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HomeMy WebLinkAbout1984-08-20; Parks & Recreation Commission; MinutesMINUTES MEETING OP: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING: PARKS & RECREATION COMMISSION August 20, 1984 5:00 p.m. Levante Community Center COMMISSIONERS CALL TO ORDER: The meeting was called to order by Vice- Chairperson Donovan at 5:09 p.m. ROLL CALL; Present - Vioe-Chairperson Donovan, Commissioners Dahlquist, Popovich Conti and Regan. Chairman Wright arrived at 5:11 p.m. Absent - Commissioner Cochran. Also Present - Council Liaison Lewis Marsha Backlund Payne, AA Doug Duncanson, Park Supt. Barry Bender, Rick Engineering Jack Guttman, Con Am Properties League of Women Voters Representative PUBLIC OPEN FORUM; There was no one present for the open forum. Chairman Wright arrived and Vice-Chairperson Donovan turned the meeting over to the Chairman. APPROVAL OF MINUTES; The Minutes of the July 16, 1984, meeting were approved as amended. Page 4, Item 3. change "wall park" to 'Vail map". Page 5, first paragraph, change "legal" to "official". Page 4, Item 5 and Page 5, third paragraph, change "tour" and "touring" to "turf" and "turfing". Commissioner Regan agreed to be the scribe for this meeting. APPROVAL OF AGENDA; Commissioner Dahlquist asked for an item to be added under Committee Reports of Access to Waterways. The Agenda was approved as amended: UNFINISHED BUSINESS; A. Recommendation to Sell Lot 290 in La Costa Marsha Backlund Payne gave the staff report on this item, using a wall map to show the location of the lot. She stated originally Parks & Recreation wanted access to San Marcos Creek, but small areas are no longer desirable for parks— only community parks, and there would be a liability problem with this access to the creek. Wright Donovan Dahlquist Conti Popovich Regan Wright Donovan Dahlquist Conti Popovich Regan X MINUTES Page 2 August 20, 1984 COMMISSIONERS UNFINISHED BUSINESS; (Continued) Parks & Recreation staff is recommending the City have the developer buy the City easement rights. Doug Duncanson added staff did not want a public access in that area due to the liability. Commissioner Dahlquist suggested making a safe way to get down to the San Marcos Creek area through this easement. Doug Duncanson reiterated staff's concern with liability for the City. Mr. Bender stated Daon Corporation owns this land and the City has an open space easement. Con Am Properties wants to buy the parcel from Daon. In answer to query as to why this was not made public, and City Attorney Biondo's letter was quoted, the answer was that the sale was arranged between Daon and Con Am, and without that sale, the easement would be of no value to anyone. The only people who would be interested in purchasing the City's easement would be Con Am. Mr. Guttman stated his company was willing to pay a substantial amount for this small parcel of land, and actually were paying twice the amount, by considering the City easement price. The money from the sale of this easement right would go to Parks and Recreation. Mr. Bender stated as the parcel of land exists now, with the easement, it is not buildable, but with the easement released, it would become buildable. When asked the price of the lot, he stated between $25,000 and $50,000. In answer to Commission question of whether the City would want to use this creek area, Parks and Recreation staff members stated they would not. After several revisions, the following motion was made: Commission agrees to delay approval or recommendation to sell Lot 290 until such time as the Commission is given an approximate value of the property and the remuneration to Parks & Recreation. The notion was amended to include more information to be supplied to the Commission regarding public access routes to San Marcos Creek In answer to Commission query, staff and Mr. Bender and Mr. Guttman reiterated the reasons why the City Attorney wrote the letter he did regarding this matter and the reasons why this matter was not put out for bids. Wright Donovan Dahlquist Conti Popovich Regan Wright Donovan Dahlquist Conti Popovich Regan MINUTES Page 3 August 20, 1984 COMMISSIONERS NEW BUSINESS; A. Playing Field Analysis and Recommendation Chairman Wright commented about the newspaper articles written about the need for ballfields and the pressure being applied to the City. He commented about the school district statement that they were being used by the City as far as providing recreational facilities. Marsha Backlund Payne gave the staff report on this item, calling attention to the report in the packet. The Playing Field Analysis was reviewed by Mrs. Payne and the Standards as set up by Dave Bradstreet were discussed. Commissioner Dahlquist commented about Jefferson field, and felt the agreement with the school district should be reworked to eliminate the school having first claim. in answer to Commissioner Donovan's question as to when Stagecoach Park would be available, Mr. Duncanson stated that it was not known when that would be available. Commissioner Donovan asked why it would take a year to get Fuerte park ready, and Mrs. Payne stated it takes that long to construct fields. Turf takes time to be stable—it needs to set. Commissioner Donovan felt the school needs were considered first, rather than the City's. Also, Mrs. Payne and Mr. Duncanson stated the park development will take that long. Also, there will be no access on Corintia. That will be fenced. There will be access through the parking lot and through the cul-de-sac. Commissioner Popovich stated his displeasure at all emphasis being placed on ballfields and school playgrounds, without anything being done to provide parks for people to picnic and take their family on an outing. He stated it was all recreation and nothing for parks. Council Member Lewis commented that public pressure is being applied to the Council at the present time for playing facilities, and as a result, that is the number one priority now. Mr. Duncanson stated both community parks are in the planning stages at the present time—Calavera and Stagecoach—and these will both have picnic areas and passive areas. Commissioner Popovich wanted Stagecoach Park explained, and Mr. Duncanson drew a small map of the park, explaining that the City is trying to get the developer to exchange deeds at the present time, in order to give the City a portion of the park that would be flat land and more usable. Chairman Wright asked to return to the Agenda Item under consideration. MINUTES Page 4 August 20, 1984 COMMISSIONERS Chairman Wright suggested there be two action items: 1. Playing field standards for population based on survey of surrounding Cities. 