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HomeMy WebLinkAbout1987-01-21; Municipal Water District; MinutesI MINUTES OF THE REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS OF 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA. The meeting was called to order at 2:02 p.m. by President Haasl, with all Directors present except Director Maerkle, Also present were General Manager Brammell, District Engineer Blakesley, Superintendent Musser, Liz Eldridge substituting .for Legal Counsel Moser and Executive Secretary Woodward. Harold Engelmann, Patricia Laurence, Barbara Hallman, Rose Grim, Lola Sherman, Terry Snoeyenbos, J. Bonasia, Bill Meadows, Chris Cawein, Allan Kelly and Steve Deering also attended, The pledge of allegiance to the flag was given. COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON JANUARY 21, 1987, AT Approval of Minutes Director Bonas made a motion approving the minutes of the Board meetings of December 17, 1986, and January 7, 1987, as changed, seconded by Director Henley and unanimously carried. (Director Maerkle absent.) Oral Communications from the Audience None I Consent Calendar Ratification of Checks Ratification of Investments Offer and Acceptance, CT 83-21, Calavera Hills Villages 0 & P-1 The Trails, CRMWD 83-303 Award of Contract, TAP Extension Appian Road/Elm Avenue, 82-124 Reimbursement Agreement,Carlsbad Pacific Center Phase 1, PD 246 CRMWD 85-C-131 (A) Unfinished Business With the last item pulled for discussion by Director Bonas, Director Henley made a motion, seconded by Director Bonas and unanimously carried, approving the first four items. After brief discussion, Di- rector Bonas made a motion ap- proving item 5, seconded by Director Henley and unani- mously carried, Consideration of a Draft Sup- Mr. Brammell reviewed the plement to Water Service status of the work on the pro- Agreement Regarding Design posed supplement (see memo- and Construction of Capital randum in agenda packet with Projects copy of supplement and Exhibit A) and recommended that the draft supplement be approved in concept and the President of the Board authorized to convey this conceptual approval to the Mayor. A meetinq of the joint committees is scheduled for January 29, at which time it is hoped this District approval can be conveyed. After discussion, Director Bonas made a motion approving the Manager's recommendation as stated, seconded by Director Woodward and unanimously carried. (Director Maerkle absent.) 1 I Consideration of Funding of a Re- Mr. Brammell reviewed the pro- tirement Party for Director Kelly posed plans for a buffet at Olympic Resort and recom- mended, along with the President of the Board, that the Board authorize District financing not to exceed $1,000. Director Henley made the motion, seconded by Director Bonas and unani- mously carried. (Director Maerkle , absent.) Establishing Administrative Code After a brief discussion, and Sections Regarding Officers and a minor change by the at- Committees of the Board torney, Director Bonas made a motion approving Resolution Resolution No. 531 No. 531, entitled: "RESOL- UTION OF THE BOARD OF DI- RECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT DEVELOPING A SECTION 2.2, COMMITTEES OF THE, BOARD, IN THE ADMINISTRATIVE CODE," seconded by Director Hen-ley and unanimously carried. (Di- rector Maerkle absent.) PROCEDURE FOR ARTICLE 2, SECTION 2.10, OFFICERS OF THE BOARD, AND I Appointment of Committees and Or- President Haasl announced her ganizational Representatives by appointments for the new com- the President mittees as follows: Finance and Administration, Directors Maerkle (Chair) and Henley; Engineering and Operations, Directors woodward (Chair) and Haasl; Personnel, Directors Henley (Chair) and Bonas; Public Information, Directors Haasl (Chair) and Bonas; and Legal and Legislative, Directors Bonas (Chair) and Maerkle. Her appointments of organizationa1,representatives are as follows: National Water Resources Association-Municipal Caucus, Director Maerkle (Director Bonas as alternate); California Special Districts Association, Director Woodward (Di- rector Henley as alternate); ACWA/JPIA, Director Bonas (Director Maerkle as alternate); Association of Water Reclamation Agencies, Director Haasl (Director Bonas alternate); San Diego Region Water Reclamation Agency, Director Haasl (Director Bonas as alternate). Staff Reports Public Information Officer Mrs. Grim reminded the Board that the water films will be shown in the boardroom next Monday, January 26, from 10 a.m. until 1 p.m. and the public is invited to attend. District Engineer Mr. Blakesley advised that the pipeline to the Santa Fe I1 Reservoir has been tested and is essentially completed. The drainline portion of the pipeline job has not yet been connected to the drainline portion of the reservoir. Within the reservoir itself, they are still doing some grouting in the walls. Will probably be ready Monday to sterilize, put in water and test it. He said Mr. Coates has brought in the plant layout for the I -2- January 21, 1987 I pumping and pressure-reducing station. It met with staff approval and Mr. Coates is now putting on the final touches to his drawings. We have made application for a FERC permit to build the station. Mr. Blakesley said they have spent a lot of time talking with developers in the areas south and west of Squires, with high elevations that cannot be served by the TAP line, with the idea that it might be feasible to interconnect that area with the facility being designed by Mr. Coates. Resignation Mr. Blakesley then announced his intent to retire from the District and the P,E,R.S, system on April 25, 1987, his 60th birthday. This is a 90-day notice. I Superintendent Mr. Musser reported that the Water Authority shutdown (1/12-1/16) took place with no problems. The lake level is at 495.1 and we are buying 15 c.f.s. The crews have been installing an electric valve operator at D Reservoir which gives us control here at the office as to how much water goes into that reservoir. Have also been cleaning up reservoir sites and doing patchwork around our valve cans throughout the City, as well as routine operation and maintenance. Attorney No report. Discussion of Conflict Ms. Eldredge referred to this of Interest Opinion legal opinion from the law firm of Be,st, Best & Hrieger on a matter which is no longer relevant to the District. (See agenda packet.) Manager Consideration of a Request for an Mr. Brammell reviewed this re- Adjustment for MPC Payment at quest from Mr. Trayer for re- 9 8 0 Laguna imbursement of $1,360, and recommended that this was an overcharge by the District and should be reimbursed to Mr. Trayer. After discussion, Director Woodward made a motion to reimburse the amount to Mr. Trayer, seconded by Director Henley and carried, with Director Bonas voting no. (Director Maerkle absent ) Consideration of Manager's Mr. Brammell reviewed his list Goals for 1987 of goals (see agenda packet) and recommended that either a motion be made to adopt them or that the issue be referred to an appropriate committee. After discussion, Director Woodward made a motion to delay acceptance for one month, refer this matter to the Personnel Committee for evaluation and input from all the Directors so the list will be as complete as possible, seconded by Director Bonas and unanimously carried. (Director Maerkle absent. 1 I -3- January 21, 1987 Recess I President Haasl called for a recess at 3:OO p.m. The meet- ing resumed at 3:15 p.m. Consideration of Award of a Mr. Brammell reviewed his act- Contract for Professional Ser- ivities as a result of Board vices to Perform a Space Analysis instruction at the last meet- for the Operations Center ing. After numerous dis- cussions with three firms, he recommended that the Board consider employment of De Lise and Associates subject to Legal Counsel's review of their proposal. (See agenda packet for memorandum and proposal.) After dis- cussion, Director Woodward made a motion that we accept the proposal made by De Lise and Associates with two stipulations: (1) that the proposal be presented to Legal Counsel for review, and (2) that Tim De Lise make a detailed presentation to Mr. Brammell and the Engineering and Operations Committee and if it meets the criteria covered in the proposal, then Mr. Brammell will have the authority to proceed and approve the proposal. The motion was seconded by Director Henley and unanimously carried. (Director Maerkle absent.) I Presentation of a Draft Emer- Mr. Brammell referred to this gency Plan to the Board of document prepared by Geoff Directors Poole, who is presently at- tending a seminar on this subject in San Diego. No approval is required at this time; a number of other documents will become a part of the whole plan. (See memorandum in agenda packet.) After discussion, Director Woodward asked about the possibility of meeting with Mr. Brammell and Mr. Poole regarding the Plan. Legal Counsel said there is no problem as long as no more than two Directors meet. The Manager said this matter has not been assigned to a committee. Consideration of a Resolution Mr. Brammell reviewed the sit- Adding Directors' Spouses and uation that arose when staff Dependents to Health Insurance attempted to carry out Board action of December 17, 1986, to provide health insurance for retiring directors, and their spouses and dependents where applicable. (See memorandum in agenda packet.) We are now aware that our agreement with Blue Cross requires that spouses and dependents of active directors must also be covered. After discussion, the Board asked staff to look for other coverage for Directors, retired Directors and the spouses of retired Directors, where applicable. This will be prepared for the next meeting. Organizational Reports I Sari Diego County Water Authority Mr. Meadows advised that the Water Authority has been having management problems and resignations of key staff people. The board is considering what action they should take. The board also, in working with the Army Corps of Engineers, has -4- January 21, 1987 I approved some mitigation measures to protect the least Bell's vireo (an endangered bird species presently nesting in the area of Pam0 Reservoir site) by setting aside several hundred acres to be planted appropriately so the bird can continue to survive. Approval by the Corps of Engineers to proceed with the dam is anticipated by this June. The deadline is June 15, 1987. There will be 130,000 acre feet of water stored in the dam. Presidents and Managers President Haasl reported on Council of Water Utilities on this meeting- The speaker, Gerald Wagner, an economist, spoke on general economic conditions, the stock market, how to invest your money. Association of Water Reclamation Agencies No report. Directors' Reports Consideration of Attendance at a After discussion, Director Special District Board Management Bonas made a motion approving Institute, February 27-March 1 attendance by Board members, seconded by Director Woodward and unanimously carried. (Director Maerkle absent.) 1 Consideration of Compensating After review of the legal max- Board of Directors for Attendance imums of $600 per month and at Water Related Meetings $100 per day by Legal Counsel and President Haasl, Director Resolution No. 532 Bonas recommended, and made a motion to change the Adminis- trative Code, 2.3.1 Compensation., deleting the phrase in the second line of subsection B., "for which compensation is." Discussion followed as to the scope this would open up. It was specifically mentioned that no social or evening functions be compensated. Legal Counsel was instructed to prepare the wording for the section of the Code for Board consideration. Ms. Eldredge agreed and verified with the Board that their approval for at- tendance at any meeting must still be given. There was no second to Director Bonas' motion, I President Haasl then asked for approval of a resolution, required to make the forthcoming change to the Administrative Code to be prepared by Legal Counsel. Resolution No. 532, entitled, "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT REVISING THE ADMINISTRATIVE CODE, SECTION 2.3.1, SUBSECTION B-" Roll call was taken and the resolution approved with President Haasl voting no. (Director Maerkle absent.) -5- January 21, 1987 Presentation to Past President This presentation was made by Bonas of a Plaque by President President Haasl in apprec- Haasl iation of Director Bonas' two years as President of^ the Board. Director Bonas accepted with thanks. Adjournment The meeting adjourned at 4:07 p.m. Respectfully submitted, I Wsident , B I -6- January 21, 1987