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HomeMy WebLinkAbout1986-11-17; Parks & Recreation Commission; MinutesMINUTES Meeting of: Time of Meeting: Date of Meeting: Place of Meeting: PARKS & RECREATION COMMISSION 5:00 p.m. November 17, 1986 City Council Chambers COMMISSIONERS CALL TO ORDER: Chairman Wright called the Meeting to order at 5:10 p.m. ROLL CALL; Present - Chairman Wright, Commissioners Dahlquist, Donovan, Lawson, Morrison, Popovich and Regan. Absent - None. Staff Present: Dave Bradstreet, Director of Parks and Recreation Keith Beverly, Management Analyst Lynn Chase, Recreation Superintendant Doug Duncanson, Parks Superintendant Mark Steyaert, Park Planner Ray Patchett, Assistant City Manager PUBLIC OPEN FORUM; There was no one present wishing to address the Commission during the public open forum. APPROVAL OF MINUTES; The minutes of the meeting held October 20, 1986, were approved as presented. APPROVAL OF AGENDA; Commissioner Popovich requested a La Costa Ranch Company report item be added, and a meeting at Lakeshore Gardens on which Hank Lltten wished to speak. The Lakeshore Gardens item will be under Committee Reports and the La Costa Ranch Company item was added under Additional Business. Parks and Recreation Commission approved the agenda as amended. APPOINT SCRIBE; Commissioner Lawson was appointed Scribe for this meeting. UNFINISHED BUSINESS; A. Scribe Report Chairman Wright called attention to the Scribe report, Attachment A in the packet. Wright Dahlquist Donovan Lawson Morrison PopovIch Regan Wright Oahlquist Donovan Lawson Morrison PopovIch Regan MINUTES PARKS AND RECREATION COMMISSION November 17, 1986 Page 2 COMMISSIONERS V »w UNFINISHED BUSINESS; (continued) B. Golf Course Feasibility Study Chairman Wright Introduced this Item, and Dave Bradstreet gave the staff report. He stated the Commission had deferred this Item until after the November Election. A report was given at the October Commission meeting on the feasibility of a golf course In Macario Canyon. Mr. Bradstreet stated he felt he had heard questions regarding the executive summary, and he had "beefed up" that summary. Mr. Bradstreet stated Mr. O'Hara had stated his group is ready and willing to go forward with the continuation of the theater and sports arena study, and they would like to be placed on the December agenda. The information will be reviewed in December, and will come before the Commission In January. Mr. Bradstreet stated apparently La Costa Ranch Company Is revising its Master Plan. In that revision, a golf course will be proposed, to be constructed In the southeast guadrant of the City adjacent to Rancho Santa Fe Road, north of La Costa Boulevard. It has been stated this would be a public golf course at the outset. The revision of one of the major landowners' development to build a public golf course In the southeast quadrant is important. Keith Beverly continued the report stating the executive summary had been revised to contain the key findings. These are more assertive statements as to the feasibility of the golf course with relation to the proposed sports complex, which was defeated in the election; the market demand that does exist currently, and what will exist in the future. Alternative III, as noted in their presentation last month, was the recommended alternative. Key reasons were given in support of that alternative. There is less grading required for that plan, less environmental impact, and the cost would be lower, with fewer holes under the transmission lines. He further stated there would be fewer wind and irrigation problems. Mr. Beverly summarized the key findings as contained in the first few pages of Attachment B. Commissioner Donovan commented she felt this was a negative report, with no positive feeling. She stated the environmental aspect disturbed her considerably. Where the report said Alternative III was not in compliance with current environmental policies and approval would require negotiations with environmental agencies having Jurisdiction in this area. She stated the tenor In the City is a great concern for ballfields and playing fields. Alternative III would displace those and the grading would be much more expensive, if practical to begin with. She stated on Page 11-5(16), the golf courses planned were discussed, and the Hunt Property course was ommitted. This would be a public course for the first few years. MINUTES PARKS AND RECREATION COMMISSION November 17, 1986 Page 3 COMMISSIONERS . UNFINISHED BUSINESS: (continued) Commissioner Donovan stated when she read this report she saw dollar signs. A resort-type facility is discussed when the Batiquitos Educational Park is coming in with a convent ion-type atmosphere, which would be closer on a time line. Also on Page 11-10(21), the sentence appears: "We believe that with limited restrictions applied to a developer, and if the City assumes responsibility for all of the off-site costs, there is a reasonable likelihood that private development/operation will occur." She asked for clarification of that statement as this asked a lot