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HomeMy WebLinkAbout1986-05-19; Parks & Recreation Commission; MinutesMINUTES Meeting of: Time of Meeting: Date of Meeting: Place of Meeting: PARKS & RECREATION COMMISSION 5:00 p.m. May 19, 1986 Levante Community Center COMMISSIONERS CALL TO ORDER: Vice-Chairperson Donovan called the Meeting to order at 5:00 p.m. ROLL CALL: Present - Vice-Chairperson Donovan, Commissioners Morrison, Popovich and Regan. Commissioner Dahlquist arrived at 5:11 p.m. Commissioner Conti arrived at 5:23 p.m. Absent - Chairman Wright. Staff Present: Dave Bradstreet, Director of Parks & Recreation Keith Beverly, AAII Lynn Chase, Recreation Superintendent Mark Steyaert, Park Planner Doug Duncanson, Park Superintendent Sue Spickard, Senior Citizen Coordinator PUBLIC OPEN FORUM: . ' . . There was no one present for the Open Forum. APPROVAL OF MINUTES: The Minutes of the April 21, 1986, Meeting were approved as presented. APPROVAL OF AGENDA: The Agenda was approved as presented. APPOINT SCRIBE: Commissioner Morrison was appointed Scribe for this Meeting. UNFINISHED BUSINESS: A. Scribe Report Commissioner Regan commented on the Sammis Report given last meeting, and felt the Mayor was confused regarding the Commission's action. She volunteered to telephone Mayor Casler to answer any questions the Mayor might have. B. Senior Citizen Community Center - Feasibility Study This item was deferred until later in the meeting to enable Commissioner Conti to make the report. C. Consultant Selection for Golf Course Feasibility Study Dave Bradstreet reported 32 requests for proposals were sent out. Six firms were interviewed, with all six meeting the requirements. The unanimous choice was ERA. Donovan Morrison Popovich Regan MINUTES PARKS & RECREATION COMMISSION May 19, 1986 Page 2 COMMISSIONERS Parks & Recreation Commission recommended the City of Carlsbad select ERA Associates to conduct the Golf Course Feasibility Study. D. Cannon Lake Park Dave Bradstreet reported SDG&E had notified the City they were in the process of enlarging their plant area, and would like to have Cannon Park land back, as agreed in the lease between SDG&E and the City. This was presented to this Commission at the last meeting, and SDG&E indicated it was willing to contribute $100,000 toward other land in that area to compensate for the loss of Cannon Park. The Commission directed staff to return with alternative plans for Cannon Lake Park and cost estimates. Mark Steyaert continued the report, referring to two wall charts indicating the land owned by the State, the City and State Parks & Recreation. Two plans were shown, one, Plan A, was described as a rustic/passive area and the second, Plan B, was a passive/semi-active park. The first plan proposed a camping area, restrooms, picnic area and parking. . The second plan would have soccer, fields in the State-owned .area, and no camping area. Both plans are contingent upon further studies. Lynn Chase explained the camping area would be used for group activities on a reservation basis. This would be occasional use, and not open for public camping. The lake is a concern, as far as liability is concerned. The water would be under controlled use under organized supervised programs offered by Parks & Recreation. Anyone just entering the area without a reservation would be trespassing. The railroad tracks were also a concern, and a ten-.foot fence was proposed for the entire area along the railroad tracks. The entire plan needs more study and careful consideration. Dave Bradstreet stated there would be 10.7 acres, and using a $60,000 an acre cost for basic grading, restrooms, parking, etc., and adding design, engineering, administration and other costs, this would be a 1.3 million dollar project. Mark Steyaert explained the parking proposed under the power lines, and additional parking provided in both plans. Doug Duncanson, in answer to query, stated the land does become covered with water at times, and this is an added concern. Commissioner Conti expressed his desire for a passive park, with benches, flowers and grass. Commissioner Dahlquist stated it would be difficult to trade an active park, such as Cannon Park, for a passive park. The comment was made that Cannon Park is actually a grass area. Vice-Chairperson Donovan inquired how staff planned to keep the use organized, and Dave Bradstreet answered they would monitor the area and probably gate part of the park. Mark Steyaert stated the area is buffered on the east by shrubs and more shrubs and plants would be placed there