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HomeMy WebLinkAbout1984-09-17; Parks & Recreation Commission; MinutesRECEIVED SEP I 7 MINUTES MEETING OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING: PARKS & RECREATION COMMISSION September 17, 1984 5:00 p.m. Council Chambers COMMISSIONERS CALL TO ORDER; The meeting was called to order by Vice- Chairperson Donovan at 5:06 p.m. ROLL CALL; Present - Vice-Chairperson Donovan, Commissioners Regan, Popovich, Cochran, Conti and Dahlquist. Chairman Wright arrived at 5:08 p.m. Absent - None. Also Present - Council Liaison Lewis Dave Bradstreet, Director P & R Marsha Backlund Payne, AA Doug Duncanson, Park Supt. Jim Goff, Daon Corporation Bob Ladwig, Rick Engineering PUBLIC OPEN FORUM; There was no one present for the open forum. APPROVAL OF MINUTES; The Minutes of the August 20, 1984, meeting were approved as amended to show Commissioner Regan as the motion maker on the last item on Page 5. Chairman Wright arrived and took over the chairing of the meeting. APPROVAL OF AGENDA; The grant application was added to New Business. The school district request of 42 acres for future high school was added to the Agenda by Dave Bradstreet. Dave Bradstreet asked to change the order of the Agenda and take up Item B first. The consensus of the Commission was to concur with this request. Dave Bradstreet requested Stagecoach Park Grading be an action item instead of informational. Chairman Wright asked the consensus of the Commission and it was unanimous to make this an action item. Commissioner Dahlquist stated she wanted to expand on Item C. The Joint City Council Meeting was added to ADDITIONAL BUSINESS for discussion. Donovan Dahlquist Conti Cochran Popovich Regan X MINUTES Page 2 September 17, 1984 COMMISSIONERS The Commission approved the Agenda as amended. Commissioner Popovich was designated as the Scribe for this meeting. UNFINISHED BUSINESS; Stagecoach Park Grading Dave Bradstreet, Director of Parks and Recreation, gave the staff report, using a wall map to show the proposed park site. The park will have 28 acres eventually; the first dedication was 15 acres and every subdivision thereafter will be dedicated on a two to one ratio. Mr. Bradstreet pointed out the historical site in the park and stated that would be approximately in the middle of the park. He then explained that the applicant needed to grade upon a portion of the park property that is now a drainage area. He added the development of Stagecoach Park has been accelerated and the City is getting access to the area and swapping land with the owner. Mr. Bradstreet used a map to show the proposed development of the park and the portion of the park now owned by the City, where extensive grading and/or filling would be needed. By exchanging deeds and taking the other portion of the park land, the City will be able to develop the park faster. The owner wants to grade a slope onto the park land, which will not hurt the usability of the park. The road has now been oiled by the owner. Mr. Bradstreet stated Council had directed him to accelerate the grading, access and swapping of land. Also, the City will have permission to grade onto the parcel of land that they will no longer own. He stated the major problem was the drainage ditch, which was completely on the City property and would have been the City's responsibility. The owner has agreed to put in the drainage ditch in return for being able to grade the slope. There will be no loss of land to the City—just unusable land being graded into a slope. In answer to Commission question regarding the cost of the drainage ditch, Mr. Ladwig, of Rick Engineering, stated that could not be determined until the design was made—and when the final design is made, the cost will be ascertained. Commissioner Dahlquist asked when the other part of the park becomes the City's, and Mr. Bradstreet answered when the subdivisions come in, according to how much they owe to the City. In answer to a question as to whether the City had access to the park, Mr. Bradstreet answered there was access, just not graded or oiled. Wright Donovan Dahlquist Conti Cochran Popovich Regan MINUTES Page 3 September 17, 1984 COMMISSIONERS Mr. Jim Goff, Daon Corporation, spoke to the Commission, stating he represents the applicant for the project—but they are not the developers. He gave the background of the project and how the park element was changed to large community parks, which then led to Stagecoach Park being 28 acres of land dedicated to the City. Mr. Goff stated Daon Corporation prepared the conceptual drawing of the park, but if the City wanted active sports, they had deed to the wrong end of the park. The east end would be better for that. At the present time, the City is reviewing the possibility of swapping the deeds to give the City the east portion of the park. Also, Daon put in the road and oiled it in response to the City's needs. Mr. Goff stated the City has had this parcel of land since 1979, and nothing has been done, since the City did not have the money to develop the park. He added that they could not grade the park area, since they are not the developers and would not be doing the grading. However, they were open to discuss the use of that unowned parcel for placing dirt graded from the City-owned parcel. Mr. Goff stated the active recreation areas would not be affected or diminished by the grading of the slope. In answer to Commission question about losing an acre of land, Mr. Goff reiterated the fact that the City would not lose any of the 28 acres. Mr. Bradstreet again explained the trading of parcels for the Commissioners and explained the slope will head south with a two to one ratio. Commissioner Donovan