Loading...
HomeMy WebLinkAbout1988-06-01; Municipal Water District; MinutesI MINUTES OF THE BOARD MEETING OF THE BOARD OF DIRECTORS OF COSTA REAL.MUNICIPAL WATER DISTRICT, HELD ON JUNE 1, 1988, AT 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA. The meeting was called to order at 2:Ol p.m. by President Bonas with Directors Henley, Maerkle and Woodward present. Director Haasl was absent. Also in attendance were Administrative Manager Poole (sitting in for General Manager/District Engineer Greaney who was on vacation), Legal Counsel Moser, Superintendent Musser, Engineering Supervisor Whitley, Public Information Officer Renyer 1 and Executive Secretary Woodward. Robert Johnston, Michael Cardosa and Patricia Laurence also attended. Pledge of Allegiance The pledge of allegiance to the flag was given. Approval of Minutes Director Maerkle made a motion seconded by Director Woodward and unanimously carried, to approve -the minutes of the adjourned Board meeting of May 13 and the regular Board meeting of May 18, 1988. (Director Haasl absent.) Oral Communications from the Audience Michael Cardosa Mr. Cardosa, a Carlsbad resi- dent and local farmer, re- viewed the background for his request to Costa Real for a letter . to his mortgage lender stating that Mr. Cardosa has permission to use our access road for the life of his loan, as well as a statement that the road is maintained by Costa Real. Mr. Moser advised the Board that if they wish to discuss or take any action today on Mr. Cardosa's request, this item must be added to the agenda by tnotion. Director Henley made the motion, seconded by Director Maerkle and unanimously carried. (Director Haasl absent.) I I After Mr. Cardosa responded to questions from the Board, Mr. Moser advisedhim that the rights we can give to use our easement are limited to the rights we have. He added that the easement may already be dedicated to public use-.by virtue of its being used for so long. Mr. Moser then specified that the maximum we can say (in the letter) is that we don't object to Mr. Cardosa using our pipeline easement for access. However, he will research the full easement document prior to writing the letter. Director Maerkle then made a motion instructing Mr. Moser to provide a letter (as described above) to Mr. Cardosa's lender, seconded by Director Henley and unanimously carried. (Director Haasl ab- sent. ) Consent Calendar I Ratification of Checks Offer & Acceptance, Pacesetter Homes Unit 4, CT 81-30, CRMWD 84-402 Acceptance of Summary of Costs 16" watermain, CT 74-21A Carlsbad Airport Business Center Phases I and I1 CRM"D 81-222 After removing item E from the agenda (at the request of the Legal Counsel and Directors Bonas and Woodward), Director Henley made a motion, seconded by Director Maerkle and unani- mously carried, approving the three items listed here. (Di- rector Haasl absent.) The pulled item regarding the temporary utility easement at SDG&E Squires Dam lease site (CRMWD 87-110) was then discussed. Mr. Moser expressed concerns with the fourth and fifth paragraphs on page 2 of the easement document (see agenda packet) because of the District's intent to install fencing and possible construction. He added that as to the conditions, we can be fairly stringent about what we view as being necessary. Director Woodward had concerns about the sixth paragraph on page 2 and asked that this be changed so that the Grantee or its successor must come to the District for assignment of easement rights. He also felt the District should control whether the: distribution lines are above or below ground (see page 1 of the easement document) and also the Grantee's access rights. After further discussion, Director Henley made a motion that this item be referred to the Legal and Legislative Committee and the attorney for revision; to be relisted on the June 15, 1988 agenda with a recommendation. The motion was seconded by Direc- tor Woodward and unanimously carried, (Director Haasl absent.) Committee Reports I I Personnel Consideration of additional Mr. Musser referred to his employee for construction crew memorandum in agenda packet and asked for Board approval to add another entry level maintenance.worker at this time rather than wait for that request to be approved in the budget process. Director Maerkle made a motion approving the request, seconded by Director Henley, The motion carried with Director Woodward voting no. (Director Haasl absent.) When asked by President Bonas, Director Woodward said he felt this matter should wait for discussion of the budget and justification for hiring an addi- tional employee. In response to President Bonas's inquiry, Mr. Musser said that the increased workload in the maintenance section, with the additional facilities to take care of, has needed an additional employee for some time. -2- June 1, 1988 I Staff Reports Superintendent Mr. Musser gave the lake level as 498.9 feet, We are buying 31.5 c.f,s.: 20 at No. 1; 5 at No, 2; 1.5 at No. 3 and 5 at No, 4, The crews are doing maintenance work at the easement to Lake Calavera. The operations crew has finished putting in a remote control for Ayres