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HomeMy WebLinkAbout1982-06-28; Parks & Recreation Commission; MinutesMINUTES MEETING OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING: PARKS AND RECREATION COMMISSION (Special Meeting) June 28, 1982 5:00 P.M. City Council Conference Room COMMISSIONERS CALL TO ORDER: The meeting was called to order by Chairman Dahlquist at 5:03 P.M.. ROLL CALL: Present: Dahlquist, Boone, Donovan and McFadden Absent: Wright Also present were: David Bradstreet, Parks and Recreation Director Marsha Backlund, Administrative Assistant Claude Lewis, City Council Liaison APPROVAL OF MINUTES: Minutes of the Regular Meeting, held February 1, 1982, were approved as submitted. Minutes of the Regular Meeting, held April 19, 1982, were approved as submitted. Minutes of the Regular Meetings of March 15, 1982, and May 19, 1982, were tabled to the next meeting, due to a lack of a voting quorum. OLD BUSINESS: 1. BOARD SAILING REQUEST. Dave Bradstreet, the Parks and Recreation Director gave a brief staff report on the matter. He indicated that he had received a request from board sailing enthusiasts that the Commission consider recommending that they be allowed to use a portion of the Agua Hedionda Lagoon. Mr. Bradstreet distributed to the Commission Members copies of the Notice to Boaters, the current regulations for the use the for Agua Hedionda Lagoon. He then explained that jet skis are now being allowed during the week end via administrative approval by hinself if they are taken by boat to the far end of the lagoon. Mr. Bradstreet continued by stating that the lagoon now has less use by power boats than before, and that there have not been any more accidents. He indicated that the jet ski activity and passive types of aquatic activities have expressed desire to use the lagoon. He indicated that the revenue from the lagoon has been decreasing, and the greatest part of the money budgeted for the lagoon was for police salaries (80%). He continued that the police are forthcoming with a recommendation to stop the patrol on the lagoon by a policeman and instead hire a recreation specialist with all the necessary skills. This person would carry a radio to be able to contact the police department if need be, but he indicated that the savings would make the program self sustaining. Boone Dahlquist Donovan McFadden Boone Dahlquist Donovan McFadden MINUTES June 28, 1982 Page 2 COMMISSIONERS Commissioner Boone commented on the fact that the lagoon is now getting less use, and expressed concern that this was not the intent of establishing the regulations for its use. Council Liaison Lewis commented that the liability question has much to do with the decline in the use of the lagoon. Commissioner Dahlquist inquired as to why those using Mission Bay are not required to have insurance. Mr. Bradstreet responded that insurance is not required on Mission Bay, due to the fact that it has public access anc is open to the ocean, and is State waters. But he indicated that Dr. Sarkaria, now as a private property owner can and is requiring those, launching at Snug Harbor to have insurance. Mr. Bradstreet referenced 3 proposals from the last meeting, those being: A. The windsurfer proposal B. The Bristol Cove Homeowners proposal C. The SDG&E proposal He indicated that Proposal C would aid the City by providing a place for board sailers and sailing enthusiasts instead of letting them use the large lagoon. Mr. Bradstreet indicated that staff did not want a mixed use on the lagoon at the same time because the City's insurance carrier has recommended that the mixed use be eliminated. Mr. Bradstreet expounded on the Proposal C, which included that YMCA/City lease be terminated, and that SDG&E lease the water rights of the middle lagoon to YMCA, and the jet ski area be put into Snug Harbor, making Snug Harbor 5 mph for power boats and skis, and that boats would only pick up and drop off skiers at Snug Harbor, and that skiers be allowed to use the middle section of the large lagoon. He indicated that this was suggested because of the dangerous condition of the sand bar and the fact that many boats were having problems with it. Mr. Bradstreet indicated that SDG&E would only let the outer lagoon be used if the City would agree to take over the entire liability for the outer lagoon and manage -and patrol it and take over the fishing beach. He also indicated that SDG&E indicated that they might provide more parking areas also. Mr. Bradstreet indicated that staff felt it did not want to enter into this type of agreement at this time, but that they would like to keep the door open, due to the fact that the State is in the process to revamp parking and access in the beach areas within the next two years and that the bridge along Carlsbad Boulevard over the Lagoon is in need of repair or replacement and that the City has a grant to do so. He indicated that the grant specifies that the bridge must be four lanes, which would eliminate most of the parking, and the State and SDG&E do not want the bridge to be four lanes. MINUTES June 28, 1982 Page 3 COMMISSIONERS Mr. Bradstreet commented that the board sailers could go the SDG&E to work out an agreement to use the outer lagoon, but that the board sailers and sailers are not interested in doing this. Mr. Bradstreet introduced a new proposal; that the outer lagoon continue being off limits, that the City continue to lease the middle lagoon from SDG&E, and that the City tell the YMCA does not have any right to use the water and if they continue to charge the City, we will charge them each year to use the water; and that board sailers and sailers be allowed a special area in the eastern end of the lagoon; take jet skis and put them into Snug Harbor; put buoys along the eastern area from Bristol Cove. Mr. Bradstreet indicated that the biggest problem with allowing board sailers on the eastern end of the lagoon is the problem of access. He indicated that possible access could be through the Kamar property along