of responsibility for the City. Commissioner Donovan concluded, stating this report would not receive her vote at this time. In answer to Commissioner Morrison's query, Keith Beverly stated It would be more beneficial to have the sports complexes contiguous to each other, serving all needs. Looking at the canyon, to find twenty-five flat acres would be difficult. ERA felt It would have to be broken into sections. Dave Bradstreet clarified the answer, stating this summary was written prior to the election, and he felt it was weak—with no direction. If Proposition H passed, could the golf course and sports complex both be built, and ERA said no. He said he wanted a strong answer for the Commission to make a decision, in case Proposition H passed and the sports complex would be built in the center of the park area. The golf course could be built but they would have to look at another area for the location of the ballfleld. Mr. Bradstreet stated a twenty-five acre complex would be difficult to house within the boundaries of the area of the canyon, with the constraints that exist in Macario Canyon. Commission Dahlquist stated she had no problem with separating the two. The privatization would help put the project together, but she felt the whole thing should not be for privatization and making money. She could not imagine a hotel being built there, when the area is overbuilt with hotel space. Keith Beverly stated one of the conclusions was a hotel was needed to support a resort quality golf course. Commissioner Dahlquist stated there should be no hotel on public property. Commissioner Lawson stated he agreed with the comments by Commissioner Donovan. The overall flavor of the summary pointed to Alternative III. If the feasibility study found the only thing to pursue was Alternative III, he stated that would be difficult to support. He felt this would be an over-abundance of private enterprise taking up the initial flare or intent of the Macario Canyon Plan, and that concerned him. He asked whether staff would be looking at a number of sports facilities, as in the initiative, or with the original plan. He felt there was a need to determine whether this park could accomodate all those things. He would like to see private industry take care of the more expensive costs to develop the park. The golf course would be taking the best area and leaving the most expensive part for the public to develop. MINUTES PARKS AND RECREATION COMMISSION November 17, 1986 Page COMMISSIONERS UNFINISHED BUSINESS: (continued) Keith Beverly stated staff would be looking at the space the ballfields needed and would be considering the park development. The feasibility of the golf course was difficult to address, with the crux of the situation being the golf course work, their recommendation was: "Yes, it is feasible, and this is what it would take to make it fly. Dave Bradstreet commented the request for proposals identified what area of Carlsbad should be studied for a golf course. It was determined it should be on city property and the 1982 element recommended privatization. He stated staff tried to read what everyone was saying throughout the City, and to look at the costs. They also looked at ways to have this course built without the City funding it. ERA has met the request for proposal. A lot of questions can be raised at this time, but the answer has been made clear that the golf course could be built, and through privatization, the concept to make it more attractive and make it go, would be through the addition of a hotel. No money could be made from the golf course, but money could be made from the hotel. To find some person willing to build a golf course without a hotel would be very difficult. The key is to have the project not cost the City any money to build. Commissioner Regan stated the Commission was being asked to accept the Proposal as a piece of work that had answered the questions asked of the consultant. Chairman Wright stated the Commission could defer action, but accept the report. Commissioner Morrison stated she felt uncomfortable, as the feasibility was really questionable, inasmuch as it was contingent on so many agencies okaying it. Dave Bradstreet stated he felt the report met the intent of the RFP. Mr. Bradstreet reminded the Commission there is money in the CIP to revise and update the Master Plan for Macario Canyon, when all information has been obtained. Parks and Recreation Commission accepted the feasibility report on constructing a golf course at Macario Canyon Park as covering all material asked for. They deferred any and all decisions until all information on the park has been obtained. Wright Dahlqulst Donovan Lawson Morrison Popov ich Regan MINUTES PARKS AND RECREATION COMMISSION November 17, 1986 Page 5 COMMISSIONERS UNFINISHED BUSINESS: (continued) C. Review and Update of Ball Field Analysis Report Dave Bradstreet reported the facility standards needed to be reviewed and he called attention to the NRPA standards compared with City standards. He used a transparency to indicate this comparison and referred to