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HomeMy WebLinkAbout1986-04-30; Municipal Water District; MinutesI MINUTES OF THE ADJOURNED MEETING OF THE BOARD OF DIRECTORS OF 1O:OO A.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008. The meeting was called to order at 1O:OO a.m. by President Bonas, with Directors Almack, Maerkle and Bonas answering roll call. Director Kelly arrived at 1O:lO and Director Haasl at 10:30. Also present were General Manager Meadows, Engineer Blakesley, Super- intendent Musser, Legal Counsel Moser and Engineering Clerk Akers. Geoff Poole, Lin Burzell, Ed Wells, Rose Grimm, Barbara Hallman, Barbara Barnhill, Lola Sherman, Linda Woolcott, Don Woodward and Joe Eggleston also attended. COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON APRIL 30, 1986, AT Approval of Minutes Director Maerkle made a motion approving the minutes of the regular meeting of April 2, 1986, seconded by Director Almack and unanimously carried, (Directors Kelly and Haasl absent,) See approval of minutes of April 16, 1986, later in these minutes, Oral Commiunications from the Audience ,;; ,. . .. '6'. Gencom, Inc. Assignment Ms. Woolcott, a lawyer repre- senting Gencom, Inc., pre- sented a request for Board approval of assignment agreement for the transmitter facility located at the "Dl' Reservoir site. Director Maerkle made the motion to approve, seconded by Director Almack. The motion passed with President Bonas voting no because she is against the outside use of District property. (Director Haasl absent.) As a condition to approval, the Board asked that Gencom improve the waterline easement in accordance with the previous understanding. Ms. Woolcott said this was agreeable, with said easement improvement to benefit the residents near the reservoir who use the easement for ingress and egress to their property. Don Woodward, C-T. 84-14, Mr. Woodward presented a re- Tamarack Point Unit 3 quest for Board approval of the water system for this project. Upon Mr. Blakesley's recommendation for approval and Mr. Moser's concurrence as long as this is a standard agreement, Director Almack made the motion to approve, seconded by Director Kelly and unanimously carried. (All Directors in attendance.) I Consent Calendar Ratification of Checks Director Maerkle made a motion approving the consent cal- endar, seconded by Director Almack and unanimously carried. I I Unfinished Business Status Report on Squires Mr. Burzell gave a verbal re- Dam Valve Repair port that the valve assembly appears to be in good shape according to the divers. He is awaiting a written report from the engineering firm who did the inspection. No Board action required at this time. Further information will be presented when available. Engineering Staffing Mr. Meadows referred to his 'Requirements memorandum (see agenda packet) summarizing the issues and staff recommendations. After some discussion, Mr. Meadows said that identifying what positions should be created in-house will require staff evaluation. Then, where to house them must be addressed. Upon Director Maerkle's objection to partitioning the Boardroom as being illegal, Mr. Blakesley reviewed his diagram as being a temporary changethat could revert to its original condition. Director Maerkle felt that using office modules as a temporary measure until the building expansion is completed, would be a better way to handle this; additional &aff needed could be hired by July 1. Mr. Meadows said if the Board wants to proceed posthaste, staff can identify the positions needed and determine salaries for the new budget. After further discussion, Director Maerkle made a motion approving items 1,2 and 6 of Mr. Meadows' memorandum. These are as follows: (1) Staff should analyze in-house requirements and identify specific positions to handle the ongoing workload; (2) Upon Board approval of the necessary job descriptions, salary ranges and related items, the new positions should be budgeted and advertised so the interview process can begin. New staff could be added at the start of the ,1986-87 fiscal year; and (6) The headquarters expansion project should proceed, to achieve the permanent solution to the housing issue. The motion was seconded by Director Almack and carried, with Director Haasl voting no. Legal Counsel was instructed to determine the legality of using the Boardroom for temporary offices, present an opinion on adding additional modules, and prepare a new contract for Mr. Burzell's services on an as-needed basis. Items (3) , (4 ) and (5) were put on temporary hold. I Recess President Bonas called for a recess at 11:25 a.m. The meeting resumed at 11:45 a.m. Approval of Minutes (cont'd) Director Maerkle made a motion approving the minutes of April 16, 1986, as corrected, seconded by Director Haasl and unanimously carried. President Bonas abstained because she had not attended this meeting, I -2- April 30, 1986 I I I Unfinished Business (cont'd) Architectural Proposal for Upon Mr. Meadows' information Headquarters Expansion that two architectural firms have requested extensions in order to respond to our request for proposal, Director Maerkle made a motion extending the deadline to May 5, 1986, seconded by Director Almack and unanimously carried. .New Business Alga Road Pressure Reducing Mr, Blakesley explained the Station - CRMWD Project 79-110 necessity of converting the existing metering station on Alga Road to a pressure reducing station, (See memorandum with attachments in agenda packet,) Paul Hansen, Inc, has agreed to do the work on a time and material basis with a $24,980 maximum, Director Maerkle made a motion authorizing the General Manager to issue a purchase order to Paul