HomeMy WebLinkAbout1986-06-16; Parks & Recreation Commission; MinutesMINUTES
Meeting of:
Time of Meeting:
Date of Meeting:
Place of Meeting:
PARKS 4 RECREATION COMMISSION
5:00 p.m.
3une 16, 1986
City Council Chambers
COMMISSIONERS
CALL TO ORDER;
Vice-Chairperson Donovan called the Meeting to order at
5:05 p.m..
ROLL CALL:
Present - Vice-Chairperson Donovan, Commissioner Popovich,
Morrison, Regan, Dahlquist and Conti.
Absent - Chairman Wright.
Staff Present:
Dave Bradstreet, Director of Parks and Recreation
Keith Beverly, Administrative Assistant I
Lynn Chase, Recreation Superintendant
PUBLIC OPEN FORUM;
James Courtney, *915 Avila, addressd the Commission
regarding the speed soccer court. He briefly explained
the history of the speed soccer facility. He stated that
late last fall the Parks 4 Recreation Commission granted
him one year to demonstrate the feasibility of an indoor
speed soccer program. Mr. Courtney stated that it has
proven very successful. He is coming before the
Commission now, however, because there are a few problems.
Mr. Courtney explained that the temporary court set-up is
not very effective because it is too small. He also
stated that the Parks and Recreation Department will be
installing new fencing around the facility and he would
like to expand the courts and re-design them at the same
time. In answer to query, Dave Bradstreed stated there is
not a definite timeframe for installing the fencing.
Commissioner Regan asked what the approximate useage of
the soccer facility Is. Mr. Courtney answered that the
useage Is very high and consists of only youth teams right
now. He has many adult teams wanting to play, but he
wants to wait until they can set up the courts
permanentely.
Lynn Chase said that they are looking into alternative
sites to hold tennis lessons and are currently negotiating
with the Carlsbad School District to use their courts.
Mrs. Chase read Mr. Courtney's proposal to the Commission.
He is asking the City to allow the Indoor Soccer
Association of Carlsbad (ISOC) to expand the courts
immediately, and have the City take over and reimburse
ISOC for the cost of the system, or have the City lease
the land to ISOC who would then run the facility as a
private enterprise.
The Parks 4 Recreation Commission felt they needed more
information before they could make a decision. Staff will
report back at the Ouly Commission Meeting.
APPROVAL OF MINUTES;
The Minutes of May 19, 1986 were approved with the
following correction: Page 9, under the Director's
Report, *vth paragraph, the word "dedication" was changed
to groundbreaking.
Donovan
Popovich
Morrison
Regan
Dahlquist
Conti
MINUTES
3une 16, 1986
PARKS AND RECREATION COMMISSION
Page 2
COMMISSIONERS
APPROVAL OF AGENDA;
The agenda was approved with the addition of Item G under
Unfinished Business.
APPOINTED SCRIBE;
Commissioner Dahlquist was appointed Scribe for this
meeting.
UNFINISHED BUSINESS;
A. SCRIBE REPORT
Vice-Chairperson Donovan referred to Attachment A, the
Scribe report. The Commission did not have any comments.
B. SAMMIS PARK DEDICATION REQUIREMENTS
Dave Bradstreet reported that two months ago at the April
21, 1986 Parks 4 Recreation Commission Meeting the Parks 4
Recreation Commission directed staff to negotiate with
Sammis to buy or provide us with land adjacent to the
proposed HPI Park Site. He referred to the letter from
Oon Briggs and turned it over to him to enlighten the
Parks & Recreation Commisison on his letter.
Commissioner Regan asked Dave Bradstreet to clarify
whether they discussed the turnkey concept at the meeting
two months ago. Dave Bradstreeet said that in the
Sammis/Hunt's proposal It stated that their intentions
were to develop a portion of land and that the Parks &
Recreation Commission denied that concept.
Commissioner Conti felt It was the Parks & Recreation
Commission's direction at the April 21, 1986 meeting that
this item be negotiated between Dave Bradstreet and Sammis
and not brought back to the Commission for negotiating.
Mr. Bradstreet stated that Sammis requested to be on the
agenda and they should be allowed to speak.
Oon Briggs, of Sammis, stated he was not at that last
meeting when this was discussed and he would like to call
attention to some of these issues now. In a letter he
wrote to Dave Bradstreet he suggested that one alternative
to the park situation In the 3rd District is to think of a
"finished park" on city-owned land with Sammis doing all
the work. This idea came from the fact that parks are
needed now, especially In this area. By developing land
In lieu of paying park fees It would bring the district up
to the required standard.
He explained that their concept was to Improve 10 acres of
the Hunt Properties site in lieu of dedicating land or
paying park-in-lieu fees so that the current deficit of
improved park sites will be cured. They would negotiate
with staff to find out what exactly should be In the park,
i.e., ballfields, landscaping, parking lots.
MINUTES
3une 16, 1986
PARKS AND RECREATION COMMISSION
Page 3 COMMISSIONERS
Commissioner Conti asked Dave Bradstreet approximately
when the 30 acres from Hunt would be dedicated. A
representative from Sammis answered that it would probably
be at the end of the year. There was discussion on
whether 30 acres would meet the standard when the entire
quadrant was builtout. The answer was no. It was also
discussed if whether the amount of money that Sammis would
put Into the park would be enough to develop all 10 acres.
Mr. Briggs stated that they would give the City a finished
park and if the cost went over their required amount they
would get a credit from the City for their Public Facility
Fund requirement.
The Parks 4 Recreation Commission directed Dave Bradstreet
to continue negotiating with Sammis and to come back to
the July meeting with more information regarding projected
park development costs for five years from now.
C. Cannon Park
Keith Beverly, Administrative Assistant, stated that
neither the City nor SDG4E have found anything to back up
what was mentioned in the Quisenberry letter regarding the
Planning Commission minutes and the SDGAE proposal for
Cannon Park site In 1963.
In regards to the Commission's Inquiry of the zoning of
Cannon Park, Mr. Bradstreet stated It has been Identified
as open space on the Agua Hedionda Local Coastal Plan and
the Carlsbad General Plan. He stated that in order for
SDG4E to pursue development plans of Cannon Park, they
will be required to follow the process for zone changes
with the City of Carlsbad.
D. Stagecoach Community Park Update
Dave Bradstreet updated the Commission on the development
of Stagecoach Community Park. He informed the Commission
that the Contractor has asked for a 4-0-day extension
because they could not get access to a certain area of the
park due to a slide problem. Staff Is evaluating their
request and will be making a decision on whether or not to
grant the extension.
Dave Bradstreet also gave an update on the grading
situation. The grader, H 4 A, has filed a claim for
excess money for removal of additional dirt. Staff is in
the process of analyzing this, request and will be coming
back to the Parks 4 Recreation Commission with a
recommendation to the City Manager's Office.
Mr. Bradstreet informed the Commission of another problem
they have encountered. He explained that a developer of
the property on the south side of the park discovered that
a portion of the property was found to have a slide
condition and may affect a portion of Stagecoach Park.
This required us to halt development In this section of
the park. Construction has now started up again. They
have geologists analyzing the situation and staff Is
currently evaluating the results.
MINUTES
Dune 16, 1986
PARKS AND RECREATION COMMISSION
Page
COMMISSIONERS
E. Calavera Hills Community Park Update
Director Bradstreet stated that they received five bids
ranging from $1.3 million to $1.6 million. This was about
33% over staff's estimate. Staff is now analyzing the
bids and may make a recommendation to reject the bids or
negotiate with the contractor to bring the cost down. He
explained that they would not be deleting from the park
amenities but would be redesigning the grading
specifications which will accommodate the park amenities
as designed.
Dave Bradstreet stated that the groundbreaking ceremonies
for Calavera Hills Community Park will be put on hold.
Brian Robertson from the Historical Preservation
Commission, addressed the Commission. He stated that this
is a new commission and their first job is to identify
sites within Carlsbad that have potential historical
significance. Their Commission has identified the
Calavera Hills Community Park as a historical site. Mr.
Robertson stated that a cistern, and eucalyptus trees are
all that remain of one of the first school sites of the
area which dates back to the early 1900's. Their
Commission understands that the grading plans may be re-
designed and if so, they request that it could be
redesigned around this site rather than destroying it. He
further stated that if that could not be done, then they
would like a plaque or interpretive center on the site.
The Commission directed staff to work with the Historical
Preservation Commission to do the best they can to salvage
the historical site if the grading plans are to be
redesigned.
F. Mayors Summary Report
Commissioner Popovich said that he was surprised to learn
that ERA had worked on the Macario Plan, and at that time,
they said a golf course was not feasible. Dave Bradstreet
said he assumed that the committee knew that, but it
should not have changed their decision because that was an
entirely different concept. The concept in 1982 was to
have the City build and operate a municipal golf course,
and at that time the consultant, Iwanaga 4 Associates,
said it would not be feasible. The approach now is to
have private enterprise build and maintain the facility.
Commissioner Donovan mentioned that in the future, the
Commission should be given any background information that
could be helpful in making a decision.
Dave Bradstreet said that all the access way signs are
made and one sign is up already. Staff will be putting up
the rest as soon as they can.
Commissioner Dahlquist suggested that signs be put up on
all future park sites stating "Future Carlsbad Park".
DIRECTOR'S REPORT
Dave Bradstreet referred to the green sheet statalng that
the Calavera Hills Groundbreaking will be put on hold.
MINUTES
PARKS AND RECREATION COMMISSION
Oune 16, 1986 Page 5
COMMISSIONERS
ADDITIONAL BUSINESS
A. Volunteers are needed for the Triathlon
Dave Bradstreet Invited the Commission to assist with
the awards presentation.
B. Water Ski Slalom Course, Agua Hedlonda Lagoon
Lynn Chase, Recreation Superintendent, gave the staff
report on this Item. She mentioned that the report was
not Included In the packet but was sent separately to the
Parks 4 Recreation Commission.
Mrs. Chase stated that the slalom course has been In the
lagoon for the past 6-8 years without official approval of
the City Council, which Is required by state law. She
recommended that the Commission leave the slalom course In
the lagoon and that they recommend this to the City
Council. There have been no problems or accidents related
to the course placement or Its use during the past 3 years
the Recreation Division has been responsible for
monitoring the lagoon.
