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HomeMy WebLinkAbout1978-03-20; Parks & Recreation Commission; MinutesCITY OF CARLSBAD MINUTES OF: DATE OF MEETING TIME OF MEETING PLACE OF MEETING PARKS AND RECREATION COMMISSION MEETING March 20, 1978 7:30 p.m. City Council Chambers COMMISSIONERS The Parks and Recreation Commission meeting was called to order in the City Council Chambers by Chairman Tarango at 7:35 p.m. Absent: James Kinghorn Joe DeDiminicantanio ROLL CALL: Raul Tarango Betty Wollrich ' Don Egermayer Laurie Nelson Boone APPROVAL OF MINUTES: Mrs. Wollrich asked that E Clampus Vitus be shown as an histori- cal society rather than an archeological organization. Tb^ minutes of the January 16, and February 16, 1978 meetings w>, approved as corrected. NEW BUSINESS: Mr. Johnson acknowledged the presence of the newest Carlsbad Councilman, Lefty Anear. A. Oceanside Parks and Recreation Commission Presentation Mr.William Joba,City of Oceanside Park Superintendent, addressed the Commission regarding the use of the Mesa Drive Reservoir as a community gardern. Area inside fence would be divided into 20 x 20 gardens for citizen use. Details on management, security, control, etc., will be worked out and presented to the City Council. The Commission thanked Mr. Joba for addressing them prior to going to Council. Parks and Recreation has no plans for utilizing that facility. B. Resignation of Commissioner Included in the Commissioners' packets was a letter of resignation from Gregory Nelson. The City Council will appoint a replacement. _ Mrs. Wollrich suggested the Council consider that a person involved with the schools or recreation does not make the best possible person for the Commission. The Commission needs another female member to provide more balance. C. Check List for Park Site/Facility Development Check list was prepared by Jon Hatch,Park Superintendent to provide Commissioners with processes involved in develop- ing a park or facility. Commissioner Boone stated the list provided some in-sight for her and makes it possible to explain to citizens exactly what is going on in a project. Commissioner Wollrich moved that the Check List for Park —Site/Facility Development be approved. Commissioner Boone seconded the motion. Ayes X CITY OF CARLSBAD MINUTES OF: DATE OF MEETING TIME OF MEETING PLACE OF MEETING: PARKS AND RECREATION COMMISSION MEETING March 20, 1978 7:30 p.m. City Council Chambers COMMISSIONERS D. Criteria for Park Site/Facilities Park criteria was prepared by Jon Hatch, Park Superintendent as a supplement to the Check List for Park Site/Facility Development. Mr. Johnson commented on the Commission agenda appearing in the newspaper, yet there weren't any citizens present for the meeting. Commissioner Boone stated most people are timid and don't know how to approach city government. Commissioner Wollrich stated there should be some kind of public realtion established to draw people into parks and recreation and allow them to ask questions and l-earn the -~ functions of the Department. Commissioner Boone asked if the City had taken a position on the Jarvis-Gann Amendment. Mr. Johnson stated the City had not stated a position. However, it should be remembered that most of the rec- reation programs are self supporting. Commissioner Egermayer moved the Criteria for Park/Site • Facilities be approved. Commissioner Wollrich seconded the motion. Ayes E. Correspondence on Magee Park A letter was sent to Mayor Frazee regarding the progress in development of Magee Park from Ms. Rosemary Tuttle. Mayor Frazee responded indicating Ms. Tuttle's letter was being forwarded to the Parks and Recreation Director and the Parks and Recreation Commission. It was also requested Ms. Tuttle be informed of the progress in the development of the facilities. ,_ Commissioner Wollrich requested it be kept in mind that the Magee Park is not solely for senior citizens. She express- ed disappointment that the Council wanted the play area deleted from the plan. The other citizens should not be forgotten. Commissioner Boone stated she was in complete agreement Witt the Council. Commissioner Wollrich stated she had invited Mrs. Tuttle to the Commission meeting. F. Correspondence on Noon-Time Recreation Enclosed in the packet was a letter from the Magnolia Parent Advisory Council requesting the noon-time recreation be ~ re-instated. A letter was sent in reply stating the City Council had terminated this program because it was felt it was the responsibility of the school district to provide necessary activities for the students during the normal school day. X CITY OF CARLSBAD MINUTES OF: DATE OF MEETING TIME OF MEETING PLACE OF MEETING PARKS AND RECREATION COMMISSION MEETING March 20, 1978 7 :30 p.m. City Council Chambers COMMISSIONERS G. Naming of Band Stand in Holiday Park Joe Eggleston,Parks and Recreation Administrative Assistant told the Commissioners a letter had been received from Don Brown of the Carlsbad Chamber of Commerce stating that on April 30, 1978 the Band Stand would be named for John Phillip Susa. Plans are to have the Marine Corps Band from Washington, the Army-Navy Academy Band, the Carlsbad High School Band and make it a large band concert in Holiday Park as part of the Spring Holiday celebration. This proposal will be presented to the City Council in the near future. Commissioner Wollrich asked why the band stand should be named for someone who has nothing to do with Carlsbad. There are several people within this city who should be considered for this honor. Commissioner Egermayer asked if it isn't customary to honor the person who was encumbant mayor or councilman at the time the facility was built. Commissioner Wollrich said she would rather see it name for Forrest Kruger than Susa because there wouldn't be a Holiday Park if it wasn't for Forrest Kruger. Any other recommendation would be considered except Susa. Commissioner Wollrich moved that the item appear on the agenda of the next Commission meeting and a representative , <&f the Chamber of Commerce address the Commission. Commissioner Boone seconded the motion. Ayes H. Storm Damage Since December Jon Hatch, Park Superintendent, reported Parks crews worked continuously for approximately 3 weeks on damage caused