HomeMy WebLinkAbout1986-02-19; Municipal Water District; MinutesI, MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON FEBRUARY 19, 1986, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008.
The meeting was called to order at 2:OO p.m. by President Bonas, with Directors Almack, Haasl, Maerkle and Bonas answering roll
call. Director Kelly was absent, Also present were General
Manager Meadows, Controller Brammell, Engineer Blakesley, Super- intendent Musser, Legal Counsel Moser and Executive Secretary Woodward. . Lin Burzell, Geoff Poole, Rose Grim, Lola Sherman, Scott Thomas, Barbara Barnhill, Barbara Hallman, Roger Greer, F. B. Rhobotham, G. K. Bruno and Duane Rogers also attended.
Approval of Minutes Upon motion of Director Maerkle, seconded by Director . Haasl and unanimously carried, the minutes of the regular meeting of February 5, 1986, were approved'as mailed.
Consent Calendar
Ratification of Checks Director Maerkle made a motion
Ratification of Investments to approve the consent calen- Acceptance of Easement, Lot No, 4 dar, seconded by Director
& 5, Carlsbad Research Center Haasl and unanimously carried.
Unit No, 1, CRMWD 82-216(R)
Acceptance of Easement, Lot No. 9, Palomar Airport Business Park,
CRMWD 85-601.144 I
New Business
Request to be Heard:
Melissa Cobb
See page 2 of these minutes.
Presentation: Employee Mr. Meadows introduced Duane
Assistance Program Rogers, President of Personal Assistance Programs of San Diego, here to speak about their Employee Assistance Program in response to a request by our Board. (See memorandum with
attachment in the agenda packet.) Mr. Rogers reviewed the services provided by his company and said that six water
districts are now in the San Diego Water Agencies Consortium with several more expected to join in the next few months. Mr. Rogers' company carries professional liability insurance.
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After discussion Director Haasl made a motion to have the
District join the Consortium. The motion died for.lack of a
second, Director Almack asked Legal Counsel to review the contract and make a report. President Bonas said a decision will be made at the next Board meeting.
Presentation: First Mr. F, Blaine Rhobotham was
Certified Corporation introduced and spoke on the
various investments available
to public agencies, e.g. GNMA, an excellent long term investment.
I He emphasized the need of 'no risk' types of investments for the
District, President Bonas said her thinking in asking for this presentation was to introduce investment forms other than savings
6 loans and banks. After discussion as to District funds available to invest for longer periods of time, Mr. Brammell
suggested a review and update of the District's investment
. policy with input from people in the arena of managing funds. Mr. Moser advised that this policy was adopted on February 20, 1985, so it is time for an annual review in accordance with District policy. No action taken at this time. President Bonas recommended that the Finance and Administration Committee meet and begin updating the District's investment policy.
Request to be Heard:
Melissa Cobb
Mr. Moser advised that since
Mrs. Cobb has not made an ap- pearance, no action is required by the Board,
Recess President Bonas called for a
recess at 3:18 p.m. The meeting resumed at 3:37 p.m.
Committee Reports
I Headquarters Expansion Committee Director Haasl referred to the minutes of this Committee meeting held yesterday (copies distributed to the Board), Director Maerkle suggested that action ,on this matter be postponed until the next Board meeting, but President Bonas asked that the presentation be made today.
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Mr. Brammell reviewed the activities of staff over the last three
years in trying to accomplish this project, The last time we
sent out RFPs (1983) we received three proposals ranging from
$10-20,000. This time staff inventoried the needs of the District and sent this compilation along with the RFPs to which
two responses were received; one from Ruhnau, McGavin, Ruhnau and Associates with a bid of $47,000, and the second from Robert Bein, William Frost 6 Associates (RBF) with a bid of $14,500.
The Committee wanted the latter proposal distributed to the full Board yesterday afternoon for consideration at today's Board meeting.
After Mr. Brammell gave an overview of RBF's proposal, Director Haasl made a motion to award the contract to Robert Bein, William Frost & Associates as per the compensation section of the proposal, seconded by President Bonas. The motion did. not pass;
Directors Haasl and Bonas voted aye: Directors Almack and Maerkle voted no; Director Kelly was absent.
Mr. Meadows suggested that since this matter is being carried over to the next meeting, we invite the representatives of RBF to attend that meeting. President Bonas concurred.