the lagoon, east of Bristol Cove. Council Member Lewis indicated that he felt that the sand bar may not be a problem for persons who use the lagoon all the time, but that the out of towners who do not know the lagoon have problems with it. Commissioner Donovan inquired if access could be gotten for sailers from Java Murni. Steve Lees addressed the Commission, and indicated that he had talked to the owner of Java Murni, who had expressed agreement to allow the sail boards and boats to launch from his property. He indicated the money currently being made by the City from the launch and permits for power boats is decreasing and suggested that the City could increase its revenue from rental fleets of sail boats and instruction of sailing and sail boarding of hundreds of dollars a day. Dave Sammons, the operator /manager of the Snug Harbor Marina indicated that the low tides in the Snug Harbor area have caused problems with boats in the shallow water. He added that is the reason for suggesting that the jet skis be allowed in that area since they can raanuver in shallow water without the problems that boats have. It was moved that the Commission accept the proposal of the Parks and Recreation Director, with the exception of board sailing on the eastern lagoon. The motion died for lack of a second. It was moved that the Commission accept the proposal of staff to allow board sailers on the eastern lagoon on a trial basis for 30 days from the time that Council approves the matter. The motion failed due to lack of a majority. It was moved that sail boarding not be allowed on the eastern lagoon, and that something be worked out with the YMCA so that sail boards would have access in the middle lagoon, and that jet skiing remain at the very eastern end of the lagoon, so that jet skiing and water skiing would not be mixed and that the speed limit remain 5 mph in the Snug Harbor area. The motion failed due to lack of a majority. Boone Boone Dahlquist Donovan McFadden Boone Dahlquist Donovan McFadden X X X X X X X X X X X . IVIINUTES June 28, 1982 Page 4 COMMISSIONERS It was moved chat sail boards not be allowed on the eastern lagoon, that an agreement be worked out with the YMCA for sail boarding on the middle lagoon, require a 5 mph speed limit for power boats in the Snug Harbor area, allow jet skis in the Snug Harbor Area. The motion died for lack of a second. It was moved that no sail boards be allowed on the inner lagoon, that the speed limit on Snug Harbor be 5 mhp for power boats, that the operator be required to put up bouys for a boat lane, that there be no start ups in the 5 mph area, and that jet skis be allowed in the Snug Harbor area, and that staff work with the YMCA for sail boarding in the middle lagoon. 2. CALAVERA HILLS COMMUNITY PARK. Dave Bradstreet, the Parks and Recreation Director gave a brief staff report on the matter. He indicated that Roy Ward had sold the land to Pacific Scene, and -when Pacific Scene had built the houses, they were supposed to have put in a park, including tennis courts. Mr. Bradstreet indicated that the developers are ready to turn the park site over to the City. He indicated his proposal is to trade the value of the tennis courts for grading of the 10 acre park site. He indicated that the fill area right above the sewer plant might be a good place for tennis courts. He indicated that the cost of maintaining tennis courts now is quite extensive and indicated that the Commission might want to reconsider having additional courts built. Mr. Bradsteet indicated that he is trying to come up with ways to save money and that he felt that the City would be farther ahead if they traded the value of the tennis courts for grading of the larger site for a multi use turfed area. The Commission accepted the staff recommendation that the Director continue working with the developer to grade the park and to also look into the possiblity of accepting the 5 acre trade-off and keeping the tennis court and observation towers. ADDITIONAL BUSINESS: Chairman Dahlquist indicated that on July 19, 1982, there will be a bus trip for the Council and Planning Commissioners which will leave at 4:00 P.M. and returning at 5:30 P.M., to tour the City, and she indicated that the Parks and Recreation Commissioners have been invited to go also. She also indicated that the Coramisson will have its regular meeting for July on that same date, at 6:30 P.M. She also recommended that the Commission, at its August meeting, go out to look at all the park sites, hopefully to include the new Commissioners as well. Council Liaison Lewis referenced the Council action re the park site that McMnhon's had tried to buy from the City. He indicated that the matter had received a tie vote and therefore would have to be returned to Council. Boone Boone Dahlquist Donovan McFadden Boone Dahlquist Donovan McFadden MINUTES June 28, 1982 Page 5 COMMISSIONERS The Commission indicated that they were interested in the matter, however, they preferred that the land be leased rather than sold. ADJOURNMENT By proper motion the meeting was adjourned at 7:22 P.M.- Respectfully submitted, aren R. Szevens, Deputy City Clerk CSTY OF CARLSBAD — AGENDA BILL AB# PJSTG. 7/13/82 DEPT. Pks. /Rec TITLE: ABANDONMENT OF OCCIDENTAL LAND PARK SITE DEPT. CITY ATTY CITY Pi/lGR._ RECOMMENDED ACTION: City Council adopt Resolution No. declaring the intent- ion to abandon 3.95 acres of the Occidental Land Park Site, and setting a public hearing for August 17, 1982 at 6:00 P.M. ITEM EXPLANATION: In order to resolve specific issues concerning Occidental Land (MP - 133), the City Council approved several changes in the original Master Plan on May 18, 1982. One major issue that was resolved concerns the 3.95 acres of park land that was dedicated to the City in 1973. The City Council agreed to dispose of this land according to the Park Abandonment Law of 1939. This lav; allows the City Council to abandon and sell a park if it finds: 1) The land has not been used by the public for park purposes. 