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HomeMy WebLinkAbout1986-01-20; Parks & Recreation Commission; MinutesMINUTES Meeting of: Date of Meetings Time of Meeting: Place of Meeting: PARKS & RECREATION COMMISSION January 20, 1986 5:00 p.m. Council Chambers COMMISSIONERS CALL TO ORDER; The meeting was called to order by Chairman Wright at 5:03 p.m. ROLL CALL: Present - Chairman Wright, Commissioners Conti, Dahlquist, Donovan, Morrison, Popovich and Regan. Absent - None. Staff: Dave Bradstreet, Director of Parks & Recreation Doug Duncanson, Park Superintendent Keith Beverly, AAII PUBLIC OPEN FORUM: There was no one present for the Open Forum. APPROVAL OF MINUTES: The Minutes of the December 16, 1986, meeting were approved as presented. APPROVAL OF AGENDA; Commissioner Donovan requested an item under "Director's Report" regarding the Hunt Property and an update by Dave Bradstreet. Chairman Wright added Item 7 E, the letter to the newspapers from the Commission. Chairman Wright stated that Item 8 B had been removed from the Agenda, and would be on next month's Agenda. Commissioner Dahlquist requested an item under New Business regarding the Harding Street Center for senior citizen use exclusively. The Agenda was approved as amended. APPOINT SCRIBE: Commissioner Regan was appointed Scribe for this meeting. INTRODUCTION OF NEW ADMINISTRATIVE ASSISTANT: Dave Bradstreet introduced Keith Beverly, the new provisional Administrative Assistant, who has been hired to replace Marsha Payne. Mrs. Payne transferred to the Personnel Department. Wright Conti Dahlquist Donovan Morrison Popovich Regan Wright Conti Dahlquist Donovan Morrison Popovich Regan MINUTES January 20, 1986 Page 2 COMMISSIONERS UNFINISHED BUSINESS: A. Scribe Report Chairman Wright referred to the report in the packet. B. McKellar Development Dave Bradstreet reported on the fence and setback require- ments at this development, stating the Planning Department had been contacted, and had given this answer: The fence is five feet six inches in height instead of six feet. The setback of three feet was approved by the Planning Department. The Planning Department stated they could ask the fence be increased to six feet, but felt that would not be economically feasible. C. RFP for Golf Course Feasibility Study Dave Bradstreet prefaced his report with the comment that he understood the packet problem and the Department will make every effort to get the packets in the mail on Monday instead of Wednesday, to enable the Commissioners to study them before the weekend. Mr. Bradstreet reported on the RFP he had been requested to write for someone to come in to look at the feasibility of building a golf course in Carlsbad. The site has been identified at this time and the draft of the report has been reviewed by all Departments and is ready to go forward to Council after endorsement by this Commission. Commissioner Conti asked for clarification of the ownership of Macario Canyon Park, and Dave Bradstreet used a map to indicate the property the City owns, the Kelly property and the SDG&E property. He stated that SDG&E is studying their holdings and considering other recreational uses for this area. The feasibility study will take into consideration other possible uses for this property along with the golf course. Commissioner Regan referred to an earlier report on the feasibility of a golf course in Macario Canyon and Dave Bradstreet answered that at the time that earlier report was done, it was found that a municipally-owned golf course would not be profitable. Since that time, the situation has changed and the City would pursue having a developer come in and install the golf course and pay the City for use of the land. Commissioner Donovan stated there are 47 golf courses in the area, and it is only a matter of convenience to have a course closer to Carlsbad for golfers. Parks & Recreation Commission endorsed the RFP for the golf course feasibility study as presented. D. Speed Soccer at Monroe Tennis Courts Dave Bradstreet distributed copies of another letter from Robert Sheard regarding the speed soccer at the Monroe tennis courts. This letter was in addition to the letter contained in the packet. Wright Conti Dahlquist Donovan Morrison Popovich Regan MINUTES January 20, 1986 Page 3 COMMISSIONERS Mario Reveles addressed the Commission stating he represented 50 tennis players. Mr. Reveles stated the two courts given to speed soccer sit empty while there are people waiting to play on the other two courts. He requested the restoration of the two courts and the installation of wind screens. Commissioner Conti commented that when the Commission voted to try speed soccer for six months, they were assured those courts were not being used very often. Two of the courts were resurfaced, and the two north courts were left for speed soccer, as speed soccer requires the use of two courts. Jim Courtney gave an update on the organization and sign-up of players for speed soccer, stating more than 120 players have signed up at the present time, with money having been spent on uniforms and equipment. Play is expected to start February 1. Chairman Wright stated that paddle tennis is no longer there, with two courts being held for the speed soccer. He explained there are 13 tennis courts at the high school, and these courts are used for overflow play. The school courts are open to the public after school hours and could be used by the groups using the Monroe courts. Commissioner Donovan expressed concern about the discrepancy