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HomeMy WebLinkAbout1987-12-16; Municipal Water District; MinutesI MINUTES OF THE REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON DECEMBER 16, 1987, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA. The meeting was called to order at 2:OO p.m. by President Haasl with Directors Bonas, Henley, Maerkle and Woodward present. Also in attendance were General Manager Brammell, District Engineer Greaney, Superintendent Musser, Legal Counsel Moser, Water Education Specialist Renyer and Executive Secretary Woodward. Geoff Poole, Gordon Bryan, Pat Cotter, Harold Weiss, Steve Deering, Larry Willey, Patti Heissenberger, Katheryn Horton and Lola Sherman also attended. Pledge of Allegiance The pledge of allegiance to the flag was given. Approval of Minutes After discussion, Director Bonas made a motion to approve the minutes of the Board meeting of December 2, 1987, as changed, seconded by Director Maerkle and unanimously carried. Oral Communications from the Audience None Consent Calendar I Ratification of Checks Director Bonas asked that the Ratification of Investments last item be pulled for dis- Painting of Three Reservoirs, cussion. Director Henley made the Twins and La Costa Low a motion, seconded by Director CRMWD 87-108 (Recommendation) Woodward and unanimously car- ried, approving the first two items. After discussing the budgeted funds for the last item ($5,000 less than staff estimate) and the color to be used on the tanks, Director Bonas made a motion, seconded by Director Woodward and unanimously carried, approving the last item. (See agenda packet.) Committee Reports Engineering and Operations Items covered at this meeting are reflected in staff reports in these minutes. Staff Reports District Engineer I Facilities Upgrade and Expansion Mr. Greaney reviewed his ret- for Squires Reservoir (Recommen- ommended Request for Proposal dation ) and Scope of Work (see agenda packet for drafts) for a de- sign report prior to doing any final design. Discussion followed and Director Maerkle suggested consideration of an underground I I reservoir with a park above and the cost to be shared by Oceanside, Vista and Carlsbad. Director Bonas questioned the "steel" tank recommendation and asked for quotes on steel and concrete. Mr.Greaney saidhewould like to sendout the proposal (modified to take into consideration the Board's comments) to six or seven engineering firms, narrow the responses to two or three firms, interview these and negotiate the price with the firm selected, Based upon the results of the design report we would then negotiate to proceedwiththe next stepwhichwouldbe designand construction drawings. After discussion on serving the Hunt project and their proposed use of reclaimed water on the golf course, Director Henley made a motion, seconded by Director Maerkle, authorizing Mr. Greaney to proceed with his proposal. After requesting discussion, Director Woodward clarified that Mr. Greaney's intent is to basically meet. Phase I and Phase I1 of the Luke-Dudek Report, Discussion followed as to how this will tie inwith the currentmaster plan. Mr. Greaney said the intent here is not only to get the addi- tional storage but to be able to operate out of the closed res- ervoir, Also this phase will not preclude a full scale treatment facility which may be an EPA requirement in the future. The motion carried unanimously. I - Director Bonas added that the County Water Authority may provide financial participation in those projects having an unquestion- able advantage to the Authority. . Superintendent Mr. Musser gave the lake level as 501.8 and we are buying 10 c.f.s, Service was shut down yesterday, last night and today to do the second half of the realignment from Squires Dam to tie into El Camino Real. It took about 12 hours and is now back in service. Attorney No report other than closed session. Water Education Specialist Ms. Renyer reported on the status of the W.O.W.! Program materials.ordered for the participating schools and reviewed them. She has samples available for review by anyone interested. Our Christmas challenge (with Olivenhain) to collect food and toys for needy families has been very successful. National Xeri- scape News (January/February edition) will contain an article on our xeriscape garden titled "Marketing Xeriscape." She will see that the Board members receive copies. I Manager Manager's Report Mr. Brammell referred to his written report in the agenda -2- December 16, 1987 packet and added that it now looks as though the City/District . Meeting will probably be on the second Wednesday in February at the Safety Center. Ralph Anderson will let us know the spe- cif ics . Financial Statement Mr. Brammell gave a slide pre- Presention sentation using transparencies prepared on our new laser printer by Geoff Poole. (See agenda packet.) In response to a question on how much the District has collected for Major Facil- ities Charges, Mr. Poole worked up the figure of $8.6 million since inception. The Operating Statement Summary at September 30, 1987, prepared at Board request, was reviewed and discussed. (Copy in agenda packet. ) Director Bonas asked about the management report (distributed at the last Board meeting) prepared by Coopers & Lybrand. Mr. Brammell said a response on each item is planned for when our accountant returns from vacation. Director Bonas also asked about the recommendation for an accounting policy procedure man- ual. Mr. Brammell responded that it is planned that the account- ing staff start to document work procedures as they do them. This is very time consuming (1 to 2 years) and it is difficult to find the time. In response to Director Bonas's suggestion that we hire