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HomeMy WebLinkAbout1986-05-14; Municipal Water District; MinutesI MINUTES OF THE ADJOURNED MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON MAY 14, 1986, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008. The meeting was called to order at 2:OO p.m. by President Bonas, with Directors Almack, Maerkle, Haasl, Kelly and Bonas answering roll call. Also present were General Manager Meadows, Controller Brammell, Engineer Blakesley, Superintendent Musser, Legal Counsel Moser and Executive Secretary Woodward. Geoff Poole, Lin Burzell, Rose Grimm, Barbara Hallman, Lola Sherman, Barbara Barnhill and Joe Eggleston also attended. Approval of Minutes After a brief discussion, ap- proval of the minutes was postponed to the next meeting to allow for inclusion of the fees to be charged by Bartle Wells Associates and Jennings, Engstrand & Henrikson for their services in the refunding of our 1984 Certificates of Participation. Consent Calendar A. Ratification of Checks B, Acceptance of Easement: Ave- nida Encinas Plaza; Parcel No. 2, Parcel Map 14009, CRMWD Project No. 85-601.159 (See Resolution No, 500) C. Offer and Acceptance: Graham International Plaza Building 2 Lot 13, CR”D Project 83-207 I Upon President Bonas’s request Mr. Blakesley reviewed the reimbursement agreement, item 4.G., covering an installation not required for this devel- oper Is project . Director Maerkle made a motion to ap- prove the consent calendar, seconded by Director Almack and unanimously carried. Do Approval of Project: Falcon Hills, Unit No. 2; CRMWD Project No, 85-504 E. Approval of Project: Falcon Hills, Unit No. 3; CRMWD Project No. 85-505 F. Approval of Project: Mar Y Montanas, Unit No. 2; CRMWD Project No. 84-106 I G. Approval of Reimbursement Agreement No. 1; Mar Y Montanas, Unit No, 1; CRMWD Project No. 81-120 Unfinished Business Architectural Proposals for President Bonas referred to Headquarters Expansion Project the memorandum in the agenda packet summarizing the proposals received by our deadline of May 5, 1986. After comments from staff, Steven Brown of the firm Brown Leary (who was in the audience) said he would provide their hourly rates in order to be considered for this project. Mr. Moser suggested that a committee of the Board be appointed to review the proposals and make a recommendation. They might even interview the principals of the firms they would recommend. President Bonas asked Directors Kelly and Maerkle to review the proposals. The Committee decided to meet on Monday, May 19 at 11:OO a.m. Temporary Engineering Offices Director Haasl asked about the findings regarding the legality of using the Board room for temporary engineering offices. Mr. Moser said he has investigated two points discussed at the last meeting. One is whether the City would allow the District to place additional relocatibles on the property. The other issue is whether this Board room is somehow restricted under the original terms of the grant. It was determined that the zoning of the headquarters site is to be changed in the next few months. The District can suggest a zone consistent with the General Plan and beneficial to the District. Either of the industrial zones would permit the installation of temporary st.ructures of the kind being considered. Mr. Moser said he has looked at the original building contract the District had with the Fe-deral Government and the authorizing statutes and there are no restrictions on the use of any particular portion of the facility as long as it is used for public or District purposes. Upon requestfromthe Manager, Mr. Poole gave the cost figures on renting office modules. The standard size available (24' x 60') costs $12,600 per year rent. This figure includes delivery, set up, teardown and removal. The cost to temporarily partition the Board room for offices is $6100. These partitions can be reused in other locations. Discussion followed and President Bonas said the final decision will be made at the next Board meeting. I I Tree Removal - Oceanside Mr. Meadows responded to Di- rector Maerkle's inquiry as to the status of tree removal on the Mission Road property. The City of Carlsbad has not yet responded to our request that they participate in the cost. The Copperwood people have been notified of the reason for the delay. -2- May 14, 1986 I Committee Reports Legal and Legislative Legislation for Board Mr. Meadows referred to his Consideration memorandum in the agenda packet explaining that the Committee has recommended District support of Senate Bills No. 2119 and 2361. Both are favored by ACWA. Director Maerkle made a motion to send letters of support to the appropriate committees in the State Legislature, seconded by Director Haasl and unani- mously carried. Staff Reports Certificate of Participation Disbursements Disbursement of Project Costs Mr. Meadows recommended ap- proval of Certificate No. 23 (see agenda packet) in the sum of $18,415.35. Director Maerkle made the motion, seconded by Director Almack and unanimously carried . I Public Information Officer Mrs. Grim distributed copies of a mockup of a proposed informational brochure which she suggested sending with our next newsletter to save mailing costs. Director Maerkle suggested including information on our new reservoirs. Mr. Brammell then showed videotaped highlights'of the most recent W.O.W. Program. (staff reports continued below) New Business Execution of Quitclaim and Mr. Blakesley referred to a Acceptance of Easement, Murai map on the board showing prop- Trust, Parcel Map 13909 erty in the Shadowridge de- velopment located in