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HomeMy WebLinkAbout1984-11-19; Parks & Recreation Commission; MinutesMINUTES MEETING OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING: PARKS & RECREATION COMMISSION November 19, 1984 5:00 p.m. Council Chambers COMMISSIONERS CALL TO ORDER; The meeting was called to order by Chairman Wright at 5:10 p.m. ROLL CALL; Present - Chairman Wright, Commissioners Commissioners Donovan, Popovich, Dahlquist, Morrison and Conti. Absent - Commissioner Regan. Staff: Dave Bradstreet, Director of Parks and Recreation Lynn Chase, Recreation Superintendent PUBLIC OPEN FORUM; There wasjno one present for-the open forum. APPROVAL OF MINUTES; The Minutes of the October 15, 1984, meeting were approved as amended. Commissioner Donovan was the Scribe for the October 15, 1984, meeting. Line 8, page 2, add the word "public" before courts. Paragraph 2, page 2, add "of" before an off-the- wall soccer court. Page 5, under Stagecoach Park, delete "the" between crib wall. APPROVAL OF AGENDA; Agenda Changes were: Under Committee Reports, Item 10A, Survey Committee Update. Under Additional Business, four items: A. Request from Carlsbad School District Latch Key Program Discussion; B. Donation of Stainless Steel Wheelchair (action item to accept); C. Apply for Historical Preservation Grant for Stagecoach, (action item); D. Southern California Municipal Golden Shield Award (SCMAF) -(information item). Under Unfinished Business, Item E, Youth Center/Gym Update. The Agenda was approved with the above changes: Wright Donovan Popovich Dahlquist Morrison Conti Wright Donovan Popovich Dahlquist Morrison Conti MINUTES Page 2 November 19, 1984 COMMISSIONERS APPOINT SCRIBE: Commissioner Conti was appointed scribe for this meeting. UNFINISHED BUSINESS: A. Paddle Tennis, Speed Soccer Request Monroe Tennis Courts Mr. Marsh Otsea gave a presentation for the paddle tennis conversion of one tennis court at the Monroe Tennis Courts, stating the court could be converted in approximately five minutes. The net is lowered for paddle tennis and the center line can be the same as for tennis, making conversion a very simple matter. Mr. Otsea also suggested that some day the tops of the flat buildings along 1-5 should be used for courts, and if used on Saturdays and Sundays, there would be no parking problem. In answer to a Commission question regarding the cost of conversion, Dave Bradstreet said he had given the estimate of $200 to convert one court for paddle tennis. He added that Mr. Otsea had volunteered to give his time to give lessons and promote the paddle tennis. Dave Bradstreet stated there is a possibility that some day the school district would ask for the return of these courts, but they have not at the present time. Mr. Jim Courtney from CARA, spoke on the request for a speed soccer facility at the Monroe site. He stated the courts are in no condition to be used as they are, and that lights are needed; he said they wanted to remove all the nets and construct a new wall. He described the way the speed soccer facility would be built. Mr. Courtney felt this would be a money-maker for the City and Parks and Recreation. Mr. Courtney explained speed soccer to the Commissioners and the appeal he felt the court would have to both adults and youngsters. He said CARA would use for one or two months, and then Parks and Recreation could rent the court to others for income. In answer to Commission query, staff stated there could be such a facility at Stagecoach or Calavera Hills. At phase three of Calavera there will be a community center with an indoor gym. The Commissioners discussed the fact that if there were teams playing on this soccer facility, there would have to be seating and parking. Mr. Courtney stated there was adequate parking at the site. Mr. Courtney stated he felt the $95,000 estimate to convert was high, and that unless the facility was to be turned over to the soccer association, they felt the City should pay for the conversion. MINUTES Page 3 November 19, 1984 COMMISSIONERS Mr. Courtney stated he was President of the Soccer Club and would take full credit for this request. Dave Bradstreet stated that the Soccer Association said this was not an official request from them. Mr. Bradstreet asked where the boards would be stored and