Discussion followed on the financing of the actual building
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project, This cannot be planned until we know the cost, At that time staff will come to the Board with a program,
ACWA/JPIA President Bonas advised that
an election will be held on Tuesday, May 6, 1986, for membership on the Executive Committee
of JPIA. She asked if any of our Board members wished to run, but no one expressed an interest. The consensus of our Board was to approve the recommendations of the nominating committee.
This can be acknowledged by staff when that list is received on or before April 7, 1986.
President Bonas and Director Almack expressed an interest in
attending a risk management and insurance workshop sponsored by ACWA/JPIA on February 28, 1986, in Oceanside, Director Maerkle
I made a motion approving their attendance, seconded by Director Haasl and carried,
ACWA Water Management Committee President Bonas said this
committee is meeting on February 25, 1986, in the ACWA conference room in Sacramento, Director Maerkle is on the committee and he said he will be attending.
Presidents b Managers Council President Bonas mentioned this Customer Service Seminar seminar coming up in April.
The reservation deadline is April 1, 1986, No action taken.
Staff Reports
General Manager
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Rejection of Claim for Mr. Meadows recommended re-
Damages: Jerez Ct, Residents jection of the claims from two
Jerez Ct. residents after investigation by our claims adjuster, GAB-San Diego Branch. (See memorandum with attachments in agenda packet.) Director Maerkle made the motion to reject all claims, seconded by Director Almack and unanimously carried.
Unemployment Insurance Mr. Meadows referred to his
Funding Options memorandum with attachments in
the agenda packet, explaining the requirement for selecting how the District will pay for unem- ployment insurance coverage, and recommending the Cost
Reimbursement Method. After discussion, Director Almack made a motion to accept the recommendation of staff and use the Cost
Recommendation Method, seconded by Director Haasl and carried with Director Maerkle voting no.
District' Engineer
Approval of Agreement and Plans: Mr. Blakesley reviewed this
College Blvd, Assessment District proposal (see memorandum with
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attachments in agenda packet) and recommended approval of the
agreement with supplemental terms and conditions added by our legal counsel, authorization of the President of the Board to
execute the agreement and related right-of-way'documents and authorization of the District Engineer to approve the improvement plans for the work. This will all be done at no cost to the District. Director Almack made the motion as recommended,
seconded by Director Maerkle and unanimously carried.
Legal Counsel
Santa Fe I1 Reservoir Site Mr. Moser said he has been ad-
vised by Ron Endeman that an agreement has been received from the owner of Meadowlark Farms extending the temporary easements for another year. Mr. Moser
I asked the Board for authorization to notice the Resolution of Necessity if we can't get stipulations from the other two owners to extend the easements. Director Maerkle made the motion,
seconded by Director Almack and unanimously carried.
Organizational Reports
Association of Water
Reclamation Agencies
Director Haasl said she will have an extensive report ready
for the next Board meeting. - I San Diego County Director Maerkle reported on
Water Authority this meeting of February 13. Linden R. Burzell is now on
the Board as the representative of the Yuima Municipal Water District, as is Susan Golding, representing the County Board of Supervisors. The speaker was Carl Boronkay, General Manager of
the Metropolitan Water District.
San Diego Region Water Director Haasl said she will
Reclamation Agency have an extensive report ready
for the next Board meeting.
Presidents and Managers Mr. Meadows advised that the
Council of Water Utilities officers elected yesterday are Jerry Johnson of Padre Dam, president, and Ann Peay of Olivenhain Municipal Water District,
vice president. A representative of SDG&E spoke on rates' and rate structures.
Local Agency Formation Commission Mr. Meadows referred to the Nominations for Special Districts letter and attachment from Advisory Committee LAFCO (see agenda packet) con- cerning submission of nomina- tions and the use of mailed ballots in the annual election of the Advisory Committee. After discussion no nominees were suggested but Director Maerkle made a motion approving use of mailed ballots, seconded by Director Almack and unanimously carried. l
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I Western Water Education Mr. Meadows referred to their Foundation: Membership Renewal letter asking for a District contribution of $362 to
support this foundation (see copy in agenda packet), Director Maerkle made the motion, seconded by Director Almack and unanimously carried.
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Adjournment The meeting adjourned . at
4:36 p.m.
Respectfully submitted,
i/ /Y&fl&Jfg Secretary, Bo
of Directors
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