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HomeMy WebLinkAbout1984-04-23; Parks & Recreation Commission; MinutesMINUTES MEETING OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING: PARKS & RECREATION April 23, 1984 5:00 p.m. Heritage Hall COMMISSION COMMISSIONERS CALL TO ORDER: The meeting was called to order by Chairperson McFadden at 5:05 p.m. ROLL CALL: Present - Chairperson McFadden, Commissioners Popovich, Conti, Dahlquist, Cochran, Donovan, and Wright. Absent - None. Also Present - Dave Bradstreet, Parks & Rec. Director Marsha Backlund, Adm. Asst., Parks & Rec. Council Liaison Lewis APPROVAL OF MINUTES: It was moved to approve the minutes of March 19, 1984 with the following corrections: Page Three, Youth Sponsorships, the motion should show that Donovan voted no and McFadden voted yes. Page Four, Stagecoach Park, add sentence stating that the Historical Society asked to receive further information and to consider it at a future meeting. The minutes of the Special Meeting held on April 3, 1984 were reviewed and approved with the following changes: The minutes should state that Scott Wright was not present and a sentence should be added under the comment column for Macario stating, when the road is developed, encourage privitization concept which will open the area to others. APPROVAL OF AGENDA: Chairperson McFadden suggested moving up Item A under New Business to follow Approval of Agenda and to defer Item B under Unfinished Business to the next meeting and to invite Michael Holzmiller to attend. NEH BUSINESS: A. Request to Speak by Marshal Otsea Mr. Otsea recommended to the Commission that they consider adding paddle tennis and outdoor racquetball courts within the City limits. The Commission discussed the concept and decided that further research needed to be done. Staff will do a survey of North County to find out the usage of other courts in the area. UNFINISHED BUSINESS A. Hispanic Cultural Consideration Chairperson McFadden referred to Attachment A. She pointed out that the department has never evaluated the types of programs we offer. The Parks & Recreation Element only evaluated the need for facilities. The Commission discussed the idea of mailing out a questionnaire with the Quarterly Report and then hiring a clerk to do the tabulations. $10,000 was included in the 1984-85 Budget to cover all the costs. The idea of having a recreation hotline was discussed. McFadden Cochran Donovan Wright Pooovich Conti Dahlquist McFadden Cochran Donovan Wright Popovich Conti Dahlquist MINUTES Page 2 April 23, 1984 COMMISSIONERS A motion was made to investigate the potential for development of the Mexican-Americans in our programs, find out the facts, see where the potential is, and then go from there. Motion failed for lack of second. It was moved to direct a staff study into the existing programs of the department. This would include a breakdown of the numbers of people involved in actvities and programs so that we can properly plan for the future. A questionnaire would be sent out in the Quarterly Report as well as other means of surveying the public. It was moved to amend the previous motion to have the survey also printed in Spanish and/or a Spanish speaking person go contacting that portion of our commun i ty. Motion failed for lack of second. A sub-committee made up of McFadden, Conti, and Popovich was formed to study the scope of the project and their recommendations will be brought back to the next meeting. The Commission would like Lynn Chase present at that meeting. C. Letter From Drug Free Youth Organization Chairperson McFadden referred to Policy No. 23. She requested copies of Policies 1-22 for the Commission. D. Letter From Finance Director Regarding Zero Base Budget Each of the commissioners understood the letter from the Finance Director. NEW BUSINESS B. Proposed Recommendation on Role of the Commission Chairperson McFadden read a letter from the Mayor regarding the summary report of the Special Meeting held April 3rd. Mayor Casler said that she supports all of our activities and pledged to come through on No. 8 which requested the Council to provide the Commission with an up-date on the status of each recommendation that the Commission sends to the Council, It was moved to provide the Council with a written report of every action item acted on by the Parks & Recreation Commission. This report will contain the arguments pro and con on each item, the record of the final vote, and a