all the other material used in connection with the speed soccer, and Mr. Courtney said the City would have to store or rent space for storage. Mr. Courtney said he felt both requests should be granted, not "either/or", as facilities are needed for the citizens and something needs to be done now. Chairman Wright said the options were: 1. Consider the proposals together as "either/or"" on the site as proposed; 2. go with one and hold the other to investigate further. Chairman Wright said he had problems with the costs and putting it on a site not the City's. Commissioner Dahlquist moved to convert one of the tennis courts at Monroe into a paddle tennis court on a removable basis, with appropriate publicity to see whether the program will go. Commissioner Donovan stated her agreement with the concern over the ownership of the courts and wanted that resolved before anything was done. Council Member Lewis stated the tennis courts are the City's. When the swimming pool was built, the old Council, in a verbal commitment with the school board, said that any land that was not used would be returned to the school. Recently the school district requested the lots that are to be returned per the Agenda Bill on tomorrow night's Agenda. Chairman Wright stated the size of the pool affected the amount of land used. Council Member Lewis stated that if the City spent money on this court, it would not be given back to the school district. In answer to Commision question, Dave Bradstreet said the other tennis courts are heavily used and for only $200 it would be possible to create a new activity. Parks and Recreation Commission voted to convert one tennis court at the Monroe site into a paddle tennis court on a removable basis. The facility is to be given publicity to determine the feasibililty of the project and whether to continue on a permanent basis. Wright Donovan Popovich Dahlquist Morrison Conti MINUTES Page 4 November 19, 1984 COMMISSIONERS Parks and Recreation Commission voted to have a feasibility study on the viability of having a speed soccer court or facility at Stagecoach Park or Calavera Hills, whichever park is available first. B* Larwin Open Space Ballfield Development Proposal Dave Bradstreet gave the report on this item, stating the facility is needed, and he used a wall map to show the location. He suggested one ballfield and one soccer field be put on the site. Mr. Bradstreet stated that Mrs. Ann Caples and Bob Prescott were both working on this project and were present tonight to answer questions. Mrs. Caples addressed the Commission, stating this is a condominium complex and there is a large number of children there. She read a letter from the homeowners association regarding the number of children residing there, stating there eventually will be 600 children there. There is no facility within a reasonable proximity of the Tanglewood development. Mrs. Caples had a map showing the number of homes in the area, and in answer to a question from the Commission, stated the children would help with the work, but the homeowners association would not contribute any money or time toward the project. Mrs. Caples explained that these fields would not be in conflict with any of the homes, due to the steep slope between the area planned for the fields and the homes. Mr. Bradstreet discussed the parking and the drainage, and felt there would be no drainage problem. Parks and Recreation Commission directed staff to prepare a master plan and a cost estimate for a multi-use soccer and baseball field at the Larwin site, and to contact all homeowners associations with children involved in that area, to ask for any assistance they might volunteer. D. Legal Access to City Property Dave Bradstreet gave the report on this item, stating he had prepared a map showing the public accesses from the assessor's map. Parks and Recreation Commission voted to post access signs on all legal accesses to City-owned property. The Commission Members also asked to be supplied a copy of the map prepared by Mr. Bradstreet. E. Gym/Community Center Commissioner Dahlquist stated she would like staff to consider the possibility of a center at Hosp Grove in the amphitheater area. Wright Donovan Popovich Dahlquist Morrison Conti Wright Donovan Popovich Dahlquist Morrison Conti Wright Donovan Popovich Dahlquist Morrison Conti MINUTES Page 5 November 19, 1984 COMMISSIONERS NEW BUSINESS; A. Scoreboard Donation Dave Bradstreet reported on this item, stating that Corky McMillin Realty Company wanted to donate a Scoreboard, similar to the attachment to the packet. It was discussed that the legality of putting the Scoreboard up would have to be checked, as each school district has different regulations regarding such advertising. Amendment to Motion, stating the motion was subject to school district approval, was approved by the Commission.