Loading...
HomeMy WebLinkAbout1984-02-27; Parks & Recreation Commission; MinutesMINUTES MEETING OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING: PARKS & RECREATION COMMISSION February 27, 1984 5:00 p.m. Heritage Hall/Magee Park COMMISSIONERS CALL TO ORDER; The meeting was called to order by Chairperson McFadden at 5:02 ROLL CALL: Present - Chairperson McFadden, Commissioners Dahlquist, Cochran, Donovan, Popovich and Wright. Commissioner Conti arrived at 5:07 p.m. Absent - None. Also Present - Dave Bradstreet, Parks & Recreation Director Ken Price, Recreation Supervisor Patty Cratty, Redevelopment & Grants APPROVAL OF MINUTES; Chairperson McFadden asked to add to page 3, under the Director's Report, the following words: "sale of boating permits on Agua Hedionda". The Minutes of the January 16, 1984, meeting were approved as amended. APPROVAL OF AGENDA; Dave Bradstreet, Director of Parks & Recreation, asked for Items D, G, N and 0 to be considered out of order due to time conflicts for those in attendance to speak on those items. Dave Bradstreet asked for an item to be added to the agenda on the Rotary project for a sign they would like to erect in front of the Parks & Recreation Office, and if the item were added, he asked it be moved up on the agenda, also. Chairperson McFadden stated she would like to go with Items A, B and C and then move the other items out of order. Commissioner Donovan asked for an addition to the agenda to obtain information on the proposed marina on Agua Hedionda lagoon. Also, she asked an item be added regarding the senior citizen nutrition program. The Commission approved the Agenda, moving Items D, G, N and O to follow Item C. McFadden Dahlquist Cochran Donovan Wright Popovich McFadden Dahlquist Cochran Donovan Wright Popovich Conti MINUTES Page 2 February 27, 1984 COMMISSIONERS OLD BUSINESS; A. Olympic Torch Relay This item was placed on the agenda for discussion. Chairperson McFadden stated this Commission is an advisory body to the Council, with the Council free to make any decision they deem proper. The recommendation of this Commission on this item was made known to the Council. Dave Bradstreet explained the process being followed with regard to the kilometers being sold in Carlsbad and the follow-up process he is doing on the project. NEW BUSINESS: A. Sponsorship of Youth Basketball Program Chairperson McFadden announced there were five letters regarding this item, but they had not been reproduced for the Commissioners at this time. She handed the letters to the Commissioners for their perusal. Susan Furioli, 4540 La Portalada, addressed the Commission, reading remarks regarding the concern she has for the young people of Carlsbad who might judge the adults by their action of allowing just anyone to sponsor youth teams. She stated the adults want the young people to avoid liquor and drugs, and in order to accomplish this, she felt any business selling liquor or drug paraphernalia should not be allowed to sponsor youth teams. Anna Knox, 4405 La Portalada, also addressed the Commission stating Katmandu should not be allowed to sponsor youth teams. She stated this business is a gift shop in the front portion, but no one under 18 is allowed in the back portion, as drug paraphernalia is sold there. Dave Bradstreet reported he had investigated this matter with staff and there are no rules or regulations as to who can or cannot sponsor youth or adult sport leagues or any other type of community activity. He stated he had talked with the Chief of Police and there have been no policing problems with this firm. He stated there have been complaints that this establishment sells paraphernalia that could be used for drugs, however, the business meets the criteria of the ordinance. Mr. Bradstreet concluded, stating there is no policy other than an unwritten policy on liquor stores. He suggested staff check out potential sponsors more carefully, and if a sponsor does not represent good taste, they should not be allowed to sponsor a youth group. MINUTES Page 3 February 27, 1984 COMMISSIONERS Chairperson McFadden stated she wanted to continue this item to the next meeting for action. She stated she would like something in writing from the City Attorney. The Commissioners agreed this should be investigated further, and a written policy formulated, with the help of the City Attorney. The suggestionn was made that this particular company should support adult leagues. The consensus of opinion was that a stand should be taken not to condone drugs and alcohol merchants as sponsors of youth leagues. In this case, the owner has agreed to sponsoring adult groups. The Commission thanked the two ladies who spoke on this item for coming before the Commission and calling this to their attention. B. Carlsbad Historical Society Request 1. Additional Use of rooms in the Magee House. 