chance for a minority statement. Each Commissioner will write this "reasoned report" on a rotating basis, and the Commission will, in the final 3-5 minutes of its meeting, re-cap and agree on the content of the report which will be sent directly to City Council with copies to the City Manager. McFadden Cochran Donovan Wright Popovich Dahlquist Conti McFadden Cochran Donovan Dahlquist Wright Popovich Conti McFadden Cochran Donovan Wright Popovich Dahlquist Conti McFadden Cochran Donovan Wright Popovich Dahlquist Conti X X X X MINUTES Page 3 April 23, 1984 COMMISSIONERS It was moved to request a working budget for the Commission of $700 annually for joining the State Parks & Recreation Association, going on tours, attending workshops, subscriptions to periodicals, etc. The budget would not necessarily be limited to those items. It was moved to adopt a section of the agenda for public input on any non-agenda item. The motion was discussed. Dave Bradstreet had input from the City Attorney saying that he thought it was not a good idea to do this. The Commission disagreed and the motion was passed. It was moved to amend the previous motion to add that a response would be given at the time, if needed. Motion failed for lack of second. It was moved to direct staff to inform people that want to speak on agenda items to limit their remarks to five minutes for an individual and eight minutes for a group. It was moved to have dated pending matters appear on the Director's Report each, month. C. Educational Park Concept The Commission discussed the Educational Park Concept. It was decided that the Commission would review Attachment F and bring back written comments to the next meeting. Dave Bradstreet will then prepare a report and send it to the Research and Analysis Group. Chairperson McFadden said she had many questions regarding park-in-lieu and would like to hear from the City Attorney on this. D. Budget 1984-85 Dave Bradstreet explained the 1984-85 Proposed Budget which was passed out at the beginning of the meeting. He reported that the budget incorporates Parks & Recreation plus Building Maintenance this year. Dave also stated that we are requesting a receptionist/ cashier position for the Harding Community Center. McFadden Cochran Donovan Wright Popovich Dahlquist Conti McFadden Cochran Donovan Wright Popovich Dahlquist Conti McFadden Cochran Donovan Wright Popovich Dahlquist Conti McFadden Cochran Donovan Wrignt Popovich Dahlquist Conti McFadden Cochran Donovan Wright Popovich Dahlquist Conti MINUTES Page 4 April 23, 1984 COMMISSIONERS Commissioner Wright referred to the $10,000 set aside for the program study under Account 01-41-10-2470, Professional Services. The last sentence and the six groups listed under it should be deleted. Staff will take care of this. The Commission will review the budget proposal and bring their comments and questions to the next meeting. 7. COUNCIL REPORT: Council member Lewis reported that the Council would like to meet once a year with the Commission to discuss special items. The meeting would be in place of a Council Workshop in July or August this year. Council- member Lewis will notify the Commission of the date as soon as it is set. 8. COMMITTEE REPORTS: Commissioner Wsight attended the School Board meeting where there was a discussion regarding the use of alcoholic beverages on school property when the facilities are being used by the City. He stated that its against the law to have alcoholic beverages on school property even after school hours. The School Board would like the people who are using the fields to police the area. Commissioner Donovan was the Master of Ceremonies at the Levante Track Meet. She said it was very success- ful in spite of the bad weather. Donovan stated that the press should be made aware of the fact that they attend special events, meetings, etc. Chairperson McFadden attended the Handicapped Program. She said there were about eight young adults there, however, only two were from Carlsbad. McFadden also attended the High School Track Meet. She said they had about 175 participants. Commissioner Dahlquist and Marsha Backlund went to Escondido to hear Assemblyman Farr speak on Proposition 18. Dahlquist stated that they would like to use Carlsbad as a big public relations push. A representa- tive from Assemblyman Farr's office will be contacting us. It was mentioned that Marge Howard-Jones would be happy to help on this project. Commissioner Dahlquist also