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HomeMy WebLinkAbout1988-05-04; Municipal Water District; MinutesMINUTES OF THE BOARD MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT, HELD ON MAY 4, 1988, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA. The meeting was called to order at 2:OO porn. by President Bonas with Directors Henley, Maerkle and Woodward present. Director Haasl was absent. Also in attendance were General Manager/Dis- trict Engineer Greaney, Legal Counsel Moser, Superintendent Musser, Administrative Manager Poole, Public Information Officer Renyer and Executive Secretary Woodward. Steve Deering, Pat Guevara, Victor Kato, Patricia Laurence, Allan 0. Kelly, Patti Heissenberger, Lola Sherman, Bob Brotherton and Katheryn Horton also attended. I '.. Pledgeof Allegiance The pledge of allegiance to the flag. was given. Approval of Minutes Director Maerkle made a motion seconded by Director Henley and unanimously carried, to approve the minutes of the Board meeting of April 20, 1988. (Director Haasl absent.) I Oral Communications Mr. Greaney read a statement from the Audience from James J. Buscher regard- ing the petition being pro- moted by Director Haasl's group. After brief discussion it was referred to Mr. Moser for investigation. (Copy of statement in agenda packet.) Consent Calendar Ratification of Checks Director Maerkle made a motion seconded by Director Henley and unanimously carried, to approve the Consent Calendar. (Di- rector Haasl absent.) Committee Reports I Building - status report Mr. Brotherton, architect for by the architect our project, reviewed the sta- tus of the plans and displayed large boards showing sketches of exterior views and the interior floorplan of the proposed approximately 13,000 square foot build- ing. There are no load bearing interior walls which will allow for total flexibility in any future changes to the inside of the building. The building is designed so that two areas can be used if future expansion is ever needed; one area could accommodate an additional 6,000 square feet and the other an additional 10,000 square feet, The present drive off El Camino Real will be closed with the new entrance to be off the road that presently leads to Coast Waste Management and the Safety Center. A preliminary cost analysis, indicating that the proposal is well within the bud- geted $1.5 million, was distributed (see copy in agenda packet). Mr. Brotherton said the figures were verified in three ways: review of their inhouse history on costs of previous projects; use of MEANS, a construction costing booklet, coordinated with current rates and labor; and meetings with a contractor and concrete tiltup subcontractor to review costs. After discussion, he assured the Board that even at this early stage, with a 13.3% contingency, he is confident that we have a more than adequate budget to do the facility. He feels that they were conservative in their estimates and that when the bids come in they will be 4 to 5% below his numbers, No drawings have been prepared yet, but Mr. Brotherton reviewed briefly their proposals to make the warehouse exterior and roof compatible with the new building and a breezeway connection between the two. The plans for the admini- stration building were left in the Boardroom so the Directors can have a chance to study them prior to taking. action to authorize the preparation of working drawings. This will be on the agenda of the next regular Board meeting. Finance and Administration Mr. Poole reviewed this Com- mittee meeting held today, Two items were covered. The need for a financial study of the District's capital improvement plan was discussed. Staff will be coming to the next Board meeting requesting that staff be authorized to prepare a Request for Proposal for a financial study. The second topic was a review of the District's invest- ment policy and the possibility of it needing some changes. Since this would be coveredina financial study itwas decided to wait for the CIP study to begin before proceeding with this. Staff Reports Superintendent Mr. Musser gave the lake level as 497.9 feet and said we are buying 26.5 c.f.s.: 17 at No. 1; 4 at No. 2; 1.5 at No, 3; and 4 at No. 4. Operations have been pretty routine except that the crew replaced about 40 feet of 10 inch steel line at Hillside and Park Drive this past week, Public Information Officer Ms. Renyer suggested that the Board might want to consider sponsoring a tour of District facilities by the League of Women Voters members who will be doing the study of water service in Carlsbad (see memorandum in agenda packet). Discussion followed, President Bonas advised that Margie Monroy of the LWV has indicated an interest in such a tour and will let us know after their next meeting as to a date and how many might be involved. Action was deferred to the next Board meeting. I .