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HomeMy WebLinkAbout1986-06-04; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON JUNE 4, 1986, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008. I The meeting was called to order at 2:OO p.m. by President Bonas, with Directors Almack, Maerkle, Haasl, Kelly and Bonas answering roll call. Also present were General Manager Meadows, Controller Brammell, Engineer Blakesley, Superintendent Musser, Legal Counsel Moser and Executive Secretary Woodward. Geoff Poole, Sandra Akers, Paul Partain, Lin Burzell, Rose Grimm, Lola Sherman, Barbara Hallman, Barbara Barnhill, Larry Willey and several representatives of bidding contractors also attended. Approval of Minutes After discussion Director Almack made a motion to approve the minutes of the adjourned meeting of May 14, 1986, as corrected, and the regular meeting of May 21, 1986, as mailed, seconded by Director Haasl and unanimously carried. Oral Communications from the Audience Opening of Bids: None Camino de las Ondas Pipeline President Bonas said that this Replacement; cR"D No. 85-106 is the time and place for the opening of the sealed bids for the construction of the Camino de las Ondas pipeline replacement. The bids will be referred to staff for review. Assuming no unforeseen irregularities, the Board will make an award for the work at the June 18, 1986, Board meeting. All bids received prior to 2:OO p.m. were presented to the Secretary of the Board for opening. As Director Maerkle opened each packet Mr. Blakesley read the bid amounts aloud as follows: I NAME AMOUNT Tennyson Pipeline Company $ 93,829.50 Ram Contracting Company 132,011.00. Dyno Construction Company 70,415.00 William J. Circhnavy 99,980.60 Don Hubbard Contracting Company 82,169.00 Mr. Blakesley said that the bids will be evaluated and a recommendation made to the Board for the award which will be made at the next Board meeting on June 18, 1986. Consent Calendar A. Ratification of Checks Director Almack made a motion B. Acceptance of Easement: approving the consent calen- Jefferson 12; 85-601.146 dar, seconded by Director Resolution No. 502 Haasl and unanimously carried. I (consent items continued) I I I (Consent Calendar continued) C. Acceptance of Easement: Carlsbad Research Center Unit No. 4; CRMWD 85-205 Resolution No. 503 D. Acceptance of Easement: Carlsbad Research Center: Lots 40, 41 and 42: CRMWD 85-601.145 Resolution No. 504 E. Offer and Acceptance: Mola De- velopment; NW Corner Alga Rd. & El Camino Real; CRMWD 81-215 P. Water System Improvement Agree- ment; No. County Plaza; 85-501 Director Maerkle asked about the rezoning of the District headquarters site (see minutes .of May 14, 1986, page l)# Discussion followed. Director Maerkle questioned the Ratification of Investments (specifically the LAIF investment) as approved in the Consent Calendar of the minutes of May 21, 1986, page 1. Discussior followed. (See Manager section on page 6 of these minutes.) Unfinished Business Architectural Proposals for Directors Maerkle and Kell] Headquarters Expansion Project felt that both architects the] interviewed (Young/Lumsden ani Allee) were equally acceptable but the dollar figure mentioned ir Mr. Lumsden's letter was more reasonable, Directors Maerkle anc Ke1l.y gave an overview of the two interviews. After discussior about looking at some of these architects' completed or in- process projects, Mr. Moser suggested that the Board might want to have staff check the references of the two architects ,bein< considered. President Bonas asked Mr. Meadows to do that President Bonas also suggested that when a list of the project: and references is ready that a date be set to view the projects; preferably a Board meeting day. After further discussion about the interviews and the responses from the architects, Direct01 Haasl made a motion to go ahead with the Young/Lumsden proposal just for the site study, seconded by Director Maerkle and carriec with President Bonas abstaining. Removal of Eucalyptus Trees Mr. Meadows reviewed the re- from the Mission Avenue sponse from the City oJ (Oceanside 1 Property Carlsbad (see memorandum in a- genda packet). In response t( Director Haasl's inquiry, Mr. Meadows responded that the Districl is involved because of the Water Service Agreement, Mr. Mosei said that, at a minimum, the Board would want to get a clea~ statement from the City that, if and when this particular piect of property is ever sold, the proceeds belong to the District He explained the rationale of the Water Service Agreemeni -2- June 4, 198( I I I regarding our responsibility to do maintenance on City-owned water related properties, but he questioned that this is the case here. He suggested taking the position that the District does not object to the adjacent property owner pruning the trees. Mr. Meadows added that the big issue is that we could be setting a precedent. Mr. Willey said that the City gave the adjacent property owner permission to trim the trees at his own expense about four years ago. After further discussion, Director Maerkle made a motion, seconded by Director Haasl, stating that the District doesn't want to get involved and this issue is between the City of Carlsbad and the neighboring