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HomeMy WebLinkAbout1986-11-19; Municipal Water District; MinutesI MINUTES OF THE REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON NOVEMBER 19, 1986, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA. The meeting was called to order at 2:OO p.m. by President Bonas, with Directors Almack, Maerkle, Haasl, Kelly and Bonas answering roll call. Also present were General Manager Brammell, District Engineer Blakesley, Superintendent Musser, Legal Counsel Moser and Executive Secretary Woodward. Rose Grim, Barbara Hallman, Terry Snoeyenbos, J. Bonasia, Pat Guevara, John Henley, E. J. Woodward, Lola Sherman, Richard Lumsden, Patricia Lawrence, Dan Farey, Steve Deering and Bill Meadows also attended. Approval of Minutes After discussion, Director Maerkle made a motion to approve the minutes as changed, seconded by Director Haasl and unanimously carried. Oral Communications from the Audience (President Bonas moved items 5.A. and 7.B.1. to this part of the meeting.) Headquarters Project Architect Lumsden made a pre- sentation using his sketches. He reviewed the locations of the proposed warehouse and shop, the interior layouts and the recommended exterior plan and materials. He recommended Board approval to proceed with the necessary applications to the City of Carlsbad. Director Maerkle felt we should think about what has been presented; President Bonas said it should be put on hold until the first of 'the year so the new Board members can provide some input; Director Kelly agreed. Mr. Brammell concurred with the suggestion to wait and involve the new Board members but said staff will proceed with the necessary soils work, look into the ownership of some extra pieces of property abutting the District property and request a title search for the District property. Discussion followed. No Board action taken. I I Engineering Committee .Mr. Brammell gave the back- Cablevision ground of our current lease with Cablevision which expires in 1988. They currently pay the District $200 a month. Because of reception problems due to interference from the north, Cablevision has requested District authorization to move one of their dishes to a lower elevation, outside the circle covered by the existing lease. (See material in agenda packet.) Legal Counsel responded to two questions: (1) Is this enough of a change to the contract so the compensation can be reviewed? His answer was yes. (2) To the question of what the amount would be after expiration'of the eight year period of the contract? There is a six-month negotiation period before the end of that period. We could wait until then and Cablevision could run the risk of not coming to an agreement and having to remove their equipment. After discussion by the Board concerning both the proposed relo- cation of the dish and a possible increase of the lease fee ($500 I I or more was mentioned), Director Kelly made a motion that Mr. Farey come back with a redesign showing the alternatives dis- cussed, and a response from his superiors concerning the maximun fee they would be willing to pay, seconded by Director Almack and carried, with Director Haasl voting no. Consent Calendar Ratification of Checks After discussion, Director Ratification of Investments Maerkle made a motion to ap- Purchase Orders prove the Consent Calendar, Approval of Carlsbad Gateway seconded by Director Almack Center - CMWD 86-201 and unanimously carried. Res- Farmers Insurance Building, Ap- olution No. 525, included in proval of Easements, CMWD 82-216 this motion, is entitled: "RESOLUTION OF THE BOARD OF Resolution No. 525 - Acceptance DIRECTORS OF COSTA REAL MUNI- of Easements CIPAL WATER DISTRICT, ACCEP- TANCE OF EASEMENT, LOTS 4 & 5, CARLSBAD RESEARCH CENTER NO. 1, FARMERS INSURANCE." Unfinished Business Headquarters Project (See page 1.) Cross-Connection Control Program This item was discussed at the last Board meeting, but deferred until staff could do further research (see memorandum in agenda packet). After Mr. Brammell reviewed his findings that not only does the District have two certified back-f low testers but the City of Carlsbad already has someone who takes care of this in Carlsbad, he recommended that this might be reconsidered at a later date if the need arises and if the County Health Department can better define those needs. Discussion followed, and Director Maerkle made a motion to refuse any participation with the County proposal, seconded by Director Almack