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HomeMy WebLinkAbout1984-03-19; Parks & Recreation Commission; MinutesMINUTES MEETING OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING: PARKS & RECREAT^N COMMISSION March 19, 1984 - 5:00 p.m. Council Chambers COMMISSIONERS CALL TO ORDER; The meeting was called to order by Chairperson McFadden at 5:06. ROLL CALL; Present - Chairperson McFadden, Commissioners Cochran, Donovan, Popovich and Wright. Commissioner Dahlquist arrived at 5:07 p.m. Commissioner Conti arrived at 5:09 p.m. Absent - None. Also Present - Marsha Backlund, AA - Parks & Recreation Jim Hagaman, Research/Analysis Director Patty Cratty, Redevelopment & Grants Council Liaison Lewis APPROVAL OF MINUTES; The Minutes of the February 27, 1984, meeting were approved as presented. APPROVAL OF AGENDA; Chairperson McFadden requested two items be added to the Agenda under Additional Business; Stagecoach Park cooperation with the Historical Society ; and the Commission to consider a committee to study the Hispanic culture in our Parks. The Commission approved the Agenda, with the addition of the two items under Additional Business. UNFINISHED BUSINESS; A. Twin Inn Project Patty Cratty of Redevelopment gave the report on this item using a wall map showing Rotary Park. She stated this item was going to Council March 20, and the only change to the Park would be a meandering sidewalk through the Park and a mid-block access. The developer will curve the boundary to line up with Washington, which will add a small portion of land to the Park. The only change to be made is this sidewalk and the crosswalk. Chairperson McFadden asked whether the parking was no longer included and was assured the parking would stay as it is now. The Parks & Recreation Commission accepted the Twin Inns Project as presented. McFadden Cochran Donovan Wright Popovich X McFadden Cochran Donovan Wright Popovich McFadden Cochran Donovan Wright- wichLquist X X MINUTES Page 2 March 19, 1984 COMMISSIONERS B. Rotary Project Chairperson McFadden stated the Evening Rotary Club wished to build a marquee to be located by the Parks & Recreation office. Marsha Backlund showed a color picture of the proposed marquee and stated the Rotary Emblem would not be as large as depicted. Chairperson McFadden commented the Rotary has done so much for Parks & Recreation, and this would be one more thing. There was a discussion about the size of the marquee, location and material, and whether it could cause any problem as far as obstructing the view of motorists. Marsha Backlund stated other signs have been placed in that spot, and there has not been a problem in the past. The Parks & Recreation Commission approved the request from Evening Rotary Club to erect a marquee to be placed at Pio Pico and Elm, with the recommendation that a light be installed underneath the roof. C. Youth Sponsorships B. City Youth Recreation Programs Chairperson McFadden stated there had been a number of telephone calls regarding this, and there is a great deal of interest as far as the community is concerned. She stated Dave Bradstreet had talked with the City Attorney, and with his input, the policy was developed. It was felt there was a need to address the teams that play on the City fields that are non-profit youth oriented, but not under City control. All teams are not City teams and the Commission has nothing to say about that. Marsha Backlund gave the Commissioners copies of a memorandum relating to this policy proposal. The Commission discussed the phrasing of the proposed policy, with some members opposed to the wording of specific products, and others stating it was too broad. Commissioner Popovich suggested deleting reference to "beer, wines, liquors, tobacco and other commodities" and just refer to products that might be objectionable to youth should not be considered as a sponsor. Commissioner Cochran stated he felt this was not within the scope of the Commission. Commissioner Donovan felt this was something the Commission should make a statement on, but she felt the wording "objectionable to youth" was not proper, as it is the adults who deal with youth. McFadden Cochran Donovan Wright Popovich Dahlquist Conti MINUTES Page 3 March 19, 1984 COMMISSIONERS Commissioner Pqpovich stated the parents had requested this Commission to take a position on this issue. Commissioner Wright stated the policy did not have to define specifically what was excluded; that common sense would dictate what staff determined. The wording should be "objectionable for youth" and omitting "and other commodities". A motion was made to adopt a policy stating "Businesses engaged in the manufacture or sale of products as beer, wines, liquors and tobacco; which might be objectionable for youth, are not acceptable as sponsors." Motion failed. The Commission adopted a sponsorship policy as follows: "Businesses engaged in the manufacture or sale of products which might be objectionable for youth, are not acceptable as sponsors." A. Community Youth Recreation Group After a brief discussion, the Commissioners agreed Item A should be accepted as presented. The Parks & Recreation Commission adopted the following policy: Sponsors are the responsibility of the individual league officials. The matter is to be resolved by the parents, league officers, and those participating in the activity. D. Open Space Standards Jim Hagaman, Research/Analysis Director, spoke to the Commission, referring to the General Plan Land Use map at the front of the Chambers. Mr. Hagaman stated the green areas shown are the open spaces, and this has not changed since 1974. He added it is not possible to accurately measure these areas as to exact number of acres involved and pin down exact boundaries. The amendments to the General Plan over the last ten years have not affected the open space significantly. NEW BUSINESS; A. Calendar of Meetings There was a discussion about the next meeting of the Commission, with the