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HomeMy WebLinkAbout1984-10-15; Parks & Recreation Commission; MinutesMINUTES MEETING OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING: PARKS & RECREATION COMMISSION October 15, 1984 5:00 p.m. Council Chambers COMMISSIONERS CALL TO ORDER; The meeting was called to order by Chairman Wright at 5:03 p.m. ROLL CALL; Present - Chairman Wright, Coimiissioners Comnissioners Donovan, Popovich, Dahlquist, Morrison and Regan. Commissioner Conti arrived at 5:13 p.m. Absent - None. Dave Bradstreet, Director of Parks and Recreation INTRODUCTION OF NEW COMMISSIONER; Chairman Wright introduced the new Conmissioner, Marjorie Morrison. PUBLIC OPEN FORUM; There was no one present for the open forum. APPROVAL OF MINUTES; The Minutes of the September 17, 1984, meeting were approved as amended by Commissioner Dahlquist relating to the Cadencia Playfield and the statement: "The question was raised as to how this Commission overruled the Council, and the residents want this area to revert back to a passive area." Commissioner Dahlquist said the Council had voted for a playing field; therefore the Commission had not overruled the Council. However, later Dave Bradstreet explained the Minutes of the Council meeting to interpret the Council did not intend this to be used as the Commission has now designated. APPROVAL OF AGENDA; Chairman Wright announced Paddle Tennis was an old item and was to be moved from 7A to A1. Item D, City/District Joint Meeting, would be changed to Committee Reports. 11A would be Park Planning Update and 11B would be Hoover Stret Access Update. The Commission approved the agenda as amended: Wright Donovan Regan Popovich Dahlquist Morrison X Wright Donovan Regan Popovich Dahlquist Morrison X X X MINUTES Page 2 October 15, 1984 COMMISSIONERS UNFINISHED BUSINESS; A1. Paddle Tennis. Dave Bradstreet reported he had a copy of the rules and the court layout for paddle tennis, which he showed the Commissioners. He reported a gentleman from Los Angeles had moved into this area and feels there is sufficient interest in paddle tennis to establish a court. The Commission had directed staff to study this, and there are no courts in San Diego County. Staff decided to wait until another park was developed, but the gentleman convinced Mr. Bradstreet to make one court on the Monroe courts adjacent to the swimming pool. Mr. Bradstreet stated he agreed to this with the concurrence of this Commission. There is one drawback—the court may revert back to the school sometime later. Mr. Bradstreet explained to the Commission the paddles are like a ping pong paddle, only larger with holes in them. Mr. James Courtney, Carlsbad Soccer Club, stated a proposal will be coming before this Commission for a place for indoor soccer, and need an off-the- wall soccer court, which could become a source of income for Parks. Chairman Wright stated the Commission could table this paddle tennis request until the soccer request is presesnted, or could make a temporary paddle tennis court until the other proposal is presented. Mr. Courtney said it would be the next meeting when the soccer request is presented. Commission tabled the paddle tennis request until the speed soccer proposal is received. The request was made for costs to be determined for converting the tennis court. A. Cadencia Park Use Issue Chairman Wright read from the memo to the Assistant City Manager from the Parks and Recreation Director dated October 4, 1984, and also read the compromise reached at the end of that memo. Chairman Wright made a motion to approve the agreement contained in the October 4, 1984, memo, as listed on pages A22 and A23, and direct staff to refrain from scheduling any active play on that field after December 15, 1984. Commissioner Conti seconded the notion. Wright Donovan Regan Popovich Dahlquist Morrison Conti X MINUTES Page 3 October 15, 1984 COMMISSIONERS Commissioner Donovan read from page A3, Section 4, regarding the use of the lots. She stated thre is a need for an active park there as it is the only City-owned park site in south Carlsbad. She would like to have it an active area, but did mention her concern with the portable potty. She felt perhaps a permanent structure should be built with landscaping around it. Commissioner Donovan felt toilet facilities should be provided, since there is a drinking fountain. In discussion, the Commissioners said the field was not designated passive or practice only and they would not have had to designate it as a legal field last February. Dave Bradstreet reported there was a lot of discussion at the Council meeting and Council Member Lewis had said it could be a practice field only; the residents thought it was to be a practice field only, and staff thought it was to be practice only. It is a matter of interpreting what was said at the 1981 Council meeting. The Commission again discussed the need for the field to be a legal field and questioned where the games would be scheduled if this field were denied them. Dave Bradstreet said he did not know whether or not a field would be available for play, if this field were elminiated. In answer to query about how many people are objecting to this park, Chairman Wright stated at the September 29 meeting, there were 15 residents present—two streets are impacted. Mr. Andy Anderson, representing himself and five other homeowners, addressed the Commission, requesting the port-a-potty be removed. A discussion followed, with the homeowners saying the present use is in violation of the code, but they were willing to allow the La Costa Youth Organization to finish out this season, with the area to be returned to passive use in the future. It was then brought up that one of the Commissioners had children playing in that league and should not vote to avoid a conflict of interest. Chairman Wright answered that he had discussed this with the City Attorney and there was no conflict of interest when a non-profit organization has a member who is sitting on a Commission. He said the City Attorney recommended that Member not abstain from voting. Dave Bradstreet referred to pages A1, A2, A3, A4 and A8 and felt the final map is the one to hold to as to what was stated as far as open space and parks. The previous documents said open space, but the final map takes precedence. The neighbors did not complain earlier in the year when the children were playing ball—it is the soccer that creates the high noise level. MINUTES Page 4 October 15, 1984 COMMISSIONERS Mr. Joe Borak, 7247 Carpa Court, said they had not complained, but now the noise is impossible and has been drawn out later so the noise goes on all day. Mr. Bob Wetherill, 3319 Cadencia, stated most of the noise comes from the parents. Mr. Peter Rosenburg, 7249 Carpa Court, who lives behind the field, said the noise is tolerable during the week, but Saturday is unbearable. Chairman Wright said the September 29 meeting was there at the site from 8:30 a.m. to 10:00 a.m. Then the schedule was changed to spread the games out more, but that is not working. The residents would rather they go back to the original schedule, making the afternoon fairly quiet. Mike Glass, La Costa Youth Board Member, spoke, saying they don't want to damage the quality of life for the residents. As a non-profit organization, they want to serve the children, and the children using this park are the youngest group. They understood Council Member Lewis did not want adult games there—no hardball. The girls' softball league was from April to June, and they were gone by 11:00 a.m. on Saturday mornings. The soccer was scheduled to be finished by noon from September 10 to December 2. The field is used less than five months a year for a half a day a week for game purposes. The alternative of moving to El Fuerte can't happen until 1986. This could eliminate the program for the small children. The use of church fields was mentioned, but they are in poor repair, and cannot be used for soccer. Mr. Carl Hill, 3317 Cadencia, asked who was scheduled from noon until 4:30 p.m. and Dave Bradstret said no one. Colonel Anderson said the noise level started at 7:45 a.m., and under the old schedule terminated at 1:00 p.m. With the changed schedule, the noise now goes to 3:00 p.m. At this point, Chairman Wright restated his motion to approve the agreement contained in the October 4, 1984, memo, as listed on pages A22 and A23, and direct staff to refrain from scheduling any active play on that field after December 15, 1984. Chairman Wright announced the Commission now recommended Cadencia Park remain an active playing field, which was their original recommendation on September 13. Commissioner Regan made a motion to have the Traffic Safety Commission investigate traffic and parking problems at Cadencia Park. Chairman Wright stated that could not be done. Commissioner Regan moved the Commission recommend to the City Council that they investigate parking and traffic problems along Cadencia and Carpa if Cadencia is to remain an active playing field. Wright Donovan Regan Popovich Dahlquist Morrison Conti X X X X X X Wright Donovan Regan Popovich Dahlquist Morrison Conti MINUTES Page 5 October 15, 1984 COMMISSIONERS Coimrissioner Donovan stated she would like to have a permanent structure with landscaping to take the place of the port-a-potty. She recommended staff investigate something less offensive than the present arrangement. Commissioner Dahlquist stated if this were temporary, then nothing should be added. In answer to query, Dave Bradstreet stated the toilet is located behind the residences at the present time, and there is an odor as well as being unsightly. He added they have recommended re-locating it. Commissioner Donovan stated she wanted the