2. Use of barn for storage. Marge Jones was present representing the Historical Society. Dave Bradstreet reported the barn is not usable to work in, but is usable for storage. The Commission voted to approve the use of additional rooms in the Magee House. The Commission voted to approve the barn at Magee Park for storage for the Historical Society. C. Historical Society Request Request to take bus load of people on tour of Leo Carrillo Ranch three different weekends. Dave Bradstreet reported on this item, and stated there was a possibility of approving a tour on a one-time basis, with the bus being parked before the bridge. Marge Howard Jones stated plans were not firm on this item and it should not have been placed on the agenda. No action was taken by the Commission. McFadden Dahlquist Cochran Donovan Wright Popovich Conti McFadden Dahlquist Cochran Donovan Wright Popovich Conti X MINUTES Page 4 February 27, 1984 COMMISSIONERS D. Acceptance of Donation Melissa Hill and Brenda Elg, representing the North Coast Junior Women's Club, presented the Commission a check for $250 for the department's handicapped program. These funds were raised through the Haunted House at the Halloween Carnival. Thanks were given to all the Department staff for their help. The Commission accepted the donation of $250 from the North Coast Junior Women's Club. At this point, Dave Bradstreet asked Mr. Keith Kennedy if he objected to the item regarding the new sign by the Rotary Club being continued to the next meeting of the Commission. Mr. Kennedy agreed with that decision. N. Twin Inn Development Proposal Patty Cratty, Redevelopment Department, was present to answer Commission questions on this proposal. Chairperson McFadden reported this item had been before the Design Review Board last week, and due to a lack of a quorum, had been deferred until this evening at 5:30 p.m., at a special meeting. Dave Bradstreet reported if any changes were to be made to Rotary Park, this would come before this Commission. The developers know there would be opposition to changing the Park into parking and sidewalks. They may want to add some improvements to the existing Park, which would be a positive approach. The recommendation was to defer this item until after the Design Review Board hearing. The proposed parking has been deleted from the plan at this time. Ms. Cratty stated that tonight the proposal will either be denied and go to Council on appeal, or it will be sent back to staff for more study. If the item is sent back to staff, this Commission will be contacted. If it is appealed to Council, the Commissioners could speak before the Council at that time. The Commission voted to ask Council to delay placing this item on the agenda until this Commission has had an opportunity to study the proposal further. McFadden Dahlquist Cochran Donovan Wright Popovich Conti McFadden Dahlquist Cochran Donovan Wright Popovich Conti MINUTES Page 5 February 27, 1984 COMMISSIONERS G. San Diego Soccer Facility Development Proposal Dave Bradstreet reported on the request to construct indoor and outdoor soccer fields at Stagecoach Park, using a map of the Park to indicate the location of the proposed facilities. The proposal by the San Diego Soccers would be to build facilities in the Park that could be jointly used. The Soccers want a headquarters in North County and are interested in the Carlsbad area. The indoor facility would seat 500 people, with offices and maintenance offices. The developer would maintain and the City would schedule the use for community groups. Mr. Rand Whittington, Vice President of Peerless Corporation, addressed the Commission, showing pictures of a similar facility in Phoenix. He stated the building would be built by the San Diego Soccers, and it would be their headquarters, corporate offices and temporary v/orkout and practice area. The City would use the facilities on a joint basis, and have first priority for adult leagues, classes, meetings, etc. The developer would rent the facilities out to adult leagues and provide a pro shop, snack bar, beer and wine. Dave Bradstreet commented that for doing this, the Soccers would get free use of the land. Commissioner Cochran asked staff to continue negotiations to come up with a finalized package for presentation. Mr. Jack Muth asked what would become of the five baseball fields originally planned for that Park, as those fields are badly needed. Mr. Whittington stated they would maintain all the facilities, including the parking, lighting, and if needed, additional fields. Dave Bradstreet answered that staff would look into the building of the outside fields to insure they were multi-purpose fields. He felt only one field would be lost due to this project. Dave Bradstreet stated he wanted the Commission's concurrence to advise the Council to ask staff to pursue this project and set up guidelines. The Commission voted to ask staff to continue negotiations with the San Diego Soccers to come up with finalized plans for presentation. McFadden Dahlquist Cochran Donovan Wright Popovich Conti MINUTES Page 6 February 27, 1984 COMMISSIONERS O. Carlsbad Athletic Recreation Association (CARA) Request There was a discussion by