Mrs. Chase Indicated that the Bristol Cove Boat and Ski
Club is the primary user of the slalom course. They have
been purchasing and Installing the buoys and will continue
to do so. She stated that Snug Harbor Marina Ski
Adventures, Inc. Ski School occasionally uses the course.
Snug Harbor and the Bristol Cove Ski Club will work out
the maintenance.
Mrs. Chase introduced Greg Rusing the Manager of Snug
Harbor Marina. Mr. Rusing said he would like to see the
slalom course left In because it is part of their ski
school. He agreed with everything Lynn Chase had stated
with the exception of the proposed charging to the public.
He explained that the charging would offset the cost of
repairing and replacing the buoys and rope if the course
was open to the public. Mr. Rusing also stated that he
would not like the course opened to the public unless they
go through the ski school. He feels If it is open to the
public there will be no control on It and would be a
liability.
Commissioner Dahlquist commented that the water and
anything in the water Is public and cannot be kept
private. She feels there should not be any restrictions
put on the course because there are enough restrictions on
the lagoon now. Commissioner Dahlquist further stated
that the City has Insurance so that should not be a
problem. Lynn Chase stated that the City Is self-insured
and currently has no liability insurance. She stated that
everyone issued a boat permit must have liability coverage
naming the City as additionally insured.
A motion was made to approve the permanent use of the
buoys in the lagoon.
Donovan
Popovlch
Morrison
Regan
Dahlquist
Conti
MINUTES
PARKS AND RECREATION COMMISSION
June 16, 1986 Page 6 COMMISSIONERS
Discussion was held regarding Bristol Cove's insurance
coverage of the course. The President of the Bristol Cove
Boat and Ski Club stated he did not think their insurance
would cover the course.
Dave Bradstreet pointed out that it is staff's
responsibility to identify potential liability areas.
SCRIBE REPORT:
Commissioner Dahlquist gave the Scribe Report.
ADJOURNMENT;
By proper motion, the Meeting of Dune 16, 1986, was
adjourned at 7:30 p.m.
Respectfully submitted,
3ANE MEADOWS
Secretary, Parks and Recreation
3M:tc
JULY 11, 1986
TO: PARKS AND RECREATION COMMISSION
FROM: David Bradstreet, Parks and Recreation Director
INFORMATION RELATING TO PARK REQUIREMENTS
SOUTHWEST QUADRANT (SAMMIS)
BACKGROUND
On June 16, 1986 during the Saitunis development presentation, the
Commission directed that staff continue to negotiate with Sammis
Properties for land adjacent to the proposed HPI 30± acre park
site and to report back to the next Commission meeting regarding
park development cost in the Southwest Quadrant.
DISCUSSION
Based on the Sammis Master Plan at build out, the P.I.L. require-
ments would be:
o Fee $344,530
o Land 3.95 acres
o Southwest Quadrant Population 6,769 (per RAG 5/86)
o Acres required based on 3. ac/1000 20.3 acres
o Current inventory (1986) *12.0 acres
o Deficit (1986) 8.3 acres
o Build Out Requirement approximately 85.0 acres ^0 A£-
*Alta Mira (Passive natural Community Park)
At the July 8, 1986 City Council meeting, during the Sammis Properties
final map hearing, Sammis agreed to work out the park dedication
problem to the satisfaction of the City. They further agreed to
provide up front park dedication, (location to be determined,
approxmately 10 acres), enough acres to eliminate any community
park deficit in the southwest quadrant based on today's population
(approximatley 8.3 acres).
To date, a parks agreement for Sammis is being prepared by the
City Attorney's office.
The City Council directed that staff continue to work through the
Parks and Recreation Commission and Sammis Properties for an
amicable parks agreement.
ATTACHMENT B
Parks & Recreation Commission
July 11, 1986
Page 2
Park Development Cost (Southwest Quadrant)
According to the latest CIP report submitted to the City Council
on July 8, 1986 by the Research and Analysis Group, Southwest
Quadrant park development costs are projected in two different cases,
Case I - Managed Growth (City Plan)
Case II - Slow Growth Initiative (Citizen Plan)
1986-87 CIP total fund availability (Case I) $21,351,500
1986-87 CIP total fund availability (Case II) $19,211,500
86-87 CIP five-year budget (Case I) $44,453,500
86-87 CIP five-year budget (Case IE) $32,308,500
Southwest Development Costs Hunts 30 Acre
PFF Funds Allocated
Case I Case II
86-87 Ph. I Designs 30 Acre $ 190,000 -0-
*87-88 Ph. II 10 Acre Turnkey Devel. (Sammis) -0- -0-
88-89 Ph. Ill Site Improvements 20 Acres $2,000,000 -0-
90-91 Ph. IV Community Center $1,680,000 -0-
TOTAL $3,870,000 -0-
*The Turnkey concept was incorporated into the CIP
prior to subsequent action the Parks & Recreation
Commission took, not to accept Turnkey concept.
Additional funds must now be incorporated for 10
acres of site improvements on the HPI site.
CIP Southwest Quadrant Land Acquisition
PIL Funds Allocated
Case I Case II
88-91 $2,500,000 $700,000
Total PIL & PFF Funs Allocated for Park Projects
Case I Case II
86-87 $6,990,000 $5,500,000
86-91 $13,720,000 $7,050,000
Access
On any land the City accepts for future park areas, access to the
property should be resolved as a part of the negotiation for the land.
DLB/kw
c: Ray Patchett, Assistant City Manager
Frank Mannen, Assistant City Manager
Marty Orenyak, Building Director
Jim Hagaman, Research Analysis Group Manager
CP
MINUTES
April 21, 1986 PARKS AND RECREATION COMMISSION Page 8
COMMISSIONERS
NEW BUSINESS; (continued)
Commissioner Contl made a motion to direct staff to study
the Cannon Lake property and Its usage of whatever funds
available from SDG&E, subject to negotiation, and come back
to the Commission with a plan for what can be done with that
property. Chairman Wright seconded the motion.
Commissioner Morrison Inquired whether there was a time
limit for accepting the $100,000 from 5DG4E. Mr. Dudley
stated SDG&E is asking the Commission to accept their plan
in concept, and the details would be worked out later. They
would like a contractual arrangement with the City to
provide the funds for the park development and do an aerial
survey now. They would submit the aerial survey to the
Planning Department and would transfer the funds to the City
before 1989. There would be three years to do the planning
and development of the new park area.
Mr. Dudley stated it was felt $100,000 was sufficient to do
what was necessary at Cannon Lake Park, including fencing
along the railroad, or whatever might be deemed necessary to
make a safe playground area.
With the consent of the second, Commissioner Conti amended
his motion to read as follows:
Parks and Recreation Commission accepted in concept the
proposal to receive $100,000 from SDGAE for development of
Cannon Lake Park to replace Cannon Park, and directed staff
to come back with recommendations.
A. Calavera Hills Community Park Development
Dave Bradstreet reported an Agenda Bill will go before
Council April 22, 1986, and Phase I of Calavera Hills Park
will be out to bid. It is estimated park development will
start sometime in Duly. The cost of the park has been
updated and they are not asking approval of additional funds
at this time.
Chairman Wright stated there was no action needed on this
Item at this time.
B. H.P.I./Staff/Parks & Recreation Commission Committee
Park Site Tour
Dave Bradstreet reported that Paul Klukas was present
representing H.P.I. Properties. A map was used to indicate
the land H.P.I. Properties is recommending to be dedicated
to the City for a park. After the density on the H.P.I,
property was reduced, the number of acres owed to the City
was reduced from 40 to 30 acres. The Committee had looked
at the area and the Commissioners thought it was good
property. Mr. Bradstreet asked for authorization to go
ahead with this proposal. They also were looking at the
proposal made by Sammis Properties, who owes the five acres
to the City. They have offered to put their amount of fees
Into the development of a portion of that 30 acres dedicated
by H.P.I. Properties. The developers have worked together
to come up with a proposal for a turnkey park to be provided
by Sammis on part of the 30 acres dedicated by H.P.I.
Properties.
(3)
Wright
Conti
Dahlquist
Morrison
Regan
ATTACHMENT
X
X
X
Bf-2
MINUTES
April 21, 1986 PARKS AND RECREATION COMMISSION Page 9
COMMISSIONERS \" V \
NEW BUSINESS: (continued)
Mr. Bradstreet called attention to a wall chart showing a
conceptural plan for that park. There would be two
ballfields, two soccer fields overlayed and basketball
courts, tennis courts and passive areas.
Commissioner Contl Inquired whether It was possible to get
five acres of land from Sammis Properties rather than the
proposal to spend the money on the H.P.I, property.
Commissioner Contl stated he would prefer to get the acreage
rather than have the H.P.I, property Improved by Sammis.
Commissioner Contl made a motion to divorce the Sammis
Property requirement from the H.P.I, property and direct
staff to enter negotiations with Sammis based on the Council
Directive established for whatever number of acres required.
Chairman Wright seconded the motion.
Commissioner Contl continued, stating 30 acres was not the
entire amount of park property as shown on the map
represented by the green dot.
Chairman Wright stated this was what was required at
H.P.I.'s bulldout. The 30 acres would be given up front
instead of after development.
The suggestion was made to take the fees from Sammis'
Properties and buy land either adjacent to this H.P.I,
property, or In a different area.
Commissioner Conti restated his motion to direct staff to
continue negotiations with Sammis Properties to divorce
Sammis from the H.P.I. Proposal and to continue to negotiate
with Sammis for property rather than development of H.P.I
properties.
Commissioner Contl stated he would like some of Sammis
Property in a prime area, preferably with a view.
Discussion among Commissioners determined Sammis would
probably not dedicate any prime land to the City for park
area.
Commissioner Contl reiterated he wanted to continue to
divorce Sammis' proposal from H.P.I. Properties and
negotiate with Sammis to purchase additional property
abutting the H.P.I, property.
With the consent of the second, Commissioner Contl withdrew
his original motion.
Dave Bradstreet stated the school district has been
negotiating to purchase land in that area, and the cost was
stated to be around 550,000 per acre.
Mr. Lucas stated H.P.I, was not willing to dedicate any more
of their land than the 30 acres required for the park.
However, there was property adjacent to this area that was
not owned by Hunt Properties.