port-a- potty there all week and not just on Saturday. Mr. Bradstreet answered that staff would look into that. The comment was made that the parents had requested the port-a-potty. Commissioner Dahlquist stated she wanted the port- a-potty available at the field only on Saturdays. Motion was made to have a port-a-potty available at Cadencia Field on Saturdays only. Carol Hill stated there was a safety problem in the park—the police have been called, but nothing has been done. Robert King, 3313 Cadencia, noted there were eleven homeowners represented at the meeting. B. Stagecoach Park Dave Bradstreet gave the report on this item, stating Daon was going to build a drainage channel in the riparian area, which was unusable land. Since then staff prepared an EIR on there and gave to the Planning Deparmtnent. The racquet club had come up with an alternative which would be addressed at Council October 16. There are four alternatives: leave it as it is; or crib the wall. Some would be on the developer's property and some on the City. They agreed to extend an acre of land on the other end. Commissioner Conti stated Daon is not the builder and he referred to the letter from Ron Beckman, which is part of the minutes, and he referred specifically to the grading permit issued for the purpose of clearing the right of way for the installation of the water line. Wright Donovan Regan Popovich Dahlquist Morrison Conti X X X MINUTES Page 6 October 15, 1984 COMMISSIONERS This is not to be the final grade of the proposed street, so this was done for their own purpose and not at the City's request. He objected to Daon saying they were conplying with the City's request to provide access. Commissioner Conti felt these were things to fulfill the purpose of the builder and not the City. The Commission discussed where the park stands now, and Dave Bradstreet answered the EIR would take six months, but that would not delay the schedule for the park. In answer to a question as to how the traffic situation on Rancho Santa Fe had been addressed, Mr. Bradstreet answered he was concerned about that. Rancho Santa Fe will be improved about when the park is ready, and will make a recommendation to the City Council to be aware of that. Mr. Bradstreet added the City will own 17 acres now and can grade that dirt on to the other parcel, but it will be three years before the park is ready to be developed. Commissioner Conti stated a great deal of money has gone elsewhere. The recommendation should be to approve the plan before the Commission to grade upon the property and the drain. Frank Aleshire, City Manager, stated he was an ex- officio member of this Commission and stated the City should have a plan for the park and tell the developer how to fit into the park. The park is needed, and the Commission will need to talk about the riparian area and where the drain will go. Mr. Aleshire stated that the planning should be done within six months. He suggested getting planning money into the budget and get that approved. The Council will have to deal with this and there will be no decision tomorrow. Commissioner Conti asked whether the Commission has to anticipate the requirements necessary for the City to put together the complete package of building a park prior to someone moving on the park, and Mr. Aleshire answered that the development is moving too fast and he suggested the planning be done now. If the grading plan gets completed and there are bulldozers there, perhaps the City could bargain with the developers. Dave Bradstreet stated he felt the City has a good park planning process and know what the needs of the community are; there are public facility fees amd park-in-lieu fees. These are just getting started, and now the Department is being asked to accelerate the programs. MINUTES Page 7 October 15, 1984 COMMISSIONERS Commissioner Donovan asked for turnkey park update to be placed on the next agenda. C. Mayor Casler Summer Report Chairman Wright announced there was just a misunderstanding on lot 290. E. Fuerte Park/School Project Dave Bradstreet gave an update on this item. NEW BUSINESS; B. Committee Assignments Park Site and Facility Planning Dahlquist Conti Popovich Regan Update City-Wide Development Plan Popovich Wright Recreational/Leisure Services Conti Wright Dahlquist Budget Popovich Regan School District Liaison Wright Popovich Donovan Regan Special Programs/Projects Dahlquist Popovich Street Tree & Signage Program Regan Donovan Community Volunteer Program Donovan Chairman Wright explained that the Committees meet as needed and can meet first and bring a proposal to the Commission. MINUTES Page 8 October 15, 1984 COMMISSIONERS COMMITTEE REPORT; A. Joint City/District Meeting - Pqpovich Commissioner Popovich reported on this meeting and said the most important thing discussed was the use of the 42 acre-park site and said the next meeting would be the 25th. Dave Bradstreet put up a map saying the wrong site had been indicated before. The correct site is the slope area, which would take a lot of grading. Mr. Bradstreet added the Mayor asked the Board Members to ask to commit $62,000. The school district has plans for Buena Vista. He stated that turfing might not be to Parks & Recreation's best interest. Mr. Courtney said they could not skin the infields, and if they can't be skinned, then Mr. Bradstreet said they did not want to play on them. Therefore, the $62,000 is not needed. Commissioner Dahlquist stated that at Jefferson, during school hours they get the fields, and after school the City decides, and Mr. Bradstreet added the first request gets it. He said there was no program at the present time. Comment was made that KARA should be made aware of that. Park Planning Update Dave Bradstreet referred to the Agenda Bill included in the packet, which would go to Council Otober 16. He asked for Commission support. Mr. Aleshire commented that this $25,000 request was indicating that money is needed now to expedite the park development program. He also stated he felt this Commission needed a meeting to discuss money, as several incorrect statements had been made at this meeting. He said that the City could borrow from other funds to do the programs that must be done. Commission moved to support the Park Development Program Request for Appropriation for Advance Planning Assistance as outlined in the Agenda Bill in the packet. Hoover Street Dave Bradstreet reported that the pile of dirt at the end of Hoover Street will be removed and the posts will be installed. Originally, he had been told that could not be done. Commissioner Dahlquist asked for a letter to be written to Lynn Chase congratulatina v««* on her recent award. Dave Wright Donovan Regan Popovich Dahlquist Morrison Conti X X X X X MINUTES Page 9 October 15, 1984 COMMISSIONERS ADJOURNMENT; By proper notion, the meeting of October 15, 1984, was adjourned at 8:16 p.m. The next meeting will be November 19, 1984, at City Hall. Respectfully tted, Harriett Babbitt Minutes Clerk From the Carlsbad Journal Wednesday, July 25, 1984 APPROACH TO SPEED PARKS DEVELOPMENT NOT SUITABLE FOR CARLSBAD, SAYS ALESHIRE Despite its comprehensive general plan and its philosphy (sic) that developers should pay for new public facilities, the city of Carlsbad has a shortage of parks. The reason is that once development fees have been collected, parks must be planned and funding approved before construction can begin. So, the construction of new parks always lags a few years behind increasing demand from new residents. Although the City Council funded the construction of several new facilities at its meeting Tuesday night, these parks are not expected to be completed for another two or three years. However, a San Diego-based land planner says he knows a way to alleviate the problem. The idea is to have developers build "turnkey" parks, in lieu of paying development fees, at the same time they build their housing projects. The parks would then be turned over to the city, guaranteeing that park facilities would keep pace with the rising popula- tion. "It's a process we've been discussing in park master planning for years," said Nick DeLorenzo, a land planner and development consultant who has supervised the building of turnkey parks in San Diego and Chula Vista. "It has worked very well," DeLorenzo said. "It has gotten parks installed much sooner than they would have otherwise." DeLorenzo said a turnkey approach is attractive to developers because it enables them to guarantee prospective homebuyers that there will be a park in or near their subdivisions. "It really provides a 'win-win' situation between the city, the developer and the ultimate residents of the area," he said. The city gets its projects built quicker, the developer gets it put in his community by doing the building, and the residents get a park much sooner than they would have otherwise." But while the turnkey approach may seem the ideal solution, for Carlsbad's park shortage, City Manager Frank Alesire said it is not compatible with the city's park development plan. "We haven't really seriously considered it because of the character of our parks," Aleshire said. "The parks we're developing are big parks—25 acres or more—and the cost is too great for any one developer." Aleshire said the city is concentraitng (sic) on larger parks because of the popularity of youth sports and the current trend toward physical fitness. Attachment F. From the Carlsbad Journal Wednesday, July 25, 1984 Page 3 However, James Courtney, chairman of the fields committee for the Carlsbad Athletics and Recreation Association, said the turnkey idea should be given a better chance. "It's a great concept; I'm all for it," Courtney said. "If you give the land to the city, by the time the