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HomeMy WebLinkAbout1987-12-02; Municipal Water District; MinutesMINUTES OF THE REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS OF 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA. The meeting was called to order at 2:OO p.m. by President Haasl with Directors Bonas, Henley, Maerkle and Woodward present. Also in attendance were General Manager Brammell, District Engineer Greaney, Superintendent Musser, Legal Counsel Moser, Water Education Specialist Renyer and Executive Secretary Woodward. Geoff Poole, Barbara Hallman, Gordon Bryan, Paul Partain, Pat Guevara, Patti Heissenberger, Katheryn Horton and Lola Sherman also attended. I COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON DECEMBER 2, 1987, AT Pledge of Allegiance The pledge of allegiance to the flag was given. Approval of Minutes After discussion, Director Bonas made a motion to approve the minutes of the Board meeting of November 4, 1987 as changed, seconded by Director Maerkle and unanimously carried. Oral Communications from the Audience None I Presentation of Service Award President Haasl presented a Paul Partain, Jr, plaque to Paul Partain, Jr. in acknowledgment of twenty years of combined service to the City of Carlsbad and the District and congratulated him. Consent Calendar Ratification of Checks Ratification of Investments Jockey Club (Alicante Views) Phase 11, CT 82-26/CP 223 Notice of Completion - Squires Dam Fencing, CRMWD 87-107 CRMWD 83-402 RESOLUTION NO, 560 After discussion, Director Henley made a motion approving the Consent Calendar including Resolution No. 560, "RESOLU- TION OF BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT AUTHORIZING ACCEP- TANCE OF SQUIRES DAM FENCI-NG, 'I seconded by Director Maerkle and unanimously carried. Unfinished Business I Consideration of Selection / Mr. Brammell suggested that Process for Architects the Board might want to decide today how they want to handle the selection process for an architect since the responses to the RFP's are due on December 15, 1987. After discussion Director Maerkle made a motion that a Special Board Meeting, devoted exclusively .to interviewing architects who have responded to our RFP's, be held on December 23, 1987 at 1 p.m. here at the District. Copies of the responses received on December 15, 1987, I will have been distributed to the Directors at our regular Board meeting on December 16, 1987. Each architect will be allowed up to 20 minutes for his/her presentation. The motion was seconded by Director Bonas and unanimously carried. Committee Reports Personnel - Director Henley referred this to staff (see Manager's report on pages 4 and 5). Staff Reports Engineer Status Report of Palomar Mr. Greaney reviewed this pro- AirpoTt Road Improvements ject proposed for the area east of El Camino Real. The agreement with the City (approved by our Board on October 7, 1987) has now been approved and signed by the City Council. We should be starting in a month or so to review costs on the water line and beginning construction. Consideration of Selecting Land- Mr. Greaney reviewed the three scape Architect for the Three proposals received (see agenda Reservoir Sites packet) and recommended using Land Design of San Diego with a low bid of $8,875.; After discussion in which Mr. Greaney explained that he verified the costs and checked the references of the low bidder, Director Maerkle made a motion approving the selection of Land Design of San Diego, seconded by Director Woodward and unanimously carried. Calavera Hills Pump Station Mr. Greaney advised that the Status Report - pump station is basically de- signed; we have the plans and specs pretty much in hand. The holdup is that it is to be located in the middle of a future development, Village Q, which has been having a ,number of changes in developers. The District has been waiting to see if any of their initial improvements could coincide with our building of the pump station. It doesn't appear that this will happen soon so the District will work with SDGStE to try to get service to the site. As soon as we reach an agreement with SDGslE Mr. Greaney will come back to the Board for approval of plans and specs and authorization to bid the project. Director Woodward asked Mr. Greaney if he could find out from the City if there is any indication that College (east of El Camino Real) is going to progress in the near future. I I I Superintendent Mr. Musser gave the lake level as 501.3 and we are buying 16 c.f,s. For the month of November we had a high flow of 20, a low of 10 and an average of 15. Rainfall for November was 1.26 inches. The crew worked on pipeline replacement in El Camino -2- December 2, 1987 I Real at Madonna Hi1 1. Next week they will replace the second half of the realignment. Yesterday there'was a leak in the 10" line in front of Marvin Sippel's house. Relocated our pipe yard to accommodate the vehicles displaced by the new engineering trailer. Collected 400 lbs. of broken glass at La Costa Reservoir; received $6.00 from the recycling center. In response to Director Bonas's inquiry at the last meeting, the cost of pipeline repairs on Palomar Airport Road came to approximately $14,000.. An additional $7,000 