Attachment C in the packet. He asked the Commission to consider the youth football and adult football standards, which had been revised to Indicate 1/20,000 population. He asked the Commission to adopt the standard for tennis courts which would be 1/2,000. Mr. Bradstreet used another transparency to show the athletic fields/courts with graphs showing the existing fields, the need, and proposed in the future. Mr. Bradstreet stated the Commission had indicated they felt the private tennis courts in Carlsbad should not be counted. If the private courts are counted, that would reduce the population using the public courts, so possibly the population numbers should also be reduced. The standards were based on 52,000, which included all those people using private courts. Perhaps that should be reduced to 40,000 population. Mr. Bradstreet said the entire summary had been reviewed by the City Manager and CARA. The new set of numbers was based on the standards adopted several years ago, with the changes he recommended. Based on this data, there is a deficit of four fields. Mr. Bradstreet indicated the system used for counting fields/courts, etc., Indicating If they are used for six different sports, they can be counted six times. Commissioner Dahlquist commented more than one sport cannot use the same field at the same time. When sports occur at the same time of the year, those fields or courts cannot be counted for both of those activities. Mr. Bradstreet stated they had recognized that. However, they felt the schedules could be changed to work together to allow more than one sport to use a field or a court during one season. This would involve changes In schedules, but this was a possibility. Mr. Bradstreet felt with the fields and courts In the process of being constructed at the present time, the standards were proper, and he asked the Commission to give its approval. Commissioner Morrison stated she felt a statement needed to be made clearly Indicating the Commission understood the multi-use of the fields and could not be used at the same time. She stated the public felt this report meant that number of fields were available for each sport. She felt the statement should be made clearly Identifying the mult1-use fields as such. Mr. Bradstreet stated the athletic group was aware he stated the fields could not be used simultaneously. He stated he had tried to get this Information Into the newspaper. He reiterated he felt the Commission should go foi^.ird with the multi-use concept, and further felt Parks and Recreation was doing a good job making very fast Inroads toward providing the necessary courts/fields. MINUTES PARKS AND RECREATION COMMISSION November 17, 1986 Page 6 COMMISSIONERS UNFINISHED BUSINESS; (continued) Commissioner Morrison reiterated she wanted a statement to clarify the use of the fields in the document itself. Commission Donovan stated if two groups wanted to use the same field at the same time, she felt that field should only count as one-half for the number using it. Mr. Bradstreet felt they could change their schedules and work around any conflict In the use of the fields and fit all of them In at different times. Chairman Wright said it was a matter of semantics. You can use the fields for other sports; however, soccer and football are at the same time of the year and cannot count as two fields. Commissioner Regan agreed the multi-use fields could not be counted for all uses in the total number of fields. She asked the figures to be changed to show the true count. Mr. Bradstreet stated these were the Commission's guidelines and If the Commission wanted to revise the standards, staff would take that Input. The new City fields are to be lighted, and that would extend the time far beyond previous time. Commissioner Regan stated there was a need to exceed the standards. She felt perhaps the national standards were not adequate for Carlsbad. Commissioner Dahlqulst stated some sports could change their times. However, Little League National would not change their season. She felt It was unrealistic as far as the tennis courts at Alta Mira. They also have swimming pools at Alta Mira, but those are not Included in the City count. If this were done for tennis, then it should be done for all of the recreational facilities. It should be a consistent count. Commissioner Lawson asked for clarification as to whether Calavera Hills Phase II was being counted, and when would that be on line. Mr. Bradstreet stated the plans are completed, awaiting the election results. The remaining acres will be given to the City In the near future. However, there Is no deflnate date at this point. Phase I will be before the Council December 2, and go out for bids. It should be complete perhaps In August. Commissioner Lawson commented that Phase II of Caiavera Hills would probably have the most distant completion date. Clifford Chandler, 3969 Adams Street, stated the Assistant High School Principal stated the nine school tennis courts should not be Included in the public count. Commissioner Dahlqulst stated if Parks and Recreation counted