consensus of opinion that due to the budget discussion the meeting should be postponed until April 23, 1984. Chairperson McFadden announced the meeting with the four cities would be in May or June. McFadden Cochran Donovan Wright Popovich Dahlquist Conti McFadden Cochran Donovan Wright Popovich Dahlquist Conti McFadden Cochran Donovan Wright Popovich Dahlquist Conti X X MINUTES Page 4 March 19, 1984 COMMISSIONERS Chairperson McFadden asked for discussion on the tour to be taken by the Commissioners, and after a brief discussion, the consensus of opinion was to omit the tour for the time being. The date for the December meeting was discussed, with the dates of December 3 or 10 suggested as better than December 17. December 10 was selected as the date for the meeting. Chairperson McFadden stated it had been suggested that former Commissioners be invited to the December meeting/party. All Commissioners agreed this was an excellent idea. The Parks & Recreation Commission voted to invite Commissioners who are part of the Commission history in Carlsbad to the Christmas party. Commissioner Dahlquist suggested these invitations be issued on an RSVP basis, because of the amount of food needed. COUNCIL REPORT: Council Member Lewis stated that for the Little League, a list should be made up for problems pertaining to dangers of children playing, the money needed, etc. 10. ADDITIONAL BUSINESS: Stagecoach Park Chairperson McFadden stated she would like to send a letter to the Historical Society for input for the designing of the historical aspects of Stagecoach Park. She added that in the middle of the Park there are the remains of an adobe structure, and she had a brochure she had gotten from Marge Jones describing that structure. Commissioner Cochran volunteered to join with Chairperson McFadden in talking with the Historical Society about this. Chairperson McFadden reported she attended a workshop at the Convention last week, and the Hispanic cultural consideration was discussed. She added that she felt they should be consulted as a group and asked what they might like as far as programs in the Parks & Recreation programs. Mrs. McFadden had a newspaper article regarding North County and the Hispanic population, and the Commissioners expressed a desire to have copies of this article to study. The Commission agreed they would like to study these articles and place this item on the next agenda. Commissioner Dahlquist asked what happened to the restrooms at the little league field as far as the block grant funds, and Marsha Backlund stated Chase Field would be re-submitted this year. McFadden Cochran Donovan Wright Popovich Dahlquist Conti X MINUTES Page 5 March 19, 1984 COMMISSIONERS Commissioner Cochran announced that Commissioner Wright had received an honor as one of four named top teachers in Carlsbad. ADJOURNMENT: By proper motion, the Meeting was adjourned at 6:14 p.m. Respectfully submitted, Harriett Babbitt, Minutes Clerk STATISTICAL IIv jRMATION: RECREATION AMP JLTURAL ACTIt/ITIES | 1976 SOCIAL PLANNING & EVALUATION RESOURCE MANUAL (1) The following groups [within the County] were identified as adversely effected by a lack of social, recreational and cultural opportunities: 1. Senior Citizens 2. Disabled Persons 3. Young Persons 4. Mexican - Americans 5. American Indians 6. Asian - Americans CARLSBAD PARK AND RECREATION DEPARTMENT RECREATION ACTIVITIES - 4/1/76 - 3/1/77 ADULT PROGRAMS ACTIVITY Ballroom Dancing Belly Dancing Cake Decorating Ceramics Chess Dog Obedience Fitness Course Golf Indoor Plant Care Interior Decorating Karate Needlepoint Painting Quilting Senior Citizens Day Trippers Sports Leagues Softball Basketball Tennis Tennis Clinic Women's Exercise Women's Tennis Club Yoga NUMBER OF SESSIONS 4 3 3 3 Continuous 7 Year Round 6 1 2 12 1 2 4 20 8 1 7 1 12 Year Round 7 NUMBER OF PARTICIPANTS 54 29 33 26 75 116 2,433 51 8 16 90 15 29 42 860 864 285 319 100 2,557 64 165 TOTAL 9,145 (1) County Human Care Services, May 1976. Attachment A STATISTICAL INFO ATIONi RECREATION AMP Ci TURAL ACTIVITIES (Continued) RECREATION ACTIVITIES - 4/1/76 - 3/1/77 (Continued) YOUTH PROGRAMS ACTIVITY Baton Ceramics Chess Dog Obedience Fitness Course Guitar Gymnastics Inter session Karate Playground Activities Small World Swimming Teen Club Tennis Volleyball Clinic Volleyball NUMBER OF SESSIONS Continuous 3 Continuous 7 Year Round 4 5 1 12 2 1 1 40 7 1 1 NUMBER OF PARTICIPANTS 306 10 25 39 1,217 46 522 7,700 89 32,280 42 493 1,200 104 15 20 TOTAL 44,108 s of the 1st century A forecast of increasingly bicuttural urban centers From an airliner ftfur mtas up, the 21st century cities of the Southwest Witt all seem alike, except tor differences In size of sprawl and build-up of central areas. But an approach from a tower altitude wlB reveal some important differences to the discerning observer. By the turn of the century a zone of varying depth extending northward from the U.S.-Mexi- onUeiUei wtfl be wen on the way to becoming rxedominarrtly HMpinfc In population and - .cuttM and blinguit'B not largely Spanish, in I" _TO» Htepartcyiejlcan region wM probably " JnrtUdit S0n AfllQVijcMriono wHh tfw now rapidly U)OJ*st twtrr OUT atong tie Rto Grande. **l ffO riwthw*** Include Albuquerque and SanfcFe In NewMMco, slide back south of Ptioanh, and bWntfMo the populous, •ooHOfnicaliy advanceo, and complex megelopoBtan region extending southward from Los Angeles through San Dtego and T^uana to Ensenada and iy»ird to Yum* on the U.S. aide and Meaecafstld San Feipe m Mexico. Throughout the next hafrcentury the people and communliles of the border region will increasingly mediate between the large societies on both aides, their Influence growing with the border region's general Increase in population and economic vitality. And those communities Witt become even more important as both sendees and receivers In the proNfarat ing multinational, Spanish-speaking electronic network. r TbgethetSan Diego and Tijuana wHI have I 5.5-6 milten