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HomeMy WebLinkAbout1986-06-18; Municipal Water District; MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON JUNE 18, 1986, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008. The meeting was called to order at 2:OO p.m. by President Bonas, with Directors Almack, Maerkle, Haasl, Kelly and Bonas answering roll call. Also present were General Manager Meadows, Controller Brammell, Engineer Blakesley, Superintendent Musser, Legal Counsel Moser and Executive Secretary Woodward. Geoff Poole, Rose Grim, Barbara Barnhill, Scott Thomas, Lola Sherman, Barbara Hallman, Jane Scotnicki, T. J. Meadows, Roger Greer, Richard Lumsden, Jeff Crisman and representatives of bidding contractors also attended. Approval of Minutes Director Haasl made a motion to approve the minutes of the regular Board meeting of June 4, 1986, as submitted, seconded by Director Almack and unanimously carried. Opening of Bids I Camino de las Ondas Pressure President Bonas said that this Reducing Station: cR"D No. 85-108 is the time and place for the opening of bid proposals for the construction of the Camino de las Ondas pressure reducing station east of Paseo del Norte. .:The bids will be reviewed by staff, and assuming no unforeseen i-rregularities, the. Board will make an award for the work at the July 2, 1:986, Board meeting. All bids received prior to 2:OO p.m. were presented to the Secre- tary of the Board for opening. As Director Maerkle opened each packet Mr. Blakesley read the bid amounts aloud as follows: NAME AMOUNT Tennyson Pipeline Company $ 66,950.00 Cal Southwest Construction Company 69,696.00 LJ Pipeline Construction Company 95,561.91 Taylor & Hoover Inc. 61,900.00 Uhler Inc. 75,000.00 Baker Construction 62,230.00 Dyno Construction 66,200.00 Oral Communications from the Audience None Consent Calendar 1 A. Ratification of Checks Director Haasl made a motior B. Ratification of Investments approving the consent calen- C. Purchase Order 13814: 16" Cla- dar, seconded by Director Valve; Santa Fe II/SDCWA Kelly and unanimously carried. Regulating Valve D. Purchase Order 13817: Sawcut, Remove t Replace Asphalt: Jerez Court I AWARD OF CONTRACT mino de las Ondas Pipeline Re- Mr. Blakesley advised that the placement: CRMWD No. 85-109 low bidder, Dyno Construction Company, made a $4,100.00 error in their figures, but are still the low bidder at the corrected bid of $74,456.00. He recommended that the Board award the bid to Dyno Construction Company. Director Kelly made the motion, seconded by Director Maerkle and unanimously carried. Unfinished Business Refunding of the 1984 Certificates In Mr. ,Wells’ absence, Mr. of Participation: Presentation by Moser reported that Mr. Wells Ed Wells - Bartle Wells Associates advises that he has done the necessary planning and feels he can get equal or better rates than on the existing bonds. As of this morning Mr. Moser said he has been working with Ed Wells and Phil Able and has determined it is better not to refund all of the bonds; specifically the early term bonds. Preliminary analysis says refund and refinance the later $9 million and leave the first $3 million in bonds in place. This could achieve a saving to the District of approximately $450,000 to $500,000 under present conditions. He hopes to have a refined report for the next Board meeting. Discussion followed. Mr. Moser added that he hopes to have at least two options for the Board. Headquarters Expansion Project: Mr. Lumsden advised that he Presentation by Richard Lumsden will be putting together a of Young t Lumsden time line with a committee of Board and staff people to evaluate what is intended so he can start various studies and alternatives to accommodate the needs, working with what we have now, and satisfying them over a reasonable period in the future. Di-scussion followed. Drawings will be prepared showing space allotments to satisfy the additional and current deficiencies of the District and then relate those to additional drawings of the site and the existing buildings and how the expansion might take place on the property. President Bonas appointed the same - two, Directors Maerkle and Kelly, to be the permanent Headquarters Site Committee to meet with staff and Mr. Lumsden. A meeting was set for Wednesday, June 25, 1986, at 9 a.m. here at the District. I ”= I Design of Calavera Hills Pumping Mr. Meadows introduced repre- Station: Staff Presentation sentatives of the developer: members of Christensen & Assocates, the engineers for the project. ’ The new owner of the project is Vernon Savings & Loan which has indicated to the District that they wish us to proceed with the design of the pumping station. They have been informed that it will be some time before staff can do this. Dan Lee of Christensen & Associates advised that they expect to obtain occupancy of the related developments in August 1987 and hope to have the pumping station in place