property owner, The motion carried unanimously. Recess President Bonas called for a recess at 2:55 porn. The meet- ing resumed at 3:15 p.m. New Business November 1986 Board Mr. Meadows referred to the of Directors Election requirements for filing an up- dated Division Boundary MaE if the populations in the divisions were out of balance. Also E decision must be reached as to who will pay for the Candidate's Statement of Qualifications (District or candidate). Sec memorandum in the agenda packet. Mr. Brammell reviewed hi: procedure in recalculating the division boundaries. Thc resulting new map has each division within 100 voters of bein? 20% of the total registered voters in the District. Aftel discussion Director Haasl made a motion approving the updatec division boundary map as presented, seconded by Director Kelly Roll call was taken. All ayed. Director Maerkle made a motior that each candidate pay for printing of their Statement of Qualifications, seconded by Director Almack and unanimous11 carried. Resolution No, 505 The above two actions are cov- Approving Revised Division ered in Resolution No. 505, Boundary Map and Designating entitled: "RESOLUTION OF THI Candidates Pay Statement BOARD OF DIRECTORS OF COST1 of Qualifications REAL MUNICIPAL WATER DISTRIC' APPROVING REVISED DIVISIOI BOUNDARY MAP AND DESIGNATING CANDIDATES PAY STATEMENT OF QUALIFI- CATIONS. Committee Reports Personnel Committee President Bonas referred tc the minutes of their Committet meeting of June 3 which three representatives of the District': employees attended. This was our first meeting to conduc- employee negotiations with direct communication betweel classified employees and Board members; Mr. Meadows and Mr Brammell attended to provide answers where necessary. This typc of negotiation is normal practice in other water districts. -3- June 4, 1981 At the Committee meeting a salary survey was requested by the employees. The Committee recommended that this be prepared and brought back to the Board. This is not continqent to the Dresent I - .. negotiations. The following requests from the employees were presented to the Board by the Personnel Committee for consideration: (1) 5% Cost of Living Adjustment; (2) availability of an optional health insurance plan at no additional cost to the District: (3) future retirees' benefits to include health insurance; (4) optical coverage for dependents; and (5) a somewhat revised vacation policy which would reward employees with ten or more years of service. After discussion the following motions were made : Director Almack made a motion to grant a 5% Cost of Living Adjustment, seconded by Director Haasl and unanimously carried. Director Haasl made a- motion that another health plan be made available at no additional cost to the District, seconded bj Director Almack and carried with Director Maerkle abstaining. Director Haasl made a motion to provide employees' dependents as well as Directors and their dependents with optical coverage, seconded by Director Almack and unanimously carried. I Items (3) health insurance for future retirees and (5) revisec vacation policy, were tabled for a future Board meeting. Iten (3) for further staff study and cost figures to be brought bacE when completed and item (5) to give the Board members time tc review the request to decide how best to change present policy at the next Board meeting. Engineering and Operations Mr. Meadows displayed a slidc Committee: Engineering Services on the overhead projector in- dicating that engineerin5 expenses for the period from July 1984 to April 1986 werc $1,015,000 with a breakdown of 77.3% to Woodside/Xubota, 4.8% tc L. R. Burzell and 17.9% in-house. He referred to his statu: report which goes into detail (see agenda packet). Attached tc his report is a copy of a revised contract for Woodside/Kubot; and Associates as drafted by our Legal Counsel at the directiol of the Engineering and Operations Committee to clarify projects completion dates and costs, all of which will provide better cos' control. i Mr. Moser explained why the new contract is needed now that WI have more information available than when the original contrac, was written. Mr. Meadows said we would use something similar t8 purc.hase orders, specifying the work, not to exceed cost, du4 date, etc., thus having better control. After further discussio: Mr. Moser explained that there are two major projects which thl new contract does not include and which the District might wan. to put out for bids. Those are the pumping station and thl chloramination station. Mr. Moser suggested only approving thl -4- June 4, 1981 new agreement in concept since he didn't get a firm yes frorr Woodside/Kubota's attorney when he reviewed the list. Mr. Moser said this new contract was prepared on the representation by Mr. Kubota that he would, in fact, present a proposal on the pumping plant so the District would have an idea of how much that would cost. A few days later he said he was not going to present that proposal; that he didn't have to under the current contract and that if the District didn't like that their option was tc terminate the existing contract. This new contract is puttin5 in writing what the engineers had already agreed