vault at El Camino Real and Dove; valves can now be controlled from the sidewalk. Discussion followed on the corrosion problem at TAP reservoir. PSG, the soils people, are looking at it and will make a proposal to the District. Public Information Officer Ms. Renyer referred to the Board's direction at the last meeting, to develop water conservation strategies (see memorandum in agenda packet). She met with the Finance and Administration Committee (just prior to the Board meeting) with her suggestions and they are recommending distribution, to 22,000 households, of flexible magnets printed with water conservation tips, These are to be sent in conjunction with a special drought edition news- letter. Additionally, it is proposed that the first 250 customers who can show on their water bill a 10% reduction in water usage, will receive a push broom. These are to be done at a not-to-exceed cost of $11,000. Director Henley made a motion to approve the above at a cost not to exceed $11,000, seconded by Director Woodward and unanimously carried. (Director Haasl absent. ) Ms. Renyer then reviewed other strategies that won't cost the District money: (1) a four line message on all water bills (agreed to by the City of Carlsbad); (2) tent cards for local restaurants (provided by the Water Authority); (3) conservation brochures (provided by Metropolitan) for distribution to local realtors for new residents; (4) 30 second public service announcements (time donated by local radio and Cablevision); (5) weekly press releases to the local papers; (6) lawn watering calendar to be printed in local paper; and (7) special Cable- vision Take 5 Water Conservation message. Additionally, Ms. Renyer referred to an article in the Oceanside quarterly magazine (brought in by Director Maerkle) that the Oceanside Water Depart- ment is taking interested citizens on tours so they can see where their water comes from. Mr. Moser recommended a motion approving the policy to carry out these measures;- After discussion, Direc- tor Henley made a motion, seconded by Director Maerkle and unani- mously carried, approving the seven items above and directing Ms. Renyer to bring back a cost package on the water tour. (Director Haas 1 absent. ) Administrative Manager Squires Dam fencing estimate Mr. Poole referred to his mem- orandum in the agenda packet showing cost estimates of the proposed fencing discussed at the last Board meeting. The estimated total of $70,000 has been incorporated into the 1988-89 budget documents. No Board action I I. -3- June 1, 1988 required at this time. I Consideration of Schedule for Ap- Mr. Poole referred to his mem- proval of FY 1988-89 Budget orandum in the agenda packet proposing the next two steps of the procedure for approving the FY 1988-89 Budget. The pre- liminary budget documents will be given the Directors when they leave today's meeting. At the meeting of June 15th the Board will review the preliminary budget and incorporate any changes. The final document will be presented for approval at a special meeting to be held on June 29th. The intent is to adopt the budget prior to July 1, 1988. No Board action required at this time. Consideration of Supplement No. 8 Mr. Moser reported that, as to the Water Service Agreement directed by the Board, he did speak with the City Attorney to find out the nature of his concerns. Mr. Moser recommended that we again try to have our staff give some assistance to the City in getting themselves organized. Apparently the City Attorney had concerns about how the agreement squared with the Water Service Agreement that were apparently not shared by the staff of the City: he had concerns about how it squared with the : subdivision map act (concerns which Mr. Moser does not share); and suggested that the problem of not collecting enough fees from people for plan checking was an internal City problem and didn't necessarily have to be solved by adopting this sort of agreement. Mr. Moser feelsthere still needs somework done on the City side and, Mr. Greaney, when he returns, may have some additional recommendations as to how we might proceed if he is not successful in helping the City get themselves organized. Mr. Moser responded to an inquiry from Director Woodward that we are moving ahead and the agenda for the Board meeting of June 15th will have the adoption of the engineering -fee schedule so that the District can charg& for the services our staff is actually providing to the public. Discussion followed as to our options. Director Woodward asked that Mr. Greaney contact the City when he returns from his vacation in order to get this resolved as soon as possible. Attorney Mr. .Maser reported on the sta- 'tu-s of our litigation with Community Resources, which owes us $95,000 in judgment and about $25,000-30,000 in interest, They have managed to post their bond for appeal. This matter is still proceeding. I Recess President Bonas called for a recess at 3:lO p.m. The meet- ing resumed at 3:23 p.m. I -4- June 1, 1988 Engineering Supervisor I Consideration of request for ap- Mr. Whitley reviewed this re- proval of change order on Palomar quest from the