Inhabitants, and cross-border rela- I tionshjps wffl be much greater and stm thtaken- \_ ing by the; turn of the century. San piegawHl dtaplay the economic / and racial segregation which has in- border and that migration from Mexico wB_ continue at a rugn rate tor the next several OBCades, pushed by population nressures ^ DnyenVariii-BarlorJs ot unrest in that country arifpulted by labor force deficits in the U.S. ' Han Diego and other cities along the border will use far more commuter workers from Mexico than cities farther north; other migrants will live episodically in one country or the other, as they do now; and, as now, others will settle permanently In the U.S. Much of what happens In the politics of the Southwest during the next 50 years, with consequences for the nation as a whole, wHI hinge upon the rate of increase in political participation by Mexican-Americans, which Is likely to increase only slowly through the 1980s. But by 2000 much will have changed. One way or another the politically difficult problem of the undocumented immigrants will have been resolved, and most of those now present or entering the U.S. irr the next five years who choose permanent residence wHI have been able to obtain citizenship by the beginning of the next century. Moreover, their children will be olttzens; and many of them will be old enough to vote. By or before 2010 the already growing number of Mexican-Americans elected to local offices will have become very targe throughout the Hispanic Southwest, as will the proportion kof Htspanics in government bureaucracies. Hispanics wM operate locally and statewide primarily through groupings reflecting barrio identifications and coalitions, class inter- ests, and to some extent Ideological differ- ences about relationships with both the larger U.S. society and Mexico. Hispanic cities will struggle with the issues of representation and control under inevitably manipulative conditions. The Spanish-speaking electronic network, both TV and radio, already multinational in origin and distribution of broadcasts, wW ham provided connections of image, news and commentary informing and reinforcing Hispanic publics in the United States and contributing to the potential for political activism, In central cities where Hispanics are predominant, cultural predtopoefflone are likely to be translated into cMc policies in the areas of public education, social service and assis- tance, and political organization. These policies will influence other Institutional systems, Includ- ing law enforcement, religion, public lecieattun, and the mass media. Finally, relationships between Chicano orga- nizations and the Mexican government, presently in a stage of early development and uncertain direction, wilt become more extensive and consequential in the decades ahead, adding greatly to the leverage Mexican- American groups can exert in dealing with Anglo decision makers in the political system. . In the private sector binatkxial busi- ness and professional enter- prises will appear. By 2000, . / creased in the U.S. during the past few / decades and will continue to do so. In | San Diego County the North County witt I be predominantly Anglo and well-to-do, \ while South County will be heavily \ Hispanic with substantial enclaves of [ \Blacks and Asians. The preceding assumes that the U.S. will not boHd a "Berlin wall" along the the peso will be used in the U.S. marketplace as the dollar is now south of the border. Extensive linkages, if not binational agen- ar~- such areas as law enforcement, health, e- nental protection, social services, and transportation will exist. Water and sewage systems wifl be inte- grated in operation, where not fully unified; power grids wW be linked at least for emergency purposes. The pace, and extent of such developments within the San Diego/Tijuana metropolitan area wHI depend in part on how much opposition is generated by the Anglo segment, which will use its power at county and state levels and its influence at the federal level to compensate for its declining control over municipal affairs, especially In the 1990s and the first decade after the turn of the century. Among the more affluent segments of the Anglo North County there will be an increase In private elementary and secondary schools, beginning In the '80s, and in-home and neigh- borhood satellite instruction using mixes of home computers and two-way cable TV begin- ning in the'90s. This wHI be accompanied by lessened support for the public school system at a time when large proportions of the minority groups are seeking and supporting traditional public schools providing, In addition to multilingual programs, strong Internal discipline and devel- opment of sMNs demonstraWy linked to future employment and access to career-related higher education. The more affluent Anglo community will continue to press for the diminution, if not ab^—'-wiment, of public assistance and welfare re lan undertaking its basic restructuring; but i ..spantcs and Asians are likely to make the latter their goal so that those In need may receive aid through family and community networks rather than through the existing _, bureaucracies. As the 21st century swings into its second quarter, a period of transformation now markedly underway in the Southwest will be largely complete. The accommojdations ham- mered out Jn the binational, multicultural arenas of tne border dties win have become models of His- parfoAngto rela- tions elsewhere I in the country. The SDSU Connection The great social changes now developing In the Southwest U.S. and northern Mexico confront San Diego State University with chal- lenges that offer it the possibility of greatness. That opportunity lies in a deliberate policy of providing the intellectual resources needed to enhance the transformation of Southern California. SDSU must see its role as an urban univer- sity involved in the unfolding history of its community, not just as the happenstance