MINUTES
April 21, 1986 PARKS AND RECREATION COMMISSION Page 10COMMISSIONERS
NEW.BUSINESS; (continued)
Commissioner Regan stated she felt 30 acres was sufficient
for the park area, and was in favor of accepting this
property from H.P.I, and proceeding. She felt Commissioner
Conti's suggestion had merit, and if the City Council could
get more than 41/2 acres from Sammis, she felt that would
be fine. However, she felt the Commission at this time was
considering whether or not they wanted to proceed with this
piece of property from H.P.I.
Parks and Recreation Commission accepted the park site from
H.P.I. Properties, and to renegotiate with Sammis to purchase
land adjacent to H.P.I. Park site for their P.I.L. Dedicatioi
Requirement.
C. SOGAE Proposal
This item was taken out of order. (See Page 7)
D. Park-In-Lieu Update Report
This item was deferred until the May meeting.
COUNCIL REPORT
Council Member Pettine was not present at this time.
COMMITTEE REPORT;
A. Senior Citizen Feasibility Study
Commissioner Conti reported Sue Splckard had stated there weije
2,000 seniors who paid dues, with approximately 200 of those
members active. He further added the bingo game is not held
specifically for the senior citizens, but is a money-raising
affair for the Senior Citizens Association.
ADDITIONAL BUSINESS;
A. Right-of-way Signs
Commissioner Dahlquist stated she saw no right-of-way signs
designating the beach areas, and Dave Bradstreet stated the
signs are in the process of being completed and will be put
up as soon as possible.
SCRIBE REPORT;
Commissioner Dahlquist gave the Scribe Report.
Wright
Contl
Dahlquist
Morrison
Regan
1200 ELM AVENUE H NjS^H TELEPHONE
CARLSBAD, CA 92008-1989 • ffftff A • (619) 438-5571
Cttp of Cartebab
PARKS & RECREATION DEPARTMENT
June 26, 1986
Jon Briggs
Sammis Properties
2650 Camino Del Rio North #100
San Diego, California 92108
Dear Jon:
Thank you for the presentation you made to the Parks and Recreation
Commission, June 16, 1986, regarding Sammis Properties park
dedication requirements.
As you are aware, at the April 21, 1986, Parks and Recreation
Commission meeting, the Commission voted unanimously to require
Sammis Properties to dedicate land rather than approve a turn
key proposal which would have developed approximately 10 acres
of the "to be dedicated" HPI (Hunt) 30± acre park site.
At the June 16, 1986, Parks and Recreation Commission meeting,
the Commissioners upheld their previous decision regarding the
Sammis Property's turn key proposal and further directed staff
to continue negotiations with Sammis Property for land dedication
adjacent to the proposed HPI (Hunt) "to be dedicated" park site.
It is theref6re requested that negotiations between Sammis Property
and City staff regarding park dedication requirements resume as
soon as possible.
Staff is looking forward to working with Sammis Properties in
order to come to an agreement regarding this issue.
If I can be of any assistance, please feel free to contact me
at 438-5571.
David Bradstreet
Parks & Recreation Director
DB:dm
c: Ray Patchett, Assistant City Manager
Marty Orenyak, Community Development Director
Vince Biondo, City Attorney
JULY 11, 1986
TO: PARKS AND RECREATION COMMISSION
VIA: DAVID BRADSTREET, PARKS AND RECREATION DIRECTOR
FROM: LYNN CHASE, RECREATION SUPERINTENDENT
INDOOR SOCCER OF CARLSBAD PROPOSAL
BACKGROUND
Commission approved the request of Indoor Soccer of Carlsbad
(ISOC) to convert a tennis court at Monroe Courts to an
indoor soccer facility on a one year trial basis, from
10/27/85 - 10/26/86) SEE ATTACHMENT "A"
ISOC submitted a proposal on 5/12/86 to:
1. expand the court to accommodate adult player needs;
to use the entire four tennis court site.
2. have the City take over the court and equipment,
run the soccer program, and to reimburse ISOC
for their investment of $50,000 approximately
3- OR to lease the entire Monroe Courts site to ISOC
so that ISOC may operate the facility/conduct the
programs as a private enterprise. SEE ATTACHMENT "B"
ISOC provided fiscal information regarding:
1. investment in court furnishings/equipment
2. expansion of facility estimates
3. projected revenue/expenditures, with/without lights
4. proposed cost to the City to "buy out" ISOC
SEE ATTACHMENT "C"
RECOMMENDATIONS
Staff's recommendations are:
1. Agree, in concept, to convert Monroe Courts site to
an indoor soccer facility, instead of tennis courts.
2. Direct staff to negotiate and draft a Use Agreement
between the City and ISOC.
3. Require ISOC to provide liability insurance naming
the City as additionally insured for an amount to
be specified by the City.
If no liability insurance is available, ISOC must
no longer use the site, effective immediately;
when ISOC provides the liability insurance the
use of the courts continues, as agreed, for the
ATTACHMENT C
INDOOR SOCCER OF CARLSBAD PROPOSAL
July 11, 1986
Page 2
remainder of the one year trial period.
4. Use of the two remaining tennis courts will continue
until such time as the courts are no longer useable
or available for use.
5. City will perform minimal maintenance and will defer
or cancel plans for site improvements.
FISCAL IMPACT
The City stands to gain financially from a Use Agreement
with ISOC:
1. Annual net profit presently = $2,000
2. Projected revenue from ISOC, first year = $3,000 - $10,000
SEE ATTACHMENT "D-l"
DISCUSSION
Staff looked at many concerns, including:
1. Site analysis, present use by tennis and soccer groups
2. Loss of tennis facility and alternatives
3. Benefits of acquiring indoor soccer facility
4. Benefits of Use Agreement for private enterprise (3-5 years)
SEE ATTACHMENT "D-2"
SUMMARY
Expanding the indoor soccer court provides a new recreation
opportunity for youth and adults, at no cost to the taxpayers.
The City will lose four, old-but-usable, tennis courts and
gain the opportunity to generate revenue that could be used
to acquire, develop, improve other facilities, ie. lighting
the nine high school tennis courts.
Staff recommends approving ISOC request to expand the court
and recommends entering into a three to five year Use Agreement
that includes escalating revenue to the City, each year.
c: Jim Courtney, ISOC President
Attachments
LC:me
MINUTES
Page 3
October 21, 1985 COMMISSIONERS
F. Indoor Soccer Facility at the Monroe Street
Tennis Courts
Chairman Wright explained the Commission was
concerned about the possibility of this project
making "money" and 31m Courtney had been invited
to this meeting to explain this request.
31m Courtney, representing the Indoor Soccer of
Carlsbad referred to a letter written to the
Commission. He described plans for the soccer
facility and stated that at the end of a year's
trial, If the facility had not been successful,
they would then replace the equipment to return
the space to a tennis court. Mr. Courtney said
the courts are in bad condition at the present
time, and are being re-surfaced. At this point,
there was a discussion about the courts being re-
surfaced if this request was to be granted. Mr.
Bradstreet stated there was a misunderstanding,
and the re-surfacing would be halted.
Mr. Courtney assured the Commission any money
taken in by the soccer facility would be used to
keep the program going and allow the sponsors to
stop contributing out-of-pocket to those expenses.
In discussion, it was oointed out these courts are
the last to be used, due to the noise and
condition of the courts. Mr. Courtney explained
they hoped to instill some neighborhood pride in
the soccer court, which would helo keep the area
free of debris. He felt this would be an
important facility for the youna people as well as
adults.
Parks 4 Recreation Commission ap Droved tne
request of the Indoor Soccer of Carlsoad to
convert a court for a vear trial oasis.
0. Macarlo Canvon Park Develooment Prooosal
Chairman Wright stated this was now an information
item and not an action Item.
3im Courtney read from a handout he had distributed
to tne Commissioners, statina there is a deficiency
of nine oallfields at the oresent time. Tne ones
tnat are cominq on line will oc oractice fields
oniy, as they cannot DC skinned infielas. He used
wall maos to snow tne conceptual clan for Macario
Canyon Park which has never Been formally aoooted.
Cannon Road is oeinq constructed at tne oresent
time, and Mr. Courtney stated he did not wish to
cnanae the clan, out asxed tne Cit\ to aesion tne
oar* and plan for ballfields. he explained tne
oarkinq plan and oicnic areas. In answer to aucry,
ne stated CARA was askinq tne Citv to fund this
proiect, ano was not voiunteerina to complete tne
orolect itself.
(JO)
Hriaht
Conti
Dahlauist
Donovan
Morrison
Pooovich
Rea an
ATTACHMENT "A"
May 5, 1986
-T A/ TJCf & /=? S &C C£. fZ f-f F~ C & tt i- S 73 & &
P.O. BOX 2117 - CARLSBAD, CA 92008
^* -77/1
ynn Chase . e»p-r»r-««-
Parks & Recreation Dept. RECEIVED MAY 1 21986
Carlsbad, CA 92008
Dear Ms. Chase:
In December, 1984, I proposed that the City of Carlsbad, convert the
Monroe St. Tennis Courts to a "Speed Soccer" Court. (INDOOR SOCCER) and
attempted to show that it would be a valuable asset to the City. However,
at that time, the Commission was unsure about the feasibility of such a
facility and 'shelved' it.
In November of 1985, I requested a smaller area in which to build a small
demonstration court funded entirely with private funds. This was approved
and the Soccer Court was erected. INDOOR SOCCER OF CARLSBAD (ISOC)
purchased an Indoor Soccer System from the defunct 'LAS VEGAS AMERICANS'
and a portion of the court is presently set up and in use at the Monroe
St. site. Unfortunatly, it is inadequate in length for adult play.
however, The "INDOOR SOCCER" court was an instant success! Of course with
success comes problems! i.e.:
1. Demand for use of the Court. (Who decides, City or Club)
2. Size of the Court is too small. (Reduced team size.)
3. Supervision & maintenance of operation.
We have demonstrated both the tremendous demand and the economic
feasibility of a regulation INDOOR SOCCER COURT. The facility will be in
use year around and will be the envy of all of North County. Not only
fullfilling a public recreation need, but making a profit while doing so!
We are asking you to accept the following proposals;
1. Allow INDOOR SOCCER OF CARLSBAD (ISOC) to expand the court
immediately, by removeing the center fence and extending the SOCCER COURT
another ninty (90) feet into the existing tennis courts. This would
eliminate the two (2) remaining tennis courts, but the very small number
of players currently using these courts could be accomodated at the nine
tennis courts at the corner of Valley & Basswood St. This would also
leave a small area at the end of the SOCCER COURT for teams to warm up
while awaiting their turn on the court.
