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HomeMy WebLinkAbout1986-03-05; Municipal Water District; MinutesI MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON MARCH 5, 1986, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008. The meeting was called to order at 2:OO p.m. by President Bonas, with Directors Almack, Maerkle, Haasl, Kelly and Bonas answering roll call. Also present were General Manager Meadows, Controller Brammell, Engineer Blakesley, Superintendent Musser, Legal Counsel Moser and Executive Secretary Woodward. Geoff Poole, Rose Grimm, Terry Rodgers, Barbara Hallman, Roger Greer, Shirley Cole, Duane Rogers and several representatives of Robert Bien, William Frost and Associates (RBF) also attended. Approval of Minutes Upon motion of Director Haasl, seconded by Director Almack and unanimously carried, the minutes of the regular meeting of February 19, 1986, were approved as changed. Consent Calendar Ratification of Checks After discussion during which Acceptance of Easement: Carlsbad Resolution No. 496 was given Research Center, Parcel 'B" of to the second item and reads of Parcel Map 13,114, Project as follows: "RESOLUTION OF 85-601.93 THE BOARD OF DIRECTORS OF Authorization for Temporary Occu- COSTA REAL MUNICIPAL WATER pancy: Trails of Calavera DISTRICT ACCEPTANCE OF EASE- Hills, Phase 1, Lots 91-118 MENT, CARLSBAD RESEARCH CENTER PARCEL "B" OF PARCEL MAP 13,114," Director Maerkle made a motion approving the consent calendar, including the resolution, seconded by Director Almack and unanimously carried. Unfinished Business Personal Assistance Service -Mr. Moser said he has reviewed the contract as requested by the Board, and from a general liability standpoint can see no problem. It has a hold harmless clause and the group maintains professional liability insurance of $1 million. He can see no real increase in potential liability to the District. However, theagreement is set up between the Presidents and Managers Council and the Service, and requires several changes to show that the District is signing an agreement with this entity so that we won't be bound by what some of the other districts do or don't do. With that proviso Mr. Moser recommended the contract as something that will not substantially increase our risk. I I Mr. Meadows said he received a call and letter from Shirley Cole of Lifeline Services of North San Diego County (see agenda packet). Miss Cole reviewed the services provided by Lifeline and explained her group would not replace the Personal Assistance Service being considered by the District, but would be a possible referral to an employee with specific problems. I Mr. Rogers responded that his Service uses referrals of all kinds; whichever is appropriate for the individual's problem. He does obtain reduced rates through his program whenever appropriate. See sample brochure describing services in agenda packet. President Bonas asked the Personnel Committee to meet and study this further and bring back a recommendation to the Board by the next regular Board meeting. She asked that Kurt Musser and Tom Brammell attend the committee meeting. Headquarters Expansion Mr. Meadows advised that this Feasibility Study Committee met yesterday. It was the Committee's consensus that this matter be brought to the Board for discussion since Director Kelly was not at the last Board meeting. Representatives from Robert Bien, William Frost and Associates (RBF) are in the audience to answer questions. Mr. Brammell referred to the packet of excerpts from the minutes of 1962-63 covering the building of the present District facilities, put together for the interest of the present Board. He introduced Bill Green of RBF who reviewed the proposed scope of work for our project and the background of the people in his company who would be involved. I Dean .Davidson, the architect who would handle our project, reviewed the process they would use in performing the proposed site study which he estimated would take 30-45 days, President Bonas asked Mr. Davidson for photographs:of some completed projects and he said he would provide these. After discussion President Bonas called for a workshop at a Special Meeting for consideration of this project and asked that all Board members thoroughly review all the material they have received on this subject for discussion at that meeting, Director Almack made a motion calling for a Special Meeting for Wednesday, March 12, 1986, at 2 p.m., seconded by Director Kelly and unanimously carried. New Business I Request for Approval of Map and Mr. Blakesley referred to the Plans: Batiquitos Lagoon mu- map for this project (see mem- cational Park, Phase 1 orandum with attachment in a- genda packet) and recommended Board approval of the Carlsbad Tract map 85-14, Phase 1 and authorization of the President to sign; approval of Agreements I and I1 and authorization of the President to sign when.surety has been provided by developer to Legal Counsel's satisfaction; and approval of improvement plans and authorization of District Engineer to sign. After discussion Director Maerkle made the motion as recommended, seconded by Director Almack and unanimously carried. -2- March 5, 1986 Authorization to