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HomeMy WebLinkAbout1981-03-16; Parks & Recreation Commission; MinutesMEETING OF: DATE OF MEETING: TIME OF 'MEETING: PLACE OF MEETING: PARKS AND RECREATION COMMISSION March 16, 1981 7:30 P.M. Council Chambers COMMISSIONERS CALL TO ORDER was made by Chairman Dahlquist at 7:35 P.M. ROLL CALL Present - Chairman Dahlquist, Commissioners Boone, McFadden, Donovan, and Murk; and City Council Liaison Lewis. Absent - Commissioner Tarango. APPROVAL OF MINUTES Minutes of the Regular Meeting held February 9, 1981, were tabled to the next regular meeting for approval, due to lack of a quorum. OLD BUSINESS Election of new Vice-Chair Due to the resulting tie-vote at the meeting of February 9, 1981, Chairman Dahlquist indicated the Commission would have to re-vote on the* matter. Commissioner Boone indicated her wish to decline the nomination. Due to the fact that there were no other nominations, Commissioner Murk accepted the position of Vice- Chair . Levante Lease Commissioner McFadden inquired if the lease had been finalized. David Bradstreet, the Parks and"Recreation Director responded that it has not, and indicated they were changing the wording on the amortization costs. Following discussion, Commissioner McFadden indicated she would like to see the agreement state that all students in the elementary school district may use the facilities, not all residents. Discussion then reflected on the agreement between Jefferson and Buena Vista. Commissioner McFadden inquired if she could be furnished with a copy of the School Board's findings on the Pine Field acquisition. Director Bradstreet indicated he would check into it, and bring same back to the next meeting. NEW BUSINESS Snack Bar Negotiations A brief staff report was presented by Lynn Chase, Recreation Superintendent, who gave some background on the matter. She made reference to the memo from Ken Price, Recreation Supervisor, of February 5, 1981 on the matter. She then reported on how the snack bar was acquired, and gave a brief history on same. Ken Price continued the staff presentation, and suggested each group make their presentations. The Commission recognized Doris Beckham, representing the Little League, who distributed copies of her presentation to the Commission. She gave some background on organized baseball, and the dedication of Chase Field. She outlined the problems of the snack bar issue, and the Little League's proposal of a one third/two third split, as a solution to the problem. MINUTE PARKS AND RECREATION COMMISSION March 16, 1981 Page 2 COMMISSIONERS The Commission recognized Mike McNabb, representing the Bobby Sox. Mr. McNabb explained their objectives, and stated they would like to see a more equitable distribution of the proceeds from the snack bar. He continued that the proposed one third/two third split does not adequately reflect the share of revenue that each organization is generating for the snack bar. The number of games played by each organization is more accurately the driving force, which is option no, 3 as outlined by the Parks and Recreation Department. With regard to the equipment, he suggested that it be donated for the common use of all groups, or that each group be responsible for acquiring their own equipment and maintaining same. In conclusion, he indicated they need the framework that will provide flexibility from one season to the next. Ken Price again continued the staff presentation, outlining the staff's analysis of options on the matter, as contained in the staff report. Commission discussion reflected on how revenues have been collected and distributed in past years, and the Bobby Sox organization's objections to the one third/two third split. The Commission then recognized Diane Stansel, also represent- ing Little League. She explained that in the past, Little League has done the books, and been responsible for getting the supplies, setting up accounts, and maintaining same. She added that Bobby Sox was never asked to contribute any- thing but some workers, and they still collected their revenue. Mr. McNabb responded that this was the way the Little Organization chose to run things, and was the demand of their organization. .He pointed out that-under the proposal for this year, the Bobby Sox would be responsible for their portion of the season, as far as operating, buying, and acquiring the merchandise and equipment themselves. It would be completely two independent organizations, David Bradstreet gave a brief history on the matter, as it existed in recent years, and indicated that other cities share the same problem. Council Member Anear was present, and spoke to representatives of both organizations in private. He then reported that he has suggested that they base the proceeds on the number of games, and the Little League gets two (2) percent more, as they are providing the equipment and facilities, and they would maintain same. They would, however, have to work out a solution for the tournament operations. He suggested