2. The City of Carlsbad would take over the facility and reimburse
I.S.O.C. for the cost of the system, (see attached cost breakdown) or, The
City would lease the land to I.S.O.C. who would then run the facility as
a private enterprise.
Attached please find a schedule of estimated expenses, and revenues, and
costs involved for the City to take over and operate the facility.
Thank you very much for your help and consideration in this matter.
Sincerely yours,
/ James A. Courtney, Pre
' INDOOR SOCCER OF CARLBAD ATTACHMENT "B
Z7 fit & /=? ^tIt
F'.O. BOX 2117 - CARLSBAD, CA 92008
Lynn Chase
Parks & Recreation Dept.
City of Carlsbad
This list of revenues & expenses are only an estimate, and would vary
accordingly if operated by the City of Carlsbad, or if operated as a
Private Enterprise.
I.S.O.C. has invested approximately Forty Thousand Dollars ($40,000.)
to date and would expend about Eight/Ten Thousand ($8/10,000.) more to
expand the court to regulation size. Therefore the City could take over
the court completely finished at a cost of approximately Fifty Thousand
Dollars ($50,000.). It would allow additional use of the facility if it
were lighted, however this would cost approximately Twenty-five
Thousand Dollars ($25,000.) more. At any rate the City would receive a
very attractive (and profitable) facility on a 'turn key' basis.
The projected costs and expenses to operate the facility annually are:
ITEM LOW (No Lights) HIGH (With Lights)
1. Labor $35,000. $40,000.
2. Insurance 8,500. 10,000.
3. Uniforms (Shirts) 2,500. 4,200.
4. Referees 10,000. 15,600.
5. Debt (Amortized 5 yrs) 12,480. 16,200.
6. Maintenance & Utilities 2,400. 6,000.
TOTALS $70,880. $92,000.
Primary Revenue would accrue from player fees, (Forty dollars each) and
would vary depending on the number of teams (games) scheduled.
V.'ithout lighting the facility you could schedule eight (8) games each
Saturday, eight (8) games each Sunday and two games each week night,
(10), for a total of twenty-six games per week. Each team would consist
of ten (10) players, so each game would be twenty (20) players.
Therfore; 26 Games, times 20 players, times $40., equals $20,800.00.
If you play 10 week seasons, you could have five sessions at a total
revenue of $104,000.
If you play an 8 week season, you could have six sessions at a total
revenue of $124,800.
If the facility were lighted, you could play an additiona] 16 games per
week resulting in additional revenue of $12,800 per session. This would
be an annual increase of $64,000. or $76,800. Lighting the facility
would be a good investment.
Either way (lighted or unlighted) the facility is a profit maker!
Annual revenue Annual exoenses Profit
Unlighted $104,000.00 $70,800.00 $33,200.00
Lighted 168,000.00 92,000.00 76,000.00
Even if revenue is 33% lower, the facility will break even and provide
^ :nuch needed public facility.
Thank vou for vour consideration.
ames A. Courtney ATTACHMENT
INDOOR SOCCER OF CARLSBAD REPORT
FISCAL IMPACT DETAILS
Instructional Class Revenue, Monroe Courts (Supervisor Dee Pope)
216 students generate annual profit = $ 2,000
Monroe Tennis Courts Expenditures (Superintendent Doug Duncanson)
Average Annual Cost Per Court = $500 x 2 courts = $ 1,000
Court Clean-up:
3 hr/wk - 156 hr/yr @ $5.50/hr = $1,014 Labor
Supplies: squeege, broom, hose, trash
containers & liners, nets, tie
downs, signs. = $ 150 Materials
Administrative Costs including
vehicle = $ 250 Overhead
Total Annual Maintenance Cost = $1,414
USE AGREEMENT POTENTIAL REVENUE - ANNUAL
ISOC Proposed Gross Revenue (unlighted) = $104,000
If 3% of gross revenue (1st yr) = $104,000 x .03 = $ 3,120
If 10% of gross revenue = $104,000 x .10 = $10,400
ATTACHMENT "D1
INDOOR SOCCER OF CARLSBAD REPORT
SITE ANALYSIS
The City acquired the four old tennis courts from the School
District prior to construction of the Swim Complex in 1981.
Two courts are asphalt surface and in poor condition; these
courts are the location of the ISOC field during the one-year
trial. Two southerly courts are concrete, were resurfaced by
the Recreation Division approximately eight years ago. The
court fencing replacement funds were requested by Parks Division
for FY 86-87 Budget.
The southerly tennis courts use is:
A. City conducted lessons
Youth, after-school; M & W, 3:30 - 5:30 p.m.
Adults, evening (Summer), M & W, 5:30 - 7:30 p.m.
B. Non-Scheduled - free play use by unidentified adult
males/females and couples, day-time hours, year-round.
C. High School classes/team practice. Two courts have been
used for "overflow" of students when all nine high school
courts are in use for PE classes (seasonal only) or during
tennis team seasonal need.
A chronology of the Indoor Soccer of Carlsbad development and
use is documented. See Attachment "E",
Staff has observed heavy use of the soccer facility from mid-
February through May 31. The facility is used at the present
time for "pick-up games" by adults; no fee is charged at this
time according to Jim Courtney, ISOC President.
A copy of the ISOC schedule was provided by ISOC and is attached
to show the first season's use. See Attachment "F"
ATTACHMENT "D-2"
INDOOR SOCCER OF CARLSBAD REPORT CONTINUED.
LOSS OF TENNIS FACILITY & ALTERNATIVES
1. The greatest impact to the community will be the loss of
2-4 playable tennis courts in the north-west quadrant of
the city. The loss will be felt by those adults who drop
in for free-play. No staff is present at the courts, so
these users remain unidentified.
The public can be notified of alternate sites by posted notice,
press releases, and personal contact by assigning pool staff
to the task.
These tennis players will be directed to the High School
courts, Laguna Riviera courts and La Costa Canyon courts
and in the future, Stagecoach courts. Calavera Park courts,
in the future, will be the choice for play in North Carlsbad.
The Department has prepared a written request to the High
School to approve making three of the nine school courts
available during school hours for two hours, mornings,
Monday through Friday, for use by the Department four hours
per week and for use by the general public six hours per week.
2. Instructional classes for adults presently offered at Monroe
courts may be relocated to other courts including Laguna
Riviera and La Costa Canyon Parks. This move would reduce
drop-in, free-play, at those two sites. If the School District
approves the request for court use during school, relocation
to other courts is unnecessary.
Youth classes now at Monroe, after-school hours, may be
relocated to the High School courts except during the school's
competitive tennis season. Lessons for youth will not be
scheduled at the High School during the heavy use season;
staff will continue to look for alternative sites including
private neighborhood association facilities and/or local
commercial accommodations.
3. Staff has no recommendation for the High School overflow
use groups.
ATTACHMENT "D-2"
continued
INDOOR SOCCER OF CARLSBAD REPORT CONTINUED
BENEFITS' - INDOOR SOCCER FACILITY
Staff is aware of the growing popularity of soccer and recommends
the installation of a permanent facility. An indoor soccer facility
offers several advantages over a typical outdoor field including:
1. Cost to perform weekly maintenance is less (artificial turf
versus growing turf).
2. Enclosed field of play preferred by novice and experienced
players; will provide new opportunity for youth and adults.
3. Permanent field installation on City site identifies Carlsbad
as a leader in providing soccer fields in North County; closest
indoor soccer field is at Encinitas YMCA.
BENEFITS - USE AGREEMENT
1. Staff recommends a Use Agreement as the method preferred for
acquiring and operating an indoor soccer facility for the
following reasons:
A. Capital to Build & Operate
Private enterprise can be responsible for the up-front
dollars to buy, install, or expand facility; the City
has no plans to include such a facility in the Capital
Improvement Program.
B. City does not presently budget for staff to schedule,
maintain, and operate a facility of this type and
intense use. While the Recreation Division could
include staff and funding in FY 87-88 budget request,
the private enterprise can accomplish the same ends
quicker and probably at less cost.
C. The City stands to gain considerable revenue from a
Use Agreement at no cost.
2. Use Agreement Recommendations
A. Duration Recommendation: Minimum three years, maximum
five years with both cancellation/renewal clauses.
If the facility proves to be unprofitable to ISOC, Jim
Courtney plans to offer the service to the community
using volunteers.
B. City Participation: No City funds be expended to install
and maintain or operate facility.
ATTACHMENT "D-2"
continued
CHRONOLOGY - INDOOR SOCCER OF CARLSBAD (ISOC)
10/21/85
1/86
2/86
2/15 - 5/31/86
6/8/86
6/9/86 - Present
Commission approved ISOC requests to convert
Monroe Tennis Court to soccer for a year trial
basis.
ISOC was proceeding with design, plans and
specifications for field when opportunity
was presented to purchase all equipment from
a defunct team in Las Vegas for an approximate
cost of $30,000.
Community volunteers recruited by Courtney
helped to install the field at an approximate
cost of $5,000.
Games played Saturdays with youth teams practicing
during week.
High School kids had 3-4 games.
Youth no longer using site; adults using site
for pick up games weekly; facility too small
for adults; in use as best facility available
in North County.
7/10/86 LC:ch ATTACHMENT
n
Mark J. Rifkin
2521 Via Naranja
Car 1 sbacl , Cal i -f orni a 920O8
July 15, 1986
F' a r k a n d R e c r e a t i o n C Q m rn i s s i o n
C i t y of C a r 1 s b a cl
City Hall
Car 1 shad, Cali iornia 92008
H o n o r a b 1 e C o m m i s s i o n e r s:
i--lE?.i!QSi9Q Q! th§ .Indoor Soccer Court and El_mi..nati_gn
Qf. IWQ 69l5li.t.L90§L I§n_ni.s Qyyctl sit ttl§? tlQDCQg Street
Cgmp_l.ex
1 have heard that your Commission will consider the
elimination of the now two existing tennis courts in -favor o-f
expanding the indoor soccer court at the Monroe Street Complex
which eliminated two tennis courts when it was built earlier this
year. I understand that this matter will be an Agenda Item at
your July 2.1, 1986 meeting.