City for a Airport Road water line change order in the amount of $13,500. (See memorandum in the agenda packet.) Staff and the Engineering & Operations Committee are recommending approval by the Board. After dis- cussion Director Woodward made a motion of approval, seconded by Director Maerkle and unanimously carried. (Director Haasl ab- sent. ) Introduction of new employee, Mr. Whitley introduced our la- Robert Johnston test employee, Bob Johnston, and the Board welcomed him aboard. Organizational Reports \ ACWA and ACWA/JPIA Director Maerkle reported on May 10-12, 1988 his attendance at ACWA/JPIA where elections were held. Action was also taken so that only 50% attendance is required for business transactions at the meetings. Director Bonas reported on her attendance at the ACWA Conference where she sat in on the "Water Fundamentals" panel held by Lois Krieger. A film on California Water was shown and Director Bonas felt we should purchase a copy for our library to be shown to the League of Women Voters. B. J. Miller spoke on the Bay Delta hearings which have two more years to go. Rain in California has slowly increased since 1920 but the water quality is lower be- cause of agricultural runoff. At the attorneys' panel she heard that we can expect much legislation regarding Proposition 65; there is no way that water districts can handle the required testing. There is no fiscal analysis on whether LAFCO can in- itiate changes without special district consent. ACWA and CSDA voted to support Fallbrook Utility District against LAFCO. The next ACWA Conference will be November 15-18, 1988 at Lake Tahoe . SDCWA . ". .- Board meeting Director Bonas said the CWA will be issuing a press re- lease kicking off water conservation pr-omotion and are encour- aging member agencies to do likewise. The board received copies of their preliminary budget and were informed that two assistant general managers have been selected. I WARAC Encina subcommittee Director Woodward said they interviewed several consul- tantstohire forexpansionoftheMerkplan for analysis of uses of reclaimed water, how it would be financed and where reservoirs -5- June 1, 1988 I could be placed. The proposal is to be taken to their main committee to see how WARAC cou,ld provide funds to finance this. They would pay 50% up to $50,000. Director Bonas added that the CWA board did approve the GSME fee of $89,000 (for approximately $45,000). CWA will help any.member agency who has a project. MWD will also assist. The City of Poway also asked for consid- eration with their costs of between $70,000 and $240,000 but the CWA has set a limit. Director Woodward said one of the main concerns is what the City of Carlsbad will do in our reclaimed water program. Director Bonas said the 1988-89 budget for WARAC is $841,000; $300,000 for a study of CCBA process. The next meeting for WARAC is June 27, 1988 at 10 a.m.; the Encina subcommittee will meet June 7, 1988 at 9 a.m. Ladin Delaney will make a presentation at the WARAC meeting. Directors' Reports Department of Water Resources No report . Drought Workshop Committee appointment After discussion, and due to salary negotiations this month requiring Personnel Committee meetings, President Bonas removed Director Haasl from this Committee and appointed herself effective immediately. Mr. Moser advised the Board that in a recent conversation with Director Haasl concerning her lack of attendance at Board and Committee meetings and advising her that if she did that long enough shewould end up vacatingher office, she said she expects to attend the next Board meeting and all future meetings. I Consideration of attendhce at Director Maerkle asked for ap- Water Education Foundation Bay- proval of his attendance at Delta tour, June 22-24 this tour. Director Henley made the motion, seconded by Director Woodward and unanimously carried. (Director Haasl ab- sent. ) Consideration of opposition to . Dhector Bonas advised that waiver of LAFCO fees regarding Jane Merrill of LAFCO has ad- the District takeover vised her that Director Haasl is requesting a waiver of fees of $1500.00 for filing her petition. This will go before the LAFCO board on June 6, 1988. After brief discussion, Director Maerkle made a motion that a letter opposing the waiving of fees be delivered to LAFCO, seconded by Director Henley and unanimous- I ly carried. (Director Haasl absent.) I Director Bonas said she would carry the above.letter to the LAFCO hearing and would also like to deliver copies of the citizen's complaint regarding Director Haasl's petition and a copy of the -6- June 1, 1988 I letter from the District Attorney requesting a copy of said petition and information on the petitioners in order to proceed with an investigation. CLOSED SESSION (Govt. Code 54956.9) At 4:32 p.m. Director Henley made a motion, seconded by Director Maerkle and unanimously carried to go into closed session on matters of potential litigation. (Director Haasl absent.) The Board returned to regular session at 4:48 p.m. No action was taken . Adjournment The meeting adjourned at 4:58. Respectfully submitted, I Directors " ~ ". I. -7- June 1, 1988