asked who would maintain the slopes and Mr. Goff said the requirement is that the developer will respond to that—and it should be clarified before the City Council. Mr. Bob Ladwig, Rick Engineering, referred to the mistakes in the newspapers, and used a wall map showing a cross-section of the slope area. He stated the drainage improvements that need to be put in there would be the City's responsbility. It could not be moved off onto any other property. Mr. Ladwig again stated it would be to the City's advantage to allow this slope to be graded in return for the drainage ditch. Mr. Goff stated the land at that point is not usable land, and the property line would be at the top of the slope. Marty Orenyak, Director of Building and Planning, stated there can be no increase in density for the proposed project. If they didn't get the slope, they could readjust the buildings and redesign the wall and get everything in. He stated that giving the developer this slope did give them an advantage by giving them more open space. MINUTES Page 4 September 17, 1984 COMMISSIONERS Dave Bradstreet stated he wanted to respond to Daon and stated the City had the land at Stagecoach, but no money to develop it. There is some money in District Four, and he has recommended that be used to start developing Stagecoach. As to the grading, Mr. Bradstreet stated it was his responsibility to get assistance on the grading, and that will come upon completion. He recommended approval of the developer's grading plan, because it did not adversely affect the park. The addition of the drainage ditch will alleviate the City having to spend money to build that ditch. Mr. Bradstreet reiterated the City will not lose one acre—that it is only the changing of the configuration of land from one slope to another. Mr. Bradstreet stated he would apply for grants when the time was right. Commissioner Donovan again asked about the maintenance of the bank, and Mr. Bradstreet stated he had discussed this with Mr. Ladwiq and Mr. Goff and any slopes on the City's land should be landscaped, irrigated, planted and maintained by the property owner and maintained by the homeowners association. He stated this was not in the conditions, and he had notified the property owner and wrote a memorandum to Engineering and Planning for the property owner to maintain. This will be discussed at Council. Parks and Recreation Commission accepted the Daon grading plan with inclusion of landscaping, irrigation, planting and maintaining the slope created; and giving grading privileges to be worked out on the land the City does not have dedicated to them at the present time. Commissioner Cochran commented that Daon Corporation was giving the City the land and he felt they had helped the City oosiderably. A. Cadencia Playfield Dave Bradstreet reported the Commission had approved Cadencia as a playfield, determining that it should be a legal facility. Council determined it should be a practice site. The youth organizations were told they could play on that field. The question was raised as to how this Commission overruled the Council, and the residents want this area to revert back to a passive area. Mr. Bradstreet asked the Commission to direct him to meet with the homeowners in the Cadencia area and iron out some sort of an agreement prior to going to Council with a recommendation. All Commissioners expressed a desire to attend such a meeting and felt it should be a public meeting—perhaps at Levante. The complaints made by the neighbors should be reported to the Council in order to weigh the area being passive or active. Suggestions were made that facilities needed to be added to that playfield and signs need to be posted on the street for speed regulation. Wright Donovan Dahlquist Conti Cochran Popovich Regan X X X MINUTES Page 5 September 17, 1984 COMMISSIONERS Commissioner Dahlquist moved to recommend to Council that Cadencia Playfield be an active, organized playfield, and be posted for public safety and have sanitary facilities. Commissioner Cochran seconded the motion. Commissioner Donovan stated this Commission had changed this field from a practice field to an official league field February 27, 1984, and delineated "for children only". She moved to amend the motion to delineate for youth organizations—no adults—12 years and under. Commissioner Conti seconded the amendment. Commissioner Regan stated she would like to hold this item until after the homeowners had been contacted. Commission voted to amend the previous motion as follows: Cadencia Playfield should be designated "for children only", and to be for children 12 years and under. Commission determined to recommend to Council to have Cadencia Playfield be an active, organized playfield and be posted for public safety, with sanitary facilities provided. D. lot 290 La Costa Marsha Badclund Payne gave the report on this item, stating the City had requested three appraisals for this property, and the Purchasing Agent had stated no City appraisals ever cost less than $1,000, and she gave the estimates she had obtained for a bona fide legal appraisal. Commissioner Donovan stated she had obtained appraisals from four sources and had been given a price of $300 maximum. Chairman Wright stated he felt Doug Duncanson had done a good job in the memo he had submitted to the Commissioners and felt this was a good guideline. He added he felt the Commission should approve the City selling the land for the guideline figure and get what they can. Commissioner Donovan asked if this parcel of land were sold, how would access be gained, since the City has liability for the park—and suggested steps be put down there. Chairman Wright answered, saying that is why the City should