by- product of doing what universities traditionally have done. Given San Diego's ethnic and socioeconomlc ecology, SDSU's location may facilitate efforts to attract and respond to the higher education needs and Interests of .differ- ent segments of the community. There may be heavy pressures for develop- ment of a predominantly Anglo campus in North County and a predominantly Hispanic South County campus, which also would ser^ Tijuana. . \ Though the proportion of Hispanlcs going to college is low and will increase only slowly, in two more decades the composition of campus populations will have changed substantially wtth a much more rapid rate of college entrance from the Mexican-American commu- nity anticipated. In some important areas they, and other minority group students, will have higher education agendas somewhat different from those students who expect to pursue the careers and lifestyles of the more affluent Anglo part of San Diego County. The question of how bilingual and bteultural, If not multilingual and multicultural, the campus and Its faculty should become will be a very real Issue before the year 2000. The creation of binational agencies and innovative border region institutions will confront many parts of SDSU wtth unique opportunities for research and exciting chal- lenges to contribute to the history of the area as it unfolds. Some of the issues that will sur- face during the 1990s and thereafter as the San Diego metropolitan com- plex becomes more pluralistic but also ethnically segregated wW impact very directly on SDSU professional schools. White tne upper middle class ant) ette •AJMM^M^^ r& Mk* BMJ^«M» toJM AMM^il' Jsegment o< me regnn WM soqiaqif preparation far careen In RMfciesa. to-eropha- size the labor market of the primary sector of the economy, most minority group enterprisers will need to know how best to cope wtth the exigencies of the secondary sector within which they are encapsulated. They win want to know how to maximize such 'Third World'' techniques as kinship capitalism, and how collectively they might act to re-create that sector of the economy to make It more vital and secure even though It lacks Integration wtth the high technology, national and multina- tional corporate mainstream. If SDSU took as its central task for the next half century providing intellectual resources and leadership for the historic development of this great binational urban region, then a number of goals could be stipulated for achievement by the time the century turns, and intermediate benchmarks for progress toward them could be set. First and foremost, SDSU must enjoy greater autonomy within the CSU system to shape its own structure and programs. However justified the standardization and centralization which has accompanied the development of the "1000 mite campus," the time has come to recognize the fundamental disparities within that territory and to restruc- ture the system. Second, participation in the historical process involves new, extensive, and authentic collaborations between the traditional disci- plines and the professions. History is holistic; there are no sociological solutions, as against economic solutions, as against political solu- tions, to the perplexing problems to be faced in the next two decades and beyond in San Diego/Tijuana and throughout the border region. SDSU should not, and probably could not, abandon the traditional structure of academia. But many of the walls need to be lowered and the gateways in the organization of Its faculty and its administration need to be increased and enlarged. • Em?*) Iran "Sin Dfejgo SMI UnMnHy MB <mM Mm - ta «nvHroni»nl ma to mMorr by Beannig. M Irani l» uMn onttr A wrav drigo MMMrSwdom, M OHM to *» *M CMuTK «dM by Svy Qipptrt nd HcMri V. KflWl VM. 23, Umv AUra Aim* RMM 1W2. Sta* '-^>- —-eA' 0 J •\__£. <L\jL-<i^A-*~~-/&JL^L a / •*2'*^&-T.s(^) Attachment Cl Parks & Recreation Department Policy No. 23 SPONSORSHIP OF CITY YOUTH ACTIVITIES When soliciting and accepting sponsorship for youth programs, staff will be guided by the following policy: "Businesses engaged in the manufacture or sale of any products that are objectionable for youth, are not acceptable as sponsors." COMMUNITY YOUTH RECREATION ACTIVITIES Sponsors are the responsibility of the individual league officials. The matter is to be resolved by the parents, league officers, and those participating in the activity. This policy was adopted by the Parks and Recreation Commission at their meeting on March 19, 1984. 4/9/84 Attachment C2 1200 ELM AVENUE • JBj^.» TELEPHONE: CARLSBAD. CALIFORNIA 92008 «4«W wM f714) 438-5551 March 9, 1984 FINANCE DEPARTMENT Jean McFadden Chair Person, Parks and Recreation Commission 1200 Elm Avenue Carlsbad, CA 92008 Dear Ms. McFadden: This letter is in response to your request for information on the 1984-85 budget process and more particularly on the use of a "zero base budget" approach for some departments this year. First, the term zero base budget as it is used here at the City implys that those departments using this approach would be required (or allowed, depending upon your point of view) to explain to the City Manager and Council what product or service is produced with the resources used. In other words, the department would explain how each dollar requested would accomplish the goals of the Council and Department. For example, the Parks Maintenance Section might wish to show how the budget request is related to the number of acres of parks maintained and why the chosen staffing and maintenance levels meet the City's standards for park quality. The department could use an approach which combined both line item explanations and general program descriptions. Although it was suggested that two or three departments be put on a zero base budget approach for 1984-85, the Manager and Department Heads have indicated no interest in pursuing this any further. The 1984-85 budget process will look much like that used in past years. In