by the storms. Estimated damage is $45,000 to $50,000. Some of the trees lost in the storm cannot be replaced Commissioner Wollrich requested a list of the unusual trees „ that were lost in the storms. Mr. Hatch stated there are monies available from state and federal emergency funds for disasters. The City is applying for some of those funds which would enable the City to replace some of the trees lost. Commissioner Egermayer asked if tree damage was the only damage sustained. Mr. Johnson stated there were other types as trees on cars and houses, damage to sidewalks, and washouts. He commended his staff for the excellent work performed during the storm. The damage could have been worse, however, maintenance of city facilities has been good throughout the year. I Fiscal Year 78-79 Budget Enclosed in Commissioner's packets was a copy of a letter from the Director outlining precepts for the 10 section budget. This does not include capital imporvement projects, it is operating expenses with capital outlay i.e. items over $50 with a life expectancy of 1 year. The sections were ex- plained to the Commissioners by Joe Eggleston. CITY OF CARLSBAD MINUTES OF: DATE OF MEETING TIME OF MEETING PLACE OF MEETING PARKS AND RECREATION COMMISSION MEETING March 20, 1978 7:30 p.m. City Council Chambers COMMISSIONERS Commissioners Wollrich and Boone expressed amazement at the proportion for Youth Services and Adult Services. Mr. Johnson explained Youth Services are tax dollars budget- ed for part time personnel and Adult Services are fees paid by the participant but must be shown on the budget. If any Commissioners have any additional questions, they should contact Mr. Eggleston and the Superintendent concerned with the division in question. Commissioner Wollrich moved the 10 section budget procedure be approved. Commissioner Boone seconded the motion. Ayes X Commissioner Boone asked if the Commis-sion had any input in the selection of a new Parks and Recreation Director. Commissioner Wollrich stated when Mr. Johnson was selected, 2 Commissioners sat in on the oral interviews of the top candidates. Mr. Johnson said he would inform the City Manager of the concerns of the Commission. OLD BUSINESS: A. Electricity for Carlsbad High School's Nine Tennis Courts City Council has approved the stubbing of-the tennis courts at a cost of $5,100 at City expense. Commissioner Wollrich if there was a written agreement for the use of two of those courts for City activities. Mr. Eggleston stated there is a meeting to be held on March 21, 1978 to determine the School District's position. B. Attachment of Plaque to Band Stand in Holiday Park __ The Carlsbad Board of Realtors had stated in the past a desire to put a plaque on the Band Stand at Holiday Park. They submitted wording for the plaque to the Commission for approval. Since then, nothing has been heard of their plans. The Commission requested Mr. Eggleston contact Mr. Richard Chick and rquest the plaque be ready for whenever the Band Stand is named. C. Status of Development Projects Magee Park Landscaping,Buildings, Street Improvements The Master Plan for Magee Park was presented to the City Council and rejected on the basis of non-availability of _ funds. Alternate 2 will be presented to Council with modi- fications for lighting. The Land and Water Conservation Fund grant of $50,000 from the State has been rejected. CITY OF CARLSBAD MINUTES OF: DATE OF MEETING TIME OF MEETING PLACE OF MEETING PARKS AND RECREATION COMMISSION MEETING March 20, 1978 7:30 p.m. City Council Chambers COMMISSIONERS Harding Street Community Center: Phase I and II have been completed. Plans and specifications are to be presented to Council April 4, 1978. It will be more economical to do Phase I and II together. There are funds available in the 1976 State Bond Act of $136,542 and $20,170 from SB 174 for this facility Chase Little 'League Fields Lights have been installed. Staff has almost completed the irrigation system. Materials for building 6 dugouts is to purchased by the City and labor donated by the Little League Association. There will be 3 scoreboards which is being donated by a civic organization. La Costa Canyon Park Project has been accepted. The 2 tennis courts, expansion ~of walkways have been eliminated. Total cost of project j.s $150,000. The master plan has been completed. Carrillo Ranch Park Mr. Johnson requested Commissioner Wollrich be appointed to work with Lynn Chase to prepare a scope of work for Carrillo Ranch Park. Commissioner Wollrich she was available to meet at any time. Holiday Park Comfort Station Plans.have been completed. Plans are to locate comfort station in spot selected by Commission. Bids should be requested within the next 30 days. Laguna Riviera Park Banks Landscaping Plans Original concepts were prepared by Dave Kater and he has been retained to prepared concepts for the banks. Plans are to make that area an active use area. Commission input was requested. Mr. Johnson requested Chairman Tarango work with Mr. Hatch on concepts. Pony League Field Lighting Plans _Plans and Specifications are being prepared. There will not ie any lights in center field this summer. Coastal Bike Route It has been requested that Kent Whitson make a presentation to the Commission at their next meeting. Swimming Pool Concepts Concepts to be presented to Council on March 21, 1978 were presented to the Commission. The pool is now U shaped instea of Z shaped Councilman expressed concern over the cost of the pool. .Commissioner Egermayer asked the number of parking spaces to >e gained by eliminating the tennis courts. Mr. Eggleston stated there would be an additional 30 spaces. Commissioners were asked to attend the Council meeting on March 21. CITY OF CARLSBAD MINUTES OF: DATE OF MEETING TIME OF MEETING PLACE OF MEETING PARKS AND RECREATION COMMISSION MEETING March 20, 1978 7:30 p.m. City Council Chambers COMMISSIONERS DIRECTOR REPORTS: Mr. Johnson expressed deep regret in submitting his letter of resignation to the City Manager. He has accepted another position in another state. The department has a sound staff that will continue to work for the Commission. ADJOURNMENT: The meeting was adjourned by Chairman Tarango at 10:45 p.m. Respectfully cording Secretary