that each representative take this back to their respective Board's. Mr. McNabb from Bobby Sox explained that he has been given the authority from his Board to make any decisions, He added that a similar proposal had been made last year, and the two organizations could not agree on what was going to be paid for the equipment at tournament time. He stated they need to come to agreement on post season tournament play. Mr. McNabb suggested that option no. 3 seems to be the most equitable. Commissioner Murk expressed concern over resolving a financial issue with these two organizations, using the City Staff time. MINUTE PARKS AND RECREATION COMMISSION March 16, 1981 Page 3 COMMISSIONERS The Commission directed that the snack bar be closed for use by Little League and Bobby Sox, until a written agreement for each season is presented to the Director of Parks and Recreation. Chairman Dahlquist requested Commission approval to hear Item D, Waiver/Reduction of Fees - Harding Community Center at this time. The Commission concurred. Waiver/Reduction of Fees - Harding Community Center Following brief discussion on the matter, the Commission denied the waiver of fees that have already been established. Rancho Carrillo Master Plan Commissioner Murk indicated he would abstain from the matter, due to the fact that one of the principals is a client of his. With the aid of wall exhibits, David Bradstreet gave a brief presentation, including what has expired to date on the matter. He then introduced Peter Templeton from the Planning Center, to continue the presentation. Mr. Templeton continued the presentation, with the aid of wall exhibits, and gave some background on the project, along with the project description. Discussion reflected on the drainage problem along the proposed Planning Center park site, revision of land use, the street between the proposed residential area and the Carrillo Ranch site, and unsafe conditions as the play fields are laid out adjacent to Carrillo Way.' David Bradstreet pointed out for clarification that there are no plans for an equestrian trail throughout the development; therefore, eliminating the possibility that Leo Carrillo would be an equestrian center. Discussion then reflected over Parcel "K", as delineated on the wall exhibit, and the trade-off issue of same. Further concern was expressed with regard to the equestrian system, and Peter Templeton addressed the issue, pointing out that there is not such a system today, and none of the homes in the area are equestrian oriented. The Commission supported Staff's recommendation to" retain parcel "K", and further, to addressed the problem of the street between the proposed residential area and the Carrillo Ranch site. With regard to the equestrian trails, the Commission chose to wait until the General Plan Element for Parks and Recreation is updated. Urban Open Space Recreation Grant David Bradstreet gave a brief presentation on the matter. The Commission discussed their views on the alternatives provided by the Parks and Recreation Director for the use of the funds. From the five alternatives suggested, the Commission individually voted their preference on a priority basis. Boone McFadden Donovan Murk Boone McFadden Donovan Murk Boone McFadden Donovan Murk X MINUTES PARKS AND RECREATION COMMISSION March 16, 1981 Page 4 COMMISSIONERS The concensus of the Commission was as follows: 1) Playground equipment installation - Levante Park 2) Landscaping and equipment - Shapell 3) Construction of outdoor basketball court - Holiday 4) Lighting three tennis courts - High School 5) Par exercise course - Levante Park COUNCIL LIAISON REPORT Council Member Lewis reported that Mayor Packard would be bringing to the Council at the meeting of March 17, 1981, a recommendation for a new member to the Parks and Recreation Commission. » DIRECTOR'S REPORT Swim Complex Director Bradstreet reported that the swimming pool is progressing. There was a slight delay due to the rain, however, the project is on schedule. Park and Recreation Element Consultant Director Bradstreet indicated that Staff is working closely with the Commission, and further presentations would be made by the consultants. GPRS Conference Director Bradstreet reported Staff was involved in the conference, which was held in San Diego. He personally was involved in running the tennis events, 5K run, and the golf tournament, and indicated it was a godd conference. Next year the conference is scheduled to be held in Sacramento. , 1981-82 Budget Director Bradstreet indicated the budget is in the process of being prepared, and is due to the Finance Department by March 27, 1981. He will have, at the next Commission meeting, copies of the budget for distribution to the Commission. ADDITIONAL BUSINESS Commissioner McFadden requested the Commission be provided with a flow chart on how park lands are accepted. Discussion reflected same. ADJOURNMENT By proper motion, the meeting was adjourned at 10; 05 P.M. Respectfully Submitted, Ann R. Alleman Minutes Clerk