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HomeMy WebLinkAbout1986-03-19; Municipal Water District; MinutesI MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008. The meeting was called to order at 2:Ol p.m. by President Bonas, with Directors Almack, Maerkle, Haasl, Kelly and Bonas answering roll call. Also present were Controller Brammell, Engineer Blakesley, Superintendent Musser, Legal Counsel Moser and Executive Secretary Woodward. Geoff Poole, Bob Wade, Rose Grim, Lin Burzell, Barbara Hallman, Roger Greer, Barbara Barnhill, Scott Thomas and representatives of the bidding companies also attended. REAL MUNICIPAL WATER DISTRICT, HELD ON MARCH 19, 1986, AT Bid Opening: Santa Fe I1 President Bonas said that this Reservoir Pipeline is the time and place for the opening of the sealed bids for the construction of the Santa Fe I1 Reservoir Transmission Main. She asked that all bid packets received prior to 2:OO p.m. be presented to the Secretary of the Board for opening. As Director Maerkle opened each packet Mr. Blakesley read the bid amounts as follows : NAME SCHEDULE 1 ALTERNATE Thibodo Construction $ -0- $613,314.62 Edwin J. Vadnais 619,400.00 603,835.00 Steve P. Rados, Inc. 735,327.00 681,557.00 Tresize Construction 662,134.50 581,621.00 Macco Construction 571,094.00 551,284.00 Chilcote, Inc. 526,191.00 466,761.00 Don Hubbard Construction 785,229.00 707,404.00 After noting that the apparent low bidder on both schedules was Chilcote, Inc., President Bonas advised that the bids will be referred to the Engineer and Attorney for analysis of the technical and legal validity of the bidders' proposals for a recommendation of the award. Assuming no unforeseen complications, this Board will adjourn to the hour of 9 a.m. (see Adjournment) on Wednesday, March 26, 1986, at which time a contract will be awarded to the lowest responsible bidder. I Approval of Minutes Upon motion of Director Maerkle, seconded by Director Almack and unanimously carried, the minutes of the regular meeting of March 5, 1986, were approved as mailed. Discussion followed on the minutes of the special meeting of March 12, 1986, with President Bonas expressing concern for the need for clarification of the motion on the headquarters site study. Legal Counsel suggested that since the minutes did ac- curately reflect the motion they could be approved, but action by the staff could be deferred until the Board can address the issue again. He felt that one thing needed to send to the architects is a scope of work so they can bid. Director Kelly made a motion to approve the minutes of the meeting of March 12, 1986, with the I possibility of rescinding the motion at the next Board meeting, seconded by Director Maerkle and unanimously carried. Consent Calendar: Approving: A. Ratification of Checks After discussion of item C as B, Ratification of Investments requested by President Bonas, C, Reimbursement Agreement: Director Kelly made a motion Whalers Cove; 83-108.26 approving item C, seconded by D. Approval of Plans and Agree- Director Almack and carried, ments: Sea Pines Unit No. 7; with President Bonas voting I CRMWD 86-301 no. Pines Unit No, 4, Vista Director Haasl then made a Pacifica; CRMWD 84-305 motion approving the balance of the consent calendar, E, Offer and Acceptance: Sea seconded by Director Maerkle and unanimously carried. Unfinished Business I Employee Assistance Program President Bonas read the rec- ommendation of the Personnel Committee (see memorandum in agenda packet with minutes attached). After discussion, Mr. Moser reviewed his recommended changes to the agreement to meet the Committee's recommendation, as follows: (1) define what an employee is to include directors; (2) make sure we can get in and out of the contract independently of other districts. He added that the contract is quarterly so wewill nothavetocommit forayear as originallyintended,and we can terminate on 30 days' notice at any time; (3) due to the possibility that Personal Assistance Service may someday be required by law to be licensed, Duane Rogers has agreed to advise the District of their status of compliance with the Knox- Keane Law any time we ask. After discussion, Director Haasl made a motion to adopt the Employee Assistance Program Agreement in- cluding the supplement written by Mr. Moser, for the one year trial basis recommended by Committee, seconded by Director Almack and unanimously carried. New Business Support of Senate Bill No. 186 Mr. Moser advised that this re: Water Quality bill basically provides for about a $3 million dollar program to evaluate methods of removing contaminants from drinking water. Discussion followed. The Association of California Water Agencies (ACWA) is supporting this bill. (See memorandum and copy of the bill in agenda packet.) Director Haasl added that there is also an Assembly Bill No. 1161 defining contaminants. Mr. Moser responded to Director Haasl's inquiry about possible Board action on No. 186, that the Board could do anything from 1 -2- March 19, 1986 adopt a resolution supporting it, to asking ACWA which legislators the Board members or General Manager should write to try to get the bill passed. Mr. Brammell suggested that Board could either direct staff to write a letter to ACWA explaining the District's general support of the principals in Senate Bill No. 186 or support the bill by resolution for distribution to appropriate