Hansen, Inc. not to exceed $25,000, seconded by Director Kelly and unanimously carried. Santa Fe I1 Transmission Main Mr. Blakesley reviewed his Contract Change Order No. 1 recommendation to issue a Con- CRMWD Project 83-109(B) tract Change Order to Chilcote Construction Co., in the amount of $31,262 to extend the pipe an additional 734 feet. (See memorandum with attachments in agenda, packet.) Director Maerkle made the motion authorizing the Change Order, seconded by Director Kelly and unanimously carried. .. , .. ... Committee Reports Finance and Administration Refunding of Certificates Mr. Meadows reviewed previous of Participation discussions regarding refund- ing of our 1984 Certificates of Participation in order to lower the District's interest payments. Ed Wells of Bartle Wells Associates is attending this Board meeting at the request of the Finance and Administration Committee. Mr. Moser has also checked with the bond counsel in his firm and may also provide some information. Mr. Wells reviewed the situation regarding the refunding procedure and advised that the current deadline is September 1, 1986. He estimated that work preparatory to the actual refunding would, if charged to the District on an hourly basis, come to between $20,000 and $25,000, Mr, Wells advised the Board that the District could ask him to stop work on the refunding if it appeared not to be financially feasible. Mr. Moser advised that in order to proceed the Board needs to authorize Mr. Wells and his firm to proceed with the kind of work necessary. -3- April 30, 1986 I Mr. Moser has had Mr. Meadows review a proposal from his firm (Jennings, Engstrand & Henrikson) to do the bond counsel work. Mr. Moser told the Board that the proposal of Jennings, Engstrand & Henrikson to serve as bond counsel was based on payment of -0025 (one-fourth of one percent) of the amount of the bonds to be issued. This will be done on the basis that if the refund does not go through, there will be no fee. Discussion followed as to the possibility of including new financing along with the refunding. Director Haasl made a motion authorizing Bartle Wells Associates 'to proceed with the refunding issue, seconded by Director Maerkle and carried with Director Kelly voting no. Director Maerkle made a motion authorizing Jenning.s, Engstrand & Henrikson to work as bond counsel with Bartle Wells Associates, seconded by Director Haasl and carried with Director Kelly voting nn . Legal and Legislative Pending Legislation: This subject was postponed SB 2119, SB 2361 to a later Board meeting. D Supplement to City-District Mr. Meadows'explained that the Water Service Agreement re: supplement modifies the basic Plan Checking and Inspection agreement so the District will be working as a subcontractor to the City to do the plan checking and inspection of new development. It will provide that the District will be paid for our services from the fees paid by developers to the City. (See memorandum with attachments in agenda packet,) This will not preclude payment of accumulated unpaid fees to date. Mr. Moser said this supplement will be brought back with a resolution when final agreement is received from the City. After discussion Director Maerkle made a motion giving conceptual approval to Supplement No. 6, seconded by Director Haasl and unanimously carried. Staff Reports Certificate of Participation Disbursements Construction Progress Payments Mr. Meadows recommended ap- proval (see memorandum witk attachments in agenda packet) of Progress Payment No. 15 tc Weardco Construction Corporation in the sum of $214,976.70 for work on the Santa Fe I1 Reservoir, Director Haasl made the motion, seconded by Director Almack and unanimously carried. Disbursement of Project Costs Mr. Meadows recommended ap- proval of Certificate No, 22 I -4- April 30, 198C I (see agenda packet) in the sum of $214,976.70. . Director Maerkle made the motion, seconded by Director Haasl and unanimously carried. .. . Organizational Reports San Diego County Water Authority Director Maerkle advised that on April 19 he attended the 75th anniversary program of Imperial Irrigation District with the Water Authority board and reported on the activities. San Diego Region Water Reclamation Agency Director Haasl requested post- ponement of this report to the next regular Boardmeeting. Ad jourment At 12:50 p.m. Director Maerkle made a motion to adjourn to May 14, 1986, at 2:OO p.m., seconded by Director Haasl and unanimously carried. i .. ,I . Respectfully submitted, I I -5- April 30, 1986 I DECLARATION OF POSTING I, the undersigned, say: That I am a citizen of the United States, over eighteen (18) years of age, and a resident of the County of San Diego, State of California, in which the within-mentioned posting occurred, and not a party to the subject cause of proceedings. I I I posted a copy of the attached NOTICE OF ADJOURNMENT on the bulletin board of COSTA REAL MUNICIPAL WATER DISTRICT, at 5950 El Camino Real, Carlsbad, CA, on M.ay 1, 1986, and within twenty-four hours of the adjournment of the adjourned meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on April 30, 1986, at 12:50 p.m. , I declare, under penalty of perjury, that the foregoing is true and correct. Executed on May 1, 1986, at Carlsbad, CA. 2. dA> I NOTICE OF ADJOURNMENT Notice is hereby given that the adjourned meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on April 30, 1986, at 1O:OO a.m., has been adjourned to May 14, 1986, at 2:OO p.m., in the Board room, COSTA REAL MUNICIPAL WATER DISTRICT, 5950 El Camino Real, Carlsbad, California. B DATED: May 1, 1986. 5gGCN COSTA REAL ICIPAL Secretary 44 WATER of DISTRICT and the Board of Directors thereof J I