.m. Headquarters Expansion Mr. Meadows said he felt our greatest needs are in the shop and engineering areas. Our staff has done everything they can to to assess our needs and have reached the point where professionals in this field are needed to assess our options. I Mr. Brammell reviewed the work staff has done and felt the process was very valuable. We have quantified our needs in great detail. Future needs were also considered and are reflected in what staff has prepared. He agreed with Mr. Meadows that we now need professional help, and should hire someone on a contractual basis to evaluate what we did; someone who is more familiar with construction costs than we are; someone who can tell us the costs of the various alternatives. The proposal (see memorandum and Scope of Work/Site Study in agenda packet) is to send out the site study specifications which identify what the project is; that isf to verify our workf to determine the various options the District may exercise and to report on the cost. We would like to send RFPs (Request for Proposal) to approximately eight firms hoping for responses from at least three. After discussion, Director Haasl made a motion authorizing staff to send the RFPs, seconded by Director Kelly and unanimously carried. Staff Reports District Engineer Mr. Blakesley advised that Mr. Burzell will be handling the implementation of the remainder of our capital improvement program (COP 1 . I 1 , -2- January 15, 1986 Approval of Plans and Author- Mr. Burzell advised that the ization to Advertise for Bids: plans and specifications for Santa Pe I1 Reservoir Pipeline this project were not received in time for this meeting as anticipated. It is hoped that this will be ready for the first Boardmeeting in Februaryand Mr. Burzell askedthatthis itembe carried over. Discussion followed. Director Kelly asked about the eminent domain lawsuit the District has pending. Mr. Moser said he is not sure what the postponement is for at this time. He will report the status of the condemnation proceeding at the next meeting. Organizational Reports Association of Water Director Haasl reported on the Reclamation Agencies meeting of January 9, 1986. Rick Graff of the Encina plant spoke on sludge reuse. The next meeting will be here at 9 a.m. on February 6, 1986. San Diego County Director Maerkle reported on Water Authority this meeting of January 9, 1986. He reviewed the increased cost of liability insurance and gave water flows for the month of December 1985. I I San Diego Region Water Reclamation Agency Director Haasl advised that this meeting is scheduled for January 17 at 8 a.m. and she plans to attend. Presidents and Managers Mr. Meadows said this meeting Council of Water Utilities is scheduled for January 21. Water Agencies Association Mr. Meadows reminded us that this meeting is tomorrow evening and explained the transportation arrangements for those attending. Directors' Reports President Bonas advised that a representative of First Certified Corporation would like to make a presentation on investments to our Board, at no charge or obligation to the District. Board interest was expressed and President Bonas gave the letter to Mr. Meadows for follow-up. I -3- January 15, 1986 I President Bonas received a brochure for a conference in Florida on the research.and application of aquatic plants. This will be held in July with a registration fee of $80. No interest shown. Adjournment The . meeting adjourned at 3:45 p.m. Respectfully submitted, K/g .... &?A& J& Secretary, Boar,,cp?Directors / I I -4- January 15, 1986