sell— to be rid of the liability. Doug Duncanson showed other access points and stated this is undeveloped land and the City only owns a small portion of the canyon. The developers could be conditioned to provide an easement to that area. Wright Donovan Dahlquist Conti Cochran Popovich Regan Wright Donovan Dahlquist Conti Cochran Popovich Regan X MINUTES Page 6 September 17, 1984 COMMISSIONERS Dave Bradstreet commented the City Attorney advised shying away from attractive nuisances—any improvement would make the City liable—even with warning signs posted. Commissioner Dahlquist stated she was against trading off the access, and felt if people were going to go down there, there should be a safe way to get there. She added that she didn't feel that relieved the liability of the City. Marsha Payne reiterated the fact that if there are no improvements, the City is not responsible for liability—but if improvements are put in—that changes the liability. The creek is open space not a park. Commission entertained and recommended the sale of the easement rights of Lot 290 for a minimum of $85,000, to be negotiated by the City. C. Location of acess points to City and school park areas. Doug Duncanson used a wall map to indicate the access points to City and school park areas at the present time. Commissioner Dahlquist again brought up the blocking of Hoover with the pile of dirt, and asked about the suggested poles. Dave Bradstreet answered that there is a liability problem. They cannot put up posts or a fence—but they can put dirt there. He added this is to keep people from launching their boats there, as it is not a legal launching area. Commission voted to have the dirt moved at the end of Hoover Street and pedestrian access be allowed by the placing of poles in that area. NEW BUSINESS; A. Proposition 18 Reference was made to the memorandum dated September 14, 1984, from Marsha Payne, regarding application for grant funds. She stated the application has to be made by November 5. This year's application must be ready to go, which means Calavera Hills Community Park would be the one for this year; the Community Center next year. The rehabilitation of Chase Field is already being completed by Parks and Recreation. She added that Stagecoach would be excellent for next year or the year after that. One of the requirements is to have control of the land, and the City does not have that control of Stagecoach. Wright Donovan Dahlquist Conti Cochran Popovich Regan X X Wright Donovan Dahlquist Conti Cochran Popovich Regan MINUTES Page 7 September 17, 1984 COMMISSIONERS Commissioner Donovan stated she would like to see Stagecoach Park moved up, as the people in the southeast area need a park as soon as possible. It was explained that there is only a conceptual plan for the park and no architect at the present time, and those things would take a year and a half to get started. Commission recommended the Parks and Recreation Department apply for all possible grants, with Calavera Hills Community Park the number one request for this year. School District offer of 42 acres Dave Bradstreet referred to a letter written by the school district asking whether the City is interested in this proposal as delineated on Thomas Brothers Map. Doug Duncanson pointed out the area on a wall map. Dave Bradstreet said there is paved access road on the northwest boundary of the park outside of the fence leading to the 40 acres. He discussed the placing of fields and buildings and stated this would be the educational/park concept. Mr. Bradstreet asked the Commission to direct him to investigate this proposal and come up with a plan of action. At the time the new school was built, the school district would give the City the old high school gym. Council Member Lewis stated that having a park available to the community was the significant point. He felt if the issue were postponed until the new Council comes in, it might be a long time coming, since priorities are based on what the people want and need. He stated a gym is needed for all three quadrants to use. Commissioner Conti saw no problem with having Dave Bradstreet investigate and come up with a plan. Chairman Wright stated the consensus of the Commission was to give Dave Bradstreet the go- ahead to investigate joint use agreements with the school district and keep the Commission posted. Commissioners discussed the possibility of building a gym at the Cannon Lake site, and also of private groups such as CARA being interested. It was determined that the community center needed to be built in an area that is buildable now. Cannon Road was the most logical place as of today, since the City owns the property and it is buildable and flat—requiring no grading. Stagecoach would need $250,000 worth of grading. Wright Donovan Dahlquist Conti Cochran Popovich Regan MINUTES Page 8 September 17, 1984 COMMISSIONERS ADDITIONAL BUSINESS; Discussion of the Joint City Council and Commission Meeting. Commissioner Conti stated he did not understand why it was not possible to get something in the way of a park for the 12,000 people in the southeast quadrant. Council Member Lewis stated the problem was to get the land and the money. He stated the Council has $800,000 to work with and it takes time to get level land. Cannon Lake is there and it is flat. They are forging ahead on Calavera Hills Park, which will service more like 25,000 people. Commissioner Conti stated La Costa must have lots of money in fees spent for park-in-lieu. Chairman Wright stated the land was given under a different element and now there is a large parcel and no money. The money, according to Mr. Wright, comes from park-in-lieu fees and public facilities fees. Stagecoach Park is now