the private courts, they should do the same for all sports. Otherwise, they would be discriminating against tennis. The recommendation of 1/2,000 population is a national standard and It would not be fair to compare Carlsbad with other cities. Using a 1/1,000 population ratio would be more appropriate for Carlsbad. Again it was stated the concept of counting private property would be Illogical and not valid. MINUTES PARKS AND RECREATION COMMISSION November 17, 1986 Page 7 COMMISSIONERS UNFINISHED BUSINESS: (continued) 31m Courtney, representing CARA, Indicated to the Commission that several analyses have been presented on ballfields. The fields had been Identified by the user groups, and there was a nineteen field shortage. One park has been completed, El Fuerte, with two Softball diamonds for youth. There are two soccer fields as an overlay. He added he did have a problem with counting every piece of grass as a practice soccer field or a Softball field. He recommended taking the number of fields that next Saturday could be played on by the different sports. He explained the concurrent seasons, stating they could not co-exist on the same fields. He stated the City had one philosophy on counting and the users had another. He stated the City could never make the users happy. The City is being pressured to satisfy the needs and the citizens want fields. Mr. Courtney proposed the Commission table this matter, as the new Growth Management Plan has said all public facilities must be guaranteed. The standard as proposed could be forgotten. The teams in Carlsbad play year- round, and he felt the City should take a look at what the users need as far as fields. He stated the ones Identified as multi-use fields should not be counted for all the sports. He suggested the City come up with what is needed as far as playing fields, put that on the Master Plan and tell the developers that is what is needed in order to comply with the Growth Management Plan. Commissioner Donovan stated she agreed with Mr. Courtney and was glad he brought that to the Commission's attention. Commissioner Regan Inquired whether the Growth Management Plan called for a facilities standard, and Mr. Bradstreet answered the Growth Management Plan required three acres per 1,000 population park land to be dedicated. This must be in place, or the money must be provided upfront. The parks can be either active or passive. Commissioner Donovan stated perhaps the developers were not aware that the City wants fields included and felt Council should be advised of the need to include this in the Public Facilities Plan. Mr. Bradstreet stated that will be done. Commissioner Donovan made a motion to table the ball field standards and make the Commission's wishes known to City Council to be fully Informed as to what Proposition E will contain regarding facilities for parks. This item Is to come back to the Commission after that information is obtained, to have the Commission make a reasonable decision on the standards. Commissioner Regan seconded the motion. Chairman Wright asked what the Commission's wishes were, stating that the motion needed to be more definitive. Commissioner Donovan stated as far as standards, she wanted to knot* exactly what Proposition E would include as far as amenities and facilities, and more exactly, what the Parks and Recreation portion would be. MINUTES \A PARKS AND RECREATION COMMISSION November 17, 1986 Page 8 COMMISSIONERS UNFINISHED BUSINESS; (continued) Commissioner Morrison stated she felt the Commission was going in circles. More parks are needed, more tennis courts, etc. However, she felt a basis was needed, with more than Just saying, we want more." She did not free this could be a recommendation that was left open-ended. She feit Council should indicate exactly how many parks, fields, etc., and what would be used for criteria. She felt the numbers needed to be more concrete. Commissioner Donovan stated the intent of her motion was to have staff find out exactly what needs there are, where the City is deficient, and find out what is included in Proposition E; to make the Commission's feelings known to City Council and have staff at the same time find out exactly where those deficiencies lie. Ray Patchett, Assistant City Manager, stated a preliminary answer to how the Growth Management Plan would work is three acres per 1,000 population is to be dedicated or park-in-lieu fees paid. If there is a deficency, the City will have the developer provide the land and the developer will then be reimbursed later. Staff will understand ballfields have a high priority. Each park is committed to the maximum number of ballfields. In Stagecoach the grading was done to maximize the number of ballfields. City Council knows that and the Parks and Recreation Commission is on record. When standards have been adopted in the past, those are the guidelines the City has used in designing its parks. Carlsbad has a higher standard than other cities, and the comply with those standards in planning their parks. Commissioner Regan asked what the national standard