- I I Ms. Renyer reported on her attendance at a Public Information meeting at the County Water Authority to discuss Water Awareness Week. Because that has now been cancelled for this year, they discussed having a conservation month or something like that. This will be discussed at the next CWA board meeting. Some of the things that will happen in July and August are: A county-wide goal of reducing water consumption by 10% with all -2- May 4, 1988 member agencies working to promote it; they want to provide a fact sheet explaining why Metropolitan Water District will be giving their agricultural users a one year notice that they could have an interruption of service; urging public agencies to turn off all water fountains to encourage the private se.ctor to also do that during the summer; and, provide restaurants with tent cards stating that water will not be served unless requested. Discussion followed on whether or not there are local ordinances requiring lowflow toilets and showers in new construction. Along that same line, Director Woodward asked if staff had received, as promised by Larry Willey at the last Board meeting, a copy of City requirements for developers' use of xeriphytic landscaping in the City of Carlsbad. Since it has not been received, staff was directed to make a formal request to the appropriate department. Administrative Manager Directors Election, November 1988 Mr. Poole advised that Divi- sions 3 and 4 will be up for RESOLUTION NO, 579 election this coming November. Pursuant to the election code the Board is required to take action on several items (see memorandum in agenda packet). These items are incorporated in . Resolution No. 579, entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA REAL MUNICIPAL WATER DISTRICT, APPROVING REVISED DIVISION BOUNDARY MAP, DESIGNATING CANDIDATES PAY STATEMENT OF QUALIFICATIONS, AND REQUIRING CANDIDATES TO SUBMIT STATEMENT OF ECONOMIC INTEREST." Director Maerkle made a motion to approve the resolution, seconded by Director Henley. Roll was called; all ayed. Director Haasl absent. Operating Statement Summary Mr. Poole referred to this re- for quarter ending 3/31/88 port in the agenda packet and reviewed it briefly. Dis- cussion followed. No action required. Attorney I '* I I. Consideration of resolution op- Mr. Moser referred to the last posing property tax reallocation Board meeting at which he was from special districts to the directed to prepare a resolu- County of San Diego tion opposing the proposal of SANDAG to reallocate the ap- RESOLUTION NO, 580 proximately $400,000 in prop- erty tax revenues the District presently receives, to the County of San Diego. Mr. Moser reviewed the resolution and Director Woodward made the motion to adopt Resolution No. 580, entitled: "RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT OPPOSING SAN DIEGO ASSOCIATION OF GOVERNMENTS' REGIONAL GOVERNMENTAL RESPONSIBILITIES AND REVENUES REPORT," seconded by Director Maerkle. Roll call was taken and all ayed. Director Haasl absent. -3- May 4, 1988 I I- General Manager/District Engineer Consideration of termination Mr. Greaney reviewed the rec- of the Kato lease ommendation of the Legal and Legislative Committee as well as staff (see memorandum in agenda packet) to terminate Mr. Kato's lease subsequent to the harvesting of his present crop. Mr. Kato spoke and after discussion, President Bonas suggested delaying a decision until the Legal and Legislative Committee and Legal Counsel can tour the site. Director Maerkle suggested putting this off to the next Board meeting. It was decided that this item be adjourned to Friday, May 13, 1988, at 8 a.m. when Board and staff will view the site and take possible action. Consideration of purchase of a Mr. Greaney reviewed the need copy machine for Administrative for a more efficient copy ma- off ices chine in Administration (see memo in' agenda packet). After discussion, Director Woodward made a motion, seconded by Director Henley and carried, to purchase the Konica copier and keep the old Xerox, for a cost not to exceed $7,999 plus tax and delivery. Director Haasl absent. I - CSDA Legislative Action Alert: Director Maerkle made a motion Assembly Bill 169 (Hannigan) directing staff to write a Consideration of opposition letter to Senator Craven op- posing this legislation, sec- onded by Director Woodward and unanimously carried. Director Haas 1 absent. Water Education Foundation tour This tour wa6 discussed but of Bay Delta area: June 22-24 no action was requested or taken. Palomar Airport Road West, Assess- Mr. Greaney reviewed this a- ment District-Waterline Agreement greement proposed by the City of Carlsbad and previously ap- provedbytheBoardonApril16,1986,asto financialparticipa- tion by the