the number two priority. The priority is up to the City Council to determine where the money should be spent. All of the PFF money was diverted to the Safety Center. Council Member Lewis stated a survey was taken and the Police and Fire Departments were the biggest concern. Those facilities were far behind what they should be and has become the top priority. However, now there are demands for Parks and Recreation and playing fields. All Commissioners agreed that the Joint Meeting was informative. Commissioner Donovan asked whether staff could take a survey to determine how many people from the southeast quadrant use the downtown facilities. Chairman Wright answered that is included on the present survey. Commissioner Popovich, the Scribe for this meeting, gave his report. ADJOURNMENT; By proper motion, the meeting of September 17, 1984, was adjourned at 7:42 p.m. Re fully submitted, Harriett Babbitt Minutes Clerk j^ SUGGESTED CONDITION RELATING TO SLOPES STAGECOACH PARK PROPERTY OCTOBER 1, 1984 The developer will be required to provide one of the following alternatives for the slopes shown on the tentative map within the Stagecoach Park area: Alternative 1 - Slopes adjacent to and on the Stagecoach Park property will be at a two and one-half to one ratio (2.5 to 1) as shown on the tentative map. Slopes will not be constructed until the City of Carlsbad has processed the required environmental data and a specific plan or conditional use permit on Stagecoach Park. Should the City determine that the riparian area within the Stagecoach Park property can be eliminated, and this is determined prior to the time when the grading will commence on the subject tentative map, the developer will be required to grade the slope as shown. In addition, the required drainage will be installed by the developer. Alternative 2 - The developer to construct on the Stagecoach Park property a combination crib wall and slope with the top of the slope bank being on the common property line between the tenta- tive map boundary and the Stagecoach Park boundary. Said crib wall and slope shall be northerly and out of the identified riparian area in a location subject to the approval of the City Engineer and Land Use Manager. If the City has not determined that the riparian area can be filled and the applicant has obtained his grading permit, the crib wall alternative will be constructed. If the City has obtained environmental clearance to fill in the riparian area in conjunction with park development, then the slope in Alternative 1 will be constructed. It is the intent of this condition to provide the City with time to make the proper findings relative environmental conditions for work within the riparian area and to not delay the applicant from proceeding with this project. RECEIVED OCT 0 3 OCTOBER 4, 1984 TO: CITY MANAGER FROM: City Engineer GRADING IN THE VICINITY OF STAGECOACH PARK You had asked me to check out the grading of Mission Estancia done by Daon Corporation. I have checked it out and have found that there are approved construction plans for Mission Estancia but no grading plans or grading permit have been approved for the street. A grading permit was issued for the purpose of clearing the right of way for the installation of a water line. That is probably the grading that has been done. It is not to the final grade of the proposed street. It is my understanding that they have also oiled this right of way. If so, it was done on their own volition and for their own purpose. It was not at our request. RON BECKMAN RAB:cle cc: Parks & Recreation Director MINUTLJ Meeting of: Date of Meeting: Time of Meeting: Place of Meeting: PLANNING COMMISSION October 10, 1984 6:00 p.m. City Council Chambers COMMISSIONERS CALL TO ORDER; The Meeting was called to order by Chairman Rontotis at 6:14 p.m. ROLL CALL; Present: Chairman Routetis, Commissioners L'Heureux, Schlehuber, Smith, Marcus and McFadden. Absent: Commissioner Farrow. PLEDGE OF ALLEGIANCE was led by Chairman Rontotis. FLAWING COMMISSION PROCEDURE was called to the attention of the audience as it appears on the back of the Agenda. NEW PUBLIC HEARINGS; 1. CUP-230(A) - YADA FARMS - Request for approval of an amendment to a conditional use permit to add 24,640 sq. ft. of greenhouse area at 2928 Valley Street, on the east side of Valley Street between Elm Avenue and Buena Vista Avenue in the R-1-7,500 zone. Charles Grimm, Principal Planner, gave the presentation on this item as contained in the staff report, using a wall chart to show the location of the property. This would be a five-year CUP, with a yearly review. Chairman Rontotis opened the public hearing at 6:20 p.m. and issued the invitation to speak. Mr. Henry Yada, 5538 El Camino Real, the applicant, addressed the Commission, stating he was familiar with the conditions. Since no one else wished to speak on this item, the public testimony was concluded at 6:21 p.m. Planning Commission approved the Negative Declaration issued by the Land Use Planning Manager and adopted the following Resolution: RESOLUTION NO. 2363, APPROVING AN AMENDMENT TO A CONDITIONAL USE PERMIT TO PERMIT THE ADDITION OF A 24,640 SQUARE FOOT GREENHOUSE ON 4.39 ACRES OF PROPERTY GENERALLY LOCATED ON THE EAST SIDE OF VALLEY STREET BETWEEN ELM AVENUE AND BUENA VISTA AVENUE, AT 2928 VALLEY STREET. 