before that time. Discussion followed. Mr. -2- June 18, 1986 I Blakesley described the location and the reason for the requirement of the proposed pumping station and said the site is a.lready dedicated, Mr, Meadows said we have talked to Christenson & Associates about them' providing the District with the design and then determining the respective shares of the costs involved, Several alternatives were discussed; requests for proposals or reimbursement agreement. Estimated cost of the ' pump design, according to Mr. Blakesley, is $30-$35,000. Director Maerkle made a motion to get at least two proposals for the design of a pressure reducing and pumping station at Calavera Hills, to be brought to the second Board meeting in July 1986, seconded by Director Almack and unanimously carried. President Bonas - Half-time President Bonas went to the Speech or Statement to Defuse podium to make the following speech: "We do not need a change in management -- we need a metamorphosis in Directors! (a) We do not need Directors interfering with management and operations of the District. Enough is enough, is enough, is enough! (b) I ask that you allow management to do the job they were hired to do. They are the best any district has ever had! We should support them -- not demoralize them. They have been struggling against interference for too long. (c) To say that recent news articles are "counter-productive," is the understatement of the year. (dl If you who criticize and threaten truly have the best interests of the district in mind and heart -- Resign - and or.,. (e)._ Let us proceed with positive actions and wise decisions made in this Board room .,,.,Not out of it ,.... That may have been the way of the "Good 01" Boys" in the "Good 01' Days." But it is not good enough anymore, (f) It is human to resist change; we must flow with the times. We made a decision at our last board meeting, 6/4/86, and we must stand by it. It was a good decision; which places the district in forward motion! (9) The news reporters did a great job! (h) The feuders also did a job, "on the district," which was a disgrace and a disservice, (i) If anyone on this board wants to run this district, they should put in an application for a management position! (j) Remember, you were elected to serve as directors - nothing else. The old game is over. If.. you do not believe me, .try me, No more whispering campaigns to discredit! No more vicious press releases! Effective today: Mr, Maerkle, I am removing you as CRMWD's representative on the County Water Authority, I am appointing Mr. William Meadows to act as our new representative on the County Water Authority. This is my official reply to recent events, and I submit them in a positive serious manner. 'I Engineering Matters: Staff Presentation I I Plan Checking Reimbursement Mr, Meadows read from a memc on ,plan checking, written as a result of a phone conversation with the City Manager (see copy in agenda packet). Mr. Aleshire has indicated that he will not present our Board-approved supplement to the Water Service Agree- -3- June 18, 1986 ment to the City Council in light of the publicity about the District, Mr. Meadows said he will be meeting with Mr. Aleshire to discuss the current status within the District. Discussion followed and Mr. Meadows reviewed the sequence of events leading to the preparation of the supplement covering reimbursement from the City of Carlsbad for plan checking done by the District. Director Kelly felt that we should continue as we are now. This would mean that the District will continue to absorb the costs. Mr. Moser said the supplement will not cover the $200,000+/- already accrued by the District; it will cover only future costs. Mr. Greer reviewed the original negotiations which led to the drafting of this supplement which he feels is at the point for-presentation to the Council if Mr. Aleshire can be satisfied. President Bonas directed our staff to meet with City staff in expediting this matter. Notice of Cancellation Letter Mr. Meadows read this letter from Woodside/Kubota ti Associates aloud (copy in agenda packet) since it was just distributed. In essence it is a disclaimer of responsibility on those projects which they are prevented from completing and requests a resolutionfromour Board tothat effect. Mr.Moser saidhewill talk to their attorney as to the intent of the letter and will then make a recommendation to the Board. I Recess " President Bonas called 6or a recess at 3:08 p.m. The meet- ing resumed at 3:22 p.m. Memorandum on Engineering Matters Mr, Meadows referred to his Status of Santa Fe I1 Project memorandum with attached verbatim transcript of Mr. Blakesley's report and ensuing actions at the last Board meeting (copy in agenda packet), and asked for Mr. Blakesley's' latest report. Mr, Blakesley reviewed the status of the Santa Fe I1 construction project and the process for taking Santa Fe I out of operation and getting Santa Fe I1 