the past two years, the City has used an approach which has been referred to as Budgeting for Difference. The concept used here is one of removing the busy work of defending current staffing and routine costs from the departments and placing this responsibility on the Finance Department. Finance computes the cost of providing the same staffing and service levels. Department heads need only defend requests that differ from the figures prepared by Finance. During the last two budget cycles, most department heads found that this approach allowed them to spend significantly less time preparing budget requests. I would be pleased to attend one of your meetings to discuss this further if that woul/?be of interest. ajJce Director JFEKls Attachment D •DATE, V5/8* ~ ~PAGE °NE °P TW° T0« JEANNE MCFADDL... CHAIRMAN PARK & RECREATK., COMMISSION-CARLSBAD PROMi SCOTT WRIGHT, VICE-CHAIRMAN RE i SUMMARY REPORT OF 'DINNER & DISCUSSION' BACKGROUND INFORMATION On Tuesday, April 3, 1984, an informal meeting was held of all Park & Recreation Commissioners. In compliance with the Brown Act, the dis- cussion items were limited to the roles, functions, and procedures of our Commission and specifically excluded any business items. The dis- cussion was conducted by Vice-Chairman Scott Wright, and addressed the following six categories: — Expectations for a Commissioner in the City of Carlsbad Motivation for serving on our Commission — Communication — Modes of expression — Conduct of a Commissioner — Recommendations for improving as an ADVISORY BODY This discussion format was finalized with input from Commissioners, the Chair & Vice-Chairj and in consultation with the City Attorney. The meeting was very constructive in that it gave Commissioners a chance to socialize, share ideas and concerns, and to more clearly define our role, function, and operational procedures. CURRENT CONSIDERATIONS The Commission came up with eight basic decisions or recommendations it feels are important and require attention. 1. The Commission perceives a large part of its function as a sounding board for citizens. The Commission therefore encourages and solicits public input on any item of concern regarding Parks & Recreation. Further, the Commission believes it is a buffer for the City Council & the Dept. of P& Rec. in considering all items pertaining to Parks St Recreation. Finally, we are an advisory Commission to the Council and should therefore report directly to the Council. 2. In line with Number 1, the Commission will provide the Council with a written report of every action item acted on by the P&Rec Commission. This report will contain the arguments pro & con on each item, the record of the final vote, and a chance for a minority statement. Each Commissioner will write this "reasoned report" on a rotating basis, and the Commission will, in the final 3-5 minutes of its meeting, re-cap and agree on the content of the report which will be sent directly to City Council, with copies to the City Manager. 3. It was agreed that the agenda and supporting information contained in our Commission Meeting packets be as objective as possible. The agenda should not contain editorial comments but should merely state that staff will present background and/or support information to the Commission. We would certainly appreciate staff's written recommenda- tions on any item as well as reasoned alternatives. Further, staff should informally contact us with background information when said information is of a sensitive nature. *K The Commission felt that more advanced information is required for proper preparation and research before a meeting. We request that i- packets be in our hands no later than the Wednesday prior to a meeting date. Further, a letter to Council should be drafted outlining our concerns with hurried presentations from staff and the City Manager requesting 'immediate recommendations' without our receiving prior in- formation or a proper presentation.. Attachment E SUMMARY REPORT OF CARISBAD P&REC. COMMISSIONERS,DISCUSSION-PAGE TWO OF TWO 5. Sub-Committees within the Commission are aware thatt (a) A Commissioner will reflect the direction of the Commission and re- port to samej (b) There is a spot on every agenda for their reports. Therefore, each Sub-Committee will submit a written synopsis of its meeting(s) to be included in the packet if it is to be considered as an agends item at the next meeting.6. The Commission felt the need for an operating budget. This budget could be used for continuing education of the Commissioners, the obtain- ing of resource material, subscribing to periodicals, joining the State Parks & Rec. Assoc., tours of the City, attendance at workshops, etc. The Commission felt $700 annually should be set aside for such expenses. Further, the Commission strongly felt the need for some form of I.D. to certify a person as a Commissioner for the City. Business cards similar to those of staff should also be available as the Commissioners inter-relate and extend their sphere of contact through conferences, joint meetings, etc. 7. Since communication with the public is important but time at a meeting is limited, the Commission recommends that, on a trial basis, we allow a few minutes for public input on any non-agenda item of concern at the beginning of our meetings. Further, we would staff to inform those people who intend to speak to an agenda item to limit their remarks to five minutes if they are speaking as an individual and to eight minutes if they are speaking for a group. After a suitable trial period, the Commission will re-examine this policy. 