2) That no consideration has been paid for the land except by the City. 3) No public funds have been expended to improve the land as a park. • U) The land is not appropriate, convenient, or necessary for park purposes. Based on the above, the City Council must make the appropiate findings to dispose of the Site. Staff feels the Site meets all the criteria of the law. The property was dedicated to the City with no funds from outside citizens for acquisition. It has not been used or developed as a park. Finally, staff and the Parks and Recreation Commission recommends that the Site is not suitable for a park. The revised Parks and Recre- ation Element of the General Plan also states that the Occiden- tal Property should be sold or traded. If Council concurs, staff will pest and publish the proper infor- mation. A public hearing must then be conducted 30 days after the adoption of the Resolution of Intention to t-ake f.inal action . N COMMISSION At their meeting on August 17, 1981, the Parks and Recreation recommended to noil or trade the Site. Old Business "A" _MTG._ DEPT.TITLE: - Page 2 Abandonment of Occidental Land Park Site FISCAL IMPACT: If the property fulfills all the requirements under the Park Aband- onment Law of 1939, the area will be declared surplus land and can be sold. If sold, the estimated revenue will be: $400,000 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 24 25 26 27 28 RESOLUTION NO. A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, DECLARING INTENTION TO ABANDON 3.95 ACRES FROM THE ' OCCIDENTAL LAND PARK SITE. ' The City Council of the City of Carlsbad, California does hereby resolve as follows: 1. The City Council of the City of Carlsbad, California hereby declares its intention to proceed under the provisions of the Municipal Park Abandonment Law of 1939 to abandon 3.95 acres at the Occidental Land Park Site. 2. A Public Hearing shall be held at the City Council Chambers at 1200 Elm Avenue, Carlsbad, California at 6:00 PM on August 17, 1982 for the purpose of hearing all persons interested in or objecting to said property. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad held this ' day of July 1982 by the following vote to wit: AYES: . - NOES: ABSENT: '. ATTEST: 22 n ALETHA L. RAUTENKRANZ, City Clerk 23 MARY H. CASLER, Mayor (SEAL) TO : FROM : DATE : SUBJECT : Background MEMORANDUM David Bradstreet, Parks and Recreation Director Marsha Backlund, Administrative Assistant •JvQ June 14, 1982 Revision of the Facility Use Regulations and Fees. The existing Facility Use Regulations have been in effect for two years. Staff felt it was necessary to update and clarify the rules and regulations and in addition r'ecommend changes in the fee structure. Recently, the Parks and Recreation Element to the General Plan was revised. One of the established goals is to "promote a financially self-supporting system of recreational facilities and programs". The Parks and Recreation Department is now developing new ways to become more self-supporting. This will make the appraisal of the rules and regulations a more timely project. Over the past two years , staff has had the opportunity to evaluate the actual operation of the Facility Use- Regulations . A survey was also conducted of several cities in San Diego County, which are: 1) Oceanside 2 ) San Marcos 3) Vista 4) Escondido 5) La Mesa 6) El Cajon 7 ) Lemon Grove 8) Chula Vista 9) Imperial Beach . ' . 10) Carlsbad The results of the survey are complied in Exhibit "A", Page ( 6 ) Recommendation It is recommended 'that the City adopt the" Revised Facility Use Regulations. Discussion . The current policies have established fees for the use of Harding Community Center and the softball fields. The department has never charged for the use of parks nor for the majority of our buildings. The proposed changes now include fees for the use of the following buildings or sites : 1) Harding Community Center 2) Heritage Hall 3) Levante Community Center M ) Scout Hut 5 ) Kruger House 6) Holiday House (Prior Girl's Club) Old Business "B" 7) Chase Softball Field 8) Pine Softball Field 9) Use of Softball Tournaments 10) Holiday Park 11) La Costa Canyon Park 12) Laguna Riveria Park 13) Magee Park 14) Tennis Courts/Monroe (Tournament Only) A comparison of the current vs the revised Facility Use Regualations is as follows: Current (Exhibit B) 1. Applications for the use of : the facilities and the payment of fees are at the Parks and Recreation Office. 2. Applications will be reviewed by the Department's Director. 3. The application must be rece- ived seven (7) days in advance. For use of facilities outside the "Regular Hours of Opera- tion", an additional $7.00 per hour is required to pro- vide for assigned staff. Applicant shall obtain liabil- ity insurance approved by the City Manager or his designee, naming the City as additionally insured. A $100 refundable cleaning deposit wil be added to the rental fee when a facility is used for wedding receptions, rummage sales, etc. $50 refundable cleaning/damage deposit for the use of the Softball fields for tournaments, Facility Use for fund-raising purposes may be charged Group V, regardless of organization's classification. Revised (Exhibit C) 1. Application for the use of the facilities and the pay- ment of fees are at Harding Community Center. 2. Applications will be reviewed by the Recreation Supervisor. 3. The application must be sub- mitted (10) working days in advance. 4. An additional fee of $7.00 will be charged for use of the facility other than dur- ing regular hours of opera- tion for all classifications. 