and unani- mously carried. (Director Almack left the meeting at this point.) Recess President Bonas called for a recess at 3:20 p.m. The meet- ing resumed at 3:35 p.m. New Business Litigation to Prohibit This request for a contri- Unfunded State Mandates bution by ACWA of $96 is spe- cifically for a case to be filed against the State of California regarding the unfunded mandate requiring membership in Underground Service Alert System (USA). (See memorandum with attachments.) After discussion, Director Kelly made a motion approving the request, seconded by Director Haasl and unanimously carried. (Director Almack absent.) I -2- November 19, 1986 I Audit Report and Mr. Brammell referred to these Management Letter documents received from our auditor, Coopers & Lybrand, advised that our Financial Statement is ready to gotoprint, and recommended Board acceptance so this can be done, Director Maerkle made the motion, seconded by Director Haasl and unanimously carried. (Director Almack absent.) Auditing Firm - Proposals Mr. Brammell advised that our policy recommends getting proposals from auditing firms to review our relationship with our present auditor. Director Maerkle made a motion that this be done, seconded by Director Kelly and unanimously carried. (Director Almack absent.) Committee Reports Headquarters Minutes in agenda packet, I Engineering Minutes in agenda packet. Personnel Change to Organization Chart Mr. Brammell reviewed his mem- randum explaining the staff Resolution No. 526 - Revision and Committee recommendation to Organization Chart for deletion of the Controller and Account Clerk I11 posi- tions and establishment of an Accountant pogition. (See memo- randum and attachments in agenda packet.) After discussion, Director Haasl made a motion approving Resolution No. 526, "RESO- LUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT DELETING THE POSITIONS OF CONTROLLER AND ACCOUNT CLERK I11 AND CREATING THE POSITION OF ACCOUNTANT AND ADDING A JOB DESCRIPTION FOR THAT POSITION," seconded by Director Kelly. Roll call was taken. All ayed. (Director Almack absent.) 1 Ehployee Service Awards President Bonas said that in addition the Personnel Com- mittee discussed and recommend that a policy be established to provide some type of recognition of years of service beginning with five years. Director Maerkle made a motion, seconded by Director Kelly and unanimously carried. (Director Almack ab- sent.) Mr. Brammell said he will bring back to the first meeting in December, an Administrative Code section detailing the service award program for Board acceptance. Staff Reports Public Information Officer No report. District Engineer Camino de 10s Ondas, Change Order Mr. Blakesley reviewed the to Taylor b Hoover, CMWD 85-108 background for this change -3- November 19, 1986 I. order (see memorandum with attachments in agenda packet) and rec- ommended Board approval of payment of the revised additional amount of $8,920.50 to the contractor. This amount is in excess of the allowable 10% of the original contract which normall! requires prior Board approval. He consulted with then General Manager Bill Meadows and they decided to go ahead with the work and get approval after the fact. There was some discussion bl the Engineering Committee about seeking reimbursemen.t from thc phone company; the Board may wish to consider this. Director Kelly suggested our inspector was at fault also. After discussion Director Kelly made a motion to pay the contractor, seconded by Director Maerkle and unanimously carried, (Direct01 Almack absent.) President Bonas asked Mr. Moser about reimbursement agreements or. thetotalcostoftheprojectfromfuturedevelopers. He saidhe would have to research the matter. Normally if we go out and build something we would have the responsibility for the cost. He suggested that a part of the cost may be recoverable from the telephone company to avoid litigation. The closed session for the above matter was cancelled. Mr. Moser will review the matter with Mr. Blakesley and come back with e proposal for how to resolve it. I Superintendent President Bonas read a letter of commendation and apprec- iation about Mr. Musser and his staff. Mr. Musser gave the lake level at 492.8; we are buying 15 c,f.s. The shutdown scheduled for November 17 was cancelled due to the Santa Ana condition at the time. It has been rescheduled tc December 1-5. The tie-ins at Ellery Reservoir are scheduled for November 24-25. Attorney Mr. Moser said the new contract