8. Finally, we as a Commission take our responsibility seriously and are hoping to communicate better directly with the Council through the use of our written reasoned report. We, therefore, respectfully re- quest a written up-date from the Council to the Commission on the dis- position or 'on-going' status of each recommendation we send through to the City Council. cc« Commissioner Park & Recreation, City of Carlsbad Mayor & Council Members Director of Dept. P&Rec., City of Carlsbad City Manager City Attorney DATEi MARCH 29, T0« PARK & RECREATION COMMISSIONERS-CITY OF CARLSBAD FROMt JEANNE MCFADDEN, CHAIRMAN *-Kt 'DINNER & DISCUSSION*' ON APRIL 3, 1984, AT 5i45PM. AT 1331 CHINQUAPIN AYE., CARLSBAD ?29-?432 DISCUSSION LEADER* C. SCOTT WRIGHT, VICE-CHAIRMAN DISCUSSION ITEMS**i I. WHAT IS EXPECTED OF A P&REC. COMMISSIONER IN THE CITY OF CARLSBAD? 1. By US? 5- By future Commissioners? 2. By the Council? (Suggest future appointees, encourage 3. By the Public? orientation) 4. By the Staff? II. WHY DO WE SERVE? 1. Influence/prestige? 5« Special Interest-age group, activity, 2. Want to serve the CITY? one area of City? 3. Have a general wish to improve the P&R Element? 4. Political ambitions? III. HOW & WHEN DO WE COMMUNICATE? 1. With each other? 5« With the PUBLIC & PRESS? 2. With the Council, incl. recommendations? 3. With the Staff, inclu. complaints? 4. With other City Commissions & Bds.? IV. WHAT CHOICE DO WE HAVE IF WE FEEL STRONGLY & ARE IN THE MINORITY? 1. Resubmit questions? 4. Resent with latter vindictiveness? 2. Minority report? 3. Call PRESS? And when the PRESS calls you? * HOW & WHEN SHOULD A COMMISSIONER APPOINTEE BE REMOVED? 1. For non-attendance, lack of preparation? 2. Being malcontent, overbearing, or incompentent? 3. Abusive to public, staff, Council &/or fellow Commissioners? 5. Resignation for whatever reason-to whom & how? VI. HOW DO WE IMPROVE AS AN ADVISORY BODY? 1 Recommend change of size, length of term, compensation? 2. Change meeting time & duration; add workshop session? 3- Define role of the Sub-Committee? 4. Add guidelines for Public Hearing portion of meetings VS Meetings held in public? 5. Agenda Setting, timely arrival of Agenda packet? 6. Encourage continuing education(resource materials, join P&R Assoc., tours of City, attend workshops, periodicals? V. Do we need a Budget? 8. How do we keep track of Pending Matters & action on Recommendations, by staff & Council? 9. Want periodic reports from staff on events sponsored, use/maintenance of parksites, Recreation programs, etc.? 10. Pursue liaison with other entities (4 School Bds.), civic org.'s (Historical Society), * LIMITED TO ROLE, FUNCTION & PROCEDURES OF COMMISSIONERS/COMMISSION IN COMPLIANCE WITH THE BROWN ACT. ** THESE ARE SUGGESTED ITEMS, ADDITIONS &/OR DELETIONS ARE WELCOME! T runLn.T L r/a group * march 84 city of carlsbad Attachment F SOUTHWEST SCHOOL-PARK SITE STUDY PREPARED BY: THE CITY OF CARLSBAD'S RESEARCH/ANALYSIS GROUP IN CONSULTATION WITH CARLSBAD PARKS AND RECREATION DEPARTMENT AND CARLSBAD UNIFIED SCHOOL DISTRICT MARCH 1, 1984 SOUTH VIEST CITY SCHOOL/PARK SITES INTRODUCTION The work program for this study begins with the following: Two relatively recent reports have provided solid locational data for parks and schools citywide. They are the new Parks & Recreation Element of the General Plan and the School Location Plan. Both reports indicate future park (one community park) and school facilities (one elementary - #12; one jr. high - #3; one high school - #3) close together in the south west part of the City. If provided indepen- dently, the schools would require 80 acres alone. A community park would separately require another 20-50 acres. The fact that all these facilities are recom- mended in close proximity to each other, provides a unique opportunity to jointly plan for them. There is a good possibility that a viable shared use concept could reduce the overall acreage requirement. STUDY AREA The School Location Plan calls for the three identified schools to be located within three 92-acre "grid cells" generally east of the current dead end of Poinsettia Lane. The Parks & Recreation Element shows a Community Park site in the same area. As a result, this investigation identified the "study area" as the area within the three School Location Plan grid cells. This provided a total of 276 acres of land in which to locate a school and park facili- ties site. Fortunately, most of the land within the 276 acres is currently undeveloped. (Study Area map on following page.) -1- OCEANSIOE BUENA VISTA LAGOON;? HWY 78 LAKB N^< CALAV6RA 'o a^ i iI F1 ! CITY OFI — —i | 3QUIMCS DAM •— *1 ^^sooo1 1 *• SCALE CARLSBAD <?/ AGUA HEDIONOA LAGOON SCHOOL- PARK STUDY ^xs study area -2-Map 1 INITIAL DIRECTION Prior to jumping into a locational analysis, some basic informa- tion was needed. A series of meetings was held with Carlsbad School District and City Parks & Recreation representatives. These meetings were held to "brainstorm" the possibilities for the Study Area. Both Parks & Recreation and the District were supportive of the concept of joint use and reduction in overall acreage. Various configurations and combinations were discussed. Generally, the major conclusions were the following: 1. A joint schools/park site project is feasible for the S-W City. 2. About one-third to one-half of a given school site is devoted to structures. 3. Turfed areas can be jointly used. 4. Some areas for each school and park would best be separated, e.g.: a) The high school site should be "by itself." b) The junior high and elementary school sites should have "exclusive" play areas. c) If a stadium is provided, it should be near the high school. 5. The rough layout of the site should locate the structures on the periphery of the site with a central large "activity area." Struc- tures would then define the entire area and "insolate" the open areas on the interior. 6. If the proper configuration of acreage and facility location can be reached, a reduction in overall acreage could be achieved. INTENT OF THIS REPORT After discussing the concept of S-W school/park siting, it was clear that the product of a generaly study should be used in the following ways: 1. To focus further discussion of project feasi- bility in the,S-W area and promote discussion of joint facilities at other locations. 