5. Same as current policy, except the City can now provide the liability insurance at a min- imal cost to the participant. A $150 refundable cleaning/ damage deposit (cash or money order only) will be added to the rental fee when a facility is used for wedding receptions, rummage sales, etc. A $100 refundable cleaning/ damage deposit (cash/money only) will be required for use of the Softball Fields for tournament pl'ay only. All classifications must pay the commercial rate, category F, for fund-raising purposes. _ 2 - r> 9. There is a two (2) mum fee with a six maximum. hour mini- (6) hour 9. There is a two (2) hour mini- mum except for meeting rooms which can be rented on a hourly basis. The maximum number of hours has been eliminated. Use of facilities for purposes of political persuasion or religious services shall not be granted. -11 .; No use by political parties No parks rental. -10-.- HRP of f^r-i i i -t-i f=<5 for> rmrmnRpR 10. The facilities can be rented by religious or political groups on a limited basis and must pay the commercial rate classification F. 11. No two groups of the same pol- itical affiliation or persua- sion will be allowed to rent the facility at the same time. 12. Park rental only be required for large organized activities otherwise use will be on a first come first served basis. An organized activity includes groups..serving:.alcQhQliG .bev- erages , groups using the sound system, exclusive use for the park, weddings, auctions, con- certs, dances, dog shows, rum- mage sales, art shows, etc. 13. Classifications; A) Department Programs, Co-Sponsored Activities/ Groups, other City Depts, B) Resident Youth Groups C) Resident Recreational/ Educational Orientated Groups . D) Resident Civic Social and Service Groups E) Non-Resident, Private Closed Groups F) Commercial Groups Item number 11 specifies that political and religious groups can use the facility on a limited basis. Staff needs to clarify what is con- sidered a "limited Basis". The three alternatives are': 1.) 4 weeks 2.) 3 months 3.) 6 months Staff recommends alternative 2, 3 months. Classifications: I Department Programs II Sponsored Groups III Resident Civic Groups IV Resident Social Service Groups V Non-Resident & Private Groups VI .Commercial Use - 3 - Most of the proposed fees are newly established. However, a compar- ison of the old versus the new at Harding Community Center and for use of the softball fields is as follows: For the use of Harding Community Center - Auditorium and Recreation Hall Current Fee Group III $ 5/hr Group IV $10/hr Group V $35/hr Group VI $45/hr Revised Fee Group C $15/hr Group D $20/hr Group E $40/hr Group F $55/hr Percentage of Increase 300 % 200 % 14 % 22 % For the use of Harding Community Center - Meeting Roogi Current Fee Revised Fee Percentage of Increase .Group III $ 2.50/hr Group IV $ 5/hr Group v $25/hr Group VI $30/hr Group C $ 8/hr Group D $15/hr Group E $30/hr Group F $35/hr For the use of the Softball Fields Current Fee Lights only Lights , Tournamenrs Revised Fee Chase £ Pine Fields Day Use Lights Only Lights, (Bases) Levante Field Day Use Only Tournaments Field , (Bases) Lights Conclusion Resident $10/2 hrs $15/2 hrs $25/day 320 % 300 % 20 % 17 % Non-Resident $15/2 hrs. $20/2 hrs. $25/day Proposed Classifications A £ B N/C N/C N/C N/C N/C N/C $3/hr. $10/hr. $15/hr. D $3/hr. $5/hr. $10/hr. $15 Air, $15/hr. $20/hr, $5/hr. $20/hr. $25/hr. $3/hr. $3/hr. $5/hr. $5/hr. $30/da. $40/da. $50/da. $60/da, $10/hr. $10/hr. $10/hr. $10/hr, The current rules and regulations need to be clarified and updated. In addition the fee structure requires a revision to accommodate all of our facilities. Staff belives the revised Facility Use Regualtions will better meet the needs of our department and the community. Fiscal Impact t The revised fees for the use of the facilities and recreation area will generate additional revenue for the City. It is estimated that the department will receive $m,000 for'rentals in Fiscal Year 1982 - 83. During Fiscal Year 1981 - 82 the department collected approximately $8,000 Exhibits A) Facility Fee Study B) Current Facility Use Regualtions C) Revised Facility Use Regualtions. 6/17/82 ,MRB:hlj - 5 - ff)a H tnt'l o O ['1 H- rt -• S t- d > o fi 0 h-1 ^ o °a o3 i (C £M &' 5* ^^ ^ V- to •--) O "o : co i & o o y$4 to CD £D O >O >•-! tn tsi> MCO toO -dMO3 O<f> </> -C'-J-OJ M ro ' B" III -co </> I—i LTlN^ o r1 3H a 'CARLSBAD PARKS AND RECREATION DEPARTMENT FACILITY USE REGULATIONS GENERAL INFORMATION TO APPLY FOR USE OF FACILITIES Application for use of City facilities may be made at the Parks and Recreation Department office weekdays,, 'except City holidays, at 1166 Elm Avenue between 8:00 a.m. and 5:00 p.m. Applications will be reviewed, use will be prioritized and fees, if any, set by the Parks and Recreation Director or a designated employee. Fees, if any, must be paid to the de- partment office prior to approval for use. If use- is not approved, fees may be picked up immediately at the department office. Please refer to "Application Procedures" and "Facility Fee Schedule." Applications approved for use may be picked up by applicant prior to date of use, as none will be mailed by the department. APPLICATION PROCEDURES 1) Application must be r.ade in writing on the department's "Facility Use Request" form and shall be mad'e at least seven (7) days in advance of the first date requested. Late applications•may be denied. 2) Normally, applications shall not be made for more than three (3) months in advance. Exception may be made for , large events requiring advance scheduling and publicity. 3) In the event of a change in plans, notice of cancellation must be given to the department office forty-eight (48) hours before the date of intended use, in order to avoid financial obligation for any charges involved. Reimburse- ment may be made upon written request by the applicant on the City's refund form, available at the department office, and refundable fee will be mailed to the applicant. 4) Applications will be approved for specific dates and hours, and time requested must include all preparation, set-up time, as well as clean-up time following use. 5) Applications will be approved for specific rooms, area or facility, and assignment will be made by the department Exhibit "B" dependent upon group size, type of activity, and availa- bility of facilities. No activity shall be scheduled for more than room capacity. The department reserves the right to limit the number of uses by any one group, so that the entire community may make use of the limited facilities available. 