was, and Mr. Bradstreet stated it was five acres per 1,000 population. California has limited that to three acres by the Quimby Act. Commissioner Donovan asked what would be easier, sticking with standards; or, if staff found out the exact deficiencies, where they are, and gave that to the City as a guideline. This would mean the actual need in each area, rather than artificial numbers or needs. Mr. Patchett stated if the Commission wanted to identify goals in each quadrant, that would be helpful. Any design plan goes through this Commission for a recommendation to the City Council. Chairman Wright stated some figures are needed as guidelines. He felt that would make this a more responsible body. There is need for a standard. - Commissioner Morrison added the standards could be used only as guidelines. Chairman Wright stated everyone was aware of the deficiencies, and were in a catch-up mode to ease the pressure. MINUTES PARKS AND RECREATION COMMISSION November 17, 1986 Page 9 COMMISSIONERS - UNFINISHED BUSINESS: (continued) Commissioner Morrison stated the Commission could accept this standard as close to the National Standard, but as a Commission it was felt, because of the climate in Carlsbad, there was a need for more than this National Standard. Dave Bradstreet said every park site developed would have as many passive and active sites in the park as possible. Commissioner Lawson felt the numbers were really subjective. He could support the standards, if there was assurance of some kind of frequency for review of those standards, to be certain the numbers were adequate. Commissioner Morrison added by having standards it was possible to say there was a shortage or a deficiency. This would give Mr. Courtney something to Indicate there was a shortage. Commissioner Donovan made a motion to table the ball field standards and make the Commission's wishes known to the City Council to be fully informed as to what Proposition E would contain regarding facilities for parks. This item is to come back to the Commission after that information is obtained, to have the Commission make a reasonable decision on the standards. Commissioner Reqan seconded the motion. Motion failed due to a lack of majority. Parks and Recreation Commission adopted the standards submitted by staff as guidelines, subject to annual review by the Commission. Chairman Wright left the meeting at 6:35 p.m., and the meeting was then chaired by Commissioner Donovan. Parks and Recreation Commission recommended the comment be added as information to Council, that the Commission felt the public was telling the City there is a great need for more facilities for active participation. The Parks and Recreation Commission is in agreement with this demand, and wishes Council to push forward to achieve the standards in the recreational areas. Commissioner Popov Ich stated he abstained on voting on this motion as he does not agree there is a shortage of ballflelds in the City of Carlsbad. Wright Dahlquist Donovan Lawson Morrison Popov ich Regan Wright Dahlquist Donovan Lawson Morrison Popov ich Regan Donovan Dahlquist Lawson Morrison Popov ich Regan X X X X X X X X X X X X X X X X X X X X X X X MINUTES PARKS AND RECREATION COMMISSION November 17, 1986 Page 10 COMMISSIONERS UNFINISHED BUSINESS; (continued) D. Indoor Soccer/Monroe Street Dave Bradstreet reported there was a lengthy discussion on this item before Council, a good presentation by staff, and Council did not allow the extension for the Indoor Soccer. Staff is looking for a permanent site. Commissioner Dahlqulst stated this Commission evaluated that request thoroughly and she regretted the Commission recommendation "went down the tube". She stated she was disappointed. In answer to Commission query, Mr. Bradstreet stated staff is looking at 3 different sites at the present time; the Safety Center, the Old Resevoir on Buena Vista north of Highland; also Larwin. In answer to Commissioner Morrison's question regarding whether the City had Indicated its willingness to foot the bill for setting up indoor soccer, Mr. Bradstreet stated he had no feeling pro or con. Staff will try to find a site, and the item will then come back through this Commission and to the City Council. Commissioner Morrison stated she felt the Commission had wasted three months of time on this item, because all of the facts were not made known to the Commission for them to make an intelligent decision. The liaison Council Member should have fed this Information to this Commission. The Commission was trying to solve a problem with two segments, and if they had known they could get a new site, they could have made a different decision. Mr. Bradstreet stated staff's recommendation was this Commission's recommendation. Staff followed the Commission's direction to try to find a spot. The decision of Council was they did not feel the tennis courts should be displaced at this time. Commissioner Morrison reiterated she felt there was a lot of needless upset caused by the process that was followed. Citizens became angry and there was no need for this. The