was spent for materials, including an in-line valve, which will be utilized after the first of the year. Attorney Mr. Moser reported that on Friday a second attempt will be made to have a hearing on the Community Resources Corporation collection lawsuit ($95,000 in connection charges). Prospects look good for ending the case on Friday, Mr. Moser said that the Board will be receiving some brief sum- maries of new legislation and changes, especially to the Brown Act, in the next couple of months. Water Education Specialist Ms. Renyer reported that the W.O.W.! Program is underway. The 4th and 6th grades of six local elementary schools have received water education kits developed by Metropolitan. Materials are being ordered for other grades as well as a program for students at the high school level. School contests will occur in late January; to be coordinated with San Diego County Water Authority contest. Advised that a monthly employee newsletter was started last month and will be published at the beginning of each month. The Directors were asked to contribute anything they might want to appear, Our District has challenged Olivenhain Water District to a con- test to see which agency can donate more canned food for the Carlsbad Christmas Bureau (to include employees and directors). If cash is more convenient, Julia volunteered to do the shopping. Used clothing and toys, if in good condition, are also welcome. Ms. Renyer will have the necessary information, sizes, etc., on December 9th. Publicity for our hydroelectric facility has begun. Costa Real T-shirt design is underway. As of November 30, 1987, 187 people have visited our Xeriscape garden at Capri, Forty-eight indivi- duals and three homeowner associations have requested written information on xeriscape. Manager I I Approval of Progress Payments None Certificate of Participation Disbursements: Approval of Requi- sition of Project Costs None -3- December 2, 1987 Manager’s Report Mr. Brammell referred to his report in the agenda packet. He added that staff is considering acquiring a printer and the appropriate software that will allow us to eliminate using out- side typesetting services for our newsletters. It is presently available at a saving of $700 if it is compatible with our computer. The Public Information Committee is in agreement with the purchase. Discussion followed. Director Maerkle asked about using the funds held by Security Pacific in the COP Fund (about $4 million) to pay for other than COP projects. Mr. Brammell explained that these funds are restricted in their use until we close out the COP activities (possibly early next year) which will then make that money unrestricted. He hopes to be able to come to the Board on this in March. Discussion followed. Director Bonas asked about the status of the eminent domain suit. Mr. Endeman has advised us of a court date set for March 1988. Director Maerkle asked about PacTel construction interfering with the location of the proposed tank at Squires. Mr. Brammell said staff was very careful to make sure there is no conflict. Our agreement with PacTel indicates that if there is ever a problem with the location, we have the right tomove themto a different location. Discussion followed as to the notification require- ments in the PacTel agreement. Mr. Moser said he would check into this. The new Cablevision agreement has this requirement and since this is to be the model used in rewriting all existing agreements, may be causing some confusion. Director Bonas urged that these be done as soon as possible. Consideration of Policy on Mr. Brammell reviewed the rea- Caretaker Residence sons for wanting an update of RESOLUTION NO. 561 - existing policy (see memoran- dum with attachments in agenda packet). Legal Counsel reviewed some changes that he and the Personnel Committee recommended from their meeting this morning. (See final revision to Section 5.34 of the Administrative Code attached to the resolution. After discussion, Director Henley made a motion to adopt Resolution No. 561, “RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT AMEND- ING ADMINISTRATIVE CODE SECTION 5.34 REGARDING SPECIAL HOUSING FACILITIES,” seconded by Director Woodward and unanimously carried . I I I J, M. Montgomery Report Mr. Brammell referred to the final report received from J. M. Montgomery and disseminated. He recommended formal accep- tance by the Board. Director Maerkle made the motion to accept the report, seconded by Director Henley. Director Woodward asked for clarification that this acceptance does not close out the account. Mr. Brammell agreed that this approval authorizes payment of less than half the originally approved sum of $12,500; the balance would be available should we call them back to do -4- December 2, 1987 I I I some work. Director Bonas wondered if there are other modalities of water purification that might be better than what they're (Montgomery) saying, and mentioned several kinds mentioned at the ACWA Conference. Mr. Brammell advised that this matter will be on the agenda of the Board meeting of December 16, 1987. The motion carried unanimously. Audit Report Mr. Brammell recommended ac- ceptance of the 1986-87 Com- prenhensive Annual Financial Report performed