- Parks & Recreation Commission accepted the donation of a Scoreboard for Levante Softball Field from Corky McMillin Realty Company, donatio The Commission felt they should pass on quality of items, subject to staff approval also. B. Posted Accessways to Lagoon This item has been discussed previously. C. Carlsbad Unified School District Request for Additional Pool Hours Dave Bradstreet gave the report on this item, giving updated handouts to the Commissioners. He noted the changes for the Commissioners and recommended approval. Lynn Chase stated the shared time might change, if a safety factor were involved, particularly with the water polo. Dave Bradstreet stated the City Manager had directed him to work with the school district and the school wants a competitive program. He felt this was the best possible program for the pool. Chairman Wright stated he would abstain from discussion on this item as a member of the Commission, as he is the Athletic Director at Carlsbad High, and he wants an aquatic program. He stated he wants the students water-safe. Council Member Lewis stated the use of the Cultural Arts Center and the swimming pool were to be on a shared use basis and the Council will be taking a look at that use. So far, there has been a heavy use for the school and very light for the Cultural Arts Center. Wright Donovan Popovich Dahlquist Morrison Conti Wright Donovan Popovich Dahlquist Morrison Conti MINUTES Page 6 November 19, 1984 COMMISSIONERS Parks and Recreation Commission approved staff recommendation for use of the swimming pool as contained in Dave Bradstreet's report. D. Department Capital Improvement Project Summary Dave Bradstreet gave copies of a new handout to the Commissioners and read from that report. He stated there was a hold of Cannon Park due to negative media coverage regarding the location; also CARA did not like that site, and the residents of the area felt it would have a negative impact. He stated if a Community Center/Gym is built, that would be in the middle of a community park. If it is a "center", that would be in a different location, The original recommendation was that a community center/gym could be in a community park within the district housing the people to support that center. Mr. Bradstreet stated a study would be made, using free staff time, and some of the developers were donating time and services. However, the first thing to be done was the reports. E. "Turnkey11 Parks Commissioner Donovan stated she felt turnkey parks could be made to work in Carlsbad. Dave Bradstreet answered he would work with the developers to try to get some tradeoffs to see if this type of park could work. The City Attorney is leary of the term "turnkey", and the suggestion was made to change the name and try to work some arrangement with the developers. F. Goals and Objectives Dave Bradstreet suggested the Commissioners look at this report and have suggestions for the next regular meeting. COUNCIL REPORT; Council Member Lewis stated he had talked with Dave Bradstreet about the shortage of ballfields. It is going to be brought to Council to change the land policy and ask for all park land up front for a development. That way Parks and Recreation can look at the available park land as one piece of land, rather than piecemeal. Dave Bradstreet stated he had followed up on the comments made at the joint meeting, and was prparing documents for the Council. Wright Donovan Popovich Dahlquist Morrison Conti X MINUTES Page 7 November 19, 1984 COMMISSIONERS COMMITTEE REPORTS; A. Survey Chairman Wright reported 18,500 surveys were sent out and 147 were returned, which is .8%. They are now being tabulated. The Committee is Chairman Wright, Commissioners Dahlquist and Conti. Commissioner Morrison will