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HomeMy WebLinkAbout1986-08-06; Municipal Water District; MinutesI MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF COSTA 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA 92008. The meeting was called to order at 2:OO p.m. by President Bonas, with Directors Almack, Maerkle, Kelly and Bonas answering roll call. Director Haasl arrived at 2:07 p.m. Also present were Acting General Manager and Controller Brammell, Engineer Blakesley, Superintendent Musser, Legal Counsel Moser and Executive Secretary Woodward. ,Geoff Poole, Doug Fahy, Bob Austin, Jack Kubota, Bob Coats, Frank Dudek, Graham Fraser, Larry Willey, Barbara Hallman, Lola Sherman, Barbara Barnhil'l, Darlene Himmelspach, Mark Herberger and Rose Grim also attended. REAL MUNICIPAL WATER DISTRICT, HELD ON AUGUST 6, 1986, AT Approval of Minutes Director Maerkle made a motion to approve the minutes of the adjourned Board meeting of July 9, 1986, the regular Board meeting of July 16, 1986, and the Special Board meeting of July 30, 1986, as submitted, seconded by Director Almack and unanimously carried. Oral Communications from the Audience Water Development Company Doug Fahy, a partner in this company with' Bob Austin and Wayne Thompson, made an oral presentation of his company's proposal (see agenda packet for their letter dated July 30, 1986) and responded to comments and questions. After it was determined that they do not yet have legal rights to the water they propose to sell, they said they would return when this has been taken care of . Consent Calendar Ratification of Checks Director Maerkle made a motion approving the consent calen- dar, seconded by Director Kelly and unanimously carried. Unfinished Business Calavera Hills Pressure Reducing/ Mr. Brammell advised that this Pumping Station: Selection of project will integrate the Engineering Services reservoir into the system. It will be funded from the proceeds of the Certificates of Participation issue. It is needed now and will be utilized as soon as it is completed. I Mr. Brammell added that, although Woodside/Kubota has accrued and charged the District almost $10,000 to date on this project (it was in the original scope of work for W/K), the Engineering and Operations Committee felt that, in keeping with the intent of Board action some 19 months ago, the District should not reenter into a contract with Woodside/Kubota. As Acting Manager, Mr. I Brammell.,.felt this is in the best interest of the District. After listening to presentations by Jack Kubota, Graham Fraser, Bob Coates and Frank Dudek, Director Haasl made a motion to award the contract for engineering services to the firm of Luke Dudek Civil Engineers. After discussion President Bonas seconded the motion and called for a vote. The motion failed with Directors Kelly and Maerkle voting no and Director Almack abstaining, Director Kelly made a motion that we table the project for 60 days, There was no second. Director Maerkle made a motion that Mr. Blakesley be authorized to negotiate a contract with the firm of his choice to be presented to the Board for final approval. The motion failed for lack of a second. Discussion followed. Director Maerkle then made a,motion to award the contract for engineering services to the firm of McDonald-Stevens Engineering, using Bob Coates as Project Manager, seconded by President Bonas. The motion failed with Directors Haasl and Kelly voting no and Director Almack abstaining. Discussion followed. .. I Director Maerkle then made a motion that Mr. Blakesley be authorized to negotiate a lump sum contract for complete design services for the project with an engineering firm selected from those solicited and reviewed by the Engineering and Operations Committee. He is to present that contract for approval at the next Board meeting (August 20, 1986). The motion was seconded by Director Almack and unanimously carried. Recess President Bonas called for a recess at 3:45 p.m. The meet- ing resumed at 4:OO p.m. Adoption of Budget: Mr. Brammell advised that the Fiscal Year 1986-87 recommended changes have been incorporated into the budget and requested that if the budget is acceptable, a motion to approve it be made today. After discussion Director Maerkle made the motion, seconded by Director Haasl and unanimously carried. I Adoption of Water Rate Mr. Brammell reviewed the pro- Resolution No. 511 posed water rate increase and staff recommendation that it be effective September. 1, 1986. Discussion followed in which a message fromRoger Greerwas receivedtothe effect that the City of Carlsbad would not be able to make the increase effective until October 1, 1986. Director Maerkle made a motion approving Resolution No. 511 now entitled: "A RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT FIXING RATES OF WATER SUPPLIED BY COSTA REAL MUNICIPAL WATER DISTRICT EFFECTIVE OCTOBER 1, 1986," seconded by Director Almack and unanimously carried. -2- August 6, 1986 Rezoning of District Mr. Brammell advised that a Headquarters Site continuance of this rezoning was granted by the Planning Commission until August 13 (see memorandum in agenda packet). After discussion and upon Mr. Moser's recommendation, Director Maerkle made a motion authorizing Mr. Brammell to write a letter supporting the proposed rezoning to Manufacturing with a Q over- lay, seconded by Director Kelly and unanimously carried. I- Fee Increase: Jennings, Mr. Brammell recommended Board Engstrand C Henrikson approval of the proposed