city's done playing with the land and playing with the money, you get about 10 cents on the dollar. The bureaucratic process eats it up." Courtney said he (sic) group worked out a preliminary turnkey agreement with a local developer only to have the city nix the poposal (sic). Although he said he is pleased with the commitment the city has shown through its plans for the Calavera Hills Community Park and other facil- ities, Courtney said he would like to see the city become even more active in the park issue, perhaps by experimenting with concepts such as the turnkey approach. "They tend to study everything until it dies," he said. "I say, quit studying and start building. We need the fields now, not five years from now." NOVEMBER 9, 1984 TO: MARY CASLER, Mayor FRANK ALESHIRE, City Manager FRANK MANNEN, Assistant City Manager MARTY ORENYAK, Director of Building/Planning RON BECKMAN, City Engineer JIM THOMPSON, Fire MIKE HOLZMILLER, LUP Manager CLIFF LANGE, Library Director t^AVE BRADSTREET, Parks & Recreation Director JERRY PIETI, Personnel Director VINCE JIMNO, Police Chief CHRIS SALOMONE, Redevelopment Manager ROGER GREER, Utilities Director BILL MEADOWS, General Manager, CRMWD FROM: James C. Hagaman, Policy Development Manager The City Manager has directed Research/Analysis Group staff to provide him with an update on the status of the 1984 City Council Goals and Objectives, and has requested that this information be compiled as soon as possible. You were designated as the chief staff person respon- sible for those objectives highlighted on the attach- ment (s) to this memo. I would appreciate a written status on these items by November 19, 1984. If you have any questions, please contact Gary Wayne at extension 5610. Thanks for your cooperation. JAMES C. HAGAMAN GW:JCH:PGK Attachment(s) Attachment "F" 1° l~TRANSPORTATION. PROVIDE A COMPREHENSIVSTREET SYSTEM TO SERVE THE PRESENT AND FUTNEEDS OF CARLSBAD.;om •- oia»i r»O•a 0 o 3 21. 0*3 o- s 3" rfaiua o ^c^ g 3O "" 0 eniro Encourage State Legislation to appropriatefunds for beach erosion control projects.o c* 23a> ~* Io 3<a ot i—*Develop program in cooperation with otherj agencies to reduce erosion of beaches.o *< m3ua 3(D 2! uao 3ua 1°li ENVIRONMENTAL QUALITY. PROTECT LOCALBEACHES FROM EROSION.0iU1 By energy conservation method reduce energusage by 1056 in all City operations.O •< 3 3Olua -t lei l«ENVIRONMENTAL QUALITY. ENCOURAGE CONT1ENERGY CONSERVATION PROGRAM FOR CARLSBAD.£m 0 *• CO Implement a lagoon aquatic program. Promcrecreational programs jointly with YMCA atinner/middle Agua Hedionda Lagoon.n O TO TO-"• tg S»-t n -iSt x-at u>rfr giO rf a« "* o"3 ^ 3 0fD H- 3^ Oj OQH- CL O rt> M H-?; ID s fl> OQCL t-1 • cr OQ *< O Ht^ O 2 rt 3 0 3- >rt> H. - co en i-< tn M: rt fo • H- PSI—1 enM ID cr1 0 rt> l-h M- 3 OQ -n8- H*VO 2 0 *ro Implement a study for management of BatiqiLagoon.O |5 n _u r^^^ 3 O ?s 1 f I—* 8 O1 Work with Coastal Conservancy to completeLagoon Management Plan for Buena Vista Lato 0 c-r ms 3 (D 9(Oo 3id 1°u ENVIRONMENTAL QUALITY. ENCOURAGE DEVIMENT OF LAGOON MANAGEMENT PLANS IN COOPER/WITH STATE AND LOCAL AGENCIES TO ACHIEVE IWATER QUALITY, PRESERVE WILDLIFE, ENHANCERECREATION AND REDUCE SILTATION.II? a o £ o£rn0"H <m TASK/PROJECT-0 (/m —a 3 z 0 ^3j- •> m § ~ ~ 2i ^ SS" < 8- IE HUNAN SERVICES.. AND SERVICES FOR SEIJ—H "O rE IMPROVED FACITIZENS.£2_l ^H moo m i-j Provide adequate bein cooperation withDepartment and othe1^ rt-S & 3" 3"•& fD-Q A)T CO Oo c* n-o cu ro-5 rt- in-^ (D t/» f* CO a "8lSS-^re o>RS3--«. Q. -^re 3in "oua• » yrI/I 0 rt rn3ua-*• rere-i ffuao 3'ua rniOJi Seek volunteers inRecreation programmua — ' K•orer>rt S, -o in B* o 30 -o S "» 7Tre in o rt e* "* o°3 o n 3 fD 00 fDO Cu H- fD3 O •OQ O" ^i— * LO 5^9 §>uao 3ua 0 RrtO fD Ln O COro I-1 l-h 1COC13130i-trt H** 00 ^EUcn fD X1 miOJiVI Continue & expand sprograms .re i c pporting recreart o1 3Cu re a! re In S-e- o"3 pti OfD 30 00i-t O fD H.CD p rt 00 H-0 1 3 ao cH- i-t < H' H- 3cn ooH- O !-r|3 K! cn cou> JO IO COfo 4^ rtrt 3-o n> g, uao 1' miooi Expand recreationalIn South Carlsbad.•a i B> §CL -hO>O rt 8 2~- S I ITre i/irt cuo rte« 03 0 00 33 oo•a o(-a p. fi> 3 rt 00re Cu 1 oo ITJfD C13 fDrt i-tfD rt 6 fD n> hii-! fa O fv*l-h ^i — ' H* V^Q | 1OO H-Ln fD S3 uao 1" mi00iu>IEncourage and promoational facilitiesmay be used by theua CT- rtre >< re Bi ->. <elopment of recvate enterprise1 public.1rt re3- io>rt 030TJ R -J *•re inrt cuo rta« "* 03 O300O1-1. 300 2uao 3ua mi iro Develop funding strand development.re .j. o i"o. s _*. CO c* a 230 "° R T 7Cn> c/irt- CuO rh C* "1 -4.03 O3 00o LJ. 300 9 uao 3in mi00 Promote interagencyrecreation servicedistricts and otherin T oc ua oo cu o3"3 "S*•*• (v ua N 2re rt rt o o" o -4: 3 3re in I" -3, 0 03" Oo 3 3 rt O 30 t)-*• re 01 "1 O TR"% 3Wre u>rt cuo rt a« "* o"3 o3 00o 3' 00 o ,Qo =3to IS HUNAN SERVICES.TAIN PARKS AND RECRALL SEGMENTS OF CITDIVERSIFIED RECREAT•— i -< m§7> 3=*3> — 1 03> Z — 'Si— o o c:z •-<RE, DEVELOP AND1 AREAS/FACILITIPROMOTE ECONOMIOPPORTUNITIES Fo o m ^x t^ ^n i i P^ -< O 3Cr- ?o ' s oCD mo m —I •aTO O ^1q -o i/m —jo ya00 TO -rz 00— H —1 ^^* ~i m ^ ^^ •— -n & ^&>-v*< t— »»x> 52 q§^ 3 Sjua 1 00 j-n '"GENERAL GOVERNMENT. IMPROVE PRODUCTIVAND EFFICIENCY OF CITY GOVERNMENT.t— i—1 . -niroito •o a om ita«3 <w fP 'oocu << -oV» fD fD fu O O (A n> too. n- 33T ft>cr ro O. sl^ass,fo s nt •o -^-o . «< -i a: -^ B> 3— 'UJ » l/l•a-< 01u n3."• 3-S» 1g. o 3C 1 "* -niroiro Develop fire fighter commendation program.Tl -1re o 3- ?1 1— *vo2 -n roi1-1 Continue commendation award program to recoutstanding employee performance.1 Nro O "O ?SRSr* 30 3-i ro^ §too 3to Tl1ro GENERAL GOVERNMENT. IMPROVE PERSONAL :ISFACTION AND PRODUCTIVITY AMONGST CITYEMPLOYEES.5 -ni U)Develop Improved communications and continpositive working relationships with the CoState, and Federal governments and other 1agencies.0 c Co 3 a>» c* O.— "< r> I 1 g, to0 sto -ni iro Review and recommend changes in City's sphof influence and jurisdictional boundarieswhere appropriate.» n-im •o r~srs 3 0. l'&? <O IV •3C. "t g, to 0 3 T|1 1 Study and recommend measures to achievecooperation with special districts withinCity.1 0j O> O Ot fl> — u "i-f "* 1 Sto 3 ID Tl 11— »GENERAL GOVERNMENT. PROVIDE EFFECTIVEWAYS FOR THE CITY TO BE INVOLVED IN INTER-GOVERNMENTAL ACTIVITIES AND PROGRAMS ANDTO SEEK TO PROVIDE EXPERTISE TO DECISION-| MAKERS AND OTHER GOVERNMENTAL JURISDICTIONi" . 71 |Assist senior citizens association in seekfunding for adequate permanent facilities.3to 2s0"0 R 1 >rre inrf eio ct- a* o°3 IO 5'00 gf•* o£ 0 M«cm TASK/PROJECT-o vTl _ n -i * -t g /i 1 IT 1- -n I C -1 t— *UD g "~ g 5 3 -a in» s R Parks & Recreation Commission "The Green Sheet" NOVEMBER 19, 1984 The Request for Preposals have been sent out to 70 Architectural firms to prepare the plans and specifications for Calavera Hills Community Park - Phase I. The proposals must be returned to the Purchasing Department by November 16, 1984. Pine Field will be closed from December 23 to January 14 to install new irrigation. The 3 on 3 Men's Basketball Tournament will be held on December 8 and 9 at the Carlsbad Girl's & Boy's Club. The participants will consist of teams from all over San Diego County. The Request for Proposals have also been distributed for the renovation of the restrooms at Chase Field. The proposals must be submitted by November 21. The Recreation Division will conduct a Basketball Skills Clinic on December 8 and 15 at Carlsbad High School. The instructor will be our own Commissioner Scott Wright. We appreciate Scott's assistance. The Awards & Installation Banquet of the California Parks and Recreation Society District XII will be held at Tom Horn's Restaurant in San Diego on Wednesday, December 5, 1984. Call Val at the main office if you plan to attend. It will be a very worthwhile evening. A local church will be providing volunteers to work on the City's Anti-Graffiti program on Saturday, November 17. Doug Duncanson, the Parks Superintendent, will coordinate the project. On behalf of the Parks and Recreation Department, have a happy and safe Thanksgiving. MINUTF"' RECEIVED NOV 0 : )9g* Meeting of: Time of Meeting: Date of Meeting: Place of Meeting: TRAFFIC SAFETY COMMISSION 3:00 p.m. November 5, 1984 City Council Chambers COMMISSIONERS CALL TO ORDER; The meeting was called to order by Chairman Punches at 3:05 p.m. ROLL CALL; Present: Chairman Punches, Commissioners Wood and Melideo. Commissioner O'Day arrived at 3:22 p.m. Absent: Commissioner Harkins. Staff Members present: Steve Tisdale, Project Manager Police Chief Jimno APPROVAL OF MINUTES: The Minutes of the October 1, 1984, Meeting were approved as presented. INFORMATIONAL ITEMS; 2. Pedestrian Appraisal Program Steve Tisdale reported on this item, referring to the copy of the report each Commissioner had in hand. (Minutes Clerek did not have a copy). He read through the report with the Commission and summarized the report, saying that public education needs more attention, and although the pedestrian injuries increased, Carlsbad still compares favorably with areas of a similar size. Mr. Tisdale concluded, saying that overall the City did better than last year. He asked the Commissioners to review the report and bring comments to the next meeting. Mr. Tisdale also reported that there will be a full-time Traffic Engineer in the near future, and that will be the first time the City will have such an employee. REPORT ON ACTION REQUESTED AT PREVIOUS MEETING; Steve Tisdale reported on the actions taken since the last meeting, saying that all actions have either been completed or workorders have been issued for them. Mr. Tisdale also reported that raised pavement markers have been installed in several areas of the City. INFORMATIONAL ITEMS: 1. San Diego Smog and Traffic. Benjamin