Coopers & Lybrand to do this, their representative, Pat Cotter, said it would be too costly. This item will be placed on the agenda of the next regular Board meeting.. PacTel Facility Plans Mr. Brammell reviewed the sta- tus of this project (see memo- randum in agenda packet), The plans have been reviewed by .our District engineer and are in agreement with the current lease which was acquired by PacTel from AMPS. Mr. Brammell recommended Board approval of the PacTel documents for their proposed facil- ity. The Engineering Committee, which has reviewed this matter, has also directed staff to contact PacTel to begin negotiations to bring this lease more in conformance with our Cablevision lease. Discussion followed. Mr. Moser reviewed the current lease and advised the Boaril that it had approved the proposed location for this facility last February. Discussion followed and Directors Maerkle and Bonas wanted to put this matter on hold until PacTel agrees to a new lease following the terms of the Cablevision lease. Mr. Moser said a copy of the Cablevision lease has been given to PacTel's attorneys who indicate that they would be interested in some modifications. They do not want to give up the right to put a building and antenna there and they want to keep the term of the lease. After Director Woodward asked Mr. Moser for a legal opinion, and it became clear that PacTel is within its rights under the agreement, Director Woodward made a motion, seconded by Director Henley, approving PacTel's plans as reviewed by our District engineer, and asking that PacTel provide the District with a letter agreeing to meet and discuss renegotiation of their lease. Director Henley asked I I 1 -3- December 16, 1987 I that PacTel be informed that things are happening at the District and they may not get exactly what they want. The motion carried with Directors Bonas and Maerkle voting no. Recess President Haasl called for a recess at 3:25 p.m. The meet- ing resumed at 3:42 p.m. Organizational Reports San Diego County Water Authority Director Bonas advised that their board meeting has been postponed to December 17. Association of Water President Haasl said that she, Reclamation Agencies Director Bonas and Julia Renyer attended this holiday brunch and were entertained by a hypnotist. New officers for 1988 are Ben Price, President; Joan Geiselhardt, Vice President; and Julia Renyer, Secretary. Directors' Reports Appointment of Representative to Mr. Brammell briefly reviewed Serve on the Advisory Committee the merging of the San Diego to the Water Reclamation Com- ' Region Water Reclamation Agen- mittee of the County Water cy into the County Water Auth- Authority ority and CWA's establishment of a permanent committee called the Water Reclamation Committee. An advisory committee to that committee (to be renamed at a later date) has been estab- lished. Because of her involvement with SDRWRA it was President Haasl's intent to appoint herself to the advisory committee. Discussion followed and Mr. Moser said this is legally acceptable but a Board action on the matter would also be acceptable. Di- rector Bonas then made a motion appointing President Haasl to the advisory committee, seconded by Director Henley and unanimously carried. Other Business Arising Director Bonas advised that an After Agenda Posting ACWA Water Management Com- mittee meeting is scheduled for January 26, 1988 at 10 a.m. in Sacramento. She indicated that she will be attending. Director Maerkle, our other repre- sentative, said he will also be attending. Director Bonas then reviewed committee goals listed in the letter from ACWA. Closed Session I I Costa Real Municipal Water Dis- At 3:55 p.m. Director Woodward trict v. Community Resources made a motion to go into Corp. (Govt. Code No. 54956.9a) closed session (on matters of litigation and personnel), Performance Review (Govt. Code seconded by Director Henley. No. 54957 The motion carried. -4- December 16, 1987 I The meeting returned to regular session at 4:42 p.m. Mr. Moser advised that the Board voted to continue the closed session for item 11.B. Performance Review, to 3:40 p.m. Wednesday, Decem- ber 23, 1987. Management Compensation Consideration of Adjustment Director Henley made a motion to Management Compensation to continue this item also to Wednesday, December 23, 1987, seconded by Director Woodward and unanimously carried. Adjournment The meeting was adjourned at 4:44 p.m. to December 23, 1987 at 3:40 p.m. Respectfully submitted, P )od&YK 1 hL Pwident, Board of Directors ! goad of Dirpctors I -5- December 16, 1987 I 1 I I DECLARATION OF POSTING I, the undersigned, say: That I am a citizen of the United States, over eighteen (18) years of age, and a resident of the County of San Diego, State of California, in which the within-mentioned posting occurred, and not a party to the subject cause of proceedings. I posted a copy of the attached NOTICE OF ADJOURNMENT on the bulletin board of COSTA REAL MUNICIPAL WATER DISTRICT, at 5950 El Camino ReaI.1, Carlsbad, CA, on December 17, 1987, and within twenty-four hours of the adjournment of the Board meeting of the Board of Directors of COSTA REAL MUNICI- PAL WATER DISTRICT on December 16, 1987. I I declare, under penalty of perjury, that the foregoing is true and correct. Executed on December 17, 1987, at Carlsbad, CA. *iL,d- I I NOTICE OF ADJOURNMENT r'. Notice is hereby given that the regular meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on December 16, 1987, at 2:OO. p.m., has been adjourned to December 23, 1987, at 3:40 p.m., in the Board room, COSTA REAL MUNICIPAL WATER DISTRICT, 5950 El Camino Real, Carlsbad, I California. DATED: December 17, 1987. -r CO TA REAL MUNICIPAL WfTER DISTRICT k the Board of Directors thereof I