the Commission regarding the sending of the letter concerning this matter to the school district first, rather than to this Commission, as the City recommends any such agreement to the school district. Mr. Bob Fenner, 4426 Trieste, spoke to the Commission, explaining that this field is badly needed and the purpose is to help the City by developing new fields anywhere they can. In answer to query from the Commission as to what CARA was asking from the City, Mr. Fenner stated they would accept any help the City could give, but if nothing else were available, then they would ask only for approval. He stated they were ready to put in the field without City funds. Lynn Chase stated the City would spend approximately $75, with the rest being CARA's responsibility. Dave Bradstreet added to this, stating that in total the City would probably spend $100 and the community organization would be spending $2,400. He read the statistics on the use of the ballfields, with the need for more fields being stressed. Ken Price stated there are not enough ballfields for the population. The fields are needed now, and the City cannot do much about building them at the present time. Chairperson McFadden requested copies of the data sheets for all the Commissioners. A motion was made to expedite the process and approve the building of two fields at Kelly. The motion did not carry. The Commission voted to proceed with steps to recommend through channels to the school district, the building of the new ballfield at Kelly School. E. Joint City Commission Meeting Chairperson McFadden asked the Commission's feeling on another quad city commission meeting, and what should be on the agenda. The Commissioners felt another meeting would be beneficial. Time was discussed, with the consensus of opinion being that late spring or summer would be a better time for the meeting, giving the other cities time to McFadden Dahlquist Cochran Donovan Wright Popovich Conti McFadden Dahlquist Cochran Donovan Wright Popovich Conti X X X X X MINUTES Page 7 February 27, 1984 COMMISSIONERS respond to the invitation to meet and any ideas for aqenda items. One topic suggested was the sharing of ballfields with nearby communities. It was clarified in discussion that this would be adult leagues with no transportation problem being created. The Commission voted to send a letter to the surrounding communities suggesting a joint city commission meeting, and asking for suggestions as to possible agenda items. The meeting is to be set up in late spring or early summer. F. Cadencia Special Use Area Mr. Jack Muth spoke to the Commission, stating more ballfields are needed, and this field could be a nice field. The neighbors living nearby who objected to the field have no problem as far as Mr. Muth could see. He felt small children could not hit the ball far enough to be a threat to these residences. The recommendation would be for children to play on this field; not adults or boys playing hard ball, with a limit on the age. The upgrading of the field was discussed, with an estimate of $300 or $400 in labor and materials. The Commission voted to change the usage for Cadencia from a practice site to an official league playing field for children only. H. Financial Six-Month Report I. Six-Month Financial Report for Swim Complex Dave Bradstreet reported the report had received commendation from the City Manager for clarity and because the Department met and exceeded the 50% goal. J. Goals and Objectives Chairperson McFadden made comments on the special items on which she had questions. K. 84-85 Budget Chairperson McFadden stated the Commission should have the opportunity for input, and Dave Bradstreet answered staff would have something for the Commission to review at the April meeting. He added that Maintenance would be the same as Parks & Recreation—with a zero basis. McFadden Dahlquist Cochran Donovan Wright Popovich Conti McFadden Dahlquist Cochran Donovan Wright Popovich Conti X MINUTES Page 8 February 27, 1984 COMMISSIONERS L. State Park Bond Chairperson McFadden stated she wanted to recommend to Council they endorse Propositions 18 and 19 on the ballot. The Commission voted to recommend to City Council they endorse Propositions 18 and 19 on the ballot. M. Open Space Standards Chairperson McFadden reported this was an information item only. She stated she would like to invite Research/Analys representatives to the next meeting to have the loss of pa lands explained, and how that was calculated. The Commissioners concurred with the Chairperson to have this report at the next meeting. DIRECTOR'S REPORT; Commissioner Dahlquist referred to the Green Sheet and stated she would like the money in the County park-in- lieu fees to be used for ballfields for the youth leagues. The Commission voted to request the money from park-in- lieu fees ($1,020) to be spent upgrading spring ballfield facilities all over the City of Carlsbad. Chairperson McFadden asked for volunteers to attend the awards ceremony at the Cultural Arts Center. Commissioners