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HomeMy WebLinkAbout1988-07-20; Municipal Water District; MinutesI I ! MINUTES OF THE BOARD MEETING OF THE BOARD OF DIRECTORS OF COSTA 2:OO P.M. AT 5950 EL CAMINO REAL, CARLSBAD, CALIFORNIA. The meeting was called to order at 2:OO p.m. by President Bonas with Directors Henley, Maerkle and Woodward present. Director Haasl was absent. Also in attendance were General Manager/Dis- trict Engineer Greaney, Legal Counsel Moser, Superintendent Musser, Administrative Manager Poole, Public Information Officer Renyer and Executive Secretary Woodward. Steve Deering, Patti Heissenberger, Jane Schnirring, Lola Sherman, Jim Fox and Alan Watt, Harry McCabe, Roger Greer and Patricia Laurence also at- tended. REAL MUNICIPAL WATER DISTRICT, HELD ON JPLY 20, 1988, AT Pledge of Allegiance The pledge of allegiance to the flag was given. Approval of Minutes Director Maerkle made a motion seconded by Director Woodward and unanimously carried (Director Haasl absent 1, approving the minutes of the Special Board Meeting of June 29, 1988 as mailed. Oral Communications from the Audience Presentation by Sewer Tech- Director Woodward said that nology and Equipment Corp. he requested this presentation after seeing it at a recent WARAC committee meeting and being impressed with what they have to offer. Mr. Jim Fox, representative of the subject company, explained that their system is modular and can be designed for thousands of homes or as few as you might want. Lab testing costs to meet state standards would be a factor to consider if you get too small. This system (the Bioorganic Sanitary System) would allow a new housing development to use its own reclaimed water for landscaping, for waterscape features and ground water recharging. Each house has a collector for its solids; only the water flows through. When the water leaves the final treatment center it is clear, clean, odorless and virtually free of virus and bacteria. Also, this system would cost 30-70% less than a standard sewer line system and its related features for processing sewage. Following are the advantages claimed by the manufacturers of this system: (1) eliminates further contamination of our environment; (2) saves valuable water for irrigation through recycling; (3) reduces the amount of water you need to import; (4) dramatically reduces the cost in the amount of sludge to be placed in landfills; (5) does not create a financial burden on property owners;' (6) helps you plan more easily the future growth of your city; and (7) does not require issuance of bonds, thus saving bonding capacity for other needs to meet the requirements of an expanding population. After a brief question and answer period the Board thanked Mr. Fox for his interesting presentation. I I I - Consent Calendar Ratification of Checks Director Maerkle made a motion seconded by Director Woodward and unanimously carried, approving the consent calendar. (Direc- tor Haasl absent,) Committee Reports Personnel Consideration of reclass- Director Bonas reported on the ification of Inspector meeting of July 6, 1988, when this matter was reviewed. The Committee concurred with Mr. Greaney's recommendation to promote Don Moore to Senior Inspector at the A step. After Mr. Greaney reviewed the situation (see memorandum in agenda packet), Di- rector Bonas made a motion approving the promotion retroactive to July 1, 1988, seconded by Director Maerkle and carried, with Director Woodward abstaining. (Director Haasl absent.) Engineering and Operations Squires Reservoir Water Quality Mr. Greaney reviewed the situ- ation at the lake requiring the management decision to have Metropolitan provide the addi- tional chlorination needed (see memorandum in agenda packet). After discussion, Director Maerkle made a motion authorizing payment of the invoice from MET in the sum of $12,500, seconded by Director Henley and unanimously carried, (Director Haasl absent. ) Consideration of Squires Up Mr. Greaney referred to the grade and Facilities Expansion presentation made to this Com- mittee by Mr. Deering. Both the Committee and staff are recommending Board approval of site A-2 for the proposed 10 million gallon reservoir and that its design be initiated subject to a design contract with Luke-Dudek (see memorandum