E. Smith. A presentation by Mr. Smith read from the copy of his summary report dated November 5, 1984, a copy of which is part of the record. Mr. Smith stated that California is now last as far as the amount per capita income that is spent on roads. Years ago California was first, as all finances raised from transportation were put back into transportation. Attachment 1 Punches Wood Melideo MINUTED November 5, 1984 Page 2 COMMISSIONERS Ten or twelve years ago legislation was passed allowing transportation funds to be used for general purposes. This will result in the estimated traffic and transportation oosts as listed on the final page of Mr. Smith's report. Mr. Smith commented that in five years, he predicts the driving time will be one half hour more between Carlsbad and San Diego, due to the congestion on the highway. Mr. Smith felt that with only El Camino Real north and south and Palomar Airport Road east and west, that Carlsbad will have a traffic problem. Chairman Punches reported the Circulation Element had been revised and every time arterials are planned, there is opposition from the public. Mr. Smith suggested that all intersections with El Camino Real and Palomar Airport Road should be through traffic, with underpasses and overpasses. There was a short discussion about the different streets that are planned for development throughout the City. ACTION ITEMS: Election of Officers Chairman Punches nominated Commissioner Wood as new Chairman for the Traffic Safety Commission. Commissioner Melideo seconded the nomination and the vote was unanimous. Commissioner Wood nominated Commissioner O'Day as vice- chairman, with Chairman Punches seconding the nomination. The vote was unanimous. 1. Edinburgh & Glasgow - Request for either a four-way stop or larger stop signs. The Commissioners had all visited the site and were there in the afternoon from 3:30 p.m. to 4:30 p.m. Mr. Markham re-stated his request as contained in his original letter. Chairman Punches stated he agreed with Marty Bouman's memorandum dated November 5, 1984. Mr. David Stoffel, 4705 Edinburgh, stated he was shocked at the recommendation to replace the stop sign with a yield sign. He commented he had written to the newspapers and Council Members, and if this matter goes to the Council, he will petition against this recommendation. His main reason was safety and he felt the traffic study has flaws. Mr. Stoffel said this area is in a state of flux and he felt a yield sign would create extreme danger for anyone trying to walk across that intersection. Chairman Punches reminded the gentlemen that the violators were the people living in that area, and perhaps the local residents there should do some educating about the stop signs. MINUTE November 5, 1984 Page 3 COMMISSIONERS Comnissioner O'Day stated larger signs would not help. He suggested the Cotnnission could do nothing; install a four-way stop (which does not meet the warrants); install the yield sign, or make a three-way stop. Commissioner Melideo stated she is opposed to yield signs in residential areas. She recommended a three-way stop. The Commission discussed different solutions for this corner and Steve Tisdale read staff's recommendation changing the stop sign on the north leg to a yield sign and installing a stop sign on the east leg. Steve Tisdale suggested a letter be written to the homeowners association requesting the people bo be careful and obey the law. Police Chief Jimno stated there are five men on the Police force who deal with traffic, and the volume at this intersection is fairly small. The violators are the neighbors—it is a behavioral problem. Mr. Stoffel asked for an answer about the three stop signs. He acknowledged the traffic patterns will be changing as more homes are built. He stated he would rather see the intersection as it is now and come back when the traffic patterns are more set. He felt a yield sign would create problems. Mr. Markham asked for a warning sign of "stop sign ahead" and staff answered those are used only where there is a sight distance problem. There is a bar and the word "stop" on the pavement. Commission voted to leave this intersection as it is at the present time, with Glasgow stopping for Edinburgh. Commissioner Melideo made a notion to study this intersection with a new traffic study now, and patrol the intersection, and bring this matter back before the Commission for a possibility of other controls. Comnissioner O'Day seconded this motion. 2. Tamarack & Kirkwall - Request for a right turn only lane. Chairman Punches read the discussion on this item. Mr. Stoffel suggested some of the slope could be cut down to help the visibility at the corner. The Commissioners stated they had viewed this corner, and the bushes needed to be trimmed—one bush particularly. Steve Tisdale stated the City would trim the bushes. Commission approved staff recommendation of no change at this intersection at the present time, denying the request for a right-turn only lane on Tamarack. ADJOURNMENT; By proper notion, the meeting of November 5, 1984, was adjourned at 4:31 p.m. Respectfully submitted^ iett Minutes Clerk Punches Wood Melideo O'Day Punches Wood Melideo O'Day Punches Wood Melideo O'Day -35* CARA MINUTES Meeting of October 24, 1984 The meeting was called to order at 5:00 p.m. by Greg Nelson, President. Those members present were: Shirley Dahlquist, Ramona Finnila, Mike Peterson, Bill Price, Ken Price, and John Strayer. The previous month's minutes were approved. Of Special Note to Members! Nominations for president, finance manager, vice chairman, and secretary will be accepted at this month's meeting. If you are unable to attend and want to nominate someone, call Ramona (729-6587). CARA is looking for citizen/business contributions for the new Kelly School backstop. Any help would be appreciated! Call Greg at (729-4382). Report 1. Field Scheduling All sports organizations should be aware that applications for fields need to be in to Parks and Recreation 90 days prior to your season's beginning. Don't wait! Nelson reported the School District will not skin the school fields per se, but will skin around the bases. After some discussion, it was decided for safety's sake not to request skinning around the bases. Nelson will contact the school district and the city. Report 2. Koll Property Ken Price reported Parks and Recreation will check into renewing the lease option on the Koll property off El Camino Real. He will also check to see if we can use this property for adult use rather than in conjunction with youth use. Nelson will check on getting backstops. Report 3. General Land Use Plan The general plan for Carlsbad is 10 years old. Our consensus is that it should be reviewed by CARA sub-committee. Finnila will be on the committee and will secure the section on Parks and Recreation development. Any interested members who wish to join this committee should notify Nelson. Report 4. Community Center Residential complaints from Terramar citizens were acknowledged concerning the Cannon Lake Community Center. Such criticism is expected no matter where the center will eventually be located. Attachment 2 CARA Minutes October 24, 1984 Page 2 Dahlquist proposed a new location for the center on the City-owned property near Monroe and Elm, the Los Arboles area. A CARA consensus thought it a good idea that should be looked into. Report 5. La Costa/South Carlsbad Strayer reported Cadencia field complaints. Neighbors are complaining about 8:00 a.m. field use and unsightly porta potties. It was suggested that scheduling begin later in the day. Hopefully, Stagecoach Park will be completed at the end of 1986 (Calavera in the end of 1985). There are still problems to be worked out. This area of the city absolutely needs fields soon. In other business: An updated membership list will be compiled after the new officers are elected. The meeting was adjourned at 5:55 p.m. Respectfully submitted, „ Ramona Finnila Secretary NEXT MEETING - NOVEMBER 28, 5:00 PM HARDING CENTER -37 NOVEMBER 1, 1984 TO: PARKS & RECREATION COMMISSION FROM: Mayor Casler YOUR SUMMARY REPORT FROM 10-15-84 1. Paddle Tennis My education on paddle tennis and speed-soccer has been sadly neglected so I cannot comment on either and will wait for your November meeting to hear your recommendation. I'll find out more about the two before then. 2. Cadencia Park Use I congratulate you for making a hard decision in the face of protests. That part of the job isn't any fun, is itl 3. Park Planning Update The Council also approved a $25,000 funding for a park consultant. 