Wright and Dahlquist volunteered to attend. Commissioner Donovan volunteered to attend the track meet in South Carlsbad, Saturday, March 31, 1984, from 10:00 a.m. to 1:00 or 1:30 p.m. Chairperson McFadden agreed to attend the North Carlsbad Track Meet on March 17, 1984, from 10:00 a.m. to 2:30 p.m. The Conference March 9 through 12 was discussed, with Commissioners Popovich, Dahlquist and McFadden to attend part of the sessions. Chairperson McFadden requested staff to prepare an annual meeting calendar through December. This calendar will either be included in the next packet or will be brought to the next regular meeting. City School Meeting Agenda Chairperson McFadden asked for topics to be placed on the agenda for future school/City meetings. The ballpark at Kelly was one topic that was mentioned to be discussed. McFadden Dahlquist Cochran Donovan Wright Popovich Conti McFadden Dahlquist Cochran Donovan Wright Popovich Conti MINUTES Page 9 February 27, 1984 COMMISSIONERS ADDITIONAL BUSINESS; Commissioner Donovan asked about an article in the newspaper regarding the development of a marina on the southern shore of Agua Hedionda. Dave Bradstreet reported this item was brought before this Commission six months ago and is just now being considered. He concluded, stating the City Council concurred with this Commission to seek funds other than City to dredge and develop this marina. Commissioner Donovan asked about the letter in the newspaper from the senior citizen complaining about the nutrition center at Harding Street. Dave Bradstreet explained this has been taken care of by the department. Commissioner Cochran complimented Doug Duncanson on the tree-cutting and clean up and Mr. Duncanson stated he would pass that compliment along to the crews. Commissioner Cochran was complimented on being recognized for his service to the senior citizens. Chairperson McFadden announced the Ivy Ranch Park for the handicapped would like to have volunteers and/or donations. They now have programs for the adult handicapped. ADJOURNMENT: By proper notion, the Meeting was adjourned at 6:55 p.m. Respectfully submitted, Harriett Babbitt, Minutes Clerk Attachment A March 13, 1984 TO: PARKS & RECREATION COMMISSION FROM: Parks & Recreation Director YOUTH SPONSORSHIP POLICY PROPOSAL After conferring with the City Attorney, the following departmental policy is submitted for consideration and adoption. A. Community Youth Recreation Group Sponsors are the responsibility of the individual league officials. The matter is to be resolved by the parents, league officers, and those participating in the activity. B. City Youth Recreation Programs In soliciting and accepting sponsorship for youth programs, staff will be guided by the following: "Businesses engaged in the manufacture or sale of such products as beer, wines, liquors, tobacco and other commodities which might be objectionable to youth, are not acceptable as sponsors." DAVID BRADSTREET DB:jm Attachment B Parks & Recreation Commission Meeting Dates & Locations 1984 April 16 May 21 June 18 July 16 August 20 September 17 - October 15 November 19 - December 17 - Levante Community Center City Council Chambers City Council Chambers City Council Chambers Levante Community Center City Council Chambers City Council Chambers City Council Chambers Harding Community Center - Christmas Party Future Agenda Items 1. Goals & Objectives - December 2. 84-85 Budget - April 3. C.I.P. - Date not known at this time Attachment C "The Green Sheet" Parks & Recreation Commission March 19, 1984 Several of the staff along with Commissioners McFadden and Dahlquist attended the CPRS Conference in San Diego last weekend. There were over 3,000 delegates from California, Arizona, Hawaii, Nevada, and Utah. There was a wide variety of programs and workshops offered for each person's emphasis and interests. Dave conducted a very successful golf tournament for the event at Torrey Pines Golf Course. The tournament had 124 participants. A donation of playground equipment for Holiday Park and Laguna Riviera Park has been made in memory of one of our local children. The Spring Recital will be held on Wednesday, April 11 at the Cultural Arts Center. The recital will begin at 7:00 P.M. and consists of presentations from our class participants. Lynn Chase recently completed a successful term as the membership chairperson for the State CPRS. There had been a downward trend in membership of the society. Lynn and her committee actually increased the number of members. Atta Girl Lynn! Don't forget the Easter Egg Hunt! It is scheduled for April 21st at La Costa Canyon Park and Holiday Park. The event will begin at 9:00 A.M. at both locations. The department will also provide various programs and activities the week prior to Easter. The handicapped program will hold its second session on Saturday, March 24th at Heritage Hall. If you know anyone that is interested in enrolling in the activity, please contact Carol Behr at Ext. 5576. Spring clean-up is scheduled for April 16-20.