to amongst themselves. The only thing different in this contract from the old contract is the more specific list of projects and the completion dates. The old contract was scheduled to run on11 through April or May and had some completion dates that have passed. This new contract in part recognizes that we have come e long way from the old contract and it is time to tie up some things and make some decisions, Discussion followed with Mr, Burzell reviewing the proposed projects for Woodside/Kubota tc complete as listed on page 2 of the proposed contract. The existing contract is open ended. Director Haasl made a motion to terminate the original contract and submit the proposed contract to Woodside/Kubota for their approval. (No second) I I I Director Kelly felt that the contract with Woodside/Kubota shoulc be cancelledand they shouldonlybeaskedto finishup the Santz Fe I1 Reservoir Pipeline and made a motion to that effect, seconded by Director Haasl. Director Maerkle made a motion to fire all consultants (Woodside/Kubota and Burzell). Director Kelly withdrew his motion and seconded this motion. Mr. Moser said that there are E number of projects in process and Mr. Blakesley will have to come back to the Board with recommendations as to how to complete them, It might end up in the hands of the same consultants that are being terminated today: it might not. After furthel discussion a vote was called. Motion carried with Director Haasl voting no. Mr. Moser said this action will require written notice tc Woodside/Kubota of the termination. Mr. Burzell is here so he is notified. Director Haasl asked that it go in the record that she thinks this is an incredibly irresponsible motion; not in thc best interests of the District at all. Staff Reports Public Information Officer Mrs. Grimm reported that at Committee direction she has been in contact with Ventura County, Irvine Ranch, Mission Viejc Company, and has an appointment with Pete Rios of SDCWA regardin5 the promotion of drought tolerant plantings by developers anc others. She will be meeting again with the Xeriscape Committee. -5- June 4, 198f I Engineer Mr. Blakesley said he will do his best to keep things going in the absence of any outside help. At the next Board meeting we will award the pipeline job and open bids on the pressure reducing station. (Director Almack left the meeting at this time - 5:16 p.m.) Mr. Blakesley advised that a contract has been negotiated to complete the Alga Road pressure-reducing station which is necessary to put the La Costa Hi Reservoir in service. He reviewed all the work still to be done before this reservoir project is completed. The City of Carlsbad's action to slow growth has not affected us: there is still a heavy workload. He expressed his concern over how to get the work done without outside help. He feels he is placed in an untenable position and questions the responsibility of what the Board has done but will do his best. Discussion followed about calling an adjourned Board meeting for next-week and about hiring new staff. I Mr. Meadows requested Board approval to keep the Santa Fe I1 Reservoir and Pipeline job open, even if it means delaying written notice to Woodside/Kubota. Regarding what Mr. Blakesley said, we can give priority to the jobs that we can handle and the Board can tell us which ones to terminate or put on hold. Director Maerkle made a motion authorizing the General Manager to do what is necessary to keep the two Santa Fe I1 jobs going, including hiring of an inspector (Bill Lopez was mentioned specifically), seconded by Director Kelly and carried with Director Haasl voting no. (Director Almack absent.) Mr. Blakesley requested a Board meeting sooner than the next regular meeting. Wednesday, June 11, 1986, at 2 p.m. was chosen. Superintendent Mr. Musser said that a dirt moving contractor is working in the area of Squires I1 in the City of Vista. Manager Mr. Meadows replied to Di- rector Maerkle's earlier ques- tion regarding our investment policy in LAIF, that this was adopted by Resolution No. 497 in March 1986, so the funds are invested legally according to our policy. Certificate of Participation Disbursements: I Construction Progress Payments Mr. Meadows recommended ap- proval (see memorandum with attachments in agenda packet) of Progress Payment No. 16 to Weardco Construction Corporation in the sum of $88,277.40 for work on the Santa Fe I1 Reservoir; Progress Payment No. 21 tc Weardco Construction Corporation in the sum of $50,490.00 and a Retention Release in the sum of $52,922.75 for work on the La Costa Hi Reservoir; and Progress Payment No. 1 to Chilcote, Inc. -6- June 4, 1986 I in the sum of $24,885.00 for work on the Santa Fe I1 Reservoir Transmission Main. Director Maerkle made the motion, seconded by Director Kelly and unanimously carried. (Director Almack absent) Disbursement of Project Costs Mr. Meadows recommended approval of Certificate No. 24 (see agenda packet) in the sum of $231,745.83. Director Maerkle made the motion, seconded by Director Kelly and unanimously carried. (Director Almack absent) Adjournment At 5:35 p.m. the meeting was adjourned to June 11, 1986, at 2:OO p.m. Respectfully submitted, -c&@; //. rd 4 of Directors I I -7- June 4, 1986