to increase the buffer. Donovan Morrison Popovich Regan MINUTES PARKS & RECRECATION COMMISSION May 19, 1986, Page 3 COMMISSIONERS Bailey Noble, President of Terramar Association, inquired whether the park area would extend to Manzano Drive, and commented the water goes to that street. He commented the park area for the State-owned area was at the bottom of the priority list. He asked to be informed of any meetings plannei for discussion of this proposed park area. Vice-Chairperson Donovan stated these are the first conceptual plans for the area, and the residents of Terramar would be notified of any meetings on this proposed park. Carol Thompson, 5210 El Arbol, stated their property backs up to Cannon Lake. Their concern is the fishing. People would leave trash in the area and harm the wildlife or frightei the birds and ducks. Commissioner Dahlquist commented at the present time anyone can go into that area without control. Vice-Chairperson Donovan stated it would seem better to have the area controlled and people made aware of what was going on in the area. Commissioner Dahlquist said the offer Mr. Dudley made at the last Commission meeting was to help with the improvement of a replacement park for Cannon Park. Marie E. Quisenberry, 5140 Carlsbad Boulevard, spoke, referrin; to her letter of April 29, 1986, to Dave Bradstreet. She stated she has lived on Carlsbad Boulevard for 29 years, and felt the background of Cannon Park needed to be called to the Commission's attention. She stated she wanted to make one correction to her letter, and that was to say it was a Planning Commission meeting where the citizens had opposed to the use of that Park and SDG&E had backed down and agreed to the open area. She commented no record can be found, no Minutes are available for that meeting held in 1963. SDG&E had planned a maintenance yard for that area, but changed their mind after the residents objected. Commissioner Conti stated the establishment of that park was subject to the lease signed by the City and SDG&E. Any conversations or verbal agreements were not binding. That land belongs to SDG&E and there is no way to stop them from reclaiming that land in accordance with the terms of the lease. He added that it would be advantageous to the City to accept the $100,000 to help develop another park area. Dave Bradstreet said staff was looking into the matter of minutes from any meetings held in 1963 regarding that park area. As yet, no minutes have been found. The Engineering Department is still checking on this to see of there was any agreement of any kind. Mr. Dudley, SDG&E, stated they, too, had searched for anything tying this area into any other agreement with the City at that time. As yet, they had found nothing. Mr. Noble added he felt it was important to find some record of this protest by the neighbors. If this was changed by City Officials, that was not carrying out the wishes of the people. MINUTES PARKS & RECREATION COMMISSION May 19, 1986, Page 4 COMMISSIONERS Commissioner Dahlquist stated she liked Plan B, the semi/ active park. Commissioner Morrison stated her preference for the rustic/passive park. She felt all types or organi- zations and people need to have their needs considered. Commissioners Popovich, Donovan and Regan concurred. Commissioner Regan said she would like staff to investigate whether there is a Coastal Commission requirement for Cannon Park. If they have designated that as open space, the park may not be lost to the City. Commissioner Conti reiterated his choice of a park area with benches, trees and flowers. He would like a grassy area. Dave Bradstreet stated this item will be on next month's agenda. B. Senior Citizen Community Center - Feasibility Study Commissioner Conti referred to a handout distributed to Commission members, with the recommendations. He used drawings of the two different proposals by the school district and stated the committee had four meetings during the last month. They felt the senior center building would need to be 16,000 or 17,000 square feet to allow for future growth. The senior center part of the proposal would be the same in both cases, with the administration offices of the school being the difference in plans. There is ample space on this parcel to have a one-story building, which is less expensive to build. The Committee recommended Concept #2, and made recommendations, copies of which were given to the Commission. Mr. Conti concluded his report saying it was necessary to get this firmed up and get the proj.ect moving. Dave Bradstreet summarized