by Coopers and Lybrand distributed to the Board some time ago. Director Henley made a motion to accept this report with discussion to be had at a later date, seconded by Director Woodward and unanimously carried. This item will be put on the agenda for December 16, 1987 Board meeting. Consideration of Authorizing At- Mr. Brammell referred to his tendance at a University Tour memorandum with attachments in the agenda packet, and recom- mended that the Board approve attendance by one staff member. After discussion, Director Bonas made a motion authorizing attendance at a water related tour of the Sacramento Valley organized by the Cooperative Extension of the University of California, by two staff members and any interested Directors, seconded by Director Maerkle and unanimously carried. Consideration of Adding 33ngi- Mr. Brammell recommended that neering Clerk I Position this position, already funded RESOLUTION NO. 562 . in the engineering budget, be activated so the position can be filled as soon as possible (see memorandum with attachments in agenda packet). After discussion, Director Henley made a motion, seconded by Director Maerkle and unanimously carried, approving Resolution No. 562, "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT ADDING JOB DESCRIPTION FOR ENGINEERING CLERK I TO THE ADMINISTRATIVE CODE." Recess President Haasl called for a recess at 3:05 p.m. and left the meeting at this time. The meeting resumed at 3:21 p.m. with Director Bonas chairing the balance of the meeting. Organizational Reports Presidents and "snagers Mr. Brammell reported on this meeting and duplicated for the Board members the report given by Mike Madigan on the issue of water and reclaimed water. Discussion followed and Director Bonas suggested it might be good material for the City/District meeting. Mr. Brammell said we will use this report, along with some others, as resource material for that presentation to the City Council and the City Planning Commission in January. Association of California Director Bonas reported that Water Agencies the new Water District Chair- -5- December 2, 1987 I man is John Hennigar, the new president of ACWA is Lois Krieger, vice president is Loren Voss. She referred to Ben Price's presentation on reclaimed water and what they (Fallbrook Sanitary District) are doing with it. The conference lasted for three days with over 2000 participants. James Ziegler, Department of Interior, advised that they are moving from Washington to Denver and plan for decentralization. The Water Management Committee has asked for more innovative ideas. Both Directors Bonas and Maerkle 'indicated an interest in remaining on this committee. Staff will handle notification. Also covered at the conference was the ongoing legal issue between the San Marcos County Water District and the San Marcos School District concerning connection fees. The outcome will affect all California public utilities. Association of California Director Bonas reported that Water Association/Joint Powers one of the seminars she at- Insurance Association tended concerned AIDS in the workplace. It was recommended that employers develop an AIDS policy from an employment as well as a benefit standpoint to insure consistent treatment of all employees. Director Bonas will pass on the material to staff. 1 Costa Real won a low loss ratio award;.the certificate is to be mailed. Ten new districts have been accepted by the executive committee for board ratification. There are now 176 members in JPIA. The total assets in JPIA are over $21 million. Premiums were discussed and our premium will go from $38,000 to $48,000. JPIA will be conducting employee relations seminars. The one closest to us will be held March 31, 1988 2n E.scondido. They recommend that the manager, assistant manager or a board member attend. San Diego County Water Authority Director Bonas advised that a manager (a Mr. Snow from Arizona) has been appointed effective January 1, 1988. Thirty applications have been received for the position of Water Reclamation Manager. They hope to fill the position by the first of the year. Approval of an agreement between the County Water Authority and the San Diego Region Water Reclamation Agency was discussed and was later approved by the full board. Director Bonas has been appointed to the Water Reclamation Committee; Dale Mason is chairman. The Citizens Advisory Committee will have about 30 members; these will be people appointed by various agencies. The next meeting is scheduled for December 16, 1987. Director Bonas reported on the public information committee held in October. The CWA is going to get very aggressive on their public information program. They worked with the Storza Company before and have asked them to help them develop a public information plan with Pete Rios. The CWA board approved funding for the purchase of a new building for $2.9 million. The one no vote was Director Bonas; her reason was that the building was in poor repair. I -6- December 2, 1987 I was that the building was in poor repair. Directors’ Reports None Other Business Arising After Agenda Posting None Adjournment The meeting adjourned at 4:12. Respectfully submitted, m z”hL sident, Board of Directors I I -7- December 2, 1987