6) Regular hours of use will be weekend's, Monday through Friday, 9:00 a.m. to 10:00 p.m. and Saturdays, 10:00 a.m. to 5:00 p.m., excluding City Holidays. Please note, that on Sunday through Thursday nights all programs must end by 11:00 p.m. with departure time no late than 12:00 midnight. On Friday and Saturday night, programs must end by 1:00 a.m. with departure time no later than 2:00 a.m. Use of facilities during times other than "regular" hours will be assessed a fee to provide for operating costs regardless of group's classification on the fee schedule. 7) All fees must be paid to the department office prior to approval. Checks or money orders are made payable to the City of Carlsbad. Groups using a facility on a weekly, semi-monthly and monthly basis shall pay on or before the first meeting of each month. Please refer to the "Facility Fee Schedule." RULES GOVERNING FACILITY USE 1) An employee of the Parks and Recreation Department shall be present during all hours of use of the facility. Unless •otherwise authorized by the department, the employee on duty will be responsible for control of opening and closing facilities, security, control of lights, gates, etc. 2) The City of Carlsbad is not liable for accidents, injxiries or loss of individual property in connection with any of its facilities. Applicant shall obtain liability insurance approved by the City Manager or his designee, naming the City as an additionally insured. 3) Applicant and/or users will be responsible for any damage to facilities and must leave facilities in the same con- dition as received, including areas outside a building used. If additional chairs, tables, etc. are used they are to be returned to proper storage. 4) All groups must be under the direction of their own leader- ship. There must be at least one adult present and responsible for each twenty (20) minors, -and adults must be present during the entire time at a facility. -2- 5) Users shall comply with all applicable State laws and City ordinances. 6) Each group is responsible for controlling noise that would be disturbing to other activities or the surrounding neighborhood. 7) Office telephones are for department business and may be used by anyone in an emergency. 8) The Parks and Recreation Department reserves the right to full access to all activities at any time in order to ensure that all rules, regulations, City and State laws are being observed; and if necessary, may terminate an activity for the safety and welfare of the citizens of Carlsbad, or protection of City property. 9) Groups desiring to serve alcoholic beverages as part of their group activities must so indicate on the application for use,and may be required to obtain a "Daily On-Sale General License" from the Alcoholic Beverage Control office, and ensure that all Carlsbad Police Department and ABC rules and regulations are actively enforced. A) Alcoholic beverages shall not be purchased or brought into the building by other than the person (or re- sponsible officers if it is a service club) responsible for the activity or by a licensed caterer. Alcoholic beverages are not to be consumed outside the building. B) If minors are found to be in possession of alcoholic beverages, or if participants are found to be in possession of drugs, or fights occur, the activity will be terminated immediately. 10) Groups having live musical entertainment or serving alcoholic beverages must abide by the following additional security requirements: A) Security guard service will be required on the basis of one guard for up to each 100 people any time alco- holic beverages or live entertainment or both are present B) Security requirements may be altered at the discretion of the Parks and Recreation Director and/or Carlsbad Police Department's recommendation. C) Guard service will be arranged by the department, but paid by the sponsoring group. A check for the security service must be submitted along with other fees prior to approval for use. -3- D) Guards shall act as security forces and not as I.D. checkers. 11) A $100 refundable cleaning deposit will be added to the rental fee when a facility is used for wedding receptions, rummage sales, dances, private parties or exhibitions. The cleaning deposit will be returned if the facility is left clean and undamaged after use, and may be picked up at the department office during the week following use. RESTRICTIONS ON USE OF FACILITIES 1) Use of facilities for purposes of political persuasion ' or religious services sha?.l not be granted. The use of any facility shall not be granted or permitted to any individual, society, group or organization which has as its objective or one of its objectives, the over- throw or advancing of the overthrow of the present form of government of the United States or the State of California by force or violence or other unlawful means. 2) Groups or individuals seeking to use the City's facilities for private instruction or commercial profit-making ventures will be prohibited. 3) There shall be no sale of, or distribution of pamphlets or literature and no donation under any guise, or circum- stances, or for any purpose shall be solicited for private or personal gain. 4). Approval for use will not be granted to a person under twenty-one (21) years of age. 5) .Department equipment is available for use in the City's facilities and may not be removed to any other location without proper written authorization by the Director of Parks and Recreation. 