in agenda packet), Action was postponed until after Mr. Deering's presentation which is next on this agenda, See continuation after Recess on page 3. Report on Squires Tank and Mr. Deering reviewed the six Pump Station (Steve Deering) main objectives when he began this project for the District, They are: (1) Improve disinfection control; (2) Provide full emergency use of Squires I; (3) Ability to isolate Squires I without much detriment to the system; (4) Provide tank storage for fire, diurnal flow variation and aqueduct cushioning: (5) Complete phases 1 and 2 of the Squires Reservoir needs study: (6) All facilities to be compatible with future phases 3 through 6 of the need study which included lining and covering of the existing reservoir, the possibility of a future Squires I1 reservoir, the possibility of a raw water line from the aqueduct, and a treatment plant. He then gave a status report on the -2- July 20, 1988 .. I project and recommended that we go ahead with a 10 million gallon round prestressed concrete tank. Water loss in this type tank is said to be one-tenth that of a buried rectangular. The A-2 site is the one best suited for the tank because of the elevation and the soil. The survey work is complete and includes biology and archaeology; no anticipated impacts. Mr. Deering went over the cost estimates based on site A-2 with a prestressed concrete tank: $4.5 million for the 10 million gallon tank and the dual 42 inch pipelines; the pump station and disinfection facilities estimated at approximately $2 million, Discussion followed on the possibility of partially burying and landscaping the proposed tank; this in response to Director Maerkle's concern for the neighboring residential areas and their objections to a tank. Recess President Bonas called for a recess at 3:46 p.m. The meet- ing resumed at 4:OO p.m. I (continuation) Consideration It was the consensus of the of Squires Upgrade and Facil- Board that this matter be re- ities Expansion viewed and continued at a fu- ture Board meeting. Director Henley made a motion, seconded by Director Maerkle and unanimous- ly carried, to adjourn this meeting to July 27, 1988 at 2:OO p.m. (Director Haasl absent.) I Building Status report Mr. Greaney advised that this Committee recently met with the landscape architect regarding the need for xeriscape type plantings and ground covers. No Board action required. Finance and Administration Consideration of purchase of hard- Mr. Poole reviewed the pro- ware and software to update corn- posed purchases (see memoran- puter system dum with attachments in agenda packet). After discussion Di- rector Maerkle made a motion approving the purchases totaling $36,882, seconded by Director Henley and unanimously carried. (Director Haasl absent.) Legal and Legislative I Consideration of financial parti- Director Bonas advised that a cipation in Fallbrook Sanitary Committee recommendation to District's LAFCO lawsuit participate financially is based on legal counsel's de- termination as to the legality of such spending. Mr. Moser said it is legal but he feels the figures are high. After discussion Director Maerkle made a motion approving participation up to -3- July 20, 1980 - I $4500, not to exceed l/lOth of the total cost, with a prorated rebate if all the funds are not used, seconded by Director Henley and unanimously carried. (Director Haasl absent.) Viewing of ACWA video tape re Due to the late hour the Board sexual harassment and wrong- decided to view this at the ful termination adjourned meeting on July 27. Staff Reports Superintendent Mr. Musser gave the lake level at 502.4 feet. We are pur- chasing 30 c.f.s.: 17 at l; 6 at 2; l at 3; and 6 at 4. The leak on Carlsbad Boulevard is being repaired by Don Hubbard Contracting; the pipe had to be pulled and is being replaced with c900 PVC. Public Information Officer Water conservation advertising Ms. Renyer reviewed this pro- joint venture with San Diego posal offered by SDCWA (see County Water Authority and the memorandum in agenda packet). City of Oceanside After discussion, Director Maerkle made a motion approv- ing the District's expenditure of $993.30 to participate in the half-page ads to be run in the Blade-Tribune five times through September, seconded by Director Henley and unanimously