Commission should have been Informed of Council's feelings. Commissioner Dahlqulst stated she felt a message should be sent to Council explaining the Commission's feelings with what was a futile attempt to come up with a well-studied solution. Commissioner Donovan asked whether the Indoor Soccer group had ever received their non-tax status, stating this made her uncomfortable with what she had believed was a tax- exempt group. To spend this energy for a private group was something she felt the City should not be doing. Until the documents are provided to Dave Bradstreet's satisfaction, Commissioner Donovan suggested everything should be on hold. MINUTES PARKS AND RECREATION COMMISSION November 17, 1986 Page 11 COMMISSIONERS UNFINISHED BUSINESS; (continued) Mr. Courtney stated he would like to clear that matter up for the record. In October of 1985, this had been discussed, the bylaws were prepared and the Articles of Incorporation. The CPA was to write an opinion and forward the papers to Sacramento. In August of 1986, It was found out there had been no documents submitted from the CPA. Mr. Courtney stated they have applied and are at the point now where they can say, "patent pending". B. Carlsbad National Little League Request Dave Bradstreet gave the report on this Item, referring to Attachment E In the packet. On October 22, 1986, he received a letter from Little League sent to the Board of Trustees requesting permission to upgrade the Buena Vista Field for Minor Little League kids. There was a map on the wall showing this field. Mrs. Knox called Dave Bradstreet to Inquire what he could do about this request. Mr. Bradstreet committed his staff to make a conceptual plan for Buena Vista and the cost for the Improvements. Mark Steyart, Park Planner, continued the report discussing the map showing the minor league ballfleld. To upgrade an existing ballfleld, no CUP is needed, and a transparency was used to Indicate the cost of upgrading this field. Materials for this upgrading would be $48,220. With a contingency of 10%, or $4,800, the total would be $53,020, to complete the renovation. Parks and Recreation had put weed killer in that area ten years ago, and there is a need to repair the soil. Mrs. Knox distributed a sheet to the Commissioners indicating the cost for the renovation. They will try to get funds and materials and Mr. Bradstreet stated the Parks Department would provide the labor time. It was recommended it might be possible to get something through the grant program for this renovation. Mr. Bradstreet stated the City takes care of the field for six months and the school takes care of the field for six months. The request had been made for a storage area, snack bar and restroom, but the School Board denied that request. MINUTES PARKS AND RECREATION COMMISSION November 17, 1986 Page 12 COMMISSIONERS UNFINISHED BUSINESS; (continued) E. 1986 Park Bond Act (Prop. 43) A copy of a memorandum from the Director of Parks and Recreation to the Parks and Recreation Commission was given to each Commission at tonight's meeting. This outlines the project, the estimated cost and the bond allocation, a total of $131,000. Keith Beverly gave the report, stating this is a three- year funding cycle, and based on the Commission's recommendation, a Council Resolution of approved projects will be sent to the application office. It Is possible to request a number of different projects. Ray Patchett, Assistant City Manager, continued the report stating the PFF funds include the development of Calavera Hills. There is nothing in the PFF for these listed projects. In answer to Commission query, Dave Bradstreet stated the School District had agreed with the Valley 3r. High Tennis Rehabilitation, Indoor Soccer and Carlsbad High School. The Indoor Soccer costs are just estimates. He stated the suggestion had been made for matching funds from the users for the Indoor Soccer field. Keith Beverly stated the application must be turned In by December 12, 1986, and a resolution from the City Council. These items will be reviewed. However, if funding is approved for a certain project, the money must be used for that specific project. Dave flradstreet clarified the funding further stating the funding is given upfront, with three years to name specific projects. Parks and Recreation Commission adopted staff recommendations for grant request projects, with the note the Indoor Soccer amount is an estimate. NEW BUSINESS; A. $500.00 Donation Dave Bradstreet and Ray Patchett presented a $500.00 check to Vice-Chairperson Barbara Donovan. She' accepted the check on behalf of the Commission. This was donated by Dooley McCluskey's on behalf of the participants in-the 5th Annual Pro Am Golf Tournament. A thank you letter will be sent on behalf of the Parks and Recreation Commission. Mr. Bradstreet stated this money would go Into the General Fund. Donovan Dahlquist Lawson Morrison Popovich Regan MINUTES PARKS AND RECREATION COMMISSION November 17, 1986 Page 13 COMMISSIONERS NEW BUSINESS: (continued) B. Carlsbad National Little League Request This Item was