now join this Committee. ADDITIONAL BUSINESS; Dave Bradstreet announced there has been a decision to choose a consultant and take this before the Council to help with park planning. Announcement was made of a dinner December 5 at Tom Ham's Restaurant, and Dave Bradstreet announced that Commissioners could take a spouse or friend to that dinner, with the City paying for that person. Announcement was made of the November 30, 1984, SCMAF awards and the fact that Carlsbad was to be recognized for their support and number of events sponsored by Parks and Recreation. A. Latchkey Program Lynn Chase gave a report on this item, giving a newspaper article to Commission Members regarding this type of program, and stated she would like the feeling of the Commission if a program of this type would be approved by them; also whether the Commission felt this should be part of the Recreation Department. Commissioner Donovan expressed her support for this and felt a joint use with the schools was the spot for this type of program; both before school and after school. Mrs. Chase stated that with enough children participating in this program, it could be self- supporting. She stated the thought had been to go to college people to staff the program, with the students working at possibly minimum wage. Council Member Lewis stated the new Council should have a committee to report exactly what social problems they would approach. He stated he could not give any answer at this time. Parks and Recreation Commission recommended to the City Council that it be investigated by staff what is involved in participating in a latchkey program in cooperation with the schools. This Commission supports the concept of such a program. Wright Donovan Popovich Dahlquist Morrison Conti 1200 ELM AVENUE CARLSBAD, CA 92008-1989 December 10, 1984 TELEPHONE (619) 438-5571 €itp of Cartebab PARKS & RECREATION DEPARTMENT Ms Lynn Chase Recreation Superintendent City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008 Dear Lynn: It is with real pleasure that we on the Parks and Recreation Commission congratulate you for receiving the 1984 Carlsbad City Management Award. It is our understanding that this is given in recog- nition of outstanding management achievement and that in your case it is largely due to the remarkable accomplishments you have made in the areas of recreation, building maintenance and involvement in your professional organizations. May your future professional efforts be so richly rewarded. Sincerely, Scott Wright Chairman, Parks and Recreation Commission Parks & Recreation Commission "The Green Sheet" December 10, 1984 The California Conservation Corps and Staff will be relandscaping the right-of-way along Tamarack between El Camino Real and Elm Avenue. They will be planting 2500 shrubs/trees and ground cover. Keith Beverly, Maintenance Worker III, has been the caretaker of Leo Carrillo Ranch for several years. He was recently reassigned to coordinate special projects for the Parks Division. Bruce Lentz will now be the caretaker at the Ranch. "Letters to Santa" can be sent to St. Nick via the Parks and Recreation Department. The letter (with a self-addressed stamped envelope) can also be dropped off at any of the Elementary Schools, the Children's Library, the Main Office, or the Chamber of Commerce. The Winter Brochure will be ready for distribution on December 13. The first day of classes will be January 14, 1985. The Parks and Recreation Department received the Golden Shield Award from S.C.M.A.F. (Southern California Municipal Athletic Federation) on Friday, November 30 at their annual banquet. The award was accepted on behalf of the City by Council- member Buddy Lewis and Commissioner Scott Wright. To date, the Recreation Division has received 161 applications for use of facilities, Ken Price is in the process of reviewing and prioritizing the applications. Our annual Big Bear Ski Trip has been scheduled for February 18. Registration for the program will be conducted throughout the month of January. Approximately 150, 3rd-8th graders have signed up for youth basketball. We expect 200 participants before the program begins in January. The games will be held at the newly refurbished Boy's and Girl's Club gymnasium. THE STAFF OF THE PARKS AND RECREATION DEPARTMENT WOULD LIKE TO WISH YOU A MERRY CHRISTMAS AND A HAPPY NEW YEAR! o O.T3 E Oaj o <r o to toX.5a. . 