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HomeMy WebLinkAbout1976-06-21; Parks & Recreation Commission; MinutesMINUTES OF:CITY OF CARLSBAD PARKS AND RECREATION COMMISSION MEETING OF MEETING : ME OF MEETING : PLACE OF MEETING: June 21, 1976 7:30 p.m. City Council Chambers The Parks and Recreation Commission meeting was called to order in the City Council Chambers at 7:30 p.m. by acting Chairman Don Egermayer Raul Tarango Don Egermayer Joe DeDiminicantanio ROLL CALL: Betty Wollrich Juanita Rhodes Ron Schwab APPROVAL OF MINUTES; Mr. Egermayer requested the minutes show he only objected to the bid for Car Country Park. The minutes of the May 17, 1976, meeting were approved as mailed. .NEW BUSINESS; A~i Preliminary Golf Course Study Mr. Johnson stated he had responded to the Commis- sion's request to prepare a preliminary golf course study, (enclosed in packets) Mr. Egermayer asked if Mr. Johnson had any figures on existing courses to indicate if they were self- supporting. Mr. Johnson stated some of the courses were self- -supporting, however, the report does not indicate these on an individual basis. Generally, most are not self-supporting. Mr. Egermayer indicated it was his opinion that a golf course would be more self-supporting than a swimming pool. Mr. DeDiminicantanio asked why should recreational activities and facilities be self-supporting when most city projects are not. Mr. Egermayer stated it was not necessary, however, chances of selling a project are better when it is. Mr. Prigg said he had missed the first five minutes of the meeting and would like to see the study. Mr. Egermayer offered his copy for Mr'. Prigg to read during the meeting. Mr. Prigg said he had given Mr. Kinghorn a magazine with an article on public courses with figures on the play they get and maintenance cost. Mrs. Rhodes stated it was not a question of need but priority. B. Family Film Festival Review Mr. Johnson stated he received a compliant regard- ing the showing of "Love Story". The films were reviewed by staff and the Commission and received approval. Mrs. Rhodes asked if this was a self supporting activity. Mr. Johnson said he hoped it would be. Attendance has been good. MINUTES OF:CITif OF CARLSBAD PARKS AND RECREATION COMMISSION MEETING COMMISSIONERS DATE OF MEETING : TIME OF MEETING : \CE OF MEETING: June 21, 1976 7:30 p.m. £ity Council Chambers I DIRECTOR REPORTS: Mrs. Rhodes asked what was decided regarding the school: resurfacing the tennis courts at the high school before the City installed lights. Mr. Johnson stated the schools had indicated they may be able to resurface the courts, however, he questions if they can do that. After some discussion, Mr. Schwab made a motion that the cost of resurfacing and city participation compared to school participation on the courts be investigated by Mr. Johnson. • . Mr. DeDiminicantanio seconded the motion. AYES..... * Mr. Egermayer asked the status on the Carrillo Ranch. Mr. Johnson stated Mr. Delpy's caretakers are still •>n the property .and are maintaining it. The property nas not been dedicated to the City.i Mr. Johnson attended a fiesta on the property'which \ was a farewell party for Mrs. Delpy and her friends. Mayor Frazee represented the City. Mr. Johnson asked that all questions regarding the progress report be directed to Mr. Hatch, Park Superintendent. Mrs. Rhodes'asked what had happened at Holiday Park. Mr. -Hatch stated there had been a renovation and fertilization project and a problem in the hydralic line at Holiday. Mr. DeDiminicantanio asked if the sprinkler system at the ballfields had been corrected. Mr. Hatch stated it was 99% corrected. Mrs. Wollrich asked if there had been any progress with the swimming pool architect. • -Mr. Johnson stated the City Council has selected ;ammeyer~Lynch and Partners to design the pool. Staff is composing a contract which should allow the firm to start in August. COUNCIL REPORTS; Mr.. Lewis reported the City Council has rendered the site for the swimming pool at Chestnut and Monroe as unavailable. Staff has been advised to seek another site. Mr. Johnson said that Mr.'Schwab's term expires in August and he recommends he stay on the Commission. • If the Commissioners have anyone in mind they should have them apply at the City Clerk's office. ^r. Prigg asked what information had been requested from existing golf courses. Mr. Egermayer stated the study was not completed. X X,- X X Xj OTY\-*1 I 1 MINUTES OF: DATS OF MEETING : TIME OF MEETING : PLACE OF MEETING: P. (S AND RECREATION COMMISS MEETING June 19, 1976 7:30 p.m. City Council Chambers COMMIS NERS They were advised that as an administrative matter rather than a legal requirement, they could continue to provide separation of funds at the local level, not as a matter of law but as a matter of policy. They chose not to because it is easier to establish priorities and goals if the money is in one fund than if it were segregated out. The Council has reviewed all-other funds to see which could also be done that way. The City Attorney has been instructed to bring back an ordinance which places transient occupancy tax in the general fund. In doing that they were talking about methods of handling money and have not changed any programs or budgets. Mr. DeDiminicantanio asked if transient occupancy tax was still earmarked for parks and recreation. Mr. Bussey stated as of this date, it is. Mr. DeDimincantanio asked if the City Attorney had been given a date to prepare the ordinance. Mr. Bussey replied as soon as possible. Mrs. Wollrich indicated it was on the Council agenda for the following night. Mr. DeDiminicantanio indicated he felt some input from the Commission should have been requested before the fact, not after the fact. Mr. Bussey stated the Council has not indicated they are seeking advise on the matter. Mr. Egermayer stated he could see one serious dis- advantage. That being a change in Council and pri- orities could make