2. To provide the ground work for other more detailed investigation and planning for the S-W facilities. This might include site design, appraisal and acquisition feasibility and joint use agreements. -3- METHODOLOGY The investigation of possible school/park locations began with a translation of the School Location Plan sites onto a study area map. It was assumed that the community park site was close enough to the school plan grid cells to, in effect, fall within that 276-acre area. Selection of the best site within the study area utilized the following factors: 1. Topographic Requirements - It was assumed that the site should be as level as possible. This would provide the maximum options in site design and specific decisions on facilities location. Also, because the focal point of the project will be activity areas, flatness is a must. 2. Access - Roadways are a constraint and a necessity. The desired balance is to provide a major roadway close by, but not in a way that "cuts up" the property. Poinsettia Lane extended east was considered the most likely major roadway to provide access to the site. It is understood that Poinsettia alignment is not fixed. However, since connecting and secondary access must be provided, the precise location of Poin- settia is not essential. The general location of Poinsettia as currently con- ceived could move south and/or east without implication. However, if it was to move north near the eastern portion of the recommended site, re-evaluation would be necessary. 3. Existing Property, Boundaries/Improvements - Property divisions constitute constraints on a number of levels. The smaller the property, generally the higher value per- ceived by the owner. Also, the more property owners involved, the more diffi- cult it is to reach agreements. In many cases, relatively small parcels within an area contain improvements which add value and are difficult to "plan around." -4- 4. Desirable Requirements for "Civic Facilities" - Civic structures and facilities are usually planned to occupy high ground or prominent, identifiable locations. Existing City Hall is an example. They are also expected to locate in strategic locations, which generally equal visual and physical access. 5. Planned Development - The intention was to avoid those areas effected by existing plans more specific than the Gen- eral Plan designations, e.g. Master Plans and major/minor subdivisions. Fortunately, the only property in the vicinity with development plans was the Standard Pacific property. It is par- tially in the study area on the south west. DESCRIPTION OF RECOMMENDED SITE (Maps of the site are located on pp. 7 & 8) As stated initially in this report, the acres necessary for all facilities independently could total a maximum of 130 acres. The site selection concept was to find the "best" land based on the preceding factors. The assumption was that there would be a direct relationship in possible reduction of total acres the better the site characteristics. A process of elimination was used in selecting the most usable area. A constraints map was prepared, which identified property boundaries, roadway alignments, topography and existing develop- ment. Based on criteria discussed previously, the ideal site was readily identifiable. It should be noted that the site does extend outside the northern boundary of the study area. This was considered necessary to maximize shape, topographic characteris- tics and acquisition potential. Although some shifting of the general location could occur with little effect, there are few other alternate sites within the study area. The shape, as well as the size of the recommended location is conducive to the desirable facilities layout. The proposed site is a generally square shaped 75-acre parcel. Topographically, the parcel contains the highest elevation along its eastern portion (about 300 ft.). This elevation slopes gradually to the west at less than 2 per cent. The western portion of the property is about 180 feet. Ocean views and pre- vailing westerly ocean breezes are a major property characteristic. Poinsettia Lane alignment has been established through the Stan- dard Pacific project currently under construction. This align- ment extended passes by the edge of the recommended site on the south east. College Avenue is planned to intersect Poinsettia Lane about 1000 feet east of the site'. -5- The recommended 75 acres is within two property ownerships. The majority (about 54 acres) of the 75 acres falls on one property which totals 65 acres. The adjacent property to the north, on which the remainder (about 21 acres) of the recommended site falls, is about 70 acres. FACILITIES CONFIGURATION The locations of various facilities within the site are intended to be general and show use relationships. The divisons between the uses on the site do not necessarily designate physical separa- tion. They are meant to describe areas in which primarily structures are concentrated. This does not mean, however, that the elementary school division, for example, could not contain a defined play area. This would probably be desirable. Existing Kelly School is about 10 total acres of which about 3 are devoted to structures. The recommended elementary school site is about 6 acres. The most prominent position of the property is recommended to con- tain the high school site. This is shown to be about 26 acres. A typical high school site is about 50 acres, of which about 15-20 acres are in structures. The 26-acre area could then, theoretically, contain some specialized structures or activity areas. The junior high and elementary schools are located on the west of the property, separated by City Parks & Recreation facilities. The average junior high site totals about 25 acres, of which about 7-10 are devoted to structures. Most have 14 to 16 acres in turf. The recommended junior high area is about 8 acres. Parks & Recreation facilities have been allocated about 5 acres. This could be used for a