6) Facilities may not be reserved for use on the following holidays: Easter Sunder, Thanksgiving Day, Christmas Eve and Day, New Years' Eve and Day. 7) Use of facilities, buildings or equipment may be refused for the following reasons: A) Not available due to scheduled use. B) Unsatisfactory prior use. C) When a hazardous condition exists. • -4- D) When all requirements are not met as established by this policy, the City Council or the Parks and Recreation Commission, or state and local laws. E) When the activity is not compatible with accepted legal and/or moral standards. F) When use by non-residents precludes use by the community. NOTE: An adverse decision regarding a request for facility use may be appealed to the Parks and Recreation Director. Should the person'wish to'appeal further, it shall be up to the Parks and Recreation Commission and further appeal shall be made to the City Council. CLASSIFICATION OF APPLICANTS AND FEES As a means of developing priorities for use of facilities, each application will be reviewed by the Parks and Recreation Depart- ment office and classified into a group, depending on the type of organization and the intended use. The group classifications and fees are outlined in the chart on the next page. SPECIAL SERVICES FEES 1) For use of facilities outside the "Regular Hours of Operation" an additional $7.00 per hour is required to provide for assigned supervisory staff. 2) Cleaning Damage Deposit: $100 refundable deposit is required when facility used for large events, wedding receptions, dances, private or commercial use and those serving alcoholic beverages. Deposit requirement may be altered at the dis- cretion of the Parks and Recreation Director. 3) Additional equipment rental; Facilities are equiped with tables and chairs and the Harding Street Auditorium has a built-in public address system. If additional equipment is needed, applicant may rent: Banquet tables $2.00 each Card tables $ .50 each Folding or straight chairs $2.50 per 25 chairs or less . Portable P.A. system $5.00 per hour 4) Facility use for fund raising purposes may be charged Group V rates, regardless of orgaiiization1 s classification. -5- BtSCD fDB in& pCD P.4 CDW aa4 rtp'•d OP4 4 OCD CM *dp- inp.p. o3 OOP 3inH- P-a tnrto6 8,fc1^tr cn PJ 0\°p.o Hi 2; O1-3 ,, 3" 3 rt T! O H' O <T> £3 <t>Lj ,, iv*j P* ^• 3 O cnC .. O3 o a-O CDHi P. CD • P1 . 3 CB si »» p-P* cnrt 31cro tra P>p) • cn (BO) 1 PJ| 4" •" 0PJ in3 3 fDPJ p. 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OHJ X ( i P-Oow P-G nt-1 to CO M M O ^M O W Jj>s f— 1 M ^U Xr M-•MD >-30 H 2S ^70r ou O •••3J CO0.^ /I rtRJq fD HPJr> DOJIM O trpi1JCJvS ^ftn 't) •"% H f* ~J ~J •* •rr*U-f "\ '• ™^ COCO M T)PHO O •2, 2;o OMtr1 Tl MW COO M O C-1 O M O> •73 cotd •o CARLSBAD PARKS AND RECREATION DEPARTMENT REVISED FACILITY USE REGULATIONS GENERAL INFORMATION TO APPLY FOR USE OF FACILITIES Application for use of City facilities may be made at the Harding Community Center Reception office weekdays, except City holidays, at 3096 Harding Street between 8:00 a.m. and 5:00 p.m. Applications will be reviewed, use' will be prioritized and fees, if any, set by the Recreation Supervisor. Fees, if any, must be paid prior to approval for use. If use is not approved, fees will be returned. Please refer to "Application Procedures" and "Facility Fee Schedule". Applications approved for use may be picked up by applicant three days following approval. The applications will be not be mailed by the department. APPLICATION PROCEDURES 1) Application must be made in writing on the department's "Facility Use Request" form and shall be made at least ten (10) working days in advance of the first date requested. Late appli- cations may be denied. 2) Normally, applications shall not be accepted for more than three (3) months in advance. The only exception may be made for large events requiring advance scheduling and publicity. 3) In the event of a change-in plans, notice of cancellation must be given to the department office forty-eight (48) hours before the date of intended use, in order to avoid finacial obligation for any charges involved. Reimbursement may be made upon written request by the applicant on the City's refund form, available at the Harding Community Center, and the refundable cleaning/ damage deposit fees .will be mailed to the applicant. 4) Applications will be approved for specific dates and hours, and time requested must include all preparation, set-up time, as well as clean-up time following use. 5) Applications will be approved for specific rooms, area or facility, and assignment will be made by the department dependent upon group size, type of activity, and availability of facilities. No activity shall be scheduled for more than room capacity. The department reserves the right to limit the number of uses by any one group, so that the entire community may make use of the limited facilities available. Exhibit "C" 6) Regular hours of use will be weekdays, Monday through Friday, 9:00 a.m. to 10:00 p.m. and Saturdays, 10:00 a.m. to 5:00 p.m., excluding City holidays. Please note, that on Sunday through Thursday nights all programs must end by 11:00 p.m. with departure time no later 12:00 mid- night. On Friday and Saturday night, programs must end by 1:00 a.m. with departure time no later than 2:00 a.m. An additional fee of $7 will be charged for use of the facility other than during regular hours of operation for all classifica- ions . 7) All fees must be paid at Harding Community Center prior to approval. Checks or money orders are made payable to the City of Carlsbad. Groups using a facility on a weekly, semi-monthly and monthly basis shall pay on or before the first meeting of each month. Please refer to the "Facility Fee Schedule". RULES GOVERNING FACILITY USE 1) An employee of the Parks and Recreation Department shall be present during all hours of use of the facility. Unless other- wise . authorized by the department, the employee on duty will be responsible for control of opening and closing facilities, secu- ity control of lights, gates, etc. 2) The City of Carlsbad is not liable for accidents, injuries or loss of individual property in connection with any of its facilities. Applicant must obtain liability insurance approved by the City Manager or his designee, naming the City as an additionally insured. However, the City can also provide the liability insurance at a. minimal cost to the participant. 