2. CUP-258 - LA COSTA HOTEL & SPA - A conditional use permit to expand and refurbish the La Costa Hotel and Spa located on the east side of El Camino Real between Arenal Road and the San Marcos Creek. Bill Hofraan, Principal Planner, gave the report as contained in the staff report, using a transparency to show the site and a wall exhibit to show the La Costa expansion. Chairman Rontotis opened the public hearing at 6:26 p.m. and issued the invitation to speak. Rontotis L'Heureux Schlehuber Smith Marcus McFadden MINUTbS Planning Commission Page 3 COMMISSIONERS Notion was made and seconded to approve the Negative Declaration and adopt Resolution No. 2366, subject to amendments relative to bonding or such security lien as approved by the City Attorney. Staff to be cognizant of the left-turn problem with the median on El Camino Real. An addition was made to the motion to allow for special design of the median as called for by a traffic study. At this point, a motion was made and seconded to re- consider this item. Mr. John Carson, Architect, addressed the Conmission, questioning Condition 6, on page 3, stating there would be no detailed landscape and irrigation plan until the fifth or sixth building permit. Bill Hofman answered that staff was aware of that and would add "or as otherwise approved by the Land Use Planning Manager." Chairman Rombotis closed the public hearing again at 6:51 p.m. Planning Commission approved the prior motion with an amendment, as follows: Planning Commission approved the Negative Declaration issued by the Land Use Planning Manager and adopted the following Resolution: RESOLUTION NO. 2366, APPROVING A CONDITIONAL USE PERMIT TO EXPAND THE LA COSTA BDTEL AND SPA ON PROPERTY GENERALLY LOCATED ON THE EAST SIDE OP EL CAMINO REAL BETWEEN ARENAL ROAD AND THE SAN MARCOS CREEK. City Attorney's office to approve security lein for improvements. Traffic study by Engineering to determine special handling for median on El Camino Real and left-turn lane. Item 6 to add: "Or as otherwise approved by the Land Use Planning Manager." 3. CT 84-27/CP-295 - BANKD CONDOS - Request for a 12- unit tentative tract map and condominium permit on a .68 acre lot located on the southwest corner of Altisma Hay and Carinqa Way. Charles Grimm, Principal Planner, gave the presentation on this item as contained in the staff report, using a transparency to show the site, and stating the major issue was whether or not the density is justified. A wall chart was used showing the buildings as proposed and the exterior of the buildings. He stated that staff did not like the dominance of the driveway. Rombotis L'Heureux Schlehuber Smith Marcus McFadden Rombotis L'Heureux Schlehuber Smith Marcus McFadden MINUTto Planning Conmission Page 5 COMMISSIONERS Planning Conmission approved the Negative Declaration issued by the Land Use Planning Manager and adopted the following Resolution: RESOLUTION NO. 2365, RECOMMENDING APPROVAL OF A ZONE CODE AMENDMENT, AMENDING TITLE 21, CHAPTER 21.06, SECTIONS 21.06.010 AND 21.06.020, OF THE CARLSBAD MUNICIPAL CODE, BY THE ADDITION OF SUBSECTION 21.06.010(6) AND BY THE AMENDMENT OF SECTION 21.06.020 TO REGULATE LAND USES AND STRUCTURES IN THE Q (QUALIFIED DEVELOPMENT OVERLAY) ZONE. DISCUSSION ITEM; 5. SDP 84-5 - CARLSBAD GATEWAY CENTER - Request for approval of a site development plan to allow construction of a mixed-use industrial/office complex on a 16.5 acre site on the east side of El Camino Real, north of the Cablevision building. Bill Hofman, Principal Planner, gave the presentation on this item as contained in the staff report, using a location map to show the site and a wall map to aid in explaining the project. He described the surrounding properties and discussed the access—a right turn in and out from El Camino Real. He showed the office buildings and the industrial buildings. A memorandum from the Land Use Planning Office dated today was given to the Commissioners with additional conditions, and the applicant acknowledged he had read those additional conditions. These conditions were to help mitigate the impact on the neighbors of this project. Staff stated they felt the uses should be limited and with the new amendment to the Q overlay, the types of uses can be controlled, subject to City Council approval. A list of appropriate uses was attached to an exhibit. Walter Brown stated the nearby property owners wanted Palmer Way to connect with El Camino or College, but staff concluded the extension of Palmer was not warranted. He stated the right turn in and out on El Camino Real and the two driveways on Palmer provide more than adequate access and circulation. There is a condition to require acess to the one-acre parcel to the side. As to the drainage, a condition of approval requires the developer to design a drainage system to limit the maximum flow of water to that which now exists. Bill Hofman stated the applicant had requested condition 34K be deleted, and Mr. Brown stated they had conditioned it as shown on the site plan and he showed the acceleration and deceleration lanes on an exhibit. Mr. Don Schucard, 2820 Camino Del Rio South, addressed the Commission stating he did not want an unsafe situation on the acceleration and deceleration lanes. Mr. Schucard asked for a legal contract or document stating the stub street for Palmer Way be done at a later time and not now. He also stated there would be no buildings near the property line, with trees all around so the buildings would not be seen. All the buildings would be one story, except the office building, which would be two-story with a flat roof. Rombotis L'Heureux Schlehuber Smith Marcus McFadden MINUThS Planning Comnissicn Page 7 COMMISSIONERS Mr. Schucard stated he needed a decision tonight; otherwise he would forfeit $100,000—and the project would be lost. Conmissioner Schlehuber stated he had a problem on the access. Conmissioner L'Heureux stated he needed more information from Engineering on access on El Camino Real and the 1,200 feet. He was also concerned about the storm drain problem. Also the optional uses and hours in the center should be considered, and he felt