As a Carlsbad resident and tennis player in an in-formal
group o-f 25 to 30 senior players who play three times a week, at
least, on the High School and Monroe Street courts, 1 am very
concerned about the elimination of two more courts from the total
currently maintained by the City. The removal of these two
courts would amount to a reduction of 2IX in available Carlsbad
public tennis courts since 1985. This is extremely drastic in
•face of the interest in tennis among Carlsbad residents and
vi si tors.
<r
The two remaining Monroe Street courts were resurfaced at an
approximate cost of $6000 at the time the other two courts were
c o n v e r t e d to t he i n d o o r s o c c: e r c o u r t „ 11 h a r d 1 y s e £5 m s
appropriate or a prudent expenditure of public funds to throw
away that investment after such a short time when the new surface
of the* courts has a useful life of 5 to 8 years.
The tennis players who use the public courts are
unorganized and encompass an age group from children to seniors
in their 80's. These people greatly appreciate the opportunity to
participate in a life time recreation activity which engenders
good health and physical well-being. Surely, your Commission
would not want to take an action which would diminish these
o p p o r t u n i t i e s.
ATTACHMENT C-2
n Additionally, the Monroe Street courts are among those
dedicated to the City's tennis instruction program which improves
the skills of tennis players at all levels. Aside from the loss
of revenue produced by the classes, it would be a shame to
diminish the program to the extent that players who live close to
the Monroe Street courts would be denied the chance to improve
t h e i r s k i 1 Is.
The Tri-C
:i. m p a c t s t h e u s e
0 c c a s i o n s d u r" i n q
there are tour
tennis courts
c: o u r t. s. A p p r o x
acti vi ty. But,
must seek other-
courts are one
e 1 i m i n a t i o n o f
1 mpact the City'
i t y J u n i o r 1" e n n i s P r o g r a m a 1 s o s i g n i f i c a n 11 y
o-f the Monroe Street courts. On at least -five
the year, covering a period of twenty-five days,
n a m e n t s c o n d u c: t e d w h i c h u t ills e t h e High S c h o o 1
or about 35% of the total available City public
i rn a t e 1 y 3 '0 C! p a r t i c: i p a n t s p e r y e a r e n g a g e i. n t h i s
d u r- i n g t. h e t. o u r n a m e n t s , t h e o t h e r t e n n i s p layers
locations at which to play- The Monroe Street
of the prime locations. Therefore, the
the Monroe Street courts would further materially
s tennis—playing opportunities.
During the? winter, Carlsbad's population increases by the
number of "snow-birds" who share our community facilities in
p r e f e r e n c e t o c: o 1 cJ e r c 1 i m e s. T h e " s n o w—birds" a 1 s o b r i n g a
positive economic impact to our business community. Among them
are tennis players who value the opportunity to use our public
courts while residing in our City—I have played with a number of
them. How economically unfortunate it would be if some of these
people chose other communities for their temporary residence
because of the lack of tennis courts nearby, particularly during
t o u r n a m e n i; play.
A major consequence of fewer tennis courts in the? central
Carlsbad area is the discouragement to those who have? long waits
to play on crowded courts or are turned away. This creates a
poor public image for the City's Recreation Program. Tourists
will also be discouraged by the lack of nearby public tennis
f a c i 1 i ties s h o u 1 d t h e M o n r o e Street c o u r't s be el i m :i. n a t e d ..
In closing, on behalf of myself .and many other local tennis
players, I humbly request that your Commission and the Department
continue to operate and maintain at least two tennis courts at
t hi e Monroe S t r e e t c: o m o 1 e ;•; .
Respectful 1y yours,
Mark
(T
June? 26, 1986
Park and Recreation Commission
Cit y of Carlsbad C i t v ; I a11
Carlsbad, Ca 92OO8
H o n o r a b 1 e C o mm i s s .1. o n e \'~ s ;
We, the under si qned, are tennis players who actively use the City
tennis courts. As such we are distressed by the news that the
City may contemplate el i mi nat :i. nq the two tennis courts on Monroe
Street, near the sw:i. men i ng pool , and use the space for indoor
s o c r e r a <:::. t i v :i t i e s ,. i,\i e , t h e r • e t o r e , r e s p e c 11 u 11 y r e q u e s t y o u r
C a m MI i s s i o n to r e t a i n iv. h e s e t e i i n i s c: o u r t s i n u s e as they have
been since they were or i qnal i. y bu:i It,,
Needless to say, we were not. pleased by the elimination of the
two adjacent courts to create the indoor soccer court, but we
recognize that other recreation and sports activities have their"
p 1 a c e i n o u r c. o m m u n i t y „
i< M i -i 'i'l. (.,1,1 -. i-ti I I-, c.i !• i , f TI'. L<t .ill ,-,r|i".<, I hi- f iiuihi it v1 thp
ur-'f! on I hi. . -m i -.1 i c i it, • <->u,-'-- „ 'ulh o _•.!•-1-. i (-•_, | r<r inn -• < = r*,-| use
i n i i'ii ^ •(• i 'i u i „ i hi • i i it i t -•- ' in p' ipt i i :• I i i in ".-Jj 1 I r <•- r i , < j i • i v p] ace-"'
i 11' i '-',j i ••! • i - .1 |f- • |i^:fi -•)•.'•- '-i11 i i |. , -.c-, . , ,11j-1 - „ i j n'-r i • f- '"ir! ^,, •-!> • h' • 1 i i-' ,-'-j
> h • i 1 I n • i • i in 3 i ' ' L I ' <! i ' i'l ! I 't • i I'll i Pi" 'fir i '(. ' i !!»'<•" i • •' H' -) - „ , il ii I ,' ' .
i .! h''i- - , • 11 a • I I : i,- I ' ii i '•< i h-'i j t I I ' ---i^r If'"' f O t •' tf ' '•imniiJI 13 i" v „
i''r • L-ii i • I • I i j ' i • ti' 1 1 • ' • i' • -p
m-'i'i in. i I'llii'ii !i,i : mi! t-i-i i
•I 'Vli • -I i i I ,, | , ,, ,i , . ,_,| i; !_ - j
i I jin ,. I' I t • i - > nrl
i •' i i • -, i i <• "'- pf * =• ( -r 1 1 "it > -i i • i C'hiifi i r si ufi
i-i i -j •:; in : i ' 'c-rt-'l . l*h i i • -ij riie-j^e nntii --
| i; !_ - j J ,, irj, ,; - , ,^ , t ,| <l< ' \. ' f f 1 • i r i .,|[fc 't _ • ! I t I | '" f I (. i ,
I I M-' n< • t i ' • i'i i ! jr !• J . i • i i- i i n ,, ,^~>.l i V i .-i
R
^.fl^uJ2-^-X*^^XI ^-i '
(T June 26, .1986
Recreation and Parks Commission
C i t y o i C a r I s ta a d C i I y H a 1 1
Carlsbad, Ca 92OOS
Honorab 1 e Commi ssi oners:
r
We, the undersigned, are tennis players who actively use the? City
tennis courts. As such we are distressed by the news that the
City may contemplate eliminating the two tennis courts on Monroe
Street, near the swimming pool, and use the space for indoor
s o c: c e r a c t i v i t i e s. W e, t h e r e f o r e , r e s p e c t f u 1 1 y r e q u e s t y o u r
Commission to retain these tennis courts in use as they have been
since they were orgi rial 1 y built.
Needless to say, we were not pleased by the elimination o-f the
two adjacent courts to create the indoor soccer court, but we
recognise that other recreation and sports activities have their
place in our" community.
Tennis is actively played by citizens o-f all ages throughout the
w e e k o n t h e a v a i 1 a b 1 e C i t y c o u r t s , with p a r t i c: u 1 a r i n c: r e a s e d u s e
on weekends., The increase in population will certainly place
increased usage demands on these courts. Therefore?, we believe
that the elimination of the two Monroe Street courts, and any
others, would bring a great disservice to our community.
We would like to have representatives present at any Comrni'ssi on
meeting when this matter is considered. Will you please notify
us when the tennis court-indoor soccer matter becomes an agenda
item. Please send the notice to Mark J. Rifkin, 252:1 Via
Naranja, Car 1 shad, Ca 920OS.
Respectful 1y,
June 26, 1986
r
r
Recreation and Parks Commission
C i t y of Car 1sbad C i t y Ha11
Carlsbad, Ca 92OOS
H o n o r a b 1 e C o m m i s s i o n s r s:
We, the undersigned, are tennis players who actively use the City
tennis courts. As such we are distressed by the news that the
City may contemplate eliminating the two tennis courts on Monroe
Street, near the swimming pool, and use the space for indoor-
soccer activities. We, therefore, respectfully request your
Commission to retain these tennis courts in use as they have been
s i n c e t h e y w e r e o r q i n a 1 1 y ta u i 11.
Needless to say, we were not pleased by the elimination of the
two adjacent courts to create the indoor soccer court, but we
r e c CD g n i ;: e t h a t o t h e r r e c. r e a t i o n a n d s p o r t s a c t i v i t i e s h a v e t h e i r
p 1 a c e i n o u r c o m m u n i t y.
Tennis is actively played by citizens of all ages throughout the
w e e k o n i: h e a v a i 1 a b 1 e C i t y c o u r t s , w i t h p articular i n c r e a s e d use
on weekends. The increase in population will certainly place
increased usage demands on these courts. Therefore, we believe
that the elimination of the two Monroe Street courts, and any
o t h e r s , w 6 u 1 d b r i n g a great d i s s e r v i. c e t o o u r c o m m u n i t y.
We would like to have representatives present at any Commission
meeting when this (natter is considered.. Will you please notify
us when the tennis court-indoor soccer matter becomes an agenda
item. Please send the notice to Mark J» Rifkin, 2521 Via
Nar an j a , Car' 1 sb ad , Ca 92008,.
Resp ec t f u. .1 1 y ,
WRITE IT - DON'T SAY IT!
Date June 17 1986
To David Bradstreet, Parks & Rec. Director DReply Wanted
From Patty Cratty HNo Reply Necessary
Attached is a copy of a letter mailed to all the Parks
and Recreation Commissioners form Brian Robertson of the
Historic Preservation Commission thanking them for hearing
the concern about the school.
/
AIGNER FORM NO. 55-032 PRINTED IN USA
ATTACHMENT D
June 17, 1986
Shirley Dahlquist
Parks and Recreation Commission i / /.
