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HomeMy WebLinkAbout1986-04-02; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON APRIL 2, 1986, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008. The meeting was called to order at 2:OO p.m. by President Bonas, with Directors Almack, Maerkle, Haasl, Kelly and Bonas answering roll call. Also present were General Manager Meadows, Controller Brammell, Engineer Blakesley, Superintendent Musser, Legal Counsel Moser and Executive Secretary Woodward. Geoff Poole, Rose Grim, Barbara Hallman, Roger Greer, Barbara Barnhill, Scott Thomas and Lola Sherman also attended. Approval of Minutes Director Haasl made a motion approving the minutes of the regular meeting of March 19 (as corrected) and adjourned meeting of March 26 (as m.ailed), seconded by Director Almack and unanimously carried. Consent Calendar Ratification of Checks After discussion of the Offer and Acceptance (see memorandum Offer and Acceptance: Water in agenda packet), Director Main Extension in Access Road Maerkle made a motion approv- to Calavera Disposal Plant; ing the consent calendar, sec- Project No. 81-111 onded by Director Haasl and I unanimously carried. Unfinished Business Headquarters Expansion: Con- After discussion regarding the sider List of Architects for lack of names of architects Description (see agenda packet) to accompany the Request for Proposal letter, Director Haasl made a motion to send out the letter drafted by Legal Counsel and the recommended attachments (see agenda packet), seconded by Director Maerkle and carried with President Bonas voting 'no,' because she felt the Project Description is not precise enough and would be confusing. New Business Authorization of Design: Tri- Mr. Blakesley reviewed this Agencies Pipeline Extension proposed project (see memoran- (Project NO. 82-124) dum with attachments in agenda packet), the cost of which will be reimbursed by the City of Carlsbad. After discussion Director Maerkle made a motion authorizing the General Manager and District Engineer to proceed with the engineering design and preparation of plans, specifications and contract documents for , subject pipeline extension, seconded by Director Haasl and unanimously carried. RFP to contact and the Project I I New Business (continued) Mandatory Change in Life President Bonas reviewed Mr. Insurance Brammell ' s memorandum with recommendations and Mr. Meadows' concurrence (see agenda packet). After discussion Director Almack made a motion to accept staff's recommendation to choose Option 3 (one times annual salary to a maximum of $50,000) and continue with dependent life insurance coverage, seconded by Director Haasl and unanimously carried. Director Kelly made a motion to include the eligible Directors in the program with $10,000 insurance coverage, seconded by Director Almack and unanimously carried. Staff Reports Certificate of Participation Disbursements I Construction Progress Payments Mr. Meadows recommended ap- proval (see memorandum with attachments in agenda packet) of Progress Payment. No. 14 to Weardco Construction Corporation in the sum of $116,939.70 for work on the Santa Fe I1 Reservoir and Progress Payment No. 20 to Weardco Construction Corporation in the sum of $8,505.00 for work on the La Costa Hi Reservoir. Director Maerkle made the motion, seconded by Director Haasl and unanimously carried. Disbursement of Project Costs Mr. Meadows recommended ap- proval of Certificate No. 21 (see agenda packet) in the sum of $143,694.06. Director Maerkle made the motion, seconded by Director Almack and unanimously carried . ACWA/JPIA Reductions in Mr. Meadows referred to the Ekcess Coverage memorandum received from ACWA/ JPIA outlining their re- ductions in excess insurance coverage (see agenda packet). This is provided for information only with no Board action needed at this time. Discussion followed. Legal Counsel anticipates that there will be legislation to get additional protection against arbitrary action by the insurance companies. AB No. 2961 - (Prazee) Mr. Meadows advised that he was contacted by Assemblyman Stirling's office on this bill pertaining to public liability with respect to lakes and ponds, which includes reservoirs. This bill is now sponsored by Assemblyman Frazee and Mr. Meadows has been asked to present information on Lake Calavera to one of the committees on Monday, April 7, 1986. Mr. Moser said this bill would remove the two limitations on the present immunity to liability and would be of great assistance in liability claims. After discussion Director Kelly made a motion to support the bill (a letter to the Committee to be drawn up by our Legal Counsel) I -2- April 2, 198 I and authorize Mr. Meadows' attendance as outlined above, seconded by Director Haasl and unanimously carried. Rose Grimm (Consultant) Mrs. Grimm gave a brief recap of her work for the District over the past year which included all the work for the WOW! Program, design and preparation of 16 camera-ready ads, conducted the fourth annual photo contest, wrote press releases and took the accompanying photos, planned and executed the water tour at Skinner, planned and executed the water supply forum, wrote articles and wrote most of the two newsletters handling all thedetails, She thendistributed copies of a collage oftheads she did, . District Engineer Blakesley Mr. Blakesley advised that a tremendous amount of private development activity is taking place apparently with the intent to be ready when the current moratorium is lifted. He added that we now have, in-house, almost all of the project files from Woodside/Kubota & Associates. The City is now proceeding with a number of assessment districts to build major infrastructures in several areas in Carlsbad, however none are listed in our recently adopted Capital Improvement Program. The District is telling the developers that those facilities are going to have to be built as part of those assessment district jobs and the money fronted by the landowners. Discussion followed as to responsibility for the cost. Mr. Meadows added that the master plan that the District adopted included the future pipeline systems within the District, and the policy established was that new development would pay for those facilities required by new development. For facilities of District-wide benefit, the District's policy is to collect a connection fee. In a case where there is only local benefit (as referred to by Mr. Blakesley), the facilities are contributed by the developers. Discussion followed. I Recess President Bonas called for a recess at 3:25 p.m. The meet- ing resumed at 3:45 p.m. Superintendent Musser Mr. Musser advised that the T.A.P. pipeline will be shut off by the Water Authority for five days beginning next Monday to make a new connection for Vista Irrigation District. We are currently buying 14 c.f.s. The lake level is at 496.8. Mr. Meadows said the Water Authority's report of our water usage for the twelve months ending last month, compared with the previous twelve months, showed an increase of only about 200 acre feet, I Organizational Reports Association of Water Director Haasl said this group Reclamation Agencies will be meeting here tomorrow at 9 a.m. The speakers are Joan Geiselhart of Leucadia County Water District and Greg i -3- April 2, 1981 I McBain, a registered civil engineer with 17 years professional experience in the design of water and waste water facilities. The subject will be "Reclaimed Water Reuse Study for the Leucadia County Water District." Director Haasl reported on the last meeting at which Fallbrook reported on what they were doing in reclamation. They have a contract with Caltrans to supply reclaimed water to a portion of the 1-5 Freeway between Hill Street and Las Flores. They are also working on the possibility of supplying reclaimed water to Camp Pendleton. San Diego County Water Authority Director Maerkle said their next meeting is scheduled for April 10. I San Diego Region Water Reclamation Agency Director Haasl advised that the next meeting is scheduled for April 18 at 8 a.m. at Carlsbad City Hall. Meetings and Conferences Water Agencies Association of Mr. Meadows referred to this San Diego County: 4/24/86 quarterly meeting. Reserva- tions must be in by April 17. The secretary will be contacting Board and staff before that date. California Women in Government President Bonas mentioned this Career Enhancement Day: 4/24/86 workshop to be given in San Diego and suggested Director Haasl might want to attend. After discussion Director Kelly made a motion authorizing Director Haasl's attendance, seconded by Director Almack and unanimously carried. Directors' Reports '86 Xeriscape Seminar Director Haasl reported on her attendance at this seminar on March 19 and 20. After her report on the session covering drought tolerant landscaping and sub-drip irrigation, President Bonas asked Mr. Meadows about setting up a program to promote this with developers and residents. Mr. Moser said the District would have to work through the City. Director Haasl suggested that the District develop a plan for this and President Bonas appointed Director Almack to work with Director Haasl on this as a committee (Xeriscape Committee). I Other Business Wall Street Journal Director Kelly recommended that the District subscribe to the Wall Street Journal and made a motion to that effect, -4- April 2, 198 seconded by Director Maerkle and unanimously carried. Letter from Rick Engineering President Bonas read her copy CT 81-19, Job 8780B of a letter addressed to Lin Mar y Montanas Burzell, requesting that this Sheffler Property project be expedited. After discussion it was decided to turn this over to our District Engineer. Refinancing-Public Agencies Mr. Moser advised that the Senate Finance Committee has opened a window on refinancing for public agencies. Since interest rates have dropped dramatically, the District may be well advised to look at some refinancing. Could save from $500,000 to 3.5 million dollars if the rates stay low or go lower. After discussion a meeting of the Finance and Administra- tion Committee was tentatively scheduled.for April 17. Mr. Meadows added that we might also consider getting financing for new projects in conjunction with getting refinancing. District Engineering Department Director Maerkle made a motion that our engineering de- partment be expanded by hiring an assistant engineer and then terminate Consulting Engineer Burzell. Discussion followed, Director Haasl suggested an Engineering and Operations Committee meeting before a decision is reached. Director Kelly seconded Director Maerkle's motion. Director Almack asked Mr. Blakesley if he is in favor of this action. Mr. Blakesley's response was a positive 'no;' that while help is needed, there will continue to be a need for outside consultinghelp. Alsothere is noplace to put an additional person at the present time, He agreed that it would be good to discuss the issue in an Engineering and Opera- tions Committee meeting before any action is taken. The meeting was set for Friday, April 4, 1986, at 1 p.m. Directors Maerkle and Kelly withdrew their motion. I Adjournment The meeting adjourned at 4:44 p.m, Respectfully submitted, I -5- April 2, 198