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Home My WebLink About1982-07-19; Parks & Recreation Commission; Minutes (5)MINUTES MEETING OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING: PARKS AMD RECREATION COMMISSION July 19, 1982 6:30 P.M. City Council Chambers COMMISSIONERS CALL TO ORDER The meeting was called to order by Chairman Dahlquist at 6:46 P.M. ROLL CALL Present - Dahlquist, McFadden, Wright, and Popovich. Absent - Donovan and Boone. Also present were: David Bradstreet, Director of Parks and Recreation Lynn Chase, Recreation Superintendent Doug Duncanson, Parks Superintendent Marsha Backlund, Administrative Assistant Carl Pope, Aquatics Supervisor Ken Price, Recreation Supervisor Chris Meis, Recreation Supervisor Claude Lewis, City Council Liaison APPROVAL OF MINUTES: Minutes of the Meetings held March 15, 1982, May 19, 1982, and June 28, 1982 were tabled to the next meeting, due to lack of a voting quorum. INTRODUCTION OF NEW COMMISSIONER: David Bradstreet introduced Mr. James Popovich, the newly appointed Commissioner, and welcomed him to the Commission. OLD BUSINESS Abandonment of Occidental Park Site David Bradstreet indicated the matter was informational only, and added that it will go to Council on July 20, 1982 with a recommendation to authorize Staff to abandon per the 1939 Park Abandonment Act. NEW BUSINESS Introduction of Part Time Recreation Staff Mr. Ken Price introduced the part time recreation Staff, and commended them for their services. Request for Reduction of Fees - SCORE David Bradstreet indicated a request has been received from an organization called "SCORE," (Service Corps of Retired Executives) for a reduction in fees for use of a City facility in order to hold a workshop dealing with business services. He added that the Chamber of Commerce is co-sponsoring the workshop, and has asked that the City also act as a co-sponsor as they feel it is a service to the Community; however, Staff is recommending denial of same. Mr. Simon Aman, representing SCORE, addressed the Commission. Mr. Aman gave some background on the organization, and indicated that they cover Del Mar to Oceanside. MINUTES July 19, 1982 Page 2 COMMISSIONERS _ •" — Mr. Aman continued that they do not receive any funds from Government sources, and requested Commission approval of the reduction in fees. In response to Commission query, Mr. Aman indicated that their services are free of charge. Mr. Bob Edmondson, Chair of the Business Department at Mira Costa College, addressed the Commission, spoke in favor of the request, and commended SCORE for their services and efforts. Following brief discussion, a motion was made to approve the requested fee reduction. The motion failed due to lack of a majority. La Costa Youth Organization - Request for Maintenance David Bradstreet gave a brief Staff report on the matter. The Commission then recognized Mr. Charlie Canova and Mr. Jack Muth from the La Costa Youth Organization. They gave some background on the matter, and indicated that they are requesting the City's assistance with maintenance for the turf area and no repair work would be included. In response to Commission query, Mr. Muth indicated that every two weeks would be sufficient. David Bradstreet indicated that Staff is recommending approval of the request for a trial period of six months. The Commission approved the request for maintenance for a trial period of six (6) months, to be performed twice a month at a maximum cost to the City of $2,000 per year. Fee Study David Bradstreet gave some background on the matter, referring to the revision of the facility and use regulations and fees as contained in the Commission packets. Marsha Backlund continued the staff report, with the aid of a flip chart outlining the revisions to the fee structure. Commissioner McFadden inquired why the pool was not included in the study. Ms. Backlund responded that the pool has a different fee schedule; however, indicated that it could be incorporated into the fees for facility use. In response to Commission query regarding the adult Softball teams, Mr. Bradstreet explained that Staff's feeling is that they are assisting the City by providing the services without making a profit. He added that the City does not provide field prep. Lynn Chase added that they are also providing liability insurance. Dahlquist McFadden Wright Popovich Dahlquist McFadden Wright Popovich X X X X X X X X X X MINUTES July 19, 1982 Page 3 COMMISSIONERS Ms. Nancy Tomas addressed the Commission, and indicated she is a registered dietician. She requested Commission approval to conduct a course in weight reduction and nutrition one hour a week at the Harding Community Center. She indicated she is willing to pay the fees as revised, and added that if the Harding Center is not available, she would be willing to use another facility. Commissioner McFadden suggested approval be given for a trial period of three (3) months. Commissioner McFadden referenced the list of revisions to facility use regulations and fees, and suggested that Item 5 on page 4 of the revised facility use regulations, dealing with sale or distribution of pamphlets or literature be deleted. The Commission concurred. In addition, Commissioner McFadden referenced page 5 of the same section, under classification of applicants and fees, and suggested that the first sentence be revised to read, "Each application will be reviewed by the Recreation Supervisor and classified into a group depending on the type of organization and the intended use." The Commission concurred. Commissioner McFadden referenced page 4, the list of current and revised fees, and expressed her opinion that the revised fees for residential groups are too high. She suggested the following revisions: Harding Community Center - Auditorium and Recreation Hall Group C Group D $10/hr $15/hr Harding Community Center - Meeting Room Field Preparation Group C Group D $25/hr $5/hr $10/hr The Commission concurred. Commissioner McFadden added that the section dealing with refund of fees should be clarified. The Commission recommended that the City Council adopt the Revised Facility Use Regulations, as amended; and approved the "Limited Use" of three (3) months for political and religious groups. The Commission approved the request by Ms. Nancy Tomas for use of the Harding Community Center at the revised rate, subject to approval of the fee schedule. Request to abandon Lot 290, Mini-Park Area - Cadencia and Piragua. With the aid of a wall exhibit, David Bradstreet gave a staff report on the matter, indicating that Staff is recommending negotiation with the developer for the equivalent value of the lot into some other amenitites in the South Carlsbad area. Dahlquist McFadden Wright Popovich Dahlquist McFadden Wright Popovich X MINUTES July 19, 1982 Page 4 COMMISSIONERS Following brief discussion, the Commission recommended that Staff be directed to negotiate with the developer for the equivalent value of the lot into some other amenitites in the South Carlsbad area; and that the funds be put back into Parks and Recreation. COMMITTEE REPORTS David Bradstreet indicated that Committee Reports would be tabled until the Commission is brought up to full strength. DIRECTOR'S REPORT Triathlon Lynn Chase distributed copies of the brochure on the triathlon, and indicated that they are hoping to have some sponsorship for next years' event. Mr. Keith Chase showed a slide presentation on the event, narrated by Lynn Chase. Cadencia Development and Levante Landscaping Mr. Bradstreet indicated that these two projects have been completed. La Costa Canyon Park Phase II Mr. Bradstreet reported that Phase II of the contract has been completed, and they are working on drainage problems. City Re-Organization Mr. Bradstreet referenced the reorganizational chart for developmental services, and briefly reported on the meeting held this date on same. Carlsbad Bridge Issue Director Bradstreet gave some background on the matter, and indicated that the water had undermined the columns supporting the bridge. He added that the City has applied for a grant for rehabilitation of the bridge through Cal Trans; however, it would require making the bridge a four -lane bridge. Commission discussion related to alternatives to the situation such as closing the bridge off to vehicular traffic, and the feasibility of using the two outside lanes of a four-lane bridge for parking. Director Bradstreet indicated he would invite the City Engineer to the next meeting to discuss the matter. ADJOURNMENT By proper motion the meeting was adjourned at 8:39 P.M., to August 16, 1982, at 6:30 P.M., at the Scout House. Respectfully Submitted, Ann R. Alleman, Minutes Clerk Dahlquist McFadden Wright Popovich