the report, stating the report says it is feasible to tear down the building on Harding Street and build a new building approximately the same size, but it is not practical. The school district proposed the plan before the Commission, and the Senior Citizen Commission adopted Concept #2. Mr. Bradstreet asked for a recommendation from the Parks & Recreation Commission to enable staff to work with the school board to pursue this concept. The financing would have to be worked out. This is in the Redevelopment area, and Redevelopment funds could be acquired to purchase the land and build the center. That will be looked into. Commissioner Dahlquist stated the Commission had indicated they did not want the Harding Street buildine demolished. She suggested the schools could use the Parks & Recreation are. for their buses, after Parks had moved back to Harding Street. Mr. Bradstreet said that has been suggested. He added the Senior Citizen Commission had stated if Pine Street fell through, they would again consider Harding Street. Mr. Bradstreet requested the Commission endorse the Senior Citizen Evaluation Report and Concept #2. Parks & Recreation Commission adopted the Senior Citizen Evaluation Report and Concept #2. (Page 9 of RSI Report, recommendations 1, 2 and 3.) Donovan Conti Dahlquist Morrison Popovich Regan MINUTES PARKS & RECREATION COMMISSION May 19, 1986 Page 5 COMMISSIONERS Commissioner Dahlquist made a motion to put Harding Street Center on hold until future plans are made. Commissioner Popovich seconded the motion. The motion was later withdraw with the consent of the second. Commissioner Conti stated he was adamant for Harding Street to remain as it is and not be destroyed. He felt there was a chance, if the Seniors do not get the Pine Street facility, that the Harding Street Center could be torn down. Parks & Recreation Commission reaffirmed its prior recommendation that Harding Street Center remain as it is in its present structure. NEW BUSINESS: A. Requested Variance from Median Design Standards Dave Bradstreet gave the report on this item, stating the Commission is responsible for medians in the City. There is a- median design meant to tie the City together, which has been adopted by the Parks & Recreation Commission. When a developer wants to deviate from this policy, a variance must be requested from the Parks & Recreation Commission. Mark Steyaert continued the report, stating the approved standard is included in the packet. Staff has recommended denial of the Kelly Ranch project request, since major arterials in the City are tied together by the design standards, and staff feels those standards should be main- tained. Wayne Florian, ASLA, President of Florian Martinez Associates explained the developer's concern with the disruption of the wetland area. The median area involved would be approximatel; 5,000 lineal feet from El Camino to the Macario area, with a median strip 18 feet wide. The recommendation is to plant this median strip with materials native to the area and in sync with the wetlands area. There has been concern to keep the wetlands area as it is, and this type of vegetation would help carry out that theme. This would be a low-water, low-maintenance type of planting that would be visually responsive to the area. Funds would be placed in an account to offset any increase in maintenance costs. Commissioner Regan inquired how much money the developer intended to place into a fund and for what period of time. Mr. Florian answered the developer would provide "X" amount of money for a fund the City could draw out to pay the difference in maintenance. Mr. Florian stated this would roughly be a difference of one third in the cost of maintenance, or approximately $10,000. Commissioner Regan asked whether there was a possibility of the homeowners assuming the maintenance costs, and Mr. Floria stated they were not interested due to the liability involved Commissioner Morrison asked staff's feeling on the maintenanc Doug Duncanson replied the City would need more funds to maintain the median and more employees to do that work. Commissioner Conti added if the developer was willing to put up money to cover all the maintenance in perpetuity, that would negate the money he is trying to save. Donovan Conti Dahlquist Morrison Popovich Regan MINUTES PARKS & RECREATION COMMISSION May 19, 1986 Page 6 COMMISSIONERS Commissioner Conti stated the standards of the City are good and it would not be fair to change them. He said he was in favor of holding to City standards. Commissioner Regan asked