carried. (Director Haasl absent.) Ms. Renyer advised that the drought newsletter was mailed today and the watering calendar is in today's Carlsbad Journal. We have received a number of calls regarding water wasters. Administrative Manager Ratification of Investments After Mr. Poole reviewed this report briefly (see agenda packet), Director Henley made a motion ratifying the investments, seconded by Director Maerkle and unanimously carried. (Director Haasl absent.) Consideration of approval of Mr. Poole reviewed the basis water rate increase for determining the water rate increase (see memorandum with Resolution No. 586 attachments in agenda packet). After brief discussion, Direc- ~ tor Woodward made a motion, seconded by Director Maerkle, approv- ing Resolution No. 586, entitled: "A RESOLUTION OF THE BOARD OF DIRECTORS OF COSTA REAL MUNICIPAL WATER DISTRICT FIXING RATES OF WATER SUPPLIED BY COSTA REAL MUNICIPAL WATER DISTRICT EFFECTIVE AUGUST 15, 1988." Roll was called and all Directors present ayed. (Director Haasl absent.) Attorney In response to a question from Director Woodward concerning I' I -4- July 20, 1988 I the status of the PacTel agreement, Mr. Moser reported on a meeting with a PacTel representative at which they reviewed in detail all the changeswewishtomaketothe current lease, The reaction was that they seemed fair. They are going to send Mr. Moser their lease for public agencies and Mr. Moser is going to send them a letter with a copy of what we want in the lease. Mr. Moser said that an incentive for them to cooperate is a require- ment that they provide insurance, but not how much. We could require $50 million and put them in violation of their lease. Mr. Moser thinks we will be able to get a lease we can live with. Mr. Greaney added that they currently have power but we haven't heard from SDG&E. Discussion followed as to whether this could be a possible violation of their (PacTel) lease. Mr. Moser was asked to pursue this matter. That if we don't get an early resolution of this matter we will proceed with termination of the lease. No Board action taken at this time. General ManagerJDistrict Engineer Consideration of selection of Mr. Greaney reviewed the need Willdan Civil Engineers for El to get Board approval of this Camino Real Waterline Project Engineering and Operations Committee and staff recommen- dation (see memorandum in agenda packet 1. After discussion in which it was noted that the proposed agreement has been reviewed by Mr. Moser and approved by Willdan, Director Henley made a motion, seconded by Director Maerkle and unanimously carried, approving selection of Willdan Civil Engineers to provide traffic control plans and restriping plans for this project for $7,000. (Director Haasl absent.) Consideration of inspection con- Mr. Greaney reviewed the need tract with MacDonald-Stephens En- for additional work totaling gineering for Calavera Hills Pump $9,000 as well as a contract Station and approval of addition- for the construction inspec- a1 work tion. District inspectors will be doing some inspection but are not qualified for this type of inspection. We don't want to be liable for any oversight. Staff and the Engineering and Operations Committee are recommending Board approval. (See memorandum in agenda packet.) After brief discussion Director Maerkle made a motion authorizing the recommended actions, sec- nded by Director Woodward and unanimously carried. (Director Haas 1 absent,) I I Consideration of award of Calavera Mr. Greaney advised that the Hills Pump Station Project low bidder has been found to be qualified (see memorandum in agenda packet). Staff and the Engineering and Operations Committee are recommending Board action awarding the contract to T. B. Gorton in the amount of $343,470. Director Henley made the motion, seconded by Director Maerkle and unanimously carried. (Director Haasl absent.) -5- July 20, 1988 - I 1 Consideration of authorizing at- After brief discussion, Direc- tendance at 1988 Annual Meeting tor Maerkle made a motion that San Francisco authorizes, be approved to at- tend this meeting, seconded by Director Henley and unanimously carried. (Director Haasl absent. ) Consideration of authorizing at- This item was postponed to the tendance at Conference 20 CSDA next regular Board meeting. San