4. Congratulations to Scott for being named Director of Athletics at Carlsbad High School. MARY CASM2R Mayor MC:gb Attachment 4 Weekly Report - November 30, 1984 CITY MANAGER'S NEWSLETTER Calendar: — Mon., Dec. 3, 3:00 PM TRAFFIC SAFETY COMMISSION Council Chambers — Tues., Dec. 4, 6:00 PM COUNCIL MEETING Council Chambers ~ Wed., Dec. 5, 5-7 PM VILLAGER Nielsen Realty, 444 Elm — Mon., Dec. 10, 6:00 PM HISTORICAL SITE PRESERVATION COMMITTEE, Council Chambers WORKERS' COMP INSURANCE cost has been increased from $123-, 000 in 1981 to $228,000 in 1984 due mainly to some major disability payments to police and firemen. LIABILITY INSURANCE cost Carlsbad $276,000 in 1981. Our costs since becoming self-insured (in 1982) have been: $79,000 in 1982, $97,000 in 1983, and $232,000 in 1984. In three years we have saved over $400,000 by self-insuring. CARLSBAD growth rate from 1970 to 1980 was 14% per yearl From 1980-1984 the annual rate was 4%. Median Carlsbad San Diego Age 32 29 Income $22,354 $17,107 BREVITY IS THE SOUL OF WIT I (Shakespeare) TRAFFIC SIGNAL at RANCHO SANTA FE ROAD and LA COSTA AVENUE put into operation on Wed., Nov. 28. PUBLIC HEARING scheduled Tues. night to consider establishment of Hospital Overlay Zone to permit development of hospital in City. SEASCAPE APT". PROJECT heard on Nov. 20 continued to Tues. night. Applicant proposing to reduce density. Staff will make report at meeting. TRAFFIC SAFETY COMMISSION recommends NO PARKING ZONE on Alga Road between Alicante and El Camino Real. Parking would be allowed in front of homes on south side of Alga. Council action Tues. night. SHOULD AUTO DEALERSHIPS be allowed in commercial area on west side of 1-5 north of Poinsettia Lane? Council will be asked Tues. if auto dealerships are "other commercial uses" under specific plan for area. HOLIDAY decorations will go up this week in the downtown area as a joint effort between City, Chamber of Commerce, and the Down- town Merchants' Association. SANTA CLAUS will be arriving (either by helicopter or fire engine) at the State and Grand intersection on Dec. 15, at noon. St. Patrick's choir will also be performing. COASTAL CONSERVANCY will hold an informal meeting to review status of the Buena Vista Creek Study on Wed., Dec. 5, 1:30 PM, City of Vista Fire Station No. 1, Conference Room, 175 N. Melrose, Vista. CARLSBAD CHRISTMAS BUREAU donations may be sent to 557 Beech St., Carlsbad. The Bureau is in its 14th year of operation. There are 5 ways to donate: Cash, canned goods, clean clothing, toys, Adopt a Family. Call Chamber of Commerce with questions, 729-5924. LEAGUE OF CALIF. CITIES Employee Relations Institute, Jan. 23-24, 1985, Hyatt Regency, Oakland. Council Members interested in going, let Lois know. NEW COUNCIL MEMBERS INSTITUTE in Irvine, Jan. 16-17. Check with Lois. SAN DIEGO POLICY MAKERS SEMINAR, Lake San Marcos, Jan. 18, 19, NEW TELEPHONE SYSTEM bidders' conference on Nov. 26 was attended by 16 firms. Bid opening scheduled Dec. 17. REGISTRAR OF VOTERS' OFFICE will be conducting recount of votes cast for City Council members at the Municipal Election. Recount will commence Mon., Dec. 3, at Registrar's office. TRI-CITY TRAUMA CENTER on Bd. of Supv. agenda Dec 4. Council Member Chick and City Manager will attend. WATER RECLAMATION ASSN. Christmas Thurs., Dec. 9, 9AM, Olympis Hotel. YOU GROW UP THE DAY YOU HAVE YOUR FIRST REAL LAUGH - AT YOURSELF. ANNUAL AUCTION of bicycles and surplus property held by the City on Nov. 17 resulted in 109 people registering to bid and 258 items were sold for a total of $4,743.42. TRAFFIC SIGNAL at El Camino Real and Kelly Dr. meets warrants. City Engineer will ask Council for design money to get started on the $90,000 unbudgeted project. -2- Weekly Report - November 16, 1984 CITY MANAGER'S NEWSLETTER Calendar: — Mon., Nov. 19, 5:00 PM PARKS and RECREATION COMMISSION Council Chambers — Mon., Nov. 19, 6:00 PM HISTORICAL SITE PRESERVATION COMMITTEE - Council Conf.. .Room — Tues., Nov. 20, 6:00 PM COUNCIL MEETING Council Chambers —• Thurs., Fri., Nov. 22, 23 THANKSGIVING HOLIDAY City Hall closed — Mon., Nov. 26, 5:00 PM HOUSING & REDEVELOPMENT ADVISORY COMMITTEE Council Chambers — Tues., Nov. 27, 6:00 PM - COUNCIL MEETING Council Chambers STREET LIGHTS in the City number 2884 and cost us $150 per year per light to maintain. 244 CITY VEHICLES use 12,000 gallons of fuel each month. DOG LICENSING being computerized by County Animal Control. Terminal will be installed at the North County Animal Shelter on Palomar Airport Road. All Carlsbad dogs will be licensed at that location after Dec. 31. CARLSBAD BLVD. STORM DRAIN plan and specs (Tamarack to Agua Hedionda Lagoon) on agenda for Council approval Tues. DISCUSSION: AN EXCHANGE OF INTELLIGENCE; ARGUMENT: AN EXCHANGE OF IGNORANCE. APPEAL of Planning Commission decision to revoke CUP for WOOLWORTH's VIDEO ARCADE set for public hearing Tues. night. STATE LAW requires that Housing Element of General Plan be updated by July 1, 1985. Proposal for SANDAG to provide technical assistance to revise element on Tues. agenda. LIBRARY circulated 139,424 items in first quarter of 1984. That's a 12% increase. SAN MARCOS OUTFALL LINE approved by EPA and is now undergoing review and public comment prior to release of grant funds. Carlsbad will share capacity up to 2 MGD. UNITED WAY/CHAD CAMPAIGN concluded - 7% of city employees contributed $4,602. Thanks to PAULINE KILLINGSWORTH and Jim Hagaman for handling. TWO EXCESS PARCELS of land at City swim pool site will be returned to school district as requested by school board. Council action scheduled Tues. night. ENCINA POWER PLANT 30 Year Anniversary, Thurs., Nov. 29. Special reception and luncheon planned for invited guests on site, 4600 Carlsbad Blvd. Public invited to reception (refreshments) from 5-7 PM. SPECIAL THANKS to FRIENDS OF THE LIBRARY for the lovely spread they provided at the Council reception last Tues. IF YOU CAN'T IMPROVE THE WORLD, TRY TO PREVENT IT FROM GETTING WORSE. C.I.P. UPDATE — PARKING LOT on Pio Pico has been completed and may now be used by city employees. -- ALGA ROAD DEDICATION set for Tues., Nov. 20, 10:00 AM. — POINSETTIA LANE BRIDGE fill placement completed. Pile driving for bridge abutment will begin next week. — BLUFF PROTECTION final engineering feasibility study has been sent to Dept. of Boating and Waterways. YMCA PROJECT OZ NORTH COAST celebrates their 9th year of con- tinuous community service on Tues., Nov. 27. Open House is scheduled from 8 - 10AM, 1212 Oak Ave. WATER BILLING MAIL DROP BOX will be provided for customer convenience - location is now being determined. PLANNING COMMISSION MEETINGS will now be held on 2nd and 4th Wed. at 6:00 PM. DESIGN REVIEW BOARD will meet 2nd Wed. at 5:00 PM. NO CITY MGR. NEWSLETTER next week due to holidays. : — Mon., Nov. 26, 5 PM Housing & Redevelopment Advisory — Tues., Nov. 27, 6 PM Council Meeting — Wed., Nov. 28, 6 PM Planning Commission -2- CARLSBAD ATHLETIC RECREATION ASSOCIATION Chairman Greg Nelson Vice-Chairman John Beach 2221 Las Palmas Drive,Suite J Carlsbad,Ca. 92008 Secretary Ramona Finnila Financial Manager Bob Fenner MEMORANDUM TO: Dave Bradstreet, Parks & Recreation FROM: Greg Nelson, Chairman, C. A. R. A. DATE: November 12, 1984 RE: Skinning of Ball Fields at Schools It is our feelings that cutting areas in the grass for the placement of the bases would make an already hazardous situation even more dangerous. The only way to make the softball/baseball fields safer for any play is to skin the field. If we cannot do this, let's do nothing! Providing places to practice is something, but we should not fool ourselves that they are proper and safe. As we all know - the need for playing fields is serious and, hopefully, with the current attitudes, will begin to be met soon. GRN:mb cc: Carlsbad School Board members City of Carlsbad Council members NOVEMBER 21, 1984 TO: REDEVELOPMENT MANAGER VIA: Parks & Recreation Director FROM: Parks Superintendent 1 CHASE FIELD IMPROVEMENTS RECOMMENDATION The Parks and Recreation Department requests Block Grant funds for the renovation of Chase Field. The improvements requested are: A. Landscape rejuvenation B. Hardscape improvements C. New bleacher facilities D. New backstops FISCAL IMPACT 1. Landscape renovation - $30,000 includes existing irrigation revamped, landscape and irrigate entire perimeter of site, install permanent picnic facilities, and provide additional recreational facility, i.e. horseshoe court. 2. Hardscape improvements - $10,000 includes additional sidewaks, handicap access, drinking fountains, signs, and asphalt surfacing. 3. New bleacher facilities - $17,000 provides for new permanent metal bleachers with O.S.H.A. approved handrails and large seating capacity. 4. Backstops - $15,000 includes three new specially constructed backstops to incorporate needs of the unique site. GRAND TOTAL $72,000 The above improvements would represent a much needed restoration for this heavily used facility. DOUG DUNCANSON DJD:kaw c: Parks & Recreation Commission Frank Mannen, Assistant City Manger CARA MINUTES Meeting of November 28, 1984 The meeting was called to order at 5:05 by Greg Nelson, President. Those members present were: Jim Courtney, Shirley Dahlquist, Ramona Finnila, Mike Glass, Mike Peterson, Ken Price and Dan Sherlock. The previous month's minutes required a correction. Dahlquist's proposal for a community center was on the city-owned property, the Grove. Report 1. Ken Price/Cadencia Price reported a December fourth meeting of Cadencia park homeowners with the City Council concerning use of Cadencia. After some discussion a motion made by Finnila and seconded by Glass was voted on and passed. The motion: CARA supports keeping Cadencia Park an active play area for games and practice in South Carlsbad. Greg Nelson will write a letter to the City Council stating our position on Cadencia. Report 2. Shirley Dahlquist/Educational Parks Dahlquist distributed a Carlsbad Journal article advocating making part of Calavera Hills Community Park an educational park. Dahlquist reported the city attorney has stated that school buildings cannot be built on dedicated park land. Because of the existing drastic shortage of parks and recreation facilities, the proposal was not endorsed by CARA. Report 3. Jim Courtney Courtney reported the city's taking initial steps to create an assessment district that will finance the expansion of Cannon Road to east of El Camino Real. It was thought the road opening might facilitate further park development. Courtney is formulating a proposal to convert the old tennis courts on Monroe to a speed soccer field with astro turf for a projected cost of $55,000. Speed soccer requires a walled outdoor playing area. Ind discussing his proposal he has heard two further ideas: one, to build a teen center on the land next to thp swim pool, and two, to build a community gymnasium on Valley Junior High's land. . Report 5. Parks and Recreation Element of General Plan Study/Ramona Finnila Finnila reported how badly the Parks and Recreation Element is out of sync with 1984 on recreation needs. A 1981 questionnaire surveyed 557 people as to recreation needs. The priorities were: pools, lighted playing fields, teen center, gym, outdoor theater. CARA Minutes November 28, 1984 Page 2 Nelson will call Councilwoman Kulchin to suggest her including Jim Courtney on her General Plan study committeee. Report 5. Parks and Recreation Survey Dahlquist reported over 100 responses to the Recreation Program Survey which was distributed in the fall brochure. Many CARA members felt the marketing of the survey was not good and that it either should be sent home through the schools or in the Boys'/Girls' Club newsletter. Shirley Dahlquist will look into the feasibility of either of the two distribution methods. Report 6. Nominations Four offices will be filled in December: chairman, project coordinator, vice chairman and secretary. One nomination for each position has been received. Many more are needed! Call Ramona at 729-6587 to place a name for nomination. In other business: 1. CARA will schedule a visitation some time in January to the HUB park site. Interested people should contact Jim Courtney at 729-7710. 