3) Applicant and/or users will be responsible for any damage to facilities and must leave facilities in the same condition as received, including areas outside a building used. If additional chairs, tables, etc. are used they are to be returned to proper storage. 4) All groups must be under the direction of their own leadership. There must be at least one adult present and responsible for each twenty (20) minors, and adults must be present during the entire time at a facility. 5) Users must comply with all applicable State laws and City ordinances. - • 6) Each group is responsible for controlling noise that would be disturbing to other activities .or the surrounding' neighborhood. 7) Office telephones are for department business and may only be used in an emergency. 8) The Parks and Recreation Department reserves the right ot full access to all activities at any time in order to ensure that all rules, regulations, City and State laws are being observed; and if necessary, may terminate an activity for the safety:-.and welfare of the citizens of Carlsbadj. or protection of:,City property. 9) Groups desiring to serve alcoholic beverages as part of their group activities must so indicate on the application for use, and may be required to obtain a "Daily On-Sale General License" from the Alcoholic Beverage Control office, and ensure that all Carlsbad Police Separtment and ABC rules and regulations are actively enforced. A) Alcholic beverages shall not be purchased or brought into the building by other than the person (or responsible officers if it is a service club) responsible for the activity or by a licensed caterer. Alcholic beverages are not to be con- sumed outside the building. B) If minors are found to be in possession of alcoholic bever- ages, or if participants are found to be in possession of drugs, or fights occur, the activity will be terminated immediately. 10) Groups having live musical entertainment or serving alcoholic beverages must abide by the following additional security requirements: A) Security requirements ma be altered at the discretion of the Parks and Recreation Director and/or Carlsbad Police Depart- ment's recommendation. B) Guard service will be arranged by the department, but paid • by the sponsoring group. A check for the security service must be submitted along with other fees prior to approval for use. The department will determine the required number of guards. C) Guards shall act as security forces and not as I.D. checkers. D) Security guard service will be required on the basis of one guard for up to each 100 people any time alcoholic beverages and/or live entertainment is present. 11) A $150 refundable cleaning/damage (cash/money order only) deposit will be added to the rental fee when a facility is used for wed- ding receptions, rummage sales, dances, private parties or exhibi- tions. The cleaning/damage deposit will be returned if the facil- ity is left clean and undamaged after use. 12) All classifications must pay the commercial rate, category F, for any fund-raising purposes. 13) Groups meeting on a regualr basis may arrange to pay monthly, on the first of each month prior to use. 14) Rental for the use of the parks is charged only for large organ- ized activities, including weddings, auctions, concerts, dances, dog shows, rummage sales, art shows, groups serving alcoholic beverages , groups using the sound system, exclusive use of the park, political groups, religious groups, etc... RESTRICTIONS ON USE OF FACILITIES 1) No two groups of opposing political parties or political affiliation shall be scheduled at the same time at any facility. 2) Religious or political groups may use the facility on a limited basis, however, they will be charged the commercial rate, class- ification F. Limited use needs to be clarified. Staff suggests three alternatives which are: 1) 4 weeks 2) 3 months 3) 6 mnoths 3) The use of any facility shall not be granted or permitted"to any individual, society, group or organization which has as its objectives, the overthrow or advancing of the overthrow of the present form of government of the United States or the State of California by force or violence or other unlawful means. 4) Groups or individuals seeking to use the City's facilities for , for private instruction or commercial profit-making ventures will be prohibited. 5) There shall be no sale of, or distribution of pamphlets or literature and no donation under any circumstances, or for any purpose shall be solicited for private or personal gain. 6) Approval for use will not be granted to a person under twenty-one (21) years of age. 7) Department equipment is available for use in the City's facilities and may not be removed to any other location withour proper written authorization by the Director of Parks and Recreation. 8) Facilities may be reserved, based ©n: the availability of staff, for use on the following holidays: Easter Sunday, Thanksgiving day, Christmas Eve and Day, New Years Eve and Day. 9) Use of facilities, buildings or equipment may be refused for the following reasons: A) Not available due to scheduled use. B) Unsatisfactory prior use. C) When a hazardous condition exists. D) Application is submitted less than ten (10) working days in advance. E) Non-payment of fees by due date. F) When all requirements are not met as established by this policy, the City Council, or the Parks. and:. Revreation Comm- ission, or state and local laws. G) When the activity is not compatible with.accepted legal and/or moral standards. H) When use by non-residents precludes use by the community. 