Vista. Resolution No. 501 The developers have asked that the District quitclaim our ex- isting easement (alternate access to Squires Dam) and have offered us an easement over future streets that have already been offered for dedication. Mr. Blakesley recommended that the Board authorize the execution of the quitclaim deed and acceptance of the new easement. Director Maerkle made the motion authorizing Resolution No. 501, entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRIC9 EXECUTION OF QUITCLAIM & ACCEPTANCE OF EASEMENT MURAI TRUST - 253 ACRES (KG VISTA) PARCEL MAP 13909," seconded by Director Kelly. Roll was called; all ayed. I .. -3- May 14, 198E I Recess President Bonas called for a recess at 3:15 p.m. The meet- ing resumed at 3:30 p.m. La Costa Hi Reservoir Mr. Blakesley referred to a plat map of this property. It was determined to change the fencing plan when La Costa Cable TV came in, to keep them from having to go through our gate. This will require additional paving and fencing, for which Weardco Construction is asking for a change order in the sum of $4,340. In exchange the Cable TV is providing us with 110 volts of electricity and telephone service to operate our telemetering equipment indefinitely. Mr. Blakesley recommended Board approval of the change order. After discussion Director Maerkle made the motion to approve the change order, seconded by Director Almack and unanimously carried. Staff Reports (continued) District Engineer Mr. Blakesley advised that two projects, Camino de las Ondas watermain replacement and Camino de las Ondas pressure regulating station, were designed and prepared inhouse. They are both currently out for bid. He will request Board authorization at the next meeting to open bids on June 4 and 18. The contractor on the Santa Fe I1 pipeline has installed the 27" valve on the 27" water main in Palomar Airport Road. , They should start installing pipe in about two weeks. Superintendent Mr. Musser reported that the line was shut down yesterday in order to drain Palomar Airport Road to allow Chilcote to cut out a section of the 27" line to install a valve for the Santa Fe I1 takeoff. That was accomplished with no problems. The lake level is 494' and we are currently buying 24 c,f.s. The crew will be adjusting our valve cans on the streets currently being overlaid by the City, Controller Mr. Brammell advised that he has begun the 1986-87 budget preparation and anticipates having labor figures from some of the other districts by the middle of next week. He is also working on the COP refunding. The auditors will be coming next month to dc their preliminary work. No radical changes in the cost of water from SDCWA are anticipated. Mr. Brammell hopes to have the budget in draft format by the end of the month. I I Manager Mr. Meadows advised that the District's election for terms that are expiring will be held in November. The Registrar of Voters has notified us that we have to analyze the District divisions and make any adjustments that are necessary. This is being done. If any adjustments are required staff will bring the revised map to the Board for adoption in the near future. The -4- May 14, 198f I Registrar requires any items from the District by the end of June. Candidate filing period is July 14 to August 8, 1986. Discussion followed. Organizational Reports Association of Water Director Haasl reported on the Reclamation Agencies meeting of May 6 where they discussed using reclaimed water on the Oceanside golf course. The next meeting is scheduled for June 5. This will be a field trip to Water Factory 21 at the Orange County Water District. San Diego Region Water Director Haasl advised -that a Reclamation Agency study has begun on selenium removal from drainage water. At the next meeting they will discuss increasing assessments from the member agencies. She asked about reviewing our agreement with the City so we can implement water reclamation issues. Discussion followed and Mr. Eggleston of the City said he knows of no studies or plans regarding reclamation. Director Haasl advised that the next meeting is scheduled for Friday, May 16, 1986, at 8 a.m. at Helix Water District. I Directors' Reports Oceanside Cogeneration Director Maerkle reported on his attendance on April 30 at the City of Oceanside's open house at their cogeneration plant. He suggested that the Manager make arrangements to take the rest of the Board on a tour. California Women in Government Director Haasl reported on her attendance at this seminar which she found very informative. ACWA/JPIA Director Almack reported that the bottom line for workman's compensation insurance is not good. The losses are high due tc the attitude of juries in the compensations being awarded. President Bonas added that there are now 162 members in JPIA. Ir about three years JPIA expects to be out of workman's compensation entirely unless things change. Discussion followed. 1 Director Maerkle reported on his attendance at the Water Management Committee meeting and others and mentioned the names of some of the speakers. Mr. Meadows said the District received a certificate for Water Management Awareness from ACWA. -5- May 14, 198C I Mr. Moser said there was one case of some interest discussed at the attorneys' conference at ACWA; the San Marcos Water District against the San Marcos School District. It is now pending before the Supreme Court. The decision of this case could affect whether the District can charge connection charges or capacity charges to school districts in the future. Adjournment The meeting adjourned at 4.37 p.m. Respectfully submitted, v I I -6- May 14, 1986