on line. He used a sketch on the board showing the change in hydraulic gradient at the new pressure reducing station. Mr, Musser explained the Operations . procedure when the transition is made. Completion will probably be September 1986 and this work will be done in-house. Discussion followed on the use of Santa Fe I tank, New Business Postponed to later in these minutes. Committee Reports I Engineering and Operations President Bonas reported on the latest meeting. Will be working with the Personnel Committee to get additional employees aboard , -4- June 18, 1986 I Staff Reports Public Information Officer -Mrs. Grim advised that the entries to the District's photo contest are on exhibit at the main library on Elm Avenue. A Xeriscape Committee meeting was _scheduled for Tuesday, June 24, 1986, at 9:30 a.m. at Director Haasl's request. Engineer No additional report. Superintendent Mr. Musser gave the lake level as 497 and we are buying 22-1/2 c.f .s. Squires Dam will be taken out of the system tomorrow for maintenance on the inlet-outlet valve. Discussion followed. Controller Mr. Brammell reported that the 1986-87 water rates increased $5.00 to $247.00 per acre foot. This figure has been incorporated into the draft budget. He asked that a Finance Committee meeting be scheduled as soon as convenient. Directors Haasl and Kelly said they would notify him. Attorney Mr. Moser referred to the employees' request for health benefits after retirement and advised that there is a new federal law on the issue and the new regulations implementing it are supposed to come out July 1. Hopes to have this in good time for the budget process. Discussion followed and President Bonas felt this should be taken care of as soon as possible; not wait until someone is ready to retire. Mr. Brammell added that Board member retirement is also an issue to be addressed. Manager No further report. Organizational Reports San Diego County Water Authority Director Maerkle reported on his attendance at this - meeting. They discussed the situation at Poway which presently supplies Ramona with water but plans to terminate this after 1989 because of their own needs. He also reported water usage figures and said their budget has been approved. He added that our water quality should improve: the ratio of state water will increase from 5% to 20%. I I Presidents and Managers President Bonas reported on Council of Water Utilities this meeting. The speaker was Nate Colbert, chaplain for the San Diego Padres, who gave an excellent presentation on drug abuse and the drug rehabilitation center funded by Joan Kroc. New Business Director Almack referred to President Bonas's speech given earlier in the meeting, and recognized her right to say what she -5- June 18, 1986 I said. He did question not the authority but the moral right to remove a Board member from a position other than a committee without discussing the action with other Board members. Mr. Moser reviewed the normal procedure for appointment to the%an Diego County Water Authority board. After discussion President Bonas made a motion to adopt a resolution to appoint Mr. Meadows to complete Director Maerkle’s term on the San Diego County Water Authority board, seconded by Director Haasl. Director Almack said he would abstain from voting for want of more information. President Bonas reminded Director Almack that several years ago, when he was Chairman, she called him and gave him complaints from District employees and people at the Water Authority, but nothing was done. She has waited for things to improve and with the latest newspaper articles decided it was time for a”new beginning. She called for a vote. Director Kelly suggested that Director Maerkle resign from the SDCWA board and the Board can then take a vote on appointing either the Manager or another Board member to finish the term. I President Bonas said she will withdraw her motion if Director Maerkle wants to resign. Director Maerkle did resign from the SDCWA board and President Bonas accepted and withdrew her motion. Director Kelly suggested we might have our by-laws establish a specific term for serving on the Authority; maybe a six-year term would be good. Discussion followed. Resolution No. 506 - Ap- President Bonas made a motion, pointment of William C. seconded by Director Kelly, to Meadows to the San Diego adopt a new resolution, County Water Authority Board No. 506, as follows: “RESOLU- TION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT CONSENTING TO AND APPROVING THE APPOINTMENT OF WILLIAM C. MEADOWS AS ITS REPRESENTATIVE TO THE BOARD OF DIRECTORS OF THE SAN DIEGO COUNTY WATER AUTHORITY,’’ Roll call was taken. Motion passed with Director Maerkle abstaining. .:.. , - President Bonas then directed staff to prepare a letter of thanks . to Director Maerkle for his service, to be signed by the other Board members. Adjournment The meeting adjourned at 4:22 p.m. Respectfully submitted, I -6- June 18, 1986