2. Mike Glass reported a fund raiser in the form of a golf tournament to be held February 11 at the Lomas Santa Fe Country Club. Celebrities will be there. A prime rib dinner, raffle and beer wagon will also be available. Cost is $95. The next meeting will be December 19, 1984 at 5:00 p.m. in Harding Center. All youth groups must have a member present! The meeting adjourned at 6:30 p.m. Respectfully submitted, Ramona Finnila Secretary RF:vf CARLSBAD SOCCER CLUB P O Box 1534 Carlsbad, CA 92008 November 1. 1984 Mr. David Bradstreet Deot. o-f Parks ?< Recreation 1200 Elm St. Carlsbad. CA 92008 Dear Mr. Bradstreet: We all realize the urgent need -for more recreational •facilities in the City o-f Carlsbad, and there-fore would like to recommend a very attractive ?< beni-ficial -facility to the City. We would like to solicit this proDsal: Conversion "Speed Soccer" Court. your attention and consideration -for o-f the Monroe St. Tennis Courts to a This could be done at a nominal cost and provide a much needed -facility -for the citizens of Carlsbad. In addition to full-filling a need, it could also generate much needed revenue for the City. It could be used for approximately four months for the resident youth speed soccer program and for about eight months for a public speed soocer program. (The facility will be in demand for year around use.) The total costs to convert the existing facility would be approximately Seventy-five Thousand Dollars. The facility could generate approximately Fifteen to Twenty Thousand Dollars per year. (Totals for all costs, and projected income are attached as exhibit A, and exhibit B. ) Thanking you for your help in this matter, I remain, incerely yours ames A. Courtney. Pres. November 9, 1984 TO: DAVID BRADSTREET FROM: DOUG DUNCANSON RE: SPEED SOCCER COURT AT MONROE TENNIS COURTS The Parks and Recreation Department has been approached by the Carlsbad Soccer Club regarding the use of Monroe Street tennis courts for a speed/ indoor soccer facility. The usage requested would result in a conversion of the entire existing facility to an artificially turfed facility. Speed soccer is a fast grow- ing sport throughout the country. The following factors should be taken into consideration: 1. COST - Installed professionally, entire court $55,000 Lights 40,000 Total $95,000 Costs reflect professionally installed court and lights; includes astro turf, side boards, goals, and nets. 2. CURRENT USAGE A. One Recreation sponsered tennis class B. Publis usage - 30-50 people/week 3. PADDLE TENNIS REQUEST 4. STATUS OF LAND - does or will school district want land back? 5. MAINTENANCE COSTS - similar to existing Annual $4,000 Approximately 8 hours/week x $12 6. UTILITY COSTS (with lights) $3,000 7. POTENTIAL USAGE - 200 - 400+/weekly 8. POTENTIAL REVENUE - $15,000 - $25,000 (Based on $200/team - 8 week seasons, 2 games/day, 8 games/week 9. OTHER USES OF FACILITY A. Volley ball courts (2) B. Synthetic tennis court 10. CURRENT NEEDS OF COMMUNITY - National Standard 1/2000 40jOOO = 20 courts, existing 17 public (includes 4 at Monroe St.) ATTACHMENT A Page 2 - November 9, 1984 FUNDING SOURCES 1. P. I. L. - Area I 2. Community Volunteer Funding? (T DOUG V. DUNCANSON Park Superintendent DD:pr November 9, 1984 TO: DAVID BRADSTREET FROM: DOUG DUNCANSON RE: SPEED SOCCER COURT AT MONROE TENNIS COURTS The Parks and Recreation Department has been approached by the Carlsbad Soccer Club regarding the use of Monroe Street tennis courts for a speed/ indoor soccer facility. The usage requested would result in a conversion of the entire existing facility to an artificially turfed facility. Speed soccer is a fast grow- ing sport throughout the country. The following factors should be taken into consideration: 1. COST - Installed professionally, entire court $55,000 Lights 40,000 Total $95,000 Costs reflect professionally installed court and lights; includes astro turf, side boards, goals, and nets. 2. CURRENT USAGE A. One Recreation sponsered tennis class B. Publis usage - 30-50 people/week 3. PADDLE TENNIS REQUEST 4. STATUS OF LAND - does or will school district want land back? 5. MAINTENANCE COSTS - similar to existing Annual $4,000 Approximately 8 hours/week x $12 6. UTILITY COSTS (with lights) $3,000 7. POTENTIAL USAGE - 200 - 400+/weekly 8. POTENTIAL REVENUE - $15,000 - $25,000 (Based on $200/team - 8 week seasons, 2 games/day, 8 games/week 9. OTHER USES OF FACILITY A. Volley ball courts (2) B. Synthetic tennis court 10. CURRENT NEEDS OF COMMUNITY - National Standard 1/2000 4000 = 20 courts, existing 17 public (includes 4 at Monroe St.) Page 2 - November 9, 1984 FUNDING SOURCES 1. P. I. L. - Area I 2. Community Volunteer Funding? -><- DOUG V. DUNCANSON Park Superintendent DD:pr tit tlllt- tt'.Oft »)- Mil l»Nim»N- | Him P'Vf ISIMIff <a ,„.»-<* 1 z 5 n V- I iO (J O Attachment B November 9, 1984 TO: CITY MANAGER FROM: Director of Parks & Recreation CARLSBAD UNIFIED SCHOOL DISTRICT REQUEST FOR ADDITIONAL POOL HOURS AND RENTAL RATE REDUCTION On 11/6/84 City staff met with District officials to iron out the remain- ing details regarding rental rates and the District's use of the pool for instructional and competitive purposes. Recommendations and Agreements 1. The District agrees to joint use between 3:00 and 5:00 p.m. subject to reconsideration after their program has begun, when the number of students can be measured and the safety of joint use can be determined. 2. The City agrees to expand exclusive District use the following times: 7:15 a.m. - 8:00 a.m. September - June 2:00 p.m. - 3:00 p.m. September - June 7:00 a.m. - 9:00 a.m. 8/19/85 to 9/6/85 7:30 p.m. - 9:30 p.m. 8/19/85 to 9/6/85 3. The City agrees to allow the Distrit exclusive use during scrimmages and competition meets subject to advanced notice for scheduling purposes. 4. The City agrees to allow the District to conduct the instruc- tional program free of charge from: 11:15 a.m. - Noon 2:00 p.m. - 3:00 p.m. 5. During joint use times the City will provide lifeguard ser- vice for both District and City. 6. The District agrees to the following rental rates: Exclusive Use - $14/hour Nonexclusive Use - $7/hour 7. Effective 198^r8BPthe rental rates will be subject to renego- tiation. ' Attachment C November 9, 1984 Page 2 8. The following dates, times, uses and rental rates have been mutually agreed upon by both the City and District for the Fiscal Years 84-85 and 85-86. FISCAL YEAR 84-85 SCHEDULE Date 2/18 to 5/10/85 2/18 to 5/10/85 2/18 to 5/10/85 4/22 to 5/3/85 4/22 to 5/3/85 4/22 to 5/3/85 5/6 to 5/17/85 5/6 to 5/17/85 5/6 to 5/17/85 5/20 to 5/24/85 8/19 to 9/6/85 9/9 to 11/8/85 Date 2/17 to 5/9/86 2/17 to 5/9/86 9/16/85 to 6/13/86 9/16/85 to 6/13/86 9/16/85 to 6/13/86 9/16/85 to 6/13/86 8/18 to 9/5/86 8/18 to 9/5/86 9/8 to 11/7/86 9/8 to 11/7/86 9/8 to 11/7/86 Time 6:00 a.m. -7:15 a.m. 7:15 a.m. -8:00 a.m. 3:00 p.m. -5:00 p.m. 8:00 a.m. -10:00 a.m. 10:00 a.m. -12 Noon 1:00 p.m. -3:00 p.m. 8:00 a.m. -10:00 a.m. 11:00 a.m. -12 Noon 1:00 p.m. -3:00 p.m. 8:00 a.m. -9:00 a.m. 7:00 a.m. -9:00 a.m. 7:30 p.m. -9:30 p.m. FISCAL YEAR 85-86 Time 6:00 a.m. -7:15 a.m. 7:15 a.m. -8:00 a.m. 8:00 a.m. -10:00 a.m. 10:00 a.m. -12 Noon 1:00 p.m. -1:15 p.m. 1: 15 p.m. -3:00 p.m. 7:00 a.m. -9:00 a.m. 7:30 p.m. -9:30 p.m. 6:00 a.m. -7:15 a.m. 7:15 a.m. -8:00 a.m. 3:00 p.m. -5:00 p.m. Use Joint Exclusive Joint Exclusive Joint Joint Exclusive Joint Exclusive Exclusive Joint Exclusive SCHEDULE Use Joint Exclusive Exclusive Joint Joint Exclusive Joint Exclusive Joint Exclusive Joint Program Swim Team Swim Team Swim Team Instruction Instruction Instruction Instruction Instruction Instruction Instruction Water Polo Water Polo Program Swim Team Swim Team Instruction Instruction Instruction Instruction Water Polo Water Polo Water Polo Water Polo Water Polo Fee $7 /hour $14/hour $7 /hour FREE FREE $7 /hour FREE FREE FREE FREE $7 /hour $14/hour Fee $7/hour $14/hour FREE FREE FREE FREE $7 /hour $14/hour $7/hour $14/hour $7/hour DB:vf <0a, <u0) pt( )• iH C •4JCa> PH • 4 >M X•aM -Cco a3 T:60 f- 0) > 4-1 O•H t-nJ P- h- « ft EE E- QW ^ M H ZOa PS1 Onc r^.•w- HI— I CJ w COI i H M PH HCO M Q ^HHMCJ HZM O • oa — i < 0H 00 00OH &: -d" f¥ i— 1 £14«e- EH CJ M PSHCO M Q W COP HCJ MPi HCOM Q W COj 1 K-]uX Wwo^fe £» HM CJ W CO f~~i H M PSHCO M Q pH EH M O H J2 M O 1-3 ^HHI— 1CJ rf W ^HHMCJ W ^I— 1 Sj_^ OXw Ww p^fe ^-1HMCJ Wc/1 ^ H M HCOl-l Q f>-t EH M U H M O Wta 0^fe EH M HCOM Q Wenp"l CJIH [•V] HCOM Q fa M S J Xw PS 0 EC 1 — .f^s & ^|HM CJ CO[ — 1 H CJ H CO tHa ^HEHM£_5 ZMO * SH HM CJ CO ^-, HIH CJ fa M s! "] CJXw ou PH*ta mO oo m SS ->. 