2. Approve funding to go ahead with program; as covered in the report and the cover letter. Commission adopted the recommendation for the playing field standards for the City of Carlsbad as presented in the study in the cover letter, page one, and in detail on page 2. Chairman Wright commented he wanted publicity through staff into the newspapers stating what the Commission stands for. Council Member Lewis stated there is a new law governing use of school facilities whereby the schools must allow the public to use those facilities. The Commission stated they wanted the 50-50 sharing of maintenance mentioned also, to let the public know the City and the school district share those costs. The second item, the funding of the development of the sites at a cost of $62,500, was discussed. The question was asked whether this was half of the cost, and Mrs. Payne stated this was the total cost and Dave Bradstreet had recommended this be paid by the City due to the pressure being applied by the public at this time. Commissioner Dahlquist stated she felt Parks & Recreation should only pay half of that cost. Chairman Wright commented that there was a P.R. problem here. Ballfields are needed in the northwest quadrant where there is not a lot of land available—and the existing sites are school sites, and someone will have to make the move to fund the development of the fields. Mrs. Payne reported that Mr. Bradstreet asked for the $10,000 for Valley to be paid by the City, as that would be specifically for league play. Chairman Wright stated the school was doing the lower field, but the City should do the upper field. Council Member Lewis commented that because of personalities, it is difficult for the School Board and the City Council to come to agreement— but that situation should become better as time goes by. Chairman Wright restated his thought that spending the $62,500 would do a great deal as far as P.R., making certain that adequate publicity is gotten to make certain the public is aware of what the City is doing to develop the ballfields. Wright Donovan Dahlquist Conti Popovich Regan MINUTES Page 5 August 20, 1984 COMMISSIONERS Commissioner Regan commented that the relations with the school district need to be improved, and positive statements made as to what the City is doing. Commissioner Donovan stated her disapproval of the concept, stating that she felt the City was bowing to pressure. Mr. Duncanson stated that all the improvements would need school district approval, but he felt that approval would be forthcoming with the funds coming from the City. Commissioner Dahlquist again brought up there was nothing about the usage of the Jefferson School field. Mr. Duncanson answered that it had taken time for the turf to be established and that was not included in the report. Motion was made and seconded not to accept the recommendation as made to spend $62,500 to develop the ballfields. Motion failed due to a tie vote. Motion was made and seconded to have the City pay half of whatever the cost would be to develop the fields, with the City paying the $10,000 for the Valley Field. Motion was withdrawn. Another notion was made and revised to read finally as follows: Commission voted to recommend the City pay $31,000 toward the development of the ballfields. Comment was made that the school district feels that it does not need the fields for its programs, but they are willing to share the maintenance 50- 50. Motion was made and seconded to accept the funding for the development of the ballfields as stated in the report at a cost of $62,500, superseding the previous motion. Motion failed due to a tie vote. COUNCIL REPORT; Council Member Lewis reported that the Council would consider items deleted from the budget, and the Parks & Recreation Department should have someone present at that meeting to discuss any deleted items they would like to have re-instated. Wright Donovan Dahlquist Conti Popovich Regan Wright Donovan Dahlquist Conti Popovich Regan Wright Donovan Dahlquist Conti Popovich Regan X X X X MINUTES Page 6 August 20, 1984 COMMISSIONERS COMMITTEE REPORTS; Chairman Wright stated he would like an update on the public accesses to parks and waterways. He felt the Conmission needed to know about the accesses, whether the City owns the property or just has legal access. Access to Waterways Comnissioner Dahlquist asked about the blocking of access to the lagoon at Hoover Street and Mrs. Payne stated the City was doing that blocking by dumping dirt there to keep people from illegally driving vehicles in there. The suggestion was made that instead of dirt, perhaps posts should be erected in the street to block vehicles beyond that point. Mrs. Payne stated there is access off of Cove Drive. DIRECTOR'S REPORT; Commissioner Dahlquist commented she would like publicity on the possibility of converting one of the Monroe Tennis Courts into a paddle tennis facility. Commissioner Donovan asked about the signs for hours at Levante Park and Mrs. Payne stated they are all made, just not installed as yet. Commissioner Dahlquist inquired about the hiring of a consultant to design Calavera Hills Community Park and Mrs. Payne explained that construction could not be done from a master plan. ADDITIONAL BUSINESS; Commissioner Popovich stated his opinion that in the future perhaps Parks & Recreation should avoid building parks in conjunction with a school site. Council Member Lewis answered that he felt the problems would be solved between the City and the School Board. Chairman Wright announced a seminar to be held Friday, October 19, and Saturday, October 20, on how to be a more effective commissioner or board member and had brochures to be distributed to the Commissioners. Commissioner Regan, the scribe for this meeting, read her notes for the Commission. ADJOURNMENT; By proper notion, the meeting of August 20, 1984, was adjourned at 7:25 p.m. Respectfully subjnitted, ""^ ^ - "- Harriett Babbitt Minutes Clerk