this had not been done. He felt this was not the best plan. Commissioner McFadden concurred with Commissioner L'Heureux on the drainage and access to El Camino Real— particularly the drainage. Commissioner Marcus stated a lot of things needed to be addressed on this project. Chairman Rombotis stated the consensus of the Commission appeared to be that they could not approve this project in its present form unless the problems were solved. Chairman Rombotis asked the applicant whether he wanted a denial or a continuance to work with staff and the neighbors; the drainage problem; the access problem and the Palmer Way connection problem. Information is needed on the impacts on the surrounding residential neighborhoods. Also, if the Commission denies access to El Camino Real, that would cause a major re-design. The applicant stated his preference for a continuance. Commissioner Schlehuber made a notion to continue this item to the first meeting in November. There was no second. The Commission asked for the drainage problems, the El Camino Real access (only if have additional justification from the City Engineer), showing how they will avoid other problems; traffic down to O'Hara project and up to Faraday; mitigation of impacts on residental areas; noise and lighting, all to be discussed. Mr. Brown stated the question of the Barber connection and the right turn in and out; the O'Hara project, as well as the intersection with Faraday are all problems engineering has placed in the Commission's hands by asking for a variance. He said he had serious problems with the right turn in and out and urged that not be done. MINUThS Planning Comnission Page 9 COMMISSIONERS Comdssioner Smith asked whether some of the smaller items could be handled by a sub-committee or hold workshops, due to the heavy work load of the Commission. Bill Hofman stated staff has set up a new system for scheduling, with the Land Use Planning Manager looking at all projects and scheduling them on a "first-come, first served" basis. The items and the people will have to wait in line, therefore, the Commission agendas will not be so heavy in the future. ADJOURWEKT; By proper motion, the Meeting of October 10, 1984, was adjourned at 8:42 p.m. Respectfully submitted. MICHAEL J. HOLZMILLER Land Use Planning Manager Harriett Babbitt Minutes Clerk MEETINGS ARE ALSO TAPED AND KEPT ON PILE UNTIL THE MINUTES ARE APPROVED. 1200 ELM AVENUE CARLSBAD, CALIFORNIA 92008-1989 Ottic* of thf Mayor TELEPHONE: (619) 438-5599 Cttp of Car I stab October 4, 1984 TO: PARKS AND RECREATION COMMISSION FROM: Mayor Casler YOUR SUMMARY REPORT 1. Stagecoach Park Grading - As you have read, this item is still under investigation. I have seen the location and it does not look like a valuable riparian habitat. If the biologist determines it is OK to build there, we will get a similar amount of land from Doan. 2. Cadencia Playfields - Also still under discussion. I understand some agreement has been reached, but I have not yet seen it. 3. Lot 290 - I had thought this lot was the one on Levante which we own. I agree we should retain access to San Marcos Canyon. 4. State grants - I hope we can get something to help us offset costs of Calavera Hills. 5. Future high school site - The City - District committee met on Thursday, September 27. Jim Popovich was present. District statements were: 1. Farmer leasing this 42 acre site has asked to be released from lease. 2. Farmer has paid $7,000 a year for use of the 42 acres. 3. District would like to see educational park site in this area. 4. No plans for high school for 5-6 years. 5. Land is slightly rolling. 6. Future Cannon Road would touch one corner of the site, but it is accessible now. October 4, 1984 Page 2 Your Summary Report General discussion centered on Master Plan of the District for the site. District wants some commit- ment from City that we would develop fields before they spend money for Plan. There probably would be 20 acres devoted to fields. Question: If City developed fields which would eventually be used by District, should they charge us rent? This dis- cussion has not yet been given to Council. MARY CASLI MC:gb ,-<; -*-£-<-<? """ October 4, 1984 RECEIVED OCT 0 3 TO: CITY MANAGER FROM: Assistant City Manager CITY COUNCIL - CARLSBAD UNIFIED SCHOOL DISTRICT BOARD OF TRUSTEES SUBCOMMITTEE MEETING SEPTEMBER 27, 1984 As a result of the subject meeting the staff is taking the following action on the items discussed at the meeting: Rebuild School Fields for Recreation Use Parks and Recreation Director will be recommending the City turf and sprinkle lower Buena Vista field and rehabilitate Valley field. The projects at Kelly and Jefferson are dropped in light of the School Board Subcommittee's concerns about skinning the infields. The Parks and Recreation Director recommends the City fund the entire cost ($50,000) at Buena Vista since the School District has no need for the improvements. Prior to making the improvements the School District should indicate if the lower field will be needed for temporary classrooms, if so, the project should not be undertaken. Swimming Pool Use The District will supply the City with a draft schedule for use of the swimming pool. City and District staff will work out a proposed schedule for consideration of the City Council-School Board Subcommittee at its next meeting on October 2S, 1984 at 5:00 PM in the Council Chambers. If the revised schedule is acceptable it will be submitted to the City Council and School Board for approval in November. Swimming Pool Land City is preparing a parcel map of swimming pool site in order to deed back two parcels to the School District. As soon as the map is prepared a Grant Deed will be prepared for