some programs suffer. Mr. Bussey feels that since the Council is elected by the public, they are aware of the citizens' desires. The Council does feel that the parks and recreation budget has exceeded the transient occupancy tax; therefore, the programs should not suffer. Mrs. Wollrich asked what other taxes were involved other than sales tax. Mr. Bussey replied, no other taxes. Sales tax has . always gone into the general fund. Mr. Bussey indicated it would be appropriate if the Commission wished their comments relayed to the City Council. Mrs. Rhodes asked could the Council put all the money into one project. Mr. Bussey stated yes, however, as they have acted responsibly in the past they will probably continue to do so. Mr. DeDiminicantanio asked if SB90 provided for inflation. Mr. Bussey said yes. When a combination of inflation MINUTES OF: DATE OF MEETING CIT* OF CARLSBAD PARKS AND RECREATION COMMISSION MEETING June 21, 1976 COMMISSIONERS TIME OF MEETING : 7:30 p.m. V\ ,CE OF MEETING: .City Council Chambers : ¥ I Mr. Egermayer asked if Mr. Johnson had any ideas on the usage of the funds. • Mr. Johnson .stated there were several projects that would qualify. Mr. Egermayer requested the lighting of the 'tennis . courts be considered. Mr. Eggleston pointed out it was a total of' approximately $33,00 for a three year period. Mr.. DeDiminicantanio asked when would we apply. Mr. Johnson stated forms have not be received. Mr. DeDiminicantanio suggested a number one priorit project be established. Mr. Johnson stated it is being prepared for recom- mendation to the Council. —">LD BUSINESS: i. Bandstand Holiday Park Mr. Johnson said the frame and roof should be erected by next week. Mrs. Wollrich asked if there were any plans for dedication. Mr. Johnson stated there were plans, however, dedi- cation ceremonies will be after the Bicentennial Celebration. B. Laguna Riviera and Car Country Parks Mr. Johnson said the ballfields should be ready . for play by July 1, 1976. .June 27, is the dead- line for the contractor to qfubmit bonds for the project. I i C. Magee Hou'se i Bids were opened, however, a contractor has not j be selected. The engineer's estimate was $60,000,] but bids are higher. 1 Mrs. Wollrich asked if there would be period I gardens. Mr. Johnson said there would be. D. Carlsbad Senior Citizens Association (Activities) Mr. Johnson had a meeting with Mrs. Jimmick and Mr. Ede regarding senior citizen activities. At present they are gathering information on things they would like to have. Mr.' Johnson recommends the information be sent to the City Council. Mrs. Wollrich asked if there was a continuing study on the use and renovation of the Community . Center on Harding. Mr. Johnson said yes. • ' , •• j * ,mffc\ i i '• « 4 «/ 1 it ji ! . ;iii 1 ... .yi. O ! •'-• ii ( • | | i 1 MINUTES OF:CITiT OF CARLSBAD PARKS AND RECREATION COMMISSION MEETING DATE OF MEETING : TIME OF MEETING : \CE OF MEETING: June 21, 1976 7:30 p.m. .City Council Chambers C. Parks and Recreation Commission Committee Assignments Mr. Johnson stated he had identified some areas for which committees should be established. Mr. DeDiminicantanio stated he felt".the Commission would"be more efficient if they were on committees that utilized individual expertise. Mr. DeDiminicantanio volunteered for the School District Committee. Mrs.' Rhodes volunteered for the Transient Tax, Recreation Program and the Swimming Pool Committees Mr. Johnson said some of the committees were relatec and should not be separated. Mrs. Wollrich volunteered for the Street Tree Pro- gram and Trail System and Historical and Archeo- logical Committees. Mrs. Rhodes requested the committees be put in catagories and Mr. Johnson indicate where he thinks each Commissioner should work. Mr. Johnson agreed. D. ' SB 174 Grant Mr. Eggleston .explained that SB 174 is the Urban Open Space Recreation Program. It's a three year program for newly developed and acquisition of public parks and recreation areas in urban areas on a 25% matching fund basis. The program current- ly is $25 million annually to the State which Carlsbad is allocated $10,513.00. The allocation is based on the 1970 Census (about 52£ per person in the City of Carlsbad). £1 million of the $25 million was allocated for the need study and administration of the program. $16 million was allocated for block grants where Carlsbad will get its funds. $3 million for heavily urbanized block grants which does not include Carlsbad and $14 million for needs projects on a competitive basis, which Carlsbad can apply. For Carlsbad to get this allocation it will need $2,600 annually in matching funds which could be donated, land owned by the City or provided. It cannot be money acquired through State acquisition or loan. The funds are to supplement current efforts for providing park and recreation services Project would conform to the Parks and Recreation Element and satisfy most urgent parks and rec- reation needs in most heavily populated area in the' city. The City Attorney, Planning Director and Finance Director must give certification that we will comply with the bases of the act. Any questions _ may be forwarded to the Parks and Recreation Department or'the address enclosed in the hand- out. . . MINUTES OF:CITY OF CARLSBAD PARKS AND RECREATION COMMISSION MEETING COMMISSIONERS DATE OF MEETING : TIME OF MEETING : " \CE OF MEETING: June 21, 1976 7:30 p.m. .City Council Chambers Mr. Johnson stated he was responding to the Parks and Recreation Commission's request for a preliminary study, however, if the City Council directs him to abandon or compile a more in-depth study we will comply. Mr. Prigg asked if Parks and Recreation .received 100% of the bed tax money. Mr. Johnson said yes, but the policy can be changed at any time. When asked how much was received, he stated the amounts vary. ADJOURNMENT; The meeting was adjourned by Chairwoman Wollrich at 9:15 a.m. Respectfully submitted, Secretary