between the staff report and the comments of Mr. Reveles as to the usage of the Monroe tennis courts. Chairman Wright added he does not see a line of people at the tennis courts during the day and said he is there every day at the high school. He told Mr. Reveles that he will check at 8:00 a.m. each day to ascertain whether or not there is a long line of tennis players at those courts. He added the speed soccer is on a conditional basis, and the Commission wanted to see whether there was sufficient interest in the sport to warrant the use of the courts. He said it was possible that the soccer players would have to move to another area after the six months' trial time. Commissioner Dahlquist added the tennis courts on Monroe would not be the first choice of tennis players, due to the noise factor from the high school. Those courts were going to be taken out for parking overflow at one point, which would have eliminated all the courts permanently. Dave Bradstreet stated that evidently there is more interes in tennis now than there was at the time the original study was made. As far as the noise factor, he said there would be noise generated by the speed soccer. The soccer is on a trial basis and that will be taken into considerate as well as the comments by the tennis players. Mr. Bradstr suggested the soccer be given its trial time, and if it is successful, look for another site for it. He said his Department will do an evaluation report and take the concerns of the tennis players into consideration. A report will be made to the Commission with recommendations. Mr. Bradstreet added the wind screens will be taken care of by his Department. Jim Courtney stated that an 18-month study had been made at these tennis courts by his organization. The courts were in bad condition and the City did not want to spend the money to bring them up to standard. The speed soccer was recommended for those courts rather than to spend money on them. n, et MINUTES January 20, 1956 Page 4 COMMISSIONERS Mr. Courtney said the two southern courts are being used now because they were resurfaced. He said the speed soccer group wants a chance to prove they can be successful, W. R. Beverly spoke on behalf of the tennis players, statinj there is a shortage of courts and places for lessons. He asked for more courts in the future. Dave Bradstreet agreed with Mr. Beverly, stating the City is negotiating for new tennis courts to be built adjacent to the railroad tracks by a developer. These will be open to the public part of the time. Other courts will be built at the parks now under construction. As to the staff report on the usage of these courts on Monroe, Mr. Bradstreet said the information was that the courts were used lightly. The paddle tennis was not successful, and the fact that there is a line of players waiting for these courts is news to the Department. As to the noise problem, that will be taken into consideration in the report to be made to the Commission. Mr. Beverly stated 50 people had signed a petition that had been presented to Parks & Recreation. The citizens present stated they were not aware the soccer group had been given the use of the two tennis courts and would have attended those meetings. Commissioner Donovan stated she would like to have the Agenda published in the newspaper to avoid having this kind of problem. Dave Bradstreet stated he would investigate having the Agenda printed in the newspaper. E. Letter to the Editor from the Commission Chairman Wright reported that two months ago he was directe< to compose a letter to the editor to express the positive side of the work done by the Parks & Recreation Commission. He read the draft of the letter to the Commission for their comments. The Commission heartily approved of the form of the letter, and Chairman Wright said it will be sent out to the newspaper. NEW BUSINESS; A. Mini Golf Practice Range at Alta Mira Allan Lynne addressed the Commission, referring to his letter, a copy of which was included in the packet. The "vertical park" area adjacent to Alta Mira would make a good driving range area for the golfers, and Mr. Lynne stated they would maintain the area, only asking the City to clear the debris from the area. Chairman Wright commented there are three major constraints with the "adopt a park" concept. These are: the area must be open to the general public. Use and maintenance agreement must be established, and liability insurance is required. Dave Bradstreet commented that area has been declared "open space" and is to be used for a trail system, if one is adopted by the City. He recommended this be assigned to a committee to work with Mr. Lynne and staff and report to the Commission. MINUTES January 20, 1955 Page 4 COMMISSIONERS Mr, Courtney said the two southern courts are being used now because they were resurfaced. He said the speed soccer group wants a chance to prove they can be successful, W-. R. Beverly spoke on behalf of the tennis players, stating there is a shortage of courts and places for lessons. He asked for more courts in the future. Dave Bradstreet agreed with Mr. Beverly, stating the City is negotiating for new tennis courts to be built adjacent to the railroad tracks by a developer. These will be open to the public part of the time. Other courts will be built at the parks now under construction. As to the staff report on the usage of these courts on Monroe, Mr. Bradstreet said the information was that the courts were used lightly. The paddle tennis was not successful, and the fact that