Council approval. CITY MANAGER October 4, 1984 Page 2 Future High School Site City and School District staff is recommending the school architect and city park planner (suggest using park planning consultant) meet to develop concept for joint school-park site. There is vacant land adjacent to high school site that may be a suitable park location. The Parks and Recreation Element calls for a community park in this area. No funds appropriated for such a study, city may need $5,000 for its share. FRANK MANNEN Assistant City Manager FM:b -cc: Dave Bradstreet, Director Parks & Recreation RECEIVED OCT 0 3 1200 ELM AVENUE >*1W f>M TELEPHONE: CARLSBAD, CALIFORNIA 92008 ^X-&£im (714)438-5561 Office of the City Manager City of Carlstoab October 2, 1984 W. Allan Kelly Ramona Finnila Martha Johnson % P.O. Box 463 Carlsbad, CA 92008 A subcommittee of the City Council and School Board met on September 27 to discuss the use of the swimming pool among other items. The City indicated that the school district has first priority for use of the pool and is willing to reschedule use of the pool to meet the needs of the district. The school district will be submitting a proposed schedule for pool use to the City. City and district staffs will work out a revised schedule for review by the City Council-School Board subcommittee at its next meeting on October 25. Any revisions necessary to the City-District pool agreement would be submitted to the City Council and School Board for approval in November. The needs expressed in your September 26 letter are being addressed. There does not appear to be a need for the meeting you suggest in your letter. The City will handle any rescheduling of existing private users made necessary by changes in the hours of use by the school district. Thank you for your letter and we appreciate your interest and expression of concern. The City will work closely with the school district in order for the district to carry out instructional and inter- scholastic aquatics programs. FRANK MANNEN Assistant City Manager FM:gb cc: City Council City Manager Parks & Recreation Director Superintendent P. Grignon P. 0. Box 463 Carlsbad, CA 92008 September 26, 1984 Mr. Frank Aleshire Manager, City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008 Dear Mr. Aleshire: We are a group of citizens concerned about Carlsbad High School's use of the Community Swim Complex for an afterschool (interscholastic) aquatics program. Because an interscholastic program requires League scheduling, it is imperative that the high school be able to make commitments for 1985 by November of this year. In Dr. Grignon's letter of September 10, 1984 to you, the high school need was stated for the hours of 6:00 to 8:00 a.m. and 2:30 to 6:00 p.m. We know this causes a conflict with other users. Recognizing that private groups also use the pool, we request that a meeting comprised of the City, the school district, and the current private users be arranged by October 15 to facilitate a schedule which would allow compatible timesharing of weekday pool hours. A member of our group wishes to address the City Council to explain the need and importance of changing the previously allocated hours given to the school district. We believe the hours are neither compatible with educational demands nor with League scheduling. Respectfully, W. Allan Kelly 729-3066 Ramona Finnila 729-6587 Martha Johnson 729-0350 cc: David Bradstreet Patricia Burden Mary Casler Philip Grignon Dale Mitchell Son Marcos Unified School District 270 San Marcos Blvd., San Marcos, California 92069-2797 619-744-4776 RECEIVED OCTO 3 October 3, 1984 William H. Davis Davis-Duhaime Associates 2031 E. Cerritos, Suite H Anaheim, CA 92806 Subject: La Costa Meadows School/Fuerte Park Dear Mr. Davis: I met with Mr. Corbin and Dr. Streshly in regard to the school district's inability to comply with the CUP on the La Costa Meadows school site. A Resolution to Render Zoning Ordinance Inapplicable to the La Costa Meadows School Site is in process and will be placed on the agenda for the October 22, 1984 board meeting. In addition, the district did not agree to items I and K of a memo from park planner, Mark Steyaert, dated September 10, 1984. In fact the district is in opposition to skinned infields on the school site and it will not be done. Sincerely, Lucy^Gross Facilities Technician cc: Mr. Corbin Mr. Bradstreet IDA.VIS •IDTJH.A.IME ASSOCIATES PLANNING • ARCHITECTURE W H. DAVIS AIA PRINCIPAL A. E. DUHAIME AIA ASSOCIATE W. DWYER ASSOCIATE R. A. OHMERT AIA ASSOCIATE R. TWYFORD ASSOCIATE October 1, 1984 SAN MARCOS UNIFIED SCHOOL DISTRICT 270 San Marcos Blvd. San Marcos, CA 92069 Attention: Mrs. Lucy Gross Subject: La Costa Meadows School/Fuerte Park Dear Mrs. Gross, Enclosed are three copies of a memorandum from Mark Steyaert of Carlsbad, which was received by this office on September 21st. This memo outlines our discussion with the City on September 5th. I think all areas are accurate, with the possible exception of I terns I and K. These items refer to skinned infields on the school site, which I do not believe have been agreed to. Your District's decision on whether to have skinned infields on the school site should be obtained. As for the plan of action, I have met with the Carlsbad Plan- ning and Engineering staff, at which time I was informed that our driveway exit closest to the intersection at the Southeast corner of the site, is closer to the corner than recommended by City standards. This exit, according to City standards, should be several hundred feet away from the in- tersection. Based on this recommendation, I have informed the City that the School District cannot comply. Therefore, a conditional use permit is not