District. (See memorandum with attachments in agenda packet.) Staff recommendation is that the Board approve the agreement between the District and the City of Carlsbad, with District participation to be 25% or an estimated $159,600. After discussion, Director Maerkle made a motion approving the agree- ment, seconded by Director Woodward and unanimously carried. Director Haas 1 absent. Recess President Bonas called for a recess at 3:30 p.m. The meet- ing resumed at 3:44 p.m. I Organizational Reports ACWA Water Management Committee Directors Maerkle and Bonas, our two representatives. on this committee, reported they were each in a separate group -4- May 4, 1988 reviewing three water management plans presented by water districts. Plaques were awarded to those that were approved. In other actions they voted in a secretary (Jim Van Hahn) for the committee, They also recommended to the ACWA Board of Directors that they approve in concept without funding, an automated water delivery system study by Cal Poly in San Luis Obispo. ACWA Legislative Seminar President Bonas reported on her attendance at this seminar held on April 18 and 19 in Sacramento. Assemblyman Frazee will be introducing a bill on new standby charges. The moderator of the seminar reviewed multiple water quality bills and problems. Assemblyman Costa spoke on improving the state water project task force to try to solve water problems on a region by region basis and not as a single state issue. Also discussed were bills that would make LAFCO's more responsive to the public. SDCWA - WARAC Committee Director Woodward reported on this meeting. He announced that a dedication ceremony will be held on May 6 in Oceanside at Desoto and Cassidy streets where CalTrans will start taking reclaimed water from Fallbrook Sanitary District for use on the freeway. (Fliers were distributed to our Board,) In this same flier an attempt has been made to respond to some of the questions concerning reclaimed water. The next meeting of the Encina subcommittee on these issues is scheduled for May 9. At the WARAC meeting on April 25 they established a fund for giving up to $50,000 in matching funds for studies on reclaimed water. They also reviewed the 1984 bond laws. Directors' Reports Report on "Executive Briefing Director Woodward reported on 1988; Bay Delta Hearing: this meeting held April 27 in Statewide Implications Sacramento. One of the big concerns is future water needs for agriculture. With projected population growth in California of 10 million more people by the year 2010, the basic water needs as well as the agricultural water needs will increase tremendous- ly. It is a complex, very political problem and a number of bills are coming up that could give southern California problems in obtaining water. He felt the Bay Delta Hearing is highly controversial and should be followed closely. The Bay Delta tour (sponsored by the Water Education Foundation in June) should be helpful to those who go. I " I I What Every Public Official This was a presentation by Needs to Know,..1988 Update Jennings, Engstrand and Hen- rikson. Those who attended felt it was very helpful and should be done every year. -5- May 4, 1988 CLOSED SESSION (Govt. Code 54956.9 (b) Potential Litigation Regarding At 4:20 p.m. Director Maerkle Termination of Former General made the motion to go into Manager closed session, seconded by Director Henley and unanimous- ly carried, (Director Haasl absent) The Board returned to regular session at 5:20 p.m. A press release was issued regarding the closed session. Adjournment The meeting adjourned at 5:21 I '* to Friday, May 13, 1988 at 8:OO a.m. Respectfully submitted, I I -6- May 4, 1988 I NOTICE OF ADJOURNMENT Notice is hereby given that the regular meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on May 4, 1988, at 2:OO p.m., has been adjourned to May 13, 1988, at 8:OO a.m., in the Board room, COSTA REAL MUNICIPAL WATER DISTRICT, 5950 El Camino Real, Carlsbad, California. I I DATED: May 5, 1988. ENLEY, /& Seeetary or' L MUNICIPAL WATER DISTRICT and the Board of Directors thereof I I DECLARATION OF POSTING I, the undersigned, say: That I am a citizen of the United States, over eighteen (18) years of age, and a resident of the County of San Diego, State of California, in which the within-mentioned posting occurred, and not a party to the subject cause of proceedings. I I posted a copy of the attached NOTICE OF ADJOURNMENT on the bulletin board of COSTA REAL MUNICIPAL WATER DISTRICT, at 5950 El Camino Real, Carlsbad, CA, on May 5, 1988, and within twenty-four hours of the adjournment of the Board meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on May 4, 1988. I declare, under penalty of perjury, that the foregoing is true and correct. Executed on May 5, 1988, at Carlsbad, CA. cc I & ;2?, hi I