Diego, September 8-10, 1988 Consideration of approvals for Mr. Greaney reviewed the stat- landscaping La Costa Hi and us of this project (see memo- Santa Fe I1 Reservoir Sites randum in agenda packet) for which the Engineering and Op- erations Committee and staff are recommending approval of the plans and specifications and authorization to advertise for bids. Director Maerkle made the motion, seconded by Director Woodward and unanimously carried. (Director Haasl absent.) Consideration of approvals for Mr. Greaney reviewed this pro- painting of 'E' and Ellery posal (see memorandum in agen- Reservoirs da packet) which is being rec- ommended for Board approval by the staff and Engineering and Operations Committee. Director Henley made the motion approving the specifications and author- izing staff to advertise the project for bidding, seconded by Director Maerkle and unanimously carried. (Director Haasl absent . ) of ICWP, August 14-18, 1988 Mr. Greaney and any staff he Consideration of Emergency Gen- Mr. Greaney explained the ad- erator Set for Calavera Hills vantages of purchasing this generator (see memorandum in agenda packet). The Engineering and Operations Committee and staff are recommending Board approval to authorize staff to send out for quotes for presentation at a future Board meeting. Director Maerkle made the motion, seconded by Director Woodward and unanimously carried. (Director Haasl absent.) Amendment No. 8 to the Water As an information item only, Service Agreement Mr. Greaney advised the Board that Frank Mannen and Lloyd Hobbs have convinced Vince Biondo that this amendment should proceed and that we are trying to formalize what we have been doing for the past several years. However, Mr. Biondo wants it written in a consultant format. The reason is that the City doesn't want to give up the responsibility and thus will be contracting the work out to the District. Organizational Reports San Diego County Water Authority Board meeting Director Bonas postponed this -6- July 20, 1988 .. I I report to a future meeting, WARAC Encina subcommittee Director Woodward reported on this me-eting held on July 12. CalTrans representatives were there and need water along 1-5 from Highway 78 to La Costa Avenue, They currently get some from Fallbrook. They will pay $150 instead of $390. The City of Carlsbad has still not decided to participate financially in the John Murk Study. Presidents and Managers President Bonas reported on this meeting. The program was on xeriscape gardens and was presented by Julia Renyer, our Public Information Officer. It was very well done and favorably received. At 2:OO p.m. on August 9, Santa Fe Irrigation District will have a program on sprinkler systems. Directors' Reports Director Maerkle said that MET sent out a newsletter on rehabilitating wells; might be something to consider regarding the well in TerraMar. Mr. Greaney will check on this, Director Bonas said she checked out the Capri'development and noted that many of the homes have small lawns and they are of the xeriscape type. Adjournment This meeting adjourned at 5:30 to July 27, 1988 at 2:OO p.m. Respectfully submitted, V I -7- July 20, 1988 I I I DECLARATION OF POSTING I, the undersigned, say: That I am a citizen of the United States, over eighteen (18) years of age, and a resident of the County of San Diego, State of California, in which the within-mentioned posting occurred, and not a party to the subject cause of proceedings. I posted a copy of the attached NOTICE OF ADJOURNMENT on the bulletin board of COSTA REAL MUNICIPAL WATER DISTRICT, at 5950 El Camino Real, Carlsbad, CA, on July 21, 1988, and within twenty-four hours of the adjournment of the Board meeting of the Board of Directors of COSTA REAL MUNICIPAL WATER DISTRICT on July 20, 1988. I declare, under penalty of perjury, that the foregoing is true and correct. Executed on July 21, 1988, at Carlsbad, CA. " \ AA. d I NOTICE OF ADJOURNMENT Notice is hereby given that the regular meeting of the Board of Director,s of COSTA REAL MUNICIPAL WATER DISTRICT onJuly 20, 1988, at 2:OO p.m., has been adjourned to July 27, 1988, at 2:OO p.m., in the Board room, COSTA REAL MUNICIPAL WATER DISTRICT, 5950 El Camino Real, Carlsbad, California. I DATED: July 21, 1988. and the Board of Directors thereof I.