recommended on the school site. In order to make sure that communications are complete, I would appre- ciate it if you or Mr. Corbin would verify this decision. , As for work to be done, we are now in the process of preparing the necessary cost breakdown indicated in Item 5, and I will keep you informed of our progress. Very truly yours, William H. Davis, A.I.A. WHD:lmr Encs. 2O31 EAST CERRITOS AVENUE. SUITE H. ANAHEIM. CALIFORNIA 928O6 TELEPHONE (714) 956-OSIt SEPTEMBER 10, 1984 TO: DIRECTOR PARKS AND RECREATION FROM: PARK PLANNER MEETING 9-5-84 ON LA COSTA MEADOWS SCHOOL/FUERTE PARK Present: William Streshly, Dick Corbin, Lucy Gross, Bill Davis, Dave Bradstreet, Mark Steyaert The following plan of action was agreed upon: 1. B.D. will meet with Carlsbad Planning/Engineering Staff to f":.nd out if there are any concerns relating to the school site. 2. If concerns are brought up that cannot be resolved, W.S. will recommend that the San Marcos School District not do a CUP on the school site. 3. If concerns may be resolved to the satisfaction of City and School District, the existing site plan will be modified. Design modifi- cations to be done by B.D. 4. If expenses incurred by applying for a CUP are too great, U.S. will recommend School District not do a CUP. WORK TO BE DONE 5. B.D. will do a cost breakdown of work dc,-,e by School District on park site. 6. City will enter into an agreement to where they will pay School District for work done on the park site (grading and slope planting) up to ± $50,000. This will be used to cover the funding shortfall for the school site (eg. - front area and courtyard landscaping.) 7. In addition, city will pay for design and construction costs for the remainder of park site related items. 8. The site plan to be amended to include the following: a. 6' fencing to prevent access from Corintia Street. SEPTEMBER 10, 1984 Page 2 b. Remove existing access walks from Corintia into school site. c. Heavy landscaping at existing access point from Corintia Street. d. 3'-4' mounding at existing access point from Corintia Street. e. Access walk along west side of school to park site. f. Two (2) stairways from play yard to park site. g. Bleachers built into slope. h. Skinned infield (adult Softball) on park site. i. One skinned infield (little league) on school site. j. Sprinkler design to accomodate infields on park and school site. k. Sprinkler design to accommodate future skinned infields on school site. NOTE: Items related to park site designed by B.D. need to be coordinated with Carlsbad Park & Recreation staff. MARK STEYAERT MS:emq UNITED STATES PADDLE TENNIS ASSOCIATION INC. BOX 30 CULVER CITY, CALIFORNIA 90230 (213) 559-2581 (212) 788-2094 August 17, 1984 David Bradstreet Director Parks & Recreation Dept. 1200 Elm Ave. Carlsbad, CA 92008-1989 Dear David: Marsh Otsea, our good member in your area has suggested I send the enclosed information on Paddle Tennis. We were very pleased to find you intend to convert one of the courts to Paddle Tennis and I hope in the future you will find it necessary to put in additional courts. I sent information to Jim Bradshaw in your office on May 14 and talked with him on the phone several days later. Please let me know what else I can do to be of help. Sincerely, NJM/m enclosures < Norman J. Marshank MURRAY GELLER OFFICIAL RULES INTERPRETER CITY OF CARLSBAD PARKS AND RECREATION COMMISSION COMMITTEE ASSIGNMENTS PARK SITE AND FACILITY PLANNING J. McFadden S. Dahlquist J. Conti J. Popovich SCHOOL DISTRICT LIAISON S. Wright N. Cochran UPDATE CITY-WIDE DEVELOPMENT PLAN 0. McFadden N. Cochran J. Popovich SPECIAL PROGRAMS/PROJECTS S. Dahlquist N. Cochran J. Popovich RECREATIONAL/LEISURE SERVICES 0. Conti S. Uright STREET TREE & SIGNAGE PROGRAM J. Conti B. Donovon J. McFadden BUDGET J. Popovich COMMUNITY VOLUNTEER PROGRAM B. Donovan 10/13/82 Parks & Recreation Commission "The Green Sheet" October 15, 1984 The first 55 and Better Senior Softball Tournament will be held at Chase Field on October 27 and 28. The department will get teams from San Diego, Orange and Los Angeles Counties. At the Management Awards Dinner on October 4, Lynn Chase received the Achievement Award. "Attagirl, Lynn!" The Recreation Division is taking sin -ups during the month of October for youth and teen basketball. Registration is being held at the local elementary schools and Valley Junior High School. * On Saturday, November 10 the department has scheduled the 5th Annual Turkey Trot Run. The event begins at Levante Park and this year will be between three and four miles. A new brick wall and fencing have been installed on the south side of Pine Field by the Parks Division. The recent improvements at the field have made the area look much more attractive. The Recreation Division will sponsor a Pumpkin Carving Contest on Tuesday, October 30 at the Scout House. It begins at 4:00 p.m. for children ages 5-12 and will cost $2.00 per participant. The department has received approximately 120 responses to the Recreation Questionnaire. This was sent out with the Fall Brochure. We mentioned last month that Jane Meadows, Secretary II had taken a leave of absence. Val Fullwood will be taking her place. Kathy Wilkinson and Pat Rosier are both working part time in the main office along with Val. Don't forget the Christmas Party and Potluck on December 10 at Harding Community Center. The festivities will begin after the regular meeting. Mark your calendar! Dave Packer, Building Maintenance Supervisor, retired from the City after 20 years of service. We wish him the best in his future endeavors. Tom Coleman will be taking his place until the position is filled. Pending Matters: Levante Park - The signs listing park hours have been-installed.