Mr. Florian whether they intended to plant above City standards, at City standards or below. Mr. Florian stated it would be more attractive and more accommodating to the requirements of the Coastal Commission and other agencies. This is a situation that is somewhat unique, since not every primary road in Carlsbad is contiguou to a major wetland area. Commissioner Regan stated she would abstain from voting on this item, because she would like to see the details of how the developer would reimburse the City for maintaining a higher level of landscaping. Commissioner Conti commented that no verbal agreement means anything, unless there is an agreement in writing spelling out the exact terms. Vice-Chairperson Donovan stated the standards as adopted are to keep uniformity throughout the City. However, there are now some unique concepts being built or proposed, and she did not fe-el it was realistic to inflict Chose standards, on every area. This is not necessarily one of those unique areas, but Vice-Chairperson Donovan added she wanted to make the previous comments for other instances. Parks & Recreation Commission denied the request for a variance in the median plantings made by Kelly Ranch, and reaffirmed the standards of the City should be maintained. B. Requested Variance from Median Design Standard Dave Bradstreet stated this request is from Sammis Properties in their proposed educational complex. Jack Nakawatase, Landscape Architect, and Seena Trigas, are here to report on this request and answer questions. Jack Nakawatase, of ONA, Landscape Architects, stated this proposed deviation is not covered in the standards, as this street is a secondary arterial, and medians are not included in that category. Sammis Properties is requesting this median to add to the attractiveness of the project. The streets in this educational park are not part of a thoroughfare. This is designed to be a complete community and is a mixed-use project. The community association will consist of the school, commercial and residential areas. Mr. Nakawatase quoted from the Design Manual and stated he did not feel this situation was covered in that Manual. He used a drawing to illustrate the type of median proposed by Sammis, but added this was not the final product and they would work with staff to conform to standards as closely as possible. He reiterated this association would be different, as it would consist of a hotel, a school, industry and commercial, with residential around the outside of the circle. Commissioner Morrison said she was in favor of Sammis Properies working with staff and the proposal being returned to this Commission with a recommendation. Donovan Conti Dahlquist Morrison Popovich Regan MINUTES PARKS & RECREATION COMMISSION May 19, 1986 Page 7 COMMISSIONERS Vice Chairperson Donovan said the street could be left without the median, but Sammis wanted the median installed to make their project look better. They will do the planting and the maintenance. She suggested that be in a contractual form with a fund set up to protect the City for a set time. She would also like more staff input into the concept. Mr. Nakawatase assured the Commission this was not the final concept, and they would be happy to work with staff to have a concept close to City standards. Parks & Recreation Commission approved the request for variance by Sammis Properties to install medians, subject to an agreement with Sammis and City staff in keeping with City standards. Parks & Recreation Commission recommended the Sammis Properti medians be maintained at no cost to the City. Commissioner Popovich added he would like the motion to require Sammis and staff to come back to this Commission with the proposal they agree upon, once the matter has been resolved. Commissioner Conti made a motion to amend the prior motion to indicate when an agreement is reached with Sammis, staff apprise the Commission of the details. The motion was withdrawn. Parks & Recreation Commission amended the previous motion to include when all of the details discussed with respect to Sammis Properties' medians are worked out and Sammis and staff are in agreement, before any action is taken to implement any of those agreements, the matter be brought back to this Commission for consideration and approval. C. Park Inventory Update Dave Bradstreet reported he was requested to make this update because of an initiative regarding development Macario Canyon because of the lack of ballfields. With the data available on development of the parks now underway, the City will be above