1845 Bienvenida Circle ny-
Carlsbad, Ca. 92008
Dear Commissioner Dahlquist:
Thank you for allowing the Historic Preservation Commission
to present our case at your June 16 meeting. I sincerely hope
that we can work together to provide Carlsbad's citizens with the
best park possible at the Calavera site.
It seems apparent to the Historic Commission that if the
bids for initial grading and construction of Phase I are 33% over
estimates made only 60 days ago by staff, that it would be wise
to spend a little extra time and money to rework the grading and
building site plans to cut costs back to the $1,000,000 level,
saving $330,000.
This would accomplish two things: First, the historic site
could be preserved, giving focus, meaning and natural beauty to
the park site. Second, the extra $330,000 could be used for
actual on-site recreation improvements. This amount of money is
approximately enough to build five, fully lighted regulation
tennis courts.
I would be glad to arrange a tour of this impressive park
site so you can judge for yourself the merits of saving this
grove and historic school site. Feel free to call me at home,
438-2845 any time. (I will be out of town from June 22 to June
28 any questions can be directed to Historic Commissioner Roy
Blackford, 729-5627 or 729-0553. Patty Cratty in the
Redevelopment office, 438-5652, can also help answer many
questions).
Thanks again for your time and consideration regarding this
worthwhile project.
Brian Robertson, Historic Preservation Commission
1200 ELM AVENUE H^S^H TELEPHONE
CARLSBAD. CA 92008-1989 miJfW ~AM (619)438-5571
Cttp of Cartebao
PARKS & RECREATION DEPARTMENT
June 17, 1986
Ron Paige
Recreation Systems Inc.
2500 East Nutwood Ave, Suite 210
Fullerton, California 92631
Dear Ron:
At the Parks and Recreation Commission Meeting June 16, 1986,
a request was made by Brian Robertson on behalf of the newly
formed Historic Preservation Commission (Attachment A) . The
request concerns the development plans for Calavera Hills
Community Park and the location of one of Carlsbad's first
school sites, more specifically, remnants of the site within
the Park boundaries.
Although this issue was not addressed within the Environmental
Impact Report (Attachment B) or during the review process prior
to the design and construction phase of the Park, it has now been
brought to our attention. As you will note from Attachment A,
the items requested for consideration of preservation are the
eucalyptus trees and the cistern.
Because of the involvement that RSI has with the development of
grading plans and site development of Calavera Hills Community
Park our Department is requesting a recommendation addressing
the concerns of the Historic Preservation Commission.
If you should have any questions, please feel free to contact
me at 438-5571.
David Bradstreet
Parks and Recreation Director
DB:dm
c: Brian Robertson, Historic Preservation Commission
Attachments A & B
ATTACHMENT D-2
JUL 1 11986
RSI
Architecture. Landscape Architecture. Recreation and Environmental Planning
July 9, 1986
Mr. David Bradstreet, Director
Department of Parks and Recreation
City of Carlsbad
1200 Elm Avenue
Carlsbad, California 92008
Dear Mr. Bradstreet:
Reference your transmittal of a letter from Mr. Brian
Robertson related to the retention of the eucalyptus trees
and the cistern within the proposed Calavera Hills Park.
As indicated to you verbally, this request can be
accomplished if the scope of the park can be changed. The
trees and the cistern are currently located on Cedric
Saunders property in the area proposed for the tennis courts
and community center.
The layout of the park is extremely tight in an effort to
maximize activity facilities. There is no available space
to relocate the elements involved. To accomplish this
preservation it would require the elimination of either the
building and tennis courts or their relocation to one of the
proposed ballfields.
Obviously, the magnitude of this change would require a
major redesign effort, the cancellation of the current
contract for development of Phase I, and an extensive delay
in the completion of the.project.
Mr. Robertson's alternative suggestion could be accomplished
at a minimal cost, dependent on the actual scope of work
involved. If you have further questions, please contact me
at your convenience.
cerely,
RONALD F. PAIGE
President
ATTACHMENT D-3
2500 East Nutwood Avenue. Suite 210 Fullerton. California 92631 (714) 879-6373
JULY 10, 1986
TO: DAVID BRADSTREET, PARKS AND RECREATION DIRECTOR
FROM: Keith Beverly, Administrative Assistant^B
PARK-IN-LIEU FEE REVISION
BACKGROUND
The land value figures which the City of Carlsbad currently uses
in the computation of Park-in-Lieu dedication requirements were
established in 1982. The existing land value was based on the
average estimated "fair market value" of land within each of
Carlsbad's four park districts as determined and agreed upon by
City staff, local developers and community real estate agents.
The figures presently used for land values per acre are:
District 1, 2, & 3 $ 87,000
District 4 $109,000
A brief history of Carlsbad's in lieu fee is as follows:
A. $87,000 per acre in District 1, 2, and 3; $109,000 in
District 4 originally established February 16, 1982 by
Resolution No. 6794, establishing the estimated fair
market value of property.
B. June 5, 1984 Council approved Park-in-Lieu revisions.
1. Persons per dwelling unit changed to reflect the
current census changes.
2. New dwelling unit types were introduced to provide
greater definition and clarity.
3. The Fee Schedule required no change. The value of
land had not substantially increased. The figures
of $87,000 and $109,000 were presented as adequate
and remained in effect.
C. November 19, 1985 an increase of land values for Park-in-Lieu
fees based on the Consumer Price Index of 6.1% was requested
in agenda -bill format. The City Attorney questioned the
validity of using the CPI to increase the fair market value
and suggested using another source.
D. April 4, 1986 staff prepared a report which described how
similar municipalities regulated PIL increases and contacted
several agencies which provided economic indicators with
regards to the increase and/or decrease of land values
within the past year.
ATTACHMENT E
David Bradstreet
July 10, 1986
Page 2
Because this study indicated a substantial increase in
land values, the report concluded with a recommendation
to immediately increase the land value figures by 20%,
employ the services of a real estate appraiser to
re-evaluate the 20% increase and adjust the appraiser's
figure on a quarterly basis.
E. June 10, 1986 to further justify staff's recommended 20%
increase of the existing land value figures, the services of
Richard A. Fuller M.A.I., appraiser and consultant, were
employed to perform a market data study of vacant land
sales within the four City of Carlsbad Park Districts.
Based on this appraiser's findings, the following action
with regards to land value figures is recommended:
RECOMMENDATION;
In an attempt to simplify and provide a more equitable appropria-
tion and distribution of Park-in-Lieu fees to benefit the people
of Carlsbad in terms of providing park and recreation facilities,
staff is recommending averaging the estimated fair market value
of an acre of land within each of Carlsbad's four park districts
to create an average fair market value figure City-wide. Based
on a study performed by Richard Fuller, appraiser and consultant,
the new figure representing the average estimated fair market value
for an acre of land in Carlsbad will be $157,250.
ALTERNATIVES;
1. Average Fair Market Value City-Wide
As determined by the market data study, based upon the total
number of sales (56 sales from January 85 through May 86),
the total sale price ($23,939,500) divided by the total
number of acres (152.23).
$157,250 average estimated fair market value City-wide.
2. Average Fair Market Value Per District
As determined by the market data study, performed by a
qualified real estate appraiser, the average value per acre
in each park district based upon the total price for all
sale parcels within each district divided by the total acreage
for all sale parcels is as follows:
District I, NW Quadrant $319,000 per acre
District II, NE Quadrant 76,000 per acre
District III, SW Quadrant 102,000 per acre
District IV, SE Quadrant 165,000 per acre
David Bradstreet
July 10, 1986
Page 3
3. Percentage Adjustment
At staff's discretion, adjust the current land value figure
based upon percentage increase. Examples and comparisons
listed below.
A. 6.1% Increase (Reflective of CPI)
Dist. 1 NW Quad.
Dist. 2 NE Quad.
Dist. 3 SW Quad.
Dist. 4 SE Quad.
B. 10% Increase
Dist. 1 NW Quad.
Dist. 2 NE Quad.
Dist. 3 SW Quad.
Dist. 4 SE Quad.
C. 20% Increase
Dist. 1 NW Quad.
Dist. 2 NE Quad.
Dist. 3 SW Quad.
Dist. 4 SE Quad.
D. 30% Increase
Dist. 1 NW Quad.
Dist. 2 NE Quad.
Dist. 3 SW Quad.
Dist. 4 SE Quad.
Current Value
$ 87,000
87,000
87,000
109,000
Current Value
$ 87,000
87,000
87,000
109,000
Current Value
$ 87,000
87,000
87,000
109,000
Current Value
$ 87,000
87,000
87,000
109,000
*M.D.S.
Per Quad
$319,000
76,000
102,000
165,000
M.D.S.
Per Quad
$319,000
76,000
102,000
165,000
M.D.S.
Per Quad
$319,000
76,000
102,000
165,000
M.D.S.
Per Quad
$319,000
76,000
102,000
165,000
6.1%
$ 92,310
92,310
92,310
115,650
10%
$ 95,700
95,700
95,700
119,900
20%
$104,400
104,400
104,400
130,800
30%
$113,100
113,100
113,100
141,700
M.D.S.
City-Wide Aver.
$157,250
157,250
157,250
157,250
M.D.S.
City-Wide Aver.
$157,250
157,250
157,250
157,250
M.D.S.
City-Wide Aver.
$157,250
157,250
157,250
157,250
M.D.S.
City-Wide Aver.
$157,250
157,250
157,250
157,250
* M.D.S. (Market Data Study)
David Bradstreet
July 10, 1986
Page 4
FISCAL IMPACT
By implementing staff's recommendation of Alternative 1, utilizing
an average estimated fair market value per acre of land city-wide
at $157,250, the following fiscal impact with regards to park-in-
lieu fees will occur.
Calculation example SFD for areas 1, 2, 3, & 4:
Park acreage standard 3.0 ac/1000 residents = .0003 acres
x 43,560 sq. ft. = 130.7 ft. per person x per SFDU 3.0 =
393 per person x land value of ($157,250 * 43,560 sq.ft.)
3.61 per sq.ft. = $1,418.73 per each SFDU.