in- crease (see amendment to the contract dated July 22, 1986 in agenda packet). Director Haasl made the motion to approve as presented, seconded by Director Maerkle and unanimously carried. Committee Reports None Staff Reports Public Information Officer Mrs. Grimm distributed a mock- up of the next quarterly news- letter and asked for suggestions. Pending Board approval it will be out by August 25 and will have a brochure enclosed. Board . consensus was to go ahead with the proposed format. Mrs. Grimm added that the plans for the Xeriscape conference are moving I along. Engineer Mr. Blakesley reported on the status of various projects: Camino de las Ondas water line is in the ground and will be sterilized and tested in the near future; Santa Fe I1 concrete pouring is done; most of the rock is being hauled and used as base material on Palomar Airport Road; the winding operation will probably start within the next two weeks and a tour will be arranged for interested Board members; we are about 90% complete on the design for moving the pressure reducing station on Palomar Airport Road adjacent to the metering station on the acqueduct and taking the Santa Fe I Reservoir out of service. Mr. Blakesley advised that the new topographic map has been delivered to Mr. Lumsden, architect for our headquarters expansion, and re- f erred to a copy posted on the bulletin board in the boardroom. We are also about 90% done with the plans for the TAP extension to Ellery Reservoir. Superintendent Mr. Musser gave the lake level as 497.9 acre feet; we are currently buying 27 c.f.s. A six foot section of 10" water line replacement was necessary to repair a leak in the transmission line on El Camino Real at Elm Avenue, with minor interruption in the- flow. The TAP line was hit out by Wyrock and interrupted service for a period of 24 hours. Attorney Mr. Moser advised that the de- cision of the California 1 -3- August 6, 1986 I Supreme Court in the case of the San Marcos Water District versus the San Marcos School'District holds that one public agency can't charge another public agency capacity charges, whether for water, sewer, or whatever they might be, if they are not specif- ically authorized to be charged to other agencies by law. The consequence is that the City of Carlsbad should have some capacity charges coming back to them from the Costa Real Municipal Water District on the City's new service center. A request has been sentfora listing of any other capacity charges they might have paid to us since these charges went into effect -in 1984. On the other hand, if the District has paid capacity charges to anybody else, e,g. for sewer, then we may be entitled to reimbursement, Mr. Moser didn't feel it would have any great impact on the District. Discussion followed. Manager Certificate of Participation Disbursements Construction Progress Payments Mr. Brammell recommended ap- proval (see memorandum with attachments in agenda packet) of Progress Payment No, 18 to Weardco Construction Corporation in the sum of $110,991.60 for work on the Santa Fe 11 Reservoir; Progress Payment No. 23 to Weardco Construction Corporation in the sum of $9,085.91 for work on the La Costa Hi Reservoir; and Progress Payment No. 3 to Chilcote, Inc. in the sum of $31,867.86 for work on the Santa Fe I1 Reservoir Transmission Main. Director Maerkle made the motion, seconded by Director Haasl and unanimously carried. Disbursement of Project Costs Mr. Brammell recommended ap- proval of Certificate No, 26 (see agenda packet) in the suni of $155,871.16. Director Maerkle made the motion, seconded by Director Haasl and unanimously carried , Recognizing and Commending Mr. Brammell referred to the William C. Meadows draft resolution (see agenda packet) which, if approved, Resolution No, 512 can be made up into a plaque for presentation at the party the Board members are having for Bill on August 20, Director Haasl made the motion approving Resolution No. 512 entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT RECOGNIZING AND COMMENDING THE OUTSTANDING SERVICES OF WILLIAM C. MEADOWS TO COSTA REAL MUNICIPAL WATER DISTRICT," seconded by Director Kelly and unanimously carried. I I Gracious Homes and Mr. Brammell referred to a re- Small Farms (a book) quest from the author of this book that the District take space in a proposed 100th anniversary brochure. After discussion in which legal counsel advised that this is private enterprise, it was the consensus that the District not support this. -4- August 6, 1986 I Requests for Copies Mr. Brammell advised that we of Public Records have had a number of these re- quests recently and do not have a policy. He has drafted a policy whi-ch has been given to legal counsel for review. It will be brought to the Board in the near future. Association of Water Reclamation Agencies No report San Diego Region Water Director Almack reported on Reclamation Agencies his attendance at this meeting on July 25. The material was basically the same as that presented by Mr. Elkins when he attended one of our recent Board meetings. Tour - Joint Water Pollution Director Haasl advised of her Control Plant - attendance on this tour con- Los Angeles Area ducted by John Merk Engi- neering. She found it very interesting and gave a detailed report. Her great concern was the volume of effluent being dumped into the ocean and the waivers permitting what she called illegal actions. Adjournment The meeting adjourned at 4:45p.m. I .. Respectfully submitted, {: I -5- August 6, 1986