4) 4-) C« >, 10 10 < Q. 1- LlV 0} C 10c >, (0 4) eV C"5 °c 10v c*j wc o—I C 3 0110 810 Q ^u. ifla. O O b- 4) 10 a) CX ' •*-< -O *k- I > —4 ^ «- t- J* COO O *J4J ~H 10 >- 1/5 4J Z —I C 1TJc -a c > -H • Q. +J ^4 4J 10 h- U t-H 10 O CD O. Q. <_? £ o M-4 4J •H 3 • HH b * h-l d. 4) i 1 Nllsen— >,4-> •H !oj_ VQ.1 Land seat-H l-l 1 N4) §• Cs "8h- •*( O 1 Ferrltt•.-c-->-i u "H4->v>-<4jj«»-i 10—ICC>. o .c o .c _< M 4> O<n > Vt. C -3 (Oto•OV) 0) 10 *J — >.u *•< —i — 10 -olO^i—l-C«-ii—l~<ti Q.Q_CL.^CuCLO<rH o —, <i—I 4) _ bH >, fc- hH C^S i— oz a IB •C6 o «-D 100.4-1to to a. -H §1ow < uo i>(0 O «H *-1 c-> a a^ J? 2CO 10 o o o<o -s O Li10 £ £•3 t— 1 *O. 4JJ? &Q^ • O 4J4J 4)cr a 1 c4-> OJ* 10 C 10t> -< 4> C4> Q.— i ^r^< >< 4) O 1 u. mO CU i-l (-. 414> a §•£ U b-t IB*J O103 co 00 »H I V)in u.I 4) Weekly Report - December 7, 1984 CITY MANAGER'S NEWSLETTER Calendar: — Mon., Dec. 10, 6:00 PM PARKS and RECREATION COMMISSION 7:00 PM Christmas Party Harding Community Center — Mon., Dec. 10, 6:00 PM HISTORICAL SITE PRESERVATION COMMITTEE, Council Chambers — Tues., Dec. 11, 11:45 AM CHAMBER OF COMMERCE 2ND ANNUAL SECRETARY APPRECIATION LUNCHEON Pea Soup Andersen's — Tues., Dec. 11, 8:00 AM VILLAGE MERCHANTS Konstantia's Restaurant — Tues. ,Dec. 11, 6:00 PM CITY COUNCIL Council Chambers — Wed., Dec. 12, 5:30 PM SUNDOWNER Dyna Industries, 6200 Yarrow Dr. 15 MAJOR TRAUMA PATIENTS have been flown from Carlsbad to Scripps Trauma Center in La Jolla since Sept. 1. To improve coordination between City Fire Dept. and Life Flight crews and reduce landing, loading and take-off times, pilots, nurses, and medics visited City's fire stations this week. Training dealt with land procedures, safety around helicopters, and techniques for patient preparation. RING IN HOLIDAYS at Chamber of Commerce 2nd ANNUAL SECRETARY LUNCHEON at Pea Soup Andersen's, Dec. 11, 11:45 AM. Reservations required - call 729-5924. Assemblyman Robert Frazee is speaker. AD HOC COMMITTEE for permanent CITY ARTS COMMISSION is being established to develop guidelines. Mayor Casler will chair the committee. ARGUE FOR YOUR LIMITATIONS, AND SURE ENOUGH - THEY'RE YOURS. MIKE BROOKS has been detailed to Finance Dept. to help with budgeting and the CIP. He will continue to coordinate the Public Safety Center project. CALIF. CONSERVATION CORP. (CCC) is assisting the Parks Dept. in relandscaping both sides of Tamarack extension east of El Camino Real with drought tolerant plants. C.I.P. UPDATE — PUBLIC SAFETY CENTER pre-bid meeting held Dec. 3. Site preparation will be ready to advertise for bids Dec. 31 and scheduled for Council agenda early Jan. — PUBLIC HEARING on JAMES DRIVE Assessment District will be on Council agenda Dec. 11 — RANCHO SANTA FE ROAD Traffic study underway to determine how to improve alignment of street. Study will be completed Dec. 20. PERSONAL FINANCE INFO SESSIONS by Dr. Richard Jones are scheduled at noon in the Council Chambers on the following dates: 12-13-84 Individual Retirement Accounts 1-10-85 Setting Yourself Up for 1985 - Records 2-14-85 Insurance 3_14_85 Real Estate Tax Shelter 4-11-85 Retirement Planning ENGINEERING DEPT. responsible for winter mountain holiday theme on display in City Hall Lobby - thanks to all who shared in the decorating. AUDIT REPORT for fiscal year ending June 30, 1984 is on Council agenda Dec. 11. City received $29 million in revenue and spent $21 million during the year. On June 30, 1984 we had $25 million in fund balances - mostly reserves for capital projects. ILLEGAL ALIEN camps pose a health and safety problem. City and private property owners have been ordered to clean out the encampments. A report is on Council agenda Dec. 11. ANNEXATION TAX SPLIT agreement was approved by County Nov. 20 and is on Council agenda Dec. 18 . Carlsbad will receive 48% of County property tax in annexed area on both land and improvements. CONVERSATION IS AN ART IN WHICH ONE HAS ALL MANKIND AS COMPETITION. TRAFFIC ENGINEERING asking for reduction in speed limit on La Costa Ave. just east of El Camino Real. Reduction from 45 mph to 35 mph needed to improve safety. VILLAGE MERCHANTS MEETINGS will now be held each Tues. at 8:00 AM a.t Konstantia's Restaurant on State Street due to closing of Paparazzi's. • 2-