Revised fees and comparison to existing fees:
Current Value
District 1, 2, & 3
District 4
$ 87,000
109,000
Average Estimated Value
City-Wide
$157,250
157,250
Revised P.I.L. Fees
A. Single Family
Detached & Duplex
(0 lot line or
attached wall)
B. Attached Single
Family (4 units or
less attached)
C. Attached Multiple
Family (more than
4 units)
D. Mobile Homes
Current Value
Dist. 1,2,3 Dist. 4
$786 $983
$656
$524
$458
$820
$655
$573
Increase
Dist. 1,2,3, & 4
$1,419
$1,184
$ 946
$ 827
David Bradstreet
July 10, 1986
Page 5
DISCUSSION/ANALYSIS
Staff feels Alternative I would be the most equitable and
beneficial alternative to implement at this time because
the current land value figures were instituted in February
1982 and reviewed but not increased in June, 1984. An in-
crease of 6.1% was requested in November of 1985 but was
referred back to staff for further analysis. A preliminary
report in April of 1986 indicated a higher increase would be
merited. A market data study by a qualified appraiser in
July of 1986 substantiated that claim.
Using an average estimated fair market value for an acre of land,
city-wide, rather than by quadrant or district was recommended
because the market data survey showed District 2 and 3 had the
smallest data base and therefore was subject to the greatest
degree of error. As you will note from the district averages,
2 and 3 also had the lowest land value figures. Land value
figures in district 1 were noticeably higher primarily due to the
downtown business district and proximity to the ocean. It is felt
that District 1 did not accurately represent land value figures
within the city but could not be discredited in determining the
overall average of District 1, 2, 3, and 4. District 4 had a wide
variety of represented sales in the market data study which would
be subject to a much lessor degree of error. Considering its
proximity to the ocean, it is interesting to note, without making
any assumptions, the similarity in price of the average estimated
land value in District 4 at $165,000 and the combined average land
value figures of Districts 1, 2, and 3 at $165,666.
Further consideration of having one average estimated fair narket
value figure to be utilized in the Park-in Lieu schedule is rec-
ommended due to the simplicity of fee computation.
SUMMARY/CONCLUSION
Chapter 20.44 of the Carlsbad Municipal Code, which deals with
dedication of land for recreational facilities, more specifically
section .080, addresses the amount of fee in lieu of land
dedication. Ordinance 20.44.080 states, "Where a fee is required
to be paid in lieu of land dedication, the amount of such fee
shall be paid upon the fair market value of the amount of land
which would otherwise be required to be dedicated according to
the City's park acreage standard. The fair market value shall
be determined at the time the fees are paid based upon the
average estimated fair market value for the park area of the
city within which the subdivision is located. The City Council
may establish park areas and the average estimated fair market
David Bradstreet
July 10, 1986
Page 6
value of land within each such park area by resolution.
This average estimated fair market value shall be adjusted annually by
the City' to reflect any changes in property value within the park
"If the subdivider objects to such valuation, he may, at his expense,
obtain an appraisal of the property by a qualified real estate
appraiser approved by the City, which appraisal may be accepted
by the City Council if found to be reasonable. If accepted, the
fee shall be based on that appraisal instead of the average
estimate."
Staff feels a need exists to adjust land value figures currently
being used by the City in its Park-in-Lieu dedication requirements.
Expediency in this matter is utmost as it is currently resulting
in a net loss of park land and/or money for the City of Carlsbad.
KB/kw
cc: Ray Patchett, Assistant City Manager
June 19, 1986
TO: DAVID BRADSTREET, PARKS & RECREATION DIRECTOR
FROM: LYNN CHASE, RECREATION SUPERINTENDENT
BRISTOL COVE BOAT & SKI CLUB TOURNAMENT REPORT
This report is intended to provide feedback to the Parks &
Recreation Commission and City Council on the Water Skiing
Tournaments conducted by Bristol Cove Boat & Ski Club in
Agua Hedionda Lagoon on the following dates (Sundays):
January 19, February 16, March 16, April 20, and May 18, 1986.
The Ski Club request/received approval to conduct the
tournaments from the Parks & Recreation Commission and City
Council. The Mayor's response to the Parks & Recreation
Commission dated March 19, 1985, stated, "The Bristol Cove
Boat and Ski Club use of the lagoon will be an important
program for us to watch - the number of boats participating,
hours of racing, noise complaints, etc."
Recommendations;
It is recommended by the Lagoon Patrol Specialist that approval
be given to Bristol Cove Boat & Ski Club to conduct water skiing
tournaments in the future subject to their agreement that all
tournaments be conducted between October 1st and mid-March
(prior to Easter vacation). See Discussion item number 7 for
reasons for the recommendation to change the tournament dates.
Discussion;
1. A special tournament course is set up extending from
the East Channel, adjacent to the sandbar to Snug Harbor
Marina, as shown on the diagram. See Attachment A.
2. Snug Harbor is restricted to tournament activity. All
non-contest boaters must taxi wakeless to and from their
ski area through the West Channel.
3. Time and Hours: The tournaments which lasted approximately
four hours each date, started promptly at 8:00 a.m. and
usually ended at 12:00 noon, depending on the number of
contestants.
4. Number of Boats: Usually three tournament boats are
involved; one tow boat, one judging and recovery boat and
one back-up boat. All boats had 1986 Lagoon Use Permits
and met California registration and boating law requirements
ATTACHMENT F
Bristol Cove Boat &
Ski Club Tournament Report
6/19/86
Page Two
Discussion continued
5. Number of Contestants: Between 10 and 30 contestants;
participants came from Bristol Cove Boat & Ski Club,
Long Beach Boat & Ski Club, local unattached entries,
and others.
6. Noise Complaints: No complaints due to the quality of
boats used in the tournaments; Master Craft Inboards.
7. Impact on other lagoon users: There was definitely a
negative effect on other lagoon users due to such a large
restricted area used for the tournaments. This left a
relatively small area for recreational use until approx-
imately noon when the contest ended. This was especially
evident on the contests dates 4/20/86 and 5/18/86 because
of the amount of boaters wanting to enjoy recreational
water activities.
8. Impact on Snug Harbor Marina Owners/Operators: Since
the Marina clientele were primarily not participating
in the ski tournaments, their usual business was impacted
negatively, especially during April and May.
9. Recommend change in tournament dates: Move ski tourna-
ments dates to late fall and winter/spring months only,
ending prior to Easter vacation. If tournaments were
conducted from October through March, a total of six
tournaments could be conducted.
10. Fiscal Impact: As the Patrol Boat was already in the
water, there was no direct fiscal impact; the Patrol
Specialist was scheduled to work the weekend this year
starting in January 1986.
CH:LC:dm
Attachment A
c: Chris Harmon, Lagoon Patrol Specialist
Larry Bullock, Bristol Cove Boat & Ski Club President
Greg Rusing., Snug Harbor Marina Operator
CITt OF CARLSBAD - AGENDA BILL
ARtf
MTG 7/W786
nFPT P & R
TITLE: DECLARE CHAMAC INC. THE APPARENT LOW
BIDDER FOR PHASE I CONSTRUCTION OF
CALAVERA HILLS COMMUNITY PARK
sr-f<S
DEPT. HD. 33^
CITY ATTvV/^
CITY MGR.
RECOMMENDED ACTION:
City Council accept staff's alternative number three; declare
Chamac Inc. the apparent low bidder and authorize staff and RSI
to negotiate with Chamac Inc. for a reduction of development
cost associated with the grading specifications for construction
of Calavera Hills Community Park.
BACKGROUND;
Five (5) bid proposals for Phase I development of Calavera Hills
Community Park were opened on June 6, 1986. The apparent low
bidder, Chamac Inc., bid of $1,337,836 was $338,836 over the
architect's February 1986, estimate of $999,000 for Phase I
construction of the Community Park. Phase I includes grading
of the entire 18 acre park site and site development of the
southern eight (8) acres only.
ALTERNATIVES;
1. Accept the apparent low bid of $1,337,836. Award contract.
This alternative will require an additional allocation of
$745,336. The park development completion date of March
1987, will remain on line.
2. Reject all bids, direct RSI to prepare design alternatives,
at no cost to the City, that will reflect a lower develop-
ment cost, re-advertise and re-bid.
This alternative may require a scope change in the design
of the park, i.e.
A. Grade entire park site (18 acres), develop the south
section (8 acres) only, provide fill dirt for the
north section in Phase II.
B. Redesign park to eliminate certain amenities such
as the lighting systems on two (2) ballfields, tot
lot and or picnic area.
The intent of the above scope change (A and B) is to bring
the cost of the park in line with RSI's estimate of $999,000.
This alternative will require an additional allocation of
at least $365,500 and may delay the completion of the park
by 60 days (June 1987) .
3. Declare Chamac Inc. as the apparent low bidder, direct staff
to negotiate for reduction of costs by adjusting the grading
specifications. Negotiations are not to exceed a period of
O 21 days.
ATTACHMENT G
Agenda Bill No.
Page Two
Special provisions for all City contracts, as outlined in
the "Standard Specifications for Public Works Construction"
(Green Book), allow for negotiations of reduction in develop-
ment costs. The maximum reduction which can be negotiated
is 25% of the base bid.
By negotiating with the contractor, RSI feels they can re-
duce the cost of the project by approximately $200,000 with-
out changing the scope. This alternative will require an
additional allocation of $515,011 and may delay the project
completion by 30 days (April 1987).
Contingent upon the success of negotiations, the City will
have the option to award the contract to Chamac Inc. or re-
ject all bids, redesign and re-advertise for the Phase I
construction of Calavera Hills Community Park.
RECOMMENDATION;
Due to the bids coming in 33% to 50% over RSI's estimate and in
order that the project will have a minimal construction delay,
staff recommends that the City Council approve alternative number
three (3); declaring Chamac Inc. as the apparent low bidder, and
authorize staff to negotiate for a reduction in Phase I development
costs. The negotiations are not to exceed a period of 21 days.
DISCUSSION;
An analysis of the existing bids indicate that the grading portion
of the contract is the main reason the construction of Phase I is
33% to 50% higher than RSI's estimate. More specifically, the
removal of rock and the import of clean fill material were a very
high cost item in all the bids. Staff feels that RSI, the City's
Park Planning Consultant, at no cost to the City, could either
negotiate a cost reduction in the project from the apparent low
bidder by changing the grading specifications or change the scope
of the park, submit design alternatives to reduce park construction
cost and come in line with the original cost estimate of $999,000.
Staff suggests that negotiation with the contractor would be the
best alternative to pursue because it may lower the original low
bidders construction cost and it will have only a minimal delay
as compared with the redesign alternative which would delay the
project completion date 60 days or longer.