legislators. Director Almack made a motion that we support ACWA on this bill. Discussion followed and the consensus was that staff should contact ACWA expressing District support of Senate Bill No. 186 and asking them to keep us informed as to the status. The motion died for lack of a second. I Recess President Bonas called for a recess at 3:06 p.m. The meeting resumed at 3:23 p.m. Staff Reports Certificate of Participation Disbursements Disbursement of Project Costs Mr. Brammell recommended ap- proval of Certificate No. 20 (see agenda packet) in the sum of $25,971.21. Director Maerkle made the motion, seconded by Director Almack and unanimously carried. Other Staff Reports - Mr. Brammell referred to the Board request for an oral report on Operations activities by Mr. Musser. Mr. Musser advised that the Water Authority will have a shutdown from March 24-27 for maintenance and explained our procedure to avoid taking water from Squires Dam. We are presently buying 9 c.f .s. The lake level is 498 feet. The rainfall so far this month is 3.8". There was discussion about crossing the creek on Sunnycreek Road during the heavy rains. Director Kelly suggested the Manager should contact the home owners re building a bridge or some other alternative. Mr. Moser advised that there is a pending amendment to the Brown Act that ACWA expects will pass. It will require that the agenda be set 72 hours prior to the meeting and any action taken in violation of the Brown Act, with a couple of exceptions, will be void. It is AB2674. There is a provision covering emergencies. Discussion followed. The new initiative measure that Gann is circulating would limit the salaries of all government employees or officers based on the Governor's salary. It has not qualified for the ballot yet. I I -3- March 19, 1986 I President Bonas asked Mr. Moser to give all the Directors a copy of his letter concerning the headquarters site study motion made at the special meeting on March 12, so they will have time to review it before the meeting on March 26. Discussion followed as to what time to have the adjourned meeting on March 26, 1986, It was decided to have it at 10 a.m. and notify the bidders of the change, ACWA Water Management Committee President Bonas read a letter from this committee congrat- ulating us on the certification of the District's water management awareness program. The awards will be presented at the ACWA Spring Conference. She congratulated Geoff Poole who was involved in the preparation of this report. Organizational Reports Association of Water Reclamation Agencies No report. San Diego County Water Director Maerkle did not at- Authority tend this meeting and referred to Mr. Burzell's written report. He did add several items. One concerned hydro-electric power sold to SDGbE by Miramar and Alvarado exceeding $284,000. I San Diego Region Water No meeting to report, Meeting Water Reclamation Agency of March 21 cancelled and re- scheduled to April 18, 1986, at Carlsbad City Council Chambers, Presidents and Managers President Bonas reported that Council of Water Utilities the presentor was a woman who is executive director of the Southern California Water Committee, Inc. soliciting support from those in attendance. Mr. Brammell, who also attended, added that some districts are considering membership in their next year's budget. The membership fee for the district is $750 per year. After Mr. Brammell explained the purpose of the group, Director Kelly made a motion to join. The motion died for lack of a second. The consensus was to distribute copies of the brochure for Board consideration at the next meeting, Directors' Reports Director Maerkle reported on the Legal and Legislative Committee meeting held on March 18 at Olivenhain Water District, One of the things discussed was the number of bills being considered by the Legislature, Director Almack said he asked that all members benotifiedof anybills of interest tothe specialdistricts. A seminar is planned for June to be sponsored by the Special Districts. I -4- March 19, 1986 I Adjournment At 4:20 p.m. Director Almack made a motion to adjourn to March 26, 1986, at 10 a.m., seconded by Director Maerkle and unanimously carried. Respectfully w </A/& &&& rd of Birectors I I -5- March 19, 1986 I " DECLARATION OF POSTING I, the undersigned, say: That I am a citizen of the United States, over eighteen (18) years of age, and a resident of the County of San Diego, State of California, in which the within-mentioned posting occurred, and not a party to the subject cause of I proceedings. I posted a copy of the attached NOTICE OF ADJOURNMENT on the bulletin board of COSTA REAL MUNICIPAL WATER DISTRICT, at 5950 El Camino Real, Carlsbad, CA, on March 20, 1986, and within twenty-four hours of the adjournment of the regular meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on March 19, -1986, at 4:20 p.m. I .. . -. - I declare, under penalty of perjury, that the foregoing . . "_ is true and correct. Executed on March 20, 1986, at Carlsbad, CA. I * -A- AJd I " NOTICE OF ADJOURNMENT Notice is hereby given that the regular meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on March 19, 1986, at 2:OO p.m., has been adjourned to March 26, 1986, at 9:OO p.m., in the Board room, COSTA REAL MUNICIPAL WATER DISTRICT, 5950 El Camino Real, Carlsbad, California. I .. DATED: March 20, 1986. " and -the Bo f Directors thereof I