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HomeMy WebLinkAbout1980-08-21; Parks & Recreation Commission; MinutesCITY OF CARLSBAD MINUTES OF: DAlc OF MEETING TIME OF MEETING PLACE OF MEETING PARKS AND RECREATION COMMISSION MEETING August 21, 1980 6 : 30 p.m. City Council Conference Room COMMISSIONERS CALL TO ORDERy The Parks and Recreation Commission meeting-was called to order by Chairman Hinds at 6:30 p.m. ROLL CALL George Hinds . Laurie Boone • L - John Murk ' . Jeanne McFadden Raul Tarango ' Absent: ' . V Shirley Dahlquist Barbara Donovan APPROVAL OF MINUTES Commissioner McFadden wished to state that the No votes were not shown on 'the minutes of the July 21st meeting and requested that they be included in the future. Commissioner Murk moved to approve the minutes of the regular meeting,-July 21, 1980 as corrected. Commissioner McFadden seconded the motion. AYES • OLD BUSINESS t> Youth Group Financial Support After reviewing the survey of March, 1980 -• City's Contributions/ Services for Community Youth Athletic Groups and. discussing the matter of financial support for officials fees to youth groups, the Commission concurred with staff's, 'decision- .to cut back on all funding for youth groups and eliminate it in the future. Commissioner McFadden suggested that staff form an Athletic Cor~~-'il to act as a liaison to the various youth groups. This cou jil would assist with any problems.or grievances associated with field scheduling, field preparation, use of equipment, etc. Commissioner McFadden moved to approve staff's decision that •official fees funding be cut back and eliminated in the future. x Commissioner Murk seconded to motion. AYES, Capital Improvement Program Doug Duncanson, Acting Director, gave a brief description of the J3IP , stating that it is a five-year program that started roi ly July 3rd and hopefully will be adopted by Council on 18. Director Duncanson asked for comments from the Commissioners on ,-hoi-p -Feelings aboul the CIP submitted by the Parks and Recreation Department. X X X CITY OF CARLSBAD MINUTES OF: OF MEETING : TIME OF MEETING : PLACE OF MEETING: PARKS AND RECREATION COMMISSION MEETING August 21, 1980 ' .6:30 p..m. City Council Conference Room COMMISSIONERS The major- concern of the -Commission was the order of project priorities. The Commission felt the following changes should be made: . ' 1. ' Pine Field Acquisition be moved up in funding to 1980-81. 2. Calavera Community Park be moved up to 81-82 or one year across the scheduled years funding. 3. . San Marcos Creek be moved back one year in funding. 4-. Carrillo Ranch be moved back one to two '-years, due to the fact that it i,s a low density population area. Councilmember Lewis stated that is the general, practice to devel- op in areas with high population density first. i Stagecoach Community Park was also discussed to be moved up in ';'.. 'funding for potential earlier development.. . ;. Di"*—ctor Duncanson stated *that if the Commission wishes to make ch _^es in the CIP, a request may be submitted .to the .Engineering Department, to do so. Chairman .Hinds requested that the Commission review the CIP at greater length and submit their ideas and recommendations at the next Commission meeting. NEW BUSINESS • - Lake Calavera Proposal A- proposal was submitted by Bud Barnes of Recreational Enterprise to. the Parks and Recreation Department for development at Lake Calavera. * The Commission felt that additional input would be required, from other agencies before anything would be considered. The. Commission also- stated that they would need some direction from Council oh what Council desires for that area.