Agenda Bill No. ,
Page Three
FISCAL IMPACT;
A. April- 22, 1986, revised staff and RSI estimate for Calavera
Hills Community Park Phase I is as follows:
1. Grading & site improvements RSI estimate $999,000
2. Design fees Phase I & II $140,000
3. Inspection:
"Grading $25,000
"Site work 10,000
°Engineering 10,000
°Buildings 5,000
°Soils 10,000
$60,000 $60,000
4. Administration:
"Printing $10,000
"Utilities 20,000
•"Engineering Fees 10,000
"Miscellaneous 5,000
$45,000 $45,000
5. Contingency - 15% of grading & site work $150,000
Grand Total $1,394,000
Allocated Funds $1,038,500
Additional Funds Required $355,500
B. Alternative 1 - Accept Apparent Low Bidder
1. Gradine & site improvements $1,337,836
(Base bid + Alternatives)
2. Design fees Phase I & II 140,000
3. Inspection 60,000
4. Administration 45,000
5. Contingency 15% grading & site work 201,000
Grand Total $1,783,836
Available Funds $1,038,500
Additional Funds Required $745,336
C. Alternative 2 - Reject bids, redesign & re-bid
1. Grading & site improvements (change in scope) $999,000
2. Design fees Phase I & II 140,000
3. Inspection 60,000
4. Administration 45,000
5. Contingency 15% grading & site work 150,000
6. Cost to re-bid (printing) 10,000
Grand Total $1,404,000
Available Funds $1,038,500
Additional Funds Required $365,500
Agenda Bill No.
Page Four
D. Alternative 3 - Accept apparent low bidder and
negotiate a reduction of cost for grading and or
site improvements up to the maximum allowed 25% of
base bid or $322,500.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Base Bid (Chamac low bidder)
Bid Alternatives
Total Low Bid
RSI Estimate Negotiation Reduction
Total Estimated Low Bid
Design Fees
Inspection Fees
Administration Fees
Contingency 15%
Total Estimated Project Cost
Allocated Funds to date
Additional Funds Required to
Complete Project as Designed
$1,290,000
47,836
1,337,836
- 200,000
1,137,836
140,000
60,000
45,000
170,675
1,553,511
-1,038,500
515,011
Staff recommends that appropriation of additional funds to
complete Phase I as designed be appropriated at award of
contract.
The Finance Director has indicated that there are available
funds in the Public Facilities Fees account. However, appro-
priating the additional funds at this time may affect the
funding of some 86-87 CIP projects.
EXHIBITS:
1. Bid Summary
2. Agenda Bill No. 8592 - ADVERTISE FOR BIDS FOR PHASE I
OF CALAVERA HILLS'COMMUNITY PARK
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R£LEiVtJ"£ir JF CARLSBAD -AGENDA JILL
0ppT P & R
TITLE: ADVERTISE FOR BIDS FOR PHASE I OF
CALAVERA HILLS COMMUNITY PARK . _,CITY
DEPT.^H
CITY MGR.
g
RECOMMENDED ACTION:
By motion adopt Resolution No. fS"/-^" approving plans and specifica-
tions authorizing the City Clerk to advertise for bids for Phase I of
Calavera Hills Community Park (Project No. 3173).
ITEM EXPLANATION;
Phase I of the 18 acre Calavera Hills Community Park consists of
grading the entire park site and providing site improvements for the
southern eight acres. Site improvements will include two lighted
ballfields, a restroom/concession stand, a tot lot, walkways, parking
and landscaping.
Phase II will be constructed at a later date after the northern
portion of the park has been dedicated by the owner. It will include
a community center/gymnasium, two lighted tennis courts, one lighted
ballfield with soccer overlay, lighted basketball courts, picnic area,
as well as walkways, parking and landscaping.
Plans and specifications for Phase I have been completed and approved.
Plans and specifications for Phase II are nearly complete and will be
"shelf ready" when construction of Phase II can be initiated.
Pacific Scene is in the process of constructing the remainder of
Tamarack Avenue as well as half street improvements on Elm Avenue
and Glasgow surrounding the Park. Their schedule for completion is
the beginning of July. At that time the City's contractor will start
grading the park. Completion of Phase I of the park is estimated at
the beginning of February 1987.
FISCAL IMPACT;
-CONSTRUCTION
The following is the updated cost estimate by Recreation Systems and
City staff for Phase I of Calavera Hills Community Park. Construction
cost figures are based on estimates developed in February 1986. The
current appropriation of $1,038,500 was developed during 83-84 CIP
budget allocation and did not include funds for inspection and admini-
stration costs. The figures below are in line with costs incurred
at Stagecoach Community Park currently being built.
Phase I Construction Estimate
Construction (RSI Estimate) $999,000
Design Fees (Phase I & II) 155,000
Inspection 80,000
Administration 55,000
Contingency (15%) 194,000
Total $1,483,000
Current 85-86 CIP Appropriation 1,038,500
Estimate of Additional Funds Required 444,500
EXHIBIT 2
Agenda Bill No.
Page Two
Staff recommends that appropriation of additional funds to
complete Phase I as designed be appropriated at award of
contract.
The Finance Director has indicated that there are available
funds in the Public Facility Fees account. However, appro-
priating the additional funds at this time may affect the
funding of some 86-87 CIP projects.
-MAINTENANCE
Park Maintenance - Estimated total first year operation = $66,000
NOTE: Succeeding yearly maintenance will be approximately 10%
less than the first year costs.
EXHIBITS:
1. Resolution No. <jf*>"/6approving plans and specifications
authorizing the City Clerk to advertise for bids for Phase I
of Calavera Hills Community Park (Project No. 3173).
2. Location Map
3. Master Plan
43)
July 11, 1986
TO: PARKS AND RECREATION DIRECTOR
FROM: Administrative Assistant II/Redevelopment
VIA: Community Redevelopment Manager
CARRILLO RANCH SITE
As I discussed with you, Redevelopment Staff is pursuing a
Historical Preservation Grant from the State to rehabilitate
Carrillo Ranch. In order to gather information about the
condition of the structure, the Historic Preservation Commis-
sion and Redevelopment Staff would like your permission to
tour the ranch site on Saturday, May 19, 1986 at 10:00 a.m.
We are asking that the Parks and Recreation and Arts Commis-
sioners join the tour. I will send letters inviting the
Commissioners.
Will you make the Parks and Recreation Commission aware that
we are going to apply for the State Grant? While it may be a
futile attempt, we will do our best to get the grant and
feel it is important that the Parks and Recreation Commission
be informed of our action.
PATRICIA CRATTY
PC:sh
ATTACHMENT H
RECE1VED JI'!'. 0 M986May 31- 1986
HONORABLE MARY CASLER, Mayor
City of Carlsbad
CA. 92008
Dear Mary:
I am writing to you as a private citizen and not as
Secretary and Director of Agua Hedionda Home Owners
Association.
My wife and I reside at 821-C Kalpati in The Papagayo
Section of the Windsong Cove Development.
A piece of property, referred to as "Unit #5", is
located on the north shore of Agua Hedionda, opposite
the San Diego Gas & Electric Power Plant and belongs
to Sears Savings Bank, the Developer. The approximate
value of the land is $6 Million Dollars. I under-
stand that Sears doesn't intend to develop this land
at the present time.
This is one of the last pieces of lagoon property
available and perhaps some consideration should be
given for the purchase of the property by the City
of Carlsbad for civic use. Passage of Proposition A3
may possibly provide a financing vehicle to finance
the purchase. I do believe that there is inadequate
parking at Sears' Windsong Cove which could be
resolved at the same time.
If you think this project has any merit, I would
appreciate your thoughts on the matter. Other than
ownership in this one unit, I have no financial
involvement in this property.
Sincerely ,
' '
Richard H. Carson
821-C Kalpati
Carlsbad, CA. 92008
619-434-1314
ATTACHMENT I
MARY CASLER
Mayor
1200 Elm Avenue
Carlsbad, California 92008
(619) 438-5599
Citp of Cartebab
y,
/£•<-(+-*—*-* ( *-
"The Green Sheet"
Parks & Recreation Commission
July 21, 1986
The Triathlon was held Sunday, July 13, 1986. The field of
participants topped last year's entries with a record number
of 795. Many compliments were received concerning the organi-
zation and overall operation of this year's event. Congratulations
and thanks to the many staff members and community volunteers that
helped make this year's Triathlon the best yet!
Construction of Stagecoach Community Park is well underway. Many
of the park amenities are taking shape. Staff is currently
working on a slope stabilization problem located at the southeast
section of the park. It is not anticipated to cause a delay in
the completion date.
Fuerte Park was dedicated June 21, 1986. Dedication ceremonies
marked the opening of one of many park development projects
currently underway. The park was built by the Parks Division
and received assistance from the Utilities Maintenance Department.
Staff received many compliments for this park development project.
Congratulations on a job well done!
Bids for the construction of Phase I Calavera Hills Community Park
were high. At the July 15, 1986 Council meeting, all bids were
rejected and direction was given to redesign the park with emphasis
being placed on the grading design and not the elimination of any
of the park amenities. After a redesign, the project will go out
for rebid.
The Parks Division is currently in the process of landscaping the
new parking lot at the north side of the Chamber of Commerce. They
are also landscaping the Atrium at the new Safety Center.
Reekie Franco and Jesse Campa have been provisionally appointed to
Park Maintenance Worker I positions. This will fill current
vacancies in the Parks Division.
Upcoming Aquatic programs include Advanced Lifesaving starting
July 22 at 7:30 p.m.; San Diego Athletic Association Swim Meet,
8:00 a.m., July 26; and C.P.R., August 9 at 8:30 a.m.
Youngsters will be treated to the annual Catalina Island camping
trip on August 22, 23, and 24. They can look forward to swimming,
snorkeling., hiking, and camping on this lush coastal island.
Carlsbad hosts the 8th renewal of the Carlsbad Bodysurfing
Championship on August 9 and 10. Bodysurfers from throughout
California and Hawaii participate in the two-day water festivities
slated for Carlsbad State Beach at Pine Street.
Carlsbad will present the 2nd Edition of the Carlsbad Senior
Softball Tournament on August 2 and 3. Men 55 and older from
throughout Southern California will descend upon Carlsbad to
enjoy the two-day tourney.