Advertise for Mr. Blakesley reviewed this Bids; Camino De Las Ondas Water- project (see memorandum and line Replacement map in agenda packet) and rec- ommended that the Board approve the plans and authorize the District Engineer to arrange for construction of the facilities. After discussion Director Maerkle made a motion approving the plans and authorizing the District Engineer to negotiate with the developer, pending approval of Legal Counsel, seconded by Director Almack and unanimously carried. I Recess President Bonas called for a recess at 3:15 p.m. The meeting resumed at 3:32 p.m. Committee Reports Finance and Administration Mr. Meadows said this Com- mittee held a meeting yester- day on updating our investment policy in the Administrative Code book and also the possible use of outside investment services. The Committee did not feel the need to use an outside investment service but did make a recommendation to increase the amount of available funds that can be invested in the Local Agency Investment Fund from 10% to 50%. After discussion Director Almack made a motion to accept the recommendation, seconded by Director Haasl. Legal Counsel said this change to existing investment policy requires a resolution and assigned No. 497. I Resolution No. 497 - Author- This resolution, entitled: izing Increase in LAIF In- "RESOLUTION OF THE BOARD OF vestments DIRECTORS OF COSTA REAL MUNI- CIPAL WATER DISTRICT INCREAS- ING MAXIMUM INVESTMENT IN LOCAL AGENCY INVESTMENT FUND (LAIF) UNDER INVESTMENT POLICY," is approved by the above motion. Roll call was taken and the motion carried with Director Maerkle voting no. Staff Reports Certificate of Participation Disbursements Construction Progress Payments Mr. Meadows recommended ap- proval (see memorandum with attachments in agenda packet) of Progress Payment No. 13 to Weardco Construction Corporation in the sum of $104,243.40 for work on the Santa Fe I1 Reservoir. Director Maerkle made the motion, seconded by Director Haasl and unanimously carried. I Disbursement of Project Costs Mr. Meadows recommended ap- proval of Certificate No. 19 (see agenda packet) in the sum of $105,188.40. Director Maerkle made the motion, seconded by Director Almack and unanimously carried. -3- March 5, 1986 Other Reports Santa Fe I1 Easements extend the construction easements for one year, to March 1987. Organizational Reports Association of Water Director Haasl advised that Reclamation Agencies the next meeting will be here at the District, tomorrow at 9 a.m. The speakers will be Ben Price, General Manager and District Engineer of the Fallbrook Sanitary District, and Mike Hoover, a consulting engineer, will present "Fallbrook's Waste Water Reclamation Plan." Last week the speaker was David Argo, Assistant Manager and Chief Engineer of the Orange County Water District who are pioneers in water reuse. I Mr. Moser advised that the property owners have agreed to San Diego County Water Authority Director Maerkle said their next meeting is scheduled for March 13. I San Diego Region Water Director Haasl said this group Reclamation Agency has applied for a $3 million dollar grant for the CCBA process, It is also trying to get funding to use industrial hazardous waste to create the same type of material. They are looking for more financial support from cities, other water districts, etc. The next meeting is scheduled for March 21, 8 a.m. in the Carlsbad City Council Chambers. Meetings and Conferences American Water Works Association: After discussion, Director National Conference, June 22-26 Maerkle made a motion approv- Denver, Colorado ing staff attendance at the Section Spring Meeting and Mr. American Water Works Association: Meadows attendance at the Nat- California-Nevada Section Spring ional Conference, seconded by Meeting, April 17-18, Redding, CA Director Almack and unani- mously carried. Xeriscape '86 Conference After discussion, Director Irvine, March 19-20 Almack made a motion approving attendance at this conference by Director Haasl and Rose Grimm, seconded by Director Kelly and unanimously carried, Directors' Reports President Bonas displayed a copy of "Water Lines," the publication of Rincon del Diablo Water District, The topic was emergency preparedness and she suggested this might be a subject to cover in our own publication. I -4- March 5, 1986 Director Haasl referred to an article in the ACWA Newsletter concerning a state senate bill regarding water quality research. It has cleared the Senate and gone on to the Assembly. She suggested that the Board might want to support this bill. The consensus was to distribute copies to the Board members for consideration at the next regular Board meeting. I I Upon Director Haasl's inquiry, Mr. Meadows reported on the status of Parno Dam. The U.S. Army Corp of Engineers has decided to prepare a Federal Environmental Impact Statement before they will consider giving a permit for the project. This will cause a delay of approximately two years. The Water Authority will have to refund the money obtained during their financing. Director Maerkle added that this will be the subject of their next meeting. Adjournment: The meeting adjourned at 4:30 p.m. Respectfully submitted, v I// I -5- March 5, 1986