00-^, <3\ ^ <J- r-H VO ' — 1 ^^ "^ «5- OO CT\ HCJIHadHCOM O wCO t-l CJ M PS HCO IH O fa M t/J J •] CJXw i • •a a• • ^J ^3 O LTl 0 —• • • • t 1 • jyj IS • * ^4 ^^om oi—* ••• • o i • zs o• o^ z o o 0 0• • •• O CM 1 o •o az •PHoO 0.. ocsj .. 1 « »a a• • PH PH o in 0 -H • » •• i • •a a• • p_i p^ m o -H 0*• •• i • «a a P-4 O-l 0 00 0 1 • *a a p ( p_i 0 0o PO•• •• i • •a a pj PH* o oro ro m £o-v^ October 19, 1984 TO: CITY MANAGER FROM: Parks and Recreation Director CUSD REQUEST FOR ADDITIONAL POOL HOURS (REFER TO ATTACHMENT A) Reconmendations r\) W» 1. The City will accomodate the District's request for certain additional pool use between the hours of 6:00 a.m. and 5:00 p.m. Monday through Friday during the school calendar fyu&- year. (Refer to Attachments B and C) ^ The request to use the pool in August of 1985 requires ' further discussion. . _ -v 2,/j-<? V6iy5 — I'*" » 2. The following times have been mutually agreed to be jointly used for City and District aquatic programs: 6:00 a.m. - 7:15 a.m. . U*~-~l'-l*~ 10:00 a.m. - noon OK* 1:00 p.m. - 1:15 p.m. The City and District are still discussing the District's request for exclusive use from 3:00 p.m. - 5:00 p.m. The City agrees to offer the District exclusive use |6-X C during competitive meets, rates to be determined. Rental Fee a. Instructional Program between the hours of: 11:15 a.m. - noon 2:00 p.m. - 3:00 p.m. FREE b. Interscholastic swimming and water polo Lijt^. ^' between the hours of: ~^<,•.»* „ 6:00 a.m. -8:00 a.m. L ' 2:0° p'm> " 5:0° p'm' EXCLUSIVE USE $14/Hr NON-EXCLUSIVE USE $ 7/Hr 4. Effective 1985-86 the rental rate for District use of pool will be based on the annual maintenance and operation direct cost. 5. During joint or non-exclusive use the District will not be required to provide life guard service. They will be provided bt the City. 1 October 19, 1984 Page 2 Fiscal Impact 1. If the City cancelled existing programs, so that the District could have exclusive use, Annual City Loss of Revenue $ 29,400 .2. If the City charged the District for use as per 1983 agreement, The District Cost, 84-85 $ 9,100 7 85-86 $ 13,387 / 3. By the City's providing life guards during non- exclusive use times, The District Saves, 84-85 $ 2,380 85-86 $ 4,440 4. By the City's offering the District free use for instructional program, iV\ iv~-\1- 2. - 5 The District Saves, 84-85 $ 490 85-86 $ 4,777 84-85 Pool Operation Cost Budget $166,244 City Hourly Rate $28.46* District Direct Hourly Rate $16.72* *based on a sixteen hour day Analysis/Discussion The District's request for number of hours is broken down as follows: 1984-85 Instructional Program 115 hours Swim Team 300 Water Polo 315 Total 730 hours 1985-86 Instructional Program 1,170 hours Swim Team 300 Water Polo (approx.) 315 Total 1.785 hours )o October 19, 1984 Page 3 The District's exclusive hours during the school year: 7:15 a.m. - 10:00 a.m. 1:15 a.m. - 3:00 p.m. The District/City non-exclusive hours during the school year: 6:00 a.m. - 7:15 a.m. 10:00 a.m. - noon The City's exclusive hours during the school year: 12:00 noon - 1:15 p.m. 5:00 p.m. - 8:00 p.m. Saturday and Sunday - All Day Summary It is this Department's intent to work cooperatively with the District in making the pool available for their programs. Staff feels that in most cases both the City and District programs can co-exist with proper coordination and supervision. Because the District has not fully utilized the pool in the past, and the Department has implemented certain aquatic programs, there is a public expectation that we feel should be considered when scheduling pool use. David Bradstreet Director c: Assistant City Manager ^Carlsbad Unified School District 801 Pine Avenue, Carlsbad, California 92OO8 729-9291 'Excellence In Education" BOARD OF TRUSTEES J. EDWARD SWITZER, JR. President JULIANNE L. NYCAARD Vice President JAMES McCORMICK Clerk JOE ANGEL Member JOHN ). MAMAUX Member DISTRICT ADMINISTRATION PHILIP CRICNON. Ed.D. District Superintendent (AMES M. STARK Business Services SUSAN-HARUMI BENTLEY Instructional Services DAVID WM. BATES, SR. Employee Relations !ICHARDA. SHALER Information Systems K.C. DUNLAP Facilities/Services October 12, 1984 Mr. Frank Aleshire Carlsbad City Manager 1200 Elm Avenue Carlsbad, CA 92008 Dear Mr. Aleshire: On September 27, 1984 the City of Carlsbad/Carlsbad Unified School District Committee met to discuss areas in which the City and School District could cooperate to the mutual benefit of the citizens and students of Carlsbad. One of the areas discussed was the District's use of the swimming pool complex for instructional and competitive purposes. As you know, there has been considerable interest expressed by the citizens of Carlsbad for the District to develop an aquatics program, which would increase our need for time at the swimming complex. ^^____ [id We also discussed the rate the City would charge the school District for pool use exceeding the hours provided for in the contract at no charge to the District. The contract currently calls for a rate of $14.00 per hour for such use. tl As you are aware, any funds we are able to save on rental charges for use of the pool become immediately available for instructional programs which benefit all citizens of Carlsbad. Sincerely, James Stark Assistant Superintendent Business Services JS:ng Enclosure 1.1 CARLSBAD UNIFIED SCHOOL DISTRICT Swimming Program Schedule A. Instructional Program 1. FY 1984-85 4/22 - 4/26/85 8:00 a.m. - 12:00 noon, 1:00 - 3:00 p.m. 4/29 - 5/3/85 8:00 a.m. - 12:00 noon, 1:00 - 3:00 p.m. 5/6 - 5/10/85 8:00 - 10:00 a.m., 11:00 a.m. - 12:00 noon, 1:00 - 3:00 p.m. 5/13 - 5/17/85 8:00 - 10:00 a.m., 11:00 a.m. - 12:00 noon, 1:00 - 3:00 p.m. 5/20 - 5/24/85 8:00 - 9:00 a.m. 2. FY 1985-86 9/16 - 6/13/86 8:00 a.m. - 12:00 noon, 1:00 - 3:00 p.m. B. Interscholastic Swimming 1. FY 1984-85 . - 2/18 - 5/-U/85 6:00 - 8:00 a.m., 2:00 - 5:00 p.m. 2. FY 1985-86 2/17 - 5/9/86 C. Water Polo 1. FY 1985-86 V£ 8/20 - 9/8/85 Competition in post-season play would extend the length of the season by one week. 6:00 - 8:00 a.m., 2:00 - 5:00 p.m. Competition in post-season play would extend the length of the season by one week. 6:00 - 9:00 a.m., 2:00 - 5:00 p.m. 9/10 - 11/10/85 6:00 - 8:00 a.m., 2:00 - 5:00 p.m. Competition in post-season play would extend the length of the season by one week. Exact date for both the water polo and interscholastic swimming seasons for the 1985-86 school year will not be released by the CIF until the spring of 1985. i-o. $ U- ILO .co L, ' 00 1— 1 1 QLU t Q \ Z *^ tj Lt 1 \ E <S) '__J o0 _lLU OCLL O 1— i— i & \~ 1— 1o t—(— I I •"~ \v LUoo HHo:I—00i — io ^^t~~ o 1— HH O 1 • •2: s:• • O LT> O --I _l O UJ =3 ,_ t— I 1— IS) >-H O LU UO Z5 0 X LU | •• S ejf <C O LO O LUOO 1 — 1— < C£ I—oo Q I i i 0 1—•z. H— 10 •-3 1 • Cs o• o=t c 0 00 0 _J o LU 00ID (— t_H O LU t— i 00:D 0x: LU 1 C O •o s:c • 0.oo o 1 LUoo o t— t t—001— 1 Q ^1^^ <J 1— k-Ho 1 • • •Si Z• • Q. 0. O LO 0 .-1 1 _J o LU OO 0 I-H OL oo ^^4:2 LU i— t 00 ^1o X UJ i • •"s. s: CL. a. LO O ••H O LU OO HHa: oo H-t O ^-^^»— to 1— o•'.'*-} , 1 • • • •a. Q. 0 0O 0 i 1 t 0 LUoo 1— »— 1o LU »«loo 0XLU ^M _• . . 0. Q. 0 00 C3 *OO1—UJUJ 0 co. a: LUi— •3. o <: z. I-H 21 1— t 3oo •z. =>Q LUoo3 LU > I-Hoo^~\ ^^_i X LU LU><cz _l _J H-t 2 CJi— i C£ ^^^™OO 0 * O CM 00 ro LO LO 00 > \ 7 15 5 I« sv> u. _l POOL USE SCHEDULE - FAL__ WEDNESDAY THURSDAYCOW^LtXTUESDAYCARLSBAD SWIMMO' \1 1 i . „ T7T~ , . ,T. Ji 1 OO•atllu IOO Jl oe a. i • 00ae £ <EARLY BIRD/MASTERSLAP SWIMS 'y>•x.Jj i — ru I Is J J -A ) — « •* \ V 3 00 X u 0 OO 3C /) C J 0 J MASTERSX C X o X o j "LESS~ONS i "MAINTENANCE00 100lu 1 _, i1/1t/»>•*•> £ j -( L L_ UJ _ •00 00 3 00 00 UJ ~" 0UJ <, , 00 ' OO ' 2 x S " a : — 3-*1 K — •»1/1 k. § JESI tjj 5 ISJ 35 a UJas X a cj Ul X a S i HASTIRS~(/)S5 SC /I ^J i oe i ^ i iO V C Q3 5 it^3 I/- *. 3 j ^ ii\ ' }~<. (. » *) \ _^ 01 X N X X _) o c J 1 i 1 i t I <I.(.L cLbCca 4Uo I uuu V S/ SEAHORSES.,00 Z00 S/ SEAHORSESC.A.Ul_J S/ SEAHORSES.A.z <-> nUJ />-u /i ••-.<-> 3/Inu_i ou! H 1 ZJJ t ii i V 5 UJae X a Uloe X a UJQC ; sS if i . MASTERSMASTERSMASTERSv ^MASTERSI J 1 = V r" — 7 CARLSBAD HIGH SCHOOL CARLSBAD, CALIFORNIA October 19, 1984 TO: Jim Stark, Assistant Superintendent, Business Services FROM: Dale Mitchell, Vice Principal; Patricia A. Burden, Principal SUBJECT: Swimming Program With the frequent meetings and phone calls among both district and city officials, we would like to report to you an agreement which we feel is acceptable at this time. I. Instructional Program 1984-85 School Year, September 17, 1984 to June 19, 1985 8:00 - 10:00 a.m. Exclusive Use 10:00 - 12:00 noon Joint Use 1:15 - 2:00 p.m. Exclusive Use City agrees to provide lifeguards during joint use hours. II. Swim Team o *. We are still requesting exclusive use of pool for our swimming team beginning February 18, 1985 to May 10, 1985, for the hours of 6:00 - 8:00 a.m. and 2:00 - 5:00 p.m. We are willing to negotiate joint use of these times at a later date upon examination of pool use by our swim team. III. Water Polo We are also requesting exclusive use of the pool for our water polo team beginning August 19, 1985 to November 8, 1985. August 19 - September 6, 1985 6:00 - 9:00 a.m., 2:00 - 5:00 p.m. September 9 - November 8, 1985 6:00 - 8:00 a.m., 2:00 - 5:00 p.m. We are willing to negotiate joint use of the pool at these times at a later date upon examination of pool needs by the water polo team. Our hesitancy in not desiring joint use of the pool for the swimming and water polo programs is due to our inability to determine the number of students participating in these programs. 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CO M U§n p->iHCJ C iH CO Mco <g u oTJ -O —1 B E «-i01 01 Bu O 01 01 CO VI U B CO i-H Q 01 -H O 01 0.