has been drafted on the Enkar station. Hasn't heard back from either SDG&E or the radio station if the changes are acceptable, He ,also has presented the Manager's letter to the SANDAG committee regarding the potential loss of ourl% propertytax revenues. He has heard that SANDAG has directed staff to go back and consider the concerns of the water agencies, This should be reflected by a more moderate recommendation. Manager Mr. Brammell reported receipt of a request from the property owners over the San Luis Rey well field area. This is being handled by the City of Carlsbad who will be considering it on their next Tuesday's agenda. The materials have been given to Mr. Moser who will review them, Anything required of the District next Tuesday will be handled by either Mr. Brammell or Mr Moser. I -4- November 19, 1986 Organizational Reports I San Diego County Water Authority Mr. Meadows distributed a re- port on the Proposed Southerr California Water Policy which has been adopted by the Water Authority. (See copy in agenda packet,) The Water Authority is encouraging member agencies to also consider this for adoption and possibly provide some financial support. The Water Authority has approved $5,000 for dissemination of the program. Mr. Meadows then reported on their meeting of November 13. P! public hearing is scheduled for tonight at San Pasqual High School on the Pam0 Dam Project to receive public input for the Federal Environmental Impact Statement (EIS). The Central Arizona Project is having some problems. It is shut down with the exception'of a few thousand acre feet stored. in the Arizona aqueduct. The reason for the shut down is failures along the canal, possibly due to faulty construction. The storage along the Colorado River is good. Water deliveries this year are right about average. Costa Real's water production is almost exactly the same as the preceding 12 months. I The Water Authority is cranking up its speakers bureau and are soliciting appointments to go out and speak about the water supply outlook for the coming period, before groups in the commu- nity. Their contact for a speaker is Pete Rios. Director Kelly said he would provide copies of a five page art- icle he wrote in 1981 on the Peripheral Canal and on the com- peting areas in the State regarding water. Presidents h Managers Council President Bonas reported on of Water Utilities this meeting. The speaker,was a commander in the Sheriff's Department in Poway who gave a very interesting presentation on the failure of Proposition A (1/2% increase in sales tax to build prisons). Association of Water Director Haasl reported on Reclamation Agencies this meeting held on Nov- ember 6, at which they re- viewed next year's symposium, Water reuse in agriculture was the topic. Names of proposed officers were submitted by 'the nomi- nating committee. The speaker was Larry Michaels of the San Diego County Water Authority; the topic, basin programs to be used for irrigation. The next meeting is scheduled for De- cember ll at 9 a.m. at Pea Soup Andersens. I San Diego Region Water Director Haasl advised that Reclamation Agencies this group will be meeting on November 21, 8 a.m. at Padre Dam. She said $20,000 is being given to the agency by Poway and -5- November 19, 1986 I I I Padre Dam; however , Governor Deukmajian. deleted a $53,000 appropriation in a Senate Bill that was earmarked for removing selenium, because he felt that was a local problem and not a State responsibility. At the meeting they will be discussing an agreement with Bert Elkins' company regarding the CCBA process. California Special Director Haasl reported on her Districts Association attendance at this meeting, held on November 12. Also attending were Director Maerkle (the District's representative) and General Manager Brammell. The speaker was Wes Peltzer, at- torney for Olivenhain Water District. The subject, legality of capital charges between governmental agencies. Flower Growers Meeting Director Maerkle reported on his attendance at this meeting where Jim Tolley, Rancho Santa Fe Water District, was ' the speaker. The subject was Pam0 Dam. Other Business Committee Goals President Bonas referred to the form in the packet and suggested that each Board member list five goals they think are important. She asked that these be turned in at the next Board meeting. Adjournment The meeting adjourned at 4:40 p.m. , Respectfully submitted, of Direct0 &LA Nb& 9' Secretary, B of Directors /' -6- November 19, 1986