10) . If use for a facility is not approved, the decision may be appea- led to the Parks and Recreation Director. The next option, if the applicant is not satisfied with the decision is to further appeal to the Parks anf Recreation Commission. The final appeal can be made to the City Council. CLASSIFICATION OF APPLICANTS AND FEES Each application will be reviewed by the Parks and Recreation Director and classified into a group depending on the type of organization and the intended use. The Parks and Recreation Department's activities have first priority for the use of the facilities. The classifications .are listed in order of priority with classification A first, classifi- cation B second, etc. CLASSIFICATIONS A) Parks and Recreation Department's Activities; Co-Sponsored Activities; Other Departments. Examples: Senior Citizen Association, Friends of the Library, Chamber of Commerce. B) Resident Youth Groups Locally organized youth groups whose membership is comprised of 75% City residents. Their primary purpose is recreational or educational oriented activities. Examples: Little League, Pop Warner, Bobby Sox, Girls Club, Boys and Girls Club, Pony League, Girls and Boys Scouts, La Costa Youth Organization. C) Resident Recreational or Educational Groups Groups with 75% residents whose primary purpose is to provide recreational or eduaational activities or programs for the community. Examples: YMCA, School District, Racey Ladies Track Club. - 5 - ' D) Resident Civic, Social and Service Groups. Community organizations whose normal place of meeting is located in the City of Carlsbad. 75% of their membership must be residents. Examples: Rotary, Garden Club, Southern California Council of Churches,North County AA, Lions Club, ARC, Raza Unida, League of Women Voters, Soroptimist. E) Private/Closed Non-Resident Groups. Activity/program is not open to the general public and/or there is less than 75% residents. This includes non-resident youth, civic, social and service groups. Examples: Weddings, Rummage sales, banquets, meetings. F) Commercial Groups. Facility use for commercial purposes by a commercial firm or classifications B through F, utilizing the building or site for fund-raising purposes. Examples: Trade shows, company training, meetings, seminars, religious and political groups, resident and non- resident groups . 6/17/82 MRS:hij KEY: N/C = No charge D = Day ,URS OF OPERATION FEE SCHEDULE 9:00 A.M. to 10:00 P.M.; Monday thru Friday 10:00 A.M. to 5:00 P.M.; Saturdays Fees are listed according to an hourly rate unless otherwise indicated. FACILITIES Harding Community Center Auditorium Rec Hall Meeting Rooms Kitchen Heritage Hall Main Room Kitchen Levante Community Center Main Room Meeting Room - Scout Hut Holiday House Kruger House SOFTBALL FIELDS .Chase Day Use . (No. Prep.) Lights Only Lights, (Bases) Pine Day Use (No Prep.) Lights Lights, .(Bases) - • Levante Day Use Only Tournaments Field (Bases) Cleaning Deposit (Refundable paid by cash/money order only) Li glits AS B N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C N/C C $ 15 15 8 5 $ 10 5 $ 10 5 $ 5 $ 5 $ 5 $ 3 10 15 $ 3 10 15 $ 3 $ 30/D 100/D CATEGORIES D $ 20 20 15 8 $ 15 5 $ 15 10 $ 8 $ 8 $ 8 $ 3 10 15 $ 3 10 15 $ 3 $ 40/D 100/D ' E $ 40 40 30 10 $ 20 8 $ 35 15 $ 10 $ 10 $ 10 $ 5 15 20 $ 5 15 25 $ 5 $ 50/D 100/D F $ 55 55 35 20 $ 30 10 $ 45 20 $ 20 $ 20 $ 20 $ 5 20 25 $ 5 20 25 $ 5 $ 60/D 100/D 10 10 10 10 - 1 - A g B C D Holiday N/C $ 5 $ 10 $ 15 $ 20 • La Costa Canyon N/C $3 $ 5 • $ 8 $ 10 Laguana Riviera N/C $3 $5 $8 $10 Magee Park N/C $ 3 $ 5 $ 8 $ 10 .TENNIS COURTS Mbnroe Street (Tournaments Only) N/C $ 10 /D $ 15 /D $ 20/D $ 30/D Note; 1. There is a two (2) hour minimum for the use of facilities except for meeting rooms which can be rented for one (1) hour. 2. Fees will not be prorated for less than one hour. . At Levante Community Center and Harding Community Center, there is a charge for additional equipment renta: Portable P.A., $5; Banquet Tables, $2 each; Chairs, $2.50 per 25 or less; Card Tables, 50t each. U. Day Use for the softball fields and the tennis courts is from 8:00 a.m. until dark. An additional amount is then charged for use of the lights. •5. All groups must pay an additional charge of $25/hr. for field preparation of the softball fields. 6/17/82 MRB:hlj " 2 - LA COSTA VALE, LTD. r^r-^.-^ 1764 San Diego Avenue . RECEIVED MAY } 3 1SS2 San Diego, CA 92110 (714) 297-6771 May 11, 1982 Mr. David. Bradstreet . . • Director of Parks and Recreation / City of Carlsbad .":'." ' . '•::." ' .. - 1200 Elm Avenue "• ' • ". ' .•/ ' -• Carlsbad, CA 92008 ' : \ .. ' , \ . •: ' v . •_.""•;• •'Re:. Sea Pointe Village at- La Costa - Location: Cadencia Street and Piragua Street •-. ...... ,. . , .. Dear .Mr. Bradstreet: ... . ' .;.;.•-. :j- '•'..':...•.. .. ••. '--:••:••. V' -: . ^••••••v-.;:;. '.-.''-; ••'/ - As you may not be aware, _La Costa Vale, Ltd. is owner of some 40+ acres surrounding Piragua Street and Venado Street, Carlsbad Tract. No. 72-20, Unit £2. Lot 290 of this map, located on the northwest corner of the intersection of Cadencia -Street and Piragua Street, was 'released to the city and designated a satellite city park. At the present time there has been no" city improvement on this .lot. This lot can provide access to the San Marcos Canyon and appears to be somewhat of a hazard at- -the present time. -It is our under- standing that the small satellite park areas, as this one was designated, are expensive to- maintain; and due to its small size and remote location, it is somewhat of a liability to the city. The liabilities appear to outweigh the advantages that this type of park could provide to the area residents or the city. We are, therefore, proposing that this lot again become part of Tract No. 72-20. In the matter of access to San Marcos Canyon, we are open to suggestions and would be most cooperative concerning this item. • . • I will be calling you in the near future to discuss your thoughts - concerning the above idea. Thank you for your time. Very truly yours, . LA COSTA VALE, LTD. ;• ~1 JOHN M. COOPER Construction Manager JMC:amr ' cc: . Ken Lipinski, La Costa Vale, Ltd. Barry Bender, Rick Engineering- Jim Hagaman, City of Carlsbad New Business "C" •u iv rt- m co rnO> t3 -J. 13 t-t- 13-j ex. o ID o> -t) 7<r 3 ~i c+ O!3: - IO tt> "S?o o •< oru CT rc -^ a- (O -•• OJ C"> OJ HH —* :3 O Z3 fb—* ni ci. n o. is r>. o <r> -r - XI ^J O >• 3 O . O O- ID O r S ru'. 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