standard. D. Park-In-Lieu Update Dave Bradstreet stated once a year this update is required. Keith Beverly made this report and his recommendation is there is a need to consider increasing the fees by approximately 20 percent. If the Commission agrees with this recommendation, an Agenda Bill will be taken to Council to increase the park-in-lieu fees by 20 percent. Keith Beverly added a 20 percent increase in the value of land is conservative. He would like to get this proposal before Council before July 20. All developers must pay increased fees, and if Council approved this, they would have to pay this increase of 20 percent in park-in-lieu fees also. Donovan Conti Dahlquist Morrison Popovich Regan Donovan Conti Dahlquist Morrison Popovich Regan Donovan. Conti Dahlquist Morrison Popovich Regan MINUTES PARKS & RECREATION COMMISSION May 19, 1986 Page 8 COMMISSIONERS Commissloner Conti questioned whether this increase applied to the single lot owner who wanted to build a home for his own occupancy, and Dave Bradstreet indicated he would check into 'this. Parks & Recreation Commission accepted staff's recommendation to proceed with an increase in park-in-lieu fees. E. Mayor's Summary Report Vice-Chairperson Donovan announced Commissioner Regan would call Mayor Casler to discuss the action taken by the Commission on the Sammis Properties proposal to develop the HPI park area. Dave Bradstreet added Sammis Properties wants to be placed on the agenda to be heard again on this proposal. Council Report Council Member Pettine was not present. DIRECTOR'S REPORT: Dave Bradstreet reported the grading on Stagecoach Park is completed. The extra charge of $200,000 is being evaluated. RSI is recommending denial of the claim. There is a problem with the slide area and stabilization problem, causing a work stoppage. Mr. Bradstreet stated he would have a full report for this Commission and the. Council on these problems. Mr. Bradstreet said the plans are out for Phase I of the Calavera Hills Park. The bids will open June 6. dedication for Calavera Hills is planned for the week of June 26. Fuerte Park has the grass planted and is planned for dedicaticn on June 21. Mr. Bradstreet announced an irrigation control box has been installed by the developer in the outfield of the ball diamonc at Fuerte Park. That field will be kept for youth ballgames only. Letters from the children using the indoor soccer facility were presented to the Commission. ADDITIONAL BUSINESS: Commissioner Dahlquist asked about the beach access signs and Doug Duncanson said the signs are completed and will be installed starting this week. SCRIBE REPORT: Commissioner Morrison gave the Scribe Report. Donovan Conti Dahlquist Morrison Popovich Regan MINUTES PARKS & RECREATION COMMISSION May 19, 1986 Page 9 COMMISSIONERS ADJOURNMENT: By proper motion, the meeting of May 19, 1986, was adjourned at 7:40 p.m. Respectfully submitted, Harriett Babbitt Minutes Clerk recommendations RSI has completed a preliminary evaluation of the proposals to construct the proposed Seniors Center at the Harding Community Center site and the more recent suggestion to build the facility at the Pine School site. The Advisory Committee, with representation from the Carlsbad Senior Citizen Association, the Carlsbad Senior Citizen Commission, and the Park and Recreation Commission, has been most helpful in establishing scope and discussing the various alternatives. We have carefully reviewed the various opportunities and consequences inherent to the alternative courses of action. Based on this review, RSI presents these findings and recommendations for consideration. 1. It is recommended that the City, through the Redevelopment Agency, pursue the acquisition .of Lots 7 and 8, located on the southeast corner of Oak and Harding, for the development of additional parking to serve the Harding Center. 2. It is recommended that the City pursue a cooperative agreement with the Carlsbad Unified School District, with the specific objective to assist in the relocation of the District's administrative and maintenance functions, and the retention of the occupied space for public use. 3. It is recommended that the City authorize RSI to complete the Design Development Report depicting the proposed Senior Center and School District offices on the Pine Street School site. It is further recommended that appropriate District representatives be identified and included in the design process to assure effective coordination with School needs and desires. - 9 - ii* i IM«fcD 2ort «5 -14-Attachment B RECEIVED May 30, 1986 TO: PARKS & RECREATION COMMISSION FROM: Mayor Mary Casler SUMMARY REPORT 5/19/86 1. Consultant for Golf Course Feasibility Study I admit to a jolt of concern on the recommendation of ERA for the study, as they are the firm who worked with Iwanaga on the Macario Park Plan and said a golf course operated by the city was not feasible financially. That was several years ago, however, and I believe the proposals now suggest a professional company would construct and operate a course with some percentage of profits going to the city. I do not know how much of this was brought out at your meeting. 