attended the C.A.'R:.A. meeting and the basketball awards ceremony. Commissioner Conti attended the Spring Recital and enjoyed it very much. Commissioner Popovich attended the dedication of park equipment at Holiday Park. He presented a plaque to the parents of a youngster from Carlsbad that drownd this year. Dave Bradstreet said that the staff really appreciates the Commission's attendance at these functions. MINUTES Page 5 April 23, 1984 COMMISSIONERS Mrs.Mignon Binon was introduced by Chairperson McFadden. She will be attending the meetings representing the League of Women Voters. Commissioner Wright read the staff report summarizing the meeting's major actions that will be sent to the Council. It was moved to nominate Commissioner Wright as permanent secretary. Motion failed for lack of second. ADJOURNMENT: By proper motion, the meeting was adjourned at 7:00 p.m. Respectfully submitted, Meadows Secretary, Parks & Recreation Dept. McFadden Cochran Donovan Wright Popovich Conti Dahlquist X X X X X X MAY 11, 1984 TO: PARKS & RECREATION COMMISSION FROM: Parks & Recreation Director EDUCATIONAL PARK CONCEPT LEGALITY (QUIMBY ACT) I have discussed the above issue with the City Attorney; the following are his comments. 1. Dedicated park land is to be used for recreational programs and activities by the individual subdivision members. 2. The City is currently facing a drastic community park shortage. Availability of park facilities for the community based on a 24 hour per day usage. If the new concept incorporated, the park and recreation element would require amendment. Community park land is based on a 2 acre per 1,000 population standard. If facilities are shared, the standard must be increased to raise park land requirements and fees, 3. It is OK to share a community center or sports stadium or gymnasium with schools, 4. School buildings cannot be built on dedicated park land. 5. The School cannot control park hours. Parks are to be made available to the residents within the various park districts 6. Multi-use facilities on community park land can be shared by school district policy decision. DAVE BRADSTREET DB/smg Attachment A HISTORY OF PARKS & RECREATION COMMISSIONERS NAME Ben Acuna Vesta Stuart Eva Felt Howard T. Oldham Dr. Walter L. Glines Gerald C. McClellan Kay F. Christiansen Nelson E. Westree Alice Garcia Joe M. Gastelum Morton Nielsen Fred Huntington Clinton L. Pedley Lena Sutton Marion Pruitt Nacho Herrera John A. McKaiq Fred W. Maerkle Margaret W. Coats G. R. Standish APPOINTED 8/10/53 8/10/53 Reapp. 8/20/54 8/10/53 Reapp. 8/5/55 8/10/53 ines 8/10/53 Ian 8/10/53 sen 10/19/53 e 4/26/54 Reapp. 8/5/55 8/26/54 9/8/54 11/23/54 Reapp. 8/5/55 8/5/55 Reapp. 8/9/56 y 5/18/56 Reapp. 11/18/59 8/9/56 9/19/56 6/6/57 8/21/57 8/21/58 Reapp. 11/19/59 s 8/21/58 1/9/59 TERM EXPIRATION 8/54 8/54 Res. 9/14/56 8/55 Res. 2/16/57 Res. 4/54 8/10/55 8/57 8/8/56 8/55 Res. 4/19/56 8/55 Res. 10/28/54 8/8/55 Res. 4/22/58 8/10/56 Res. 1/9/59 8/10/59 8/63 8/8/60 8/10/58 8/10/59 8/8/61 8/10/59 8/63 11/7/58 Res. 6/17/59 Attachment B HISTORY PARK & RECREATION COMMISSIONERS NAME Maude Hildabolt Elmer R. Johnson Harry A. McMillan Mrs. James Silhavy Leonard Nevares Fred W. Maerkle Arthur Brown Edward M. Hummel John Me Kaig John T. Palmer James J. Sutherland Mrs. Alice Brown Clinton L. Pedley Albert J. O'Millian Robert Darling John E. Jardine, III Betty Wollrich James Carmichael Rubin Martinez Mrs. Edward Hummel Vere E. Goff Donald A. Briggs, Jr. APPOINTED 1/9/59 9/62 6/17/59 11/19/59 9/6/60 9/6/60 3/23/61 7/18/61 9/64 9/7/61 6/1 1/62 4/2/63 9/3/63 9/3/63 9/3/63 11/19/63 8/2/67 7/21/71 7/22/75 4/30/64 5/19/64 8/4/64 8/4/64 8/4/64 TERM EXPIRATION 8/62 Res. 7/22/64 8/8/60 8/63 8/64 Term. 7/5/61 Res.. 2/24/61 Term. 4/2/63 8/64 Res. 1/1/66 8/61 Res. 5/28/62 8/65 8/63 8/63 8/67 11/63 8/67 Res. 5/67 8/71 8/75 8/79 8/67 8/65 Res. 8/19/65 8/65 Res. 7/24/67 Page 2 8/68 HISTORY OF PARK & RECREATION COMMISSIONERS Paqe 3 NAME Albert E. Blacic Gerald B. Fischer Robert T. Little Mary Scheer Donald W. Huffman Donald R. Johnson Gary Garrett Salvatore Martorelli James Kinghorn Lt. Col. Robert B. Prescott Richard G. Nieves Gordon H. Sears Robert C. Frazee Mrs. Ralph Palmer Fred H. Lance George L. Long, Sr. Emily Wheatley Eric Larson APPOINTED TERM EXPIRATION 9/21/65 11/2/65 9/66 1/4/66 5/17/66 9/68 1/3/66 11/69 8/1/67 8/1/67 8/15/67 9/68 3/5/68 7/21/71 7/22/75 5/21/68 7/22/70 11/6/68 1/6/70 10/3/72 1/20/70 8/18/70 1/19/71 7/21/71 7/20/71 11/16/71 8/72 10/19/72 