- Councilmember Lewis stated that Council has made' no policy on the Calavera area as yet. He also stated the Council's two main areas of concern were that of access and liability. Th Commission felt that it is premature to respond to the pro- posal at this time without a better idea of different variables and would address this matter at a later date. .COUNCIL LIAISON REPORT \ , Councilmember Lewis stated that the Commission will be given the opportunity to review all--phases of Parks and Recreation matters before Council acts on new programs. He also stated that the Commission wil.1 be included in a more active role. DIRECTOR'S REPORT Hosp Grove Fencing Requirement Dix jtor Duncanson told the Commission that Mr. Snowden of Broodmoor Homes does not go along with the chainlink fencing desired by the Commission, stating that it was not a condition of approval, and he would rather have a wooden fence, due to aesthetic reasons. CITY OF CARLSBAD MINUTES OF: DA'ic OF MEETING TIME OF MEETING PLACE OF MEETING PARKS AND RECREATION COMMISSION MEETING August 21, 1980 6:30 p.m. City Council Conference Room COMMISSIONERS Councilmember*Lewis, along with the Commissioners,.stated that the Broodmoor'developers had agreed verbally to install a chainlink fence along with a wood fence. Director Duncanson stated he would notify Director Bradstreet that it was agreed upon verbally and wciuld get back with Mr. Snowden. Also, the developers would be notified that no further development will be approved until a chainlink fence is installed Swimming Pool ' . . . Director Duncanson stated that final plans for' the.swimming pool are due September 2nd. If all is satisfactory, the project will go out to bid the first'week in October and the bid will be V. awarded six weeks later. AntjL-Graffiti Program An organizational meeting was held the first week in July with Carlsbad youth groups and Parks and Recreation staff. Members from the Carlsbad Little League, Boy Scouts, and Boys Club attended. ' .. " ' A "kick-off" date was set for August 2nd to over-paint_ all public and private-owned structures in the city with a graffiti problem-. This will be' an on-going program, to be run on a quarterly basis. Shapell Sales Office Director Duncanson gave an up-date report the the status of the Shapell Sales Office. He stated that before the building-can be moved to school property, OSA building standards must be met along with earthquake standards. The building- calculations must be approved by the State. The architect will be sending the calculations to the department and will be forwarded to the State. .It will take .anywhere from three to five weeks for the State to approve or.say what structur^ al changes must be made before the building can be relocated to the Levante School/Park site. Dii jtor Duncanson stated it will cost.$4,950 to relocate the building. Commissioner Murk expressed his concern that the building would withstand the stress of moving it. N Director Duncanson said the Anderson Movers said that it is movable. • . Commissioner Murk requested that staff make sure the-contract with Anderson Movers covers the insurance matters involved with the move of the Shapell building. Map—-^ -Park Dedication Director Duncanson invited the Commission to attend the Magee Park Dedication on Saturday, September 6th. The festivities will be from 10 am to 2 pm with entertainment, games, refreshment: and tours of the facilities. CITY OF CARLSBAD MINUTES OF:PARKS AND RECREATION COMMISSION MEETING COMMISSIONERS \ \ \DA'lc OF MEETING August 21, 1980 , \ VJ TIME OF MEETING . 6:30 p.m. ' A \ « PLACE OF MEETING City Council Conference Room \ V \ ADDITIONAL BUSINESS Waiver/Discount of Fees for Harding Community Center A letter was submitted by Michael Parker, an employee of the Parks and Recreation Department staff , "requesting that fees for rental, of the Hardi-ng Auditorium for his wedding reception be waived or 'discounted. . ' After a .brief discussion, the commission refused to waive or discount the fees, the reason being that in so doing if would set' a precedent and that departmental employees should not" be given preference. - " '• .. .Commissioner McFadden moved to deny the waiver of fees. Commissioner Murk seconded the motion. Agua Hedionda Middle Lagoon Lease Agreement Commissioner McFadden expressed her desire that the Lease Agreement for the Middle Lagoon be re-examined. , Commissioner McFadden felt that the Middle Lagoon could be utilized in a more active role in the Recreatign Division. ADJOURNMENT 1 Chairman George -Hinds adjourned the meeting at 8:10 p.m. \ A'v\ \V £ I A'\? A Y Si"\*Aw V Y \c• Vrt\ \*\ \JJ\ - ^Vw\tpA\p \ 1 \ v Ao\o > V® Y \ Y • •