2. Senior Citizens Community Center I like the concept of a one-story building with a courtyard dividing the two uses for the near future. At this time, we have not had a detailed proposal from the District. On recommendation #1 of RSI that the city acquire the lots on Oak and Harding, I would need some figures on use and cost of land. If Bingo is out of Harding, are our programs there big enough to justify costs? I have never personally found it difficult to park for evening meetings. 3. Harding Street remain the same. Good. 4., 5., 6. Medians. I don't know what was proposed but accept your decisions. 7. Park-In-Lieu Update Philosophically I always deplore any increase in fees, as I see Carlsbad moving into a city only for the more affluent; however, facts and figures convince me that it is necessary. Thanks for sharing, and these are only personal reactions! '^I-A.K—/ MARY' CASLER^ Mayor (J Attachment C "The Green Sheet" Parks & Recreation Commission June |6, 1986 The bid opening for the grading and construction of Phase I site development for Calavera Hills Community Park was held Friday, June 6, 1986. The bids are currently being analyzed by City staff and RSI, the- City's park planning consultant. The construction of site facilities at Stagecoach Community Park are well underway, most notable is the Community Center/Gymnasium. The Fuerte Park Dedication Ceremonies are scheduled for Saturday, June 21, 1986 at 9:00 A.M. The finishing touches on the fencing and additional backstops are currently being completed by Parks staff. Activities being scheduled for the dedication include sports exhibitions by youth and senior groups, guest speakers, and refreshments - everyone is cordially invited to attend. The Golf Course Feasibility Study will be conducted by Economic Research Associates. ERA received Council endorsement to perform the study at the June 10, 1986, City Council meeting. The study is anticipated to begin immediately. The following recommendatons for the Senior Citizens Feasibility Study were approved at the June 10, 1986, City Council meeting: 1. Set aside all proposals relating to the Harding Community Center site until the Pine Street School proposal is resolved. 2. Endorse the concept of constructing a Senior Center on the Pine Street site; specifically Design Concept,#2. 3. Direct staff to pursue a cooperative agreement with the appropriate Carlsbad Unified School District officials. The Parks Division received a donation of 1,000 yards of soil to rectify a drainage problem on a portion of Larwin Park property. As of June 6th, 1986, the Parks & Recreation Department has issued 307 annual and temporary boat permits for the Agua Hedionda Lagoon, The Triathlon is Sunday,July 13, 1986 and we are still in need of volunteers. Be a part of this exciting community event. Call Rosemary at 438-5590. The Daytrippers returned safely on June 4, 1986 from a trip to Reno, Tahoe, Sacramento. The trip was a big success. We have three facility attendants graduating from Carlsbad High School on June 20, Graham Jordan, Dave Haubert, and Eric Nakayama. Friday, August 22, 1986, will be a City Employees Grand Slam Night at Jack Murphy Stadium. The Padres will take on the Phillies. The fee is $14.00. For more information call Rosemary at 438-5590. Women's and Coed Soccer begin in July on Sundays at Magnolia and Jefferson Elementary Schools. The Department encourages both team and individual sign-ups. The Youth Summer Sports Program begins Monday, June 30 at Magnolia and Kelly Schools. Youngsters will be treated to football, volleyball, and softball instruction during a six- week period. Terrific Thursdays begins July 3rd at Holiday Park. Youngsters, ages 6-12 will engage in full day sports, special event and field trip days on 9 separate Thursdays. A sampling includes: "Dancercise"/Water Fun Day, Firefighter Day, Beach Day. The California Conservation Corps is currently relandscaping the north and south medians in Car Country.