there is a line of players waiting for these courts is news to the Department. As to the noise problem, that will be taken into consideration in the report to be made to the Commission. Mr. Beverly stated 50 people had signed a petition that had been presented to Parks & Recreation. The citizens present stated they were not aware the soccer group had been given the use of the two tennis courts and would have attended those meetings. Commissioner Donovan stated she would like to have the Agenda published in the newspaper to avoid having this kind of problem. Dave Bradstreet stated he would investigate having the Agenda printed in the newspaper. E. Letter to the Editor from the Commission Chairman Wright reported that two months ago he was directet to compose a letter to the editor to express the positive side of the work done by the Parks & Recreation Commission. He read the draft of the letter to the Commission for their comments. The Commission heartily approved of the form of the letter, and Chairman Wright said it will be sent out to the newspaper. NEW BUSINESS: A. Mini Golf Practice Range at Alta Mira Allan Lynne addressed the Commission, referring to his letter, a copy of which was included in the packet. The "vertical park" area adjacent to Alta Mira would make a good driving range area for the golfers, and Mr. Lynne stated they would maintain the area, only asking the City to clear the debris from the area. Chairman Wright commented there are three major constraints with the "adopt a park" concept. These are: the area must be open to the general public. Use and maintenance agreement must be established, and liability insurance is required. Dave Bradstreet commented that area has been declared "open space" and is to be used for a trail system, if one is adopted by the City. He recommended this be assigned to a committee to work with Mr. Lynne and staff and report to the Commission. MINUTES January 20, 1986 Page 5 COMMISSIONERS Parks & Recreation Commission requested staff to find out the details of the request to have a golf practice range at Alta Mira and bring their report to the Park Site and Facility Planning Committee. Jim Smith, Alta Mira, addressed the Commission, stating the golfers in all four areas of Alta Mira could get together to support this request. The Park Site and Facility Planning Committee for this item will be Commissioners Conti, Popovich and Regan B. Creation of a Foundation This item was withdrawn from the Agenda and will be placed on February 10 Agenda. C. PFF Revisions Dave Bradstreet explained the revisions in the Public Facilities Fees program, stating the figures now represented 1986 dollars. He also referred to the park inventory and stated he felt that should include all the small park areas previously not included in the calculation! Parks & Recreation Commission endorsed and accepted the report on the revisions for Public Facilities Fees, and the addition of the small parks into the inventory. D. Harding Street Center for Seniors Dave Bradstreet reported Council had directed a feasibility study to see whether the Site Committee's proposal of razing the existing structure and building a 12,000 square foot building is the appropriate size and location for this center. Staff is also to incorporate into the study what the displacement of recreation programs for the Parks & Recreation Department would mean, the parking issue and the displacement of the seniors during construction. Chairman Wright stated the Commission will have ample time and opportunity to express opinions and make recommendation after the feasibility study and he felt no position should be stated at this time. Dave Bradstreet said it had been recommended that a committee be appointed to study this report and make suggestions, with a member from the Parks & Recreation Commission. Commissioners Dahlquist and Conti volunteered to serve on any such committee. COUNCIL REPORT: Council Member Pettine had left the meeting prior to this item. Wright Conti Dahlquist Donovan Morrison Popovich Regan Wright Conti Dahlquist Donovan Morrison Popovich Regan X X X X X X X X X X X X X X X X MINUTES January 20, 1984 Page 6 COMMISSIONERS DIRECTOR'S REPORT: Dave Bradstreet reported he has met with Hunt Properties and requested a community park in that area. The choices were to either dedicate land within their property, buy land for a park or give money to the City for the purchase of land for the park. He said that Sammis Properties and Hunt Properties are working together to work out the details of this concept. Dave Bradstreet reported there will be an open house for phase two of Stagecoach Park, with a plaque to be presented with date of construction and names of the Commissioners. The dedication is tentatively planned for February 20, 1986 and after discussion, it was decided to hold the ceremony at 4:00 p.m. in the afternoon. Mr. Bradstreet further reported that at the present time the start date for Calavera Hills Park is on hold, due to the problems with the developer who is to build the roads. ADDITIONAL BUSINESS: A. Election of New Chairperson By unanimous vote, Scott Wright was elected Chairman for the coming year. Commissioner Donovan was elected Vice- Chairperson. SCRIBE REPORT: Commissioner Regan gave the Scribe Report. ADJOURNMENT: By proper motion, the meeting of January 20, 1986, was adjourned at 6:58 p.m. THE NEXT MEETING OF PARKS & RECREATION COMMISSION WILL BE HELD FEBRUARY 10, 1986, DUE TO THE HOLIDAY. spectfully submitte^ irriett Babbitt Minutes Clerk