variety of structures, or activities. Five acres is about the size of existing Holiday Park. The central area between the high school and facilities on the west totals about 30 acres. The shape is rectangular and ranges in ele- vation from about 265 feet on the east to about 200 feet on the west. It is anticipated that this area will constitute the major joint use activity area. POSSIBLE LAND COSTS Although no specific inquiries have been made into current property values, a rule of thumb for the area is about 30-50 thousand per acre. The Local Coastal Progr'am for the subject area included a section dealing with property values. This was done in conjunction with the Agricultural Improvements Program in 1981. The 65-acre parcel on which the majority of the recommended site falls was valued at $595,372, or about $9,000 per acre. Most everyone, with the excep- tion of the Coastal Commission, considered that figure to be dras- tically low. -6- SCHOOL • PARK STUDY -7-Map 2 frrs B»«iii»i!yuwii»ui»«iimv»»w«»wwg- i \ ?Limi^H&SRB^WW^W r\iCi t^ffips3^i^|;) ]j05Smfjmimim$i \wm iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Study Art* Boundary (Th« study irta is caapostd of thr«t 92-*cr« grid ctlls that Mr* 1d«nt1f1«d In ttwCarlsbad School Location Plan as containing a school 1n tacit ctll. Tht Parks and Recrea- tion Eltntnt also locates a future comnltypark In the same general area.) Proposed School/Park Boundary IIIIIIIIIIIHI1 Proposed Alignment of Major Arterial* I Property Boundaries •••^••••V 6u1de to Property-Ownership No. Owner (1983) Ho. Omer (1983) B j .•5 1 Joseph 11 Enqler Z IMppon, Inc. |x'\ 3 Roesch11 "M 4 Beron Corpn.1 . 5 Hllbrecht1 6 SMndltr j\ 7 Fernandez „-, 8 SarkaHa9 Pacesetter Hones10 Standard Pacific 12 Tabata13 Porter 14 Tabata Bros. 15 ThOMpson 16 H*nd1v1117 Ueldner t Derails18 Hunt 19 Spinnaker Hills Subdivision NEXT STEPS Can the recommended concept work? Yes, However, property values will certainly continue to rise. Development such as the Standard Pacific project will continue. The time to begin work, in earnest, is nowl If this recommendation is endorsed by the School District and Parks & Recreation Department, specific adminsitrative needs should be identified. Once the administrative relationship between the District and City has been established, there will probably be a need for consultants to investigate acquisition and site design. OTHER SCHOOL/PARK LOCATIONS A joint school/park site is close to development in the south- east city. The City and San Marcos School District are working together on the El Fuerte neighborhood park and elementary school. The potential for additional joint use facilities exists in other areas of the City. For example, the Alga Norte area...Algo Norte is the community park identified for the north west La Costa area. This site is close to an elementary school (#15) shown on the School Location Plan. It is also anticipated that a library will be incorporated into the Alga Norte project. A joint use concept could result in land and facilities savings. The subject joint school/park project, however, seems to consti- tute the most ambitious and potentially productive joint use idea citywide. Active recreation areas are necessary for parks and schools. They do represent significant cost, however. The ocur- rence of the necessity for active recreation areas in such close proximity provides a unique opportunity to maximize use and reduce costs. By consolidating three schools and a community park site, a maximum savings of 55 acres is realized. Assuming $40,000 per acre land cost, the acreage reduction alone could save over 2-million dollars. Joint use of specific facilities such as gymnasium, could afford additional efficiency. However, until administrative relationships are established, the degree of savings cannot be determined. -9- Parks & Recreation Commission Green Sheet April 23, 1984 The marquee donated by the Carlsbad Evening Rotary Club has been installed in front of the Parks and Recreation office. On Thursday, April 12th at Holiday Park, playground equipment was donated to the City in memory of John Christopher Ball, II. Commissioner Popovich accepted the equipment on behalf of Carlsbad and presented a plaque to the child's parents. Marsha Backlund, Administrative Assistant, was recently elected as the President of the Carlsbad Business and Professional Women's Club. Installation of officers will be Monday, May 14 at the Twin Inn's. Chris Harmon, Recreation Specialist, has begun patrol ing the lagoon on a part-time basis. He will start working full-time during the middle of May. The Spring Recital was a tremendous success! Let's give an Attaboy/Attagirl to George Emerson and Carol Behr for all their hard work. Several of the recreation staff will be relocating on April 30th. Carol Behr and George Emerson will be moving to Harding and Jim Bradshaw will be moving to Holiday House. Improvements were made to the ball fields at Levante, Cadencia, and Jefferson. This was accomplished to prepare for the Little League season. The Parks Division has made temporary improvements to the beach access areas. Funds will be budgeted next fiscal year to provide money for the major renova- tion of the access ways. Resident, Kathleen Barrom, recently wrote a letter to the editor regarding Jim Bradshaw. She thanked him for all his fine work on the La Costa Track Meet. Robert Ryan, a student intern, will be working for the Parks Division this summer. He is currently a student at Cal-Poly Pomona. Don't forget our river rafting trip on May 30 - June 2. The cost for this excursion is $160 per person. The participants will be Whitewater rafting down the south fork of the American River. The Roger Wagner Choral will be performing at the Dorothy Chandler Pavilion in Los Angeles on Saturday, April 28. The department will be sponsoring an excursion to this event from 11 am to 9 pm. If a Commission member or his/her guest is interested in attending, the cost is $18.