8/74 8/67 8/66 Res. 5/9/68 8/68 8/68 8/72 8/69 8/73 1/17/68 11/4/68 8/68 Res. 12/8/69 8/71 8/75 8/79 8/70 Declined 1/28/70 10/19/70 8/74 8/71 8/74 8/71 8/75 Res. 10/16/72 8/72 Res. 7/73 8/74 Res. 8/27/75 HISTORY OF PARK & RECREATION COMMISSIONERS Page 4 NAME Myles "Skip" Regan E. J. Moneypenny Ronald S. Schwab Don W. Egermayer Douglas Deason Juanita Rhodes Raul Tarango Joe De Diminicantanio Gregory R. Nelson Laurie Nelson Boone Barbara B. Donovan Shirley Dahlquist Jeanne B. McFadden George Hinds John Murk Scott Wright Dennis McKee Norris Cochran James Popovich John Conti APPOINTED TERM EXPIRATION 3/20/73 8/20/74 7/17/73 9/18/73 2/4/75 7/22/75 9/2/75 12/2/75 7/20/77 4/20/76 2/1/77 11/1/77 8/15/78 5/2/78 8/19/80 9/5/78 7/27/82 8/21//79 8/21/79 8/21/79 4/21/8JI 10/6/81 7/27/82 6/29/82 8/17/82 8/74 2/75 8/75 8/76 8/78 Res. 4/76 Res. 10/77 8/77 8/81 8/79 Res. 4/78 8/78 8/82 8/80 8/84 8/82 8/86 8/83 >"-/» 7 Res. 4/81 Res. 6/82 8/83 S/f1 / Res. 6/82 8/83 8/85 8/86 Update 7/83 MAY 1, 1984 TO: PARKS AND RECREATION COMMISSION FROM: Mary Casler YOUR REASONED REPORT NO. 1 I appreciate the report and actions you took. My comments: 1. I think it's a good idea to get comments from community on P&R programs. I have thought staff has always been willing to provide anything suggested (within reason and needing a certain number of participants), but perhaps a general knowledge that requests are welcome would be appreciated. $10,000 sounds like a formal, door-to-door or mail out questionnaire. Could this be included in our quarterly newsletter? I think it would be of general interest. 2. Fine. 3. Public input at beginning of meetings. I would agree that it is appropriate not to have discussion or action on it then. However, if a citizen states something which you know is incorrect, I would state the fact, possibly with an explanation, so he and others do not leave the meeting carrying the original belief. 4. The Council allows five minutes for individuals and ten minutes for a group speaker. It is not necessary for you to be consistent, but it is a good idea to limit the time. Do you announce it~~at beginning of meeting? Thanks. MC:mmt Attachment C Parks & Recreation Commission The Green Sheet May 21, 1984 Kathy & Bob Wilkinson are now the proud parents of Whitney Marie. Congratulations, Kathy & Bob. The Building Maintenance Division hired two new custodians. They are Belva Gilbert and Paul York. The Parks Division will conduct another wood sale. It is scheduled for mid-June. The Triathlon will be held on Saturday, July 7. We need your help the day of the activity and the evening before at the pre-event social. Please mark these times on your calendar. The Roberti Z1 Berg Grant provided funds to purchase a bench, picnic tables, and barbeque pits at Holiday Park. A local Eagle Scout will be installing this equipment to earn one of his badges. The participants from the Summer Youth Program will begin to work after school is out in June. They will be employed as Park Maintenance Aides. Chris Harmon, the Recreation Specialist at the lagoon began working full-time last week. He currently has a volunteer to assist him on the weekends. The Annual Youth Tennis Tournament will be held on May 19 & 20 at Carlsbad High School. Starting time is on Saturday at 9:00 a.m. Because of the problem with fly balls, a 12-foot fence will be installed around the north, south and east sections of Jefferson Elementary School Park Site. This action will hopefully solve the problem. The summer programs and activities will begin the week of June 4. The brochure will be available in approximately two weeks. Mark Steyaert, Park Planner, is currently working on the Master Plan for Calavera Community Park. The plan will be completed in two weeks. The 6th Annual 10K Run is scheduled for Saturday, June 9. The event will begin at 8:00 a.m. in Cannon Park. We expect about 250-300 competitors. Don't miss our Community Garage Sale on Saturday, June 2 from 9:00 a.m. - 3:00 p.m. at Holiday Park. There will be entertainment and a small penny carnival. PENDING MATTERS: 1. Kelly Ball field Development. The backstop has been ordered. 2. YMCA Sublease - Agua Hedionda Lagoon: Agreement has been signed by the "Y". Need signature of City and SDG&E. 3. Lease with Carlsbad Research Center: Agreements have been signed by City. Need signature of the Center and C.A.R.A. 4. Proposition 18 & 19: Endorsed by the City Council. Prop 18 was supported by the Chamber of Commerce, but not Prop 19.