-H u T3 U 3g u co B -H cro n ce o > oio w £ u w os cu a. < a.S S M b,CJ bl M S| Attachment D 16 a\ a oz , zo o enHCOZOCJ uM COblQ IM* 06PM 1 | UHbl CM g U HCO Q CJ zM <e CJ § 1 PMb.ai taE-bl PMs0 REVIEWi3 PM OZ Q g b< 3 1 B- ^** »^od 1 F/1 NON FUNDED PROJECT!vOoo en inoo o moo 00 m00 r^T 00 m m00 m m00 m00 „*• in00 -* moo m00 to m00 »— * 00 CT* F— 400 ot t-i taCO yrj CM %STAGECOACH COMMUNITY PAlf — JL H CO z 3i CO g PM E_i MZ g CJ COJJ1-4 SB b] ,J OZ n §o: i 3o § HU •-> §CM 00 -^ ^^00 ^ 1PM b] 3 CENTER GYMNASIUM CANNONCM GATEDM O O H0Z Q -" ^Z ^z" z oo A , 00 ON &g ALGA NORTE COMMUNITY PA:. en <j Z m00 -a- in00 CM in CO CM ^Z < z" z m00^^ -a-00 o sy 'Jg "EDUCATIONAL COMMUNITY P,(Carlsbad High School S^-f oblZM blHblO HO bl ^O HSj w ^z < z z l 00 CM _M CO CM 5 CM ^M MACARIO CANYONSPECIAL RESOURCE/COMMUN,m g UMQo HOz o J •^ z < z z ^z ^00 m ^<EDUCATIONAL COMMUNITY P.SOUTHWEST QUADRANT,^ 1 Ho •"3 §CM 1a g QZu g 8 ai ^J Z < z z -a-oo o -a-00 o»— i COIH § jg SCHOOL BALLFIELD IMPROV.r*. 1sopa uz 25o§ bli . 1 blg 0O BE! §z •• m00 rt in00 CM m00 in00 V— 1 •a-00 - b]CO = H < bl LARWIN/TANGLEWOOD SPECIAREA BALLFIELD DEVELOPM. 00 m•H CO rjto £* E 4J -Hu a0) (0 CQPM O. 0S a.01 M OCO h D ^ PMcd C -H W Ma a c o CM O S >M U O 01 01 -H h 014J "O -H 3 CO C > O*B 0 C 01X U U OS CM PM < P-Z 3 M b.CJ bl PE! CO01 COO r— Completed••• Estimated CompletionS| NOVEMBER 9, 1984 TO: CITY MANAGER FROM: Parks and Recreation Director CAPITAL IMPROVEMENT PROJECT QUARTERLY REPORT A. FISCAL YEAR 84-85 FUNDED PROJECTS PIL Priority Project District Cost Fund 1. Fuerte School/Park 4 $150,000 PIL 2. Calavera Hills Comm. Park (Phase I) 2 610,000 PIL & PFF 3. Pine/Chase Field Rehabilitation 1 70,000 PIL 4. Holiday Park (Parking) 1 60.000 PIL $890,720 B. UNFUNDED PROJECTS UNDER CONSID-ERTION Recommended PIL Estimated Priority Project District Cost 1. Stagecoach Community Park 4 $ 2,961,920 2. Center/Gymnasium 2 996,400 3. Alga Norte Community Park 4 N/A 4. Ed./Community Park (CHS site) 2 N/A 5. Macario SRA/Community Park 3 $38,000,000 6. Community Park (SW Quadrant) 3 N/A 7. School Field Improvements 1 $ 62,000 C. CURRENT FUNDED PROJECT STATUS 1. Fuerte School/Park Description - Joint development with San Marcos School District. 3.6 acres of park will be constructed adjacent to the La Costa Meadows Elementary School. Plans call for a combination of City and school facilities of three (3) unlighted youth Softball fields, one (1) adult softball field, two (2) soccer fields, small passive area, hardcourt play areas and parking. The restrooms will be provided through City/ District use agreements. Funding will be provided by PIL fees and land water grant funds. Preliminary a) Master Plan - Completed (District/City) b) Conceptual Plans - Completed (District/City) c) Funding Approved - City Council d) City/District Maintenance & Use Agreements-Complete (District/City) e) Parks and Recreation Commission - Approved City Manager ~~ November 9, 1984 Page 2 Design a) Construction Plans & Specs. - Completed by District Consultant b) CUP - In Process (Planning Department) c) EIA - Complete (Negative Declaration) d) Parks & Recreation Commission - Approved Advertising a) Accomplished by District consultants for both District and City portion of project. City is to pay for work performed by District. Agteement for payment schedule being prepared by City staff. Construction a) Grading permit - Completed b) Grading in process on both City and District property. c) District contractor will perform site improvements. d) City responsible for backstop, bleachers, and minor improvements on City land. Completion a) Estimated to be September, 1985 2. Calaver Hills Community Park (Phase I) Description - Develop eight (8) of the total eighteen (18) acres of park. Plans call for three (3) lighted youth Softball fields, one (1) practice soccer field, restroom/snack bar, hardcourt game area, parking lot, tot lot, walkways and picnic area. Funding: PFF, $560,000; PIL, $50,000; Total, $610,000 Preliminary a) Master Plan - Complete (Parks & Rec. Staff) b) Conceptual Plan - Complete (Parks & Rec. Staff) c) Funding - Approved (City Council) d) CUP - In Process (Planning Department) e) EIA - In Process (Planning Department) f) Parks & Recreation Commission - Approved Design a) Construction Plans & Specifications 1. Request for Proposals sent out 10/29/84 2. Set for Council action 12/18/84 Advertising a) Contract proposals for construction early 1985. City Manager November 9, 1984 Page 3 Construction a) Estimated to begin Spring, 1985. Completion a) Estimated late 1985. 3. Pine/Chase Rehabilitation Description - Removing and replacing fencing and backstops, remodeling and enlarging restroom and replacing old irrigation system. Funding provided by PIL funds. Preliminary a) Master Plan - Completed • Design a) Request for Proposals for restroom rehabilitation sent out in November, 1984. Advertising a) To be completed (Parks & Rec. Staff) Construction a) Pine 1. Fencing replaced, block wall installed, new A/C pad poured and rolled, new trash receptacle constructed. (Parks & Rec. Staff) b) Chase 1. Bids for fencing replacement sent out 11/8/84. 2. Construction to commence December, 1984. 3. Restroom rehabilitation will begin January, 1985. Completion a) Both projects will be completed by March 1985. 4. Holiday Park (Parking) Description - Provide paved parking, curb and sidewalks along east boundary of park. Funding provided by PIL funds. Preliminary a) Master Plan - Completed (Eng./Parks & Rec.) City Manager • November 9 1984 Page 4 Design a) To be completed by Engineering Department; not scheduled to date. Advertising a) To be coordinated by Engineering Department. Completion a) Estimated by June, 1985. D. UNFUNDED PROJECT STATUS 1. Stagecoach Description - Develop approximately 20 acres of the total 28 acre park site. Plans call for lighted multi-use athletic fields, restrooms, parking and passive picnic area. Partial funding available for construction in PIL District 4. Preliminary a) Master plan has been proposed and is under consideration. b) Conceptual plan has been prepared. c) CUP is on file and is being processed by the Planning Department. d) EIA is on file and being processed. e) EIR Request for Proposal sent out in October, 1984. f) Environmental and safety issues are currently under consideration. g) Parks & Recreation Commission approved conceptual plan Alternative 2. Design a) Staff plans to hire a park planning consultant to complete the design process. Advertising a) Part of park planning consultant's responsibility. Construction a) When environmental and traffic issues are resolved, construction dates can be determined. Completion a) Cannot be determined at this date. City Manager November 9, 1984 Page 5 2. Center/Gymnasium Description - Plans call out for a 11,000 to 15,000 square foot multi-use facility to be constructed at Cannon Lake Park. Preliminary a) Staff directed to prepare EIR and CUP by City Council. Cannon Lake Park site also requires a biological, hydrological, hydraulics and soils report. These reports are required due to location near water area. Staff has received negative input regarding Cannon Lake as a site for a center/gymnasium facility. Staff recommends that the park planning consultant reanalyze site location and building design and use concept. Calavera Hills Community Park is logical site for center. 3. Alga Norte Community Park Description - This 24 acre park is to be constructed in District 4 at Carrillo Way and adjacent to the newly constructed La Costa 9 hole golf course. Plans call out for lighted multi-use athletic facilities, parking, picnic areas, community center and a city library. Preliminary a) A conceptual plan has been prepared for the proposed park site. Upon the first final of the first subdivision in the Daon Master Plan area, the City will receive 15 acres for Phase I development. 4. Educational/Community Park - CHS Site Description - Preliminary plans call out for a joint high school community park facility. The CUSD has offered to the city park of their 42 acre school site for possible ballfield development. Preliminary a) City Council has authorized staff to work with District in preparing a park/school master plan. 5. Macario SRA/Community Park Description - Development of 502 acres of City and leased property for park and recreational uses. Concept provides for City and private entities for facility construction. City Manager November 9, 1984 Page 6 Preliminary a) Development master plan has been prepared by Iwanaga and Associates. Plan calls out for a 15 year phased development program. Start date has not been determined due to lack of funding. Staff has done some preliminary tree planting and the City has just approved a temporary firing range to be located at the east end of the canyon. 6. Community Park - Southwest Quadrant Description - Plans call out for a multi-use school/park facility to be located north of Batiquitos Lagoon possibly on the Hunt property. Preliminary a) The Research and Analysis Group has prepared a conceptual plan incorporating schools and a community park contiguous to one another. Each location of school or park site has not been determined as of this date. 7. School Field Improvements Description - CARA representatives requested that skinned infields be provided at Kelly, Jefferson, and Valley school sites and the turfing of Buena Vista for soccer activities be done. The School District will not allow skinned infields on their property and they plan to use the lower section of Buena Vista for classrooms and parking. CARA has been informed of the District's decision and have waived their request. Staff feels there is no need for the $62,000 request at this time.