taken out of order. (See page 11). C. Assignment of Commissioners to Commission Subcommittee Dave Bradstreet referred to Attachment E, giving the list of Subcommittees as they stand at the present time. The new assignments will be as followed: Park Site and Facility Planning Regan, Dahlquist, Popovich and Lawson Update Citywide Development Plan Popovich, Wright, Morrison and Lawson Recreational/Leisure Services Wright, Dahlquist and Morrison Budget Popovich, Regan and Lawson School District Llason Popovich, Wright, Regan, Encinitas-Oonovan-San Marcos Special Program/Projects Oahlquist, Popovich and Morrison Street Tree and Signage Program Regan, Donovan, Dahlquist and Lawson Community Volunteer Program Was dropped for the time being. D. Budget Information Keith Beverly gave the report on this Item stating the forms will be out on December 1, 1986. It has been requested the forms be returned to the Finance Department for review January 16, 1987. The Subcommittee is to review the budget and present it to the Commission at the January meeting for review and discussion. Commissioner Morrison left the meeting at 7:30 p.m. MINUTES Y PARKS AND RECREATION COMMISSION November 17, 1986 Page 14 COMMISSIONERS COUNCIL LIASON REPORT; Vice-Chairperson Donovan announced the Council Liaison had another meeting to attend. COMMITTEE REPORTS; A. Lakeshore Gardens Commissioner Popovich stated he would speak to the Members individually on this Item. ADDITIONAL BUSINESS: A. La Costa Ranch Report Commissioner Popovich stated a couple of months ago a survey was conducted In the area south of Palomar Airport Road to determine what recreational facilities the people of La Costa wanted in parks. He said 16.1% voted for picnic areas and trails; 26.5% voted for recreational areas; and 42.1% voted for open space. Approximately 84% of the people voted for passive park area. The next question asked was which of the following would be your first and second choice in designing parks, and 20.5% said picnic areas; 15.8% said playgrounds; 23.2% said walking areas and trails; 7.8% said tennis courts; 7.3% said ballfields and 7.2% said swimming pools. Again, 58% of the people polled opted for open space or passive park areas. Commissioner Popovich stated he felt these were very interesting statistics. This Commission has been hearing ballfields, ballfields, etc. However, he felt the vocal minority was being listened to and the silent majority was being ignored. He felt In the future, when a community park is being constructed, a survey should be made of the people in the quadrant to find out what those people really want in that park. Commission Popovich stated he did not feel the City and the Commission should listen to those people saying only one thlng--ballfields. In fact, he stated perhaps a mistake had been made as far as Stagecoach Park, particularly if 58% of the people want space for picnics and passive park areas. He felt this report should tell the Commission something. He reiterated the fact that only 7.3% of those people surveyed wanted more ballfields. Commissioner Regan stated she participated in this survey, and answered the survey questions the way she did with perhaps more information than the average citizen. She was aware of the fact that Stagecoach Park would contain more ballfields. Commission Popovich stated he had attended a meeting at Lakeshore Garden and Hank Litten had been discussing a golfcourse. He said Koll Company was willing to donate 52 acres to the City at no cost with no strings attached. This acreage would be adjacent to the Koll Park area. This might solve the problem of a golfcourse. Commissioner Popovich suggested a committee be appointed to meet with Mr. Litten to find who at Koll Company offered the 52 acres for a golfcourse. If this is a valid off • . he felt a recommendation should be made to City Council to take action on this as quickly as possible. MINUTES PARKS AND RECREATION COMMISSION November 17, 1986 Page 15 COMMISSIONERS ADDITIONAL BUSINESS; (continued) Commissioner Lawson volunteered to speak with Mr. Lltten about this matter. Commissioner Regan questioned the Item on the green sheet regarding the leveling and seeding of the top portion of Larwin Park as an erosion control measure. Dave Bradstreet explained this Item, stating It was found out a community park had been dedicated there many years ago. This was an undevelopable park area. Inasmuch as dirt had been dumped there, action had to be taken to bring In additional dirt and replant the area. In answer to query regarding the drainage at El Fuerte, Doug Duncanson stated the complaints regarding the soccer field being wet had been looked into. Water had been added to keep the grass growing and grass has disappeared with the soccer playing, creating mud problems. This problem will be addressed when soccer season is over. SCRIBE REPORT; Commissioner Lawson gave the scribe report. ADJOURNMENT; By proper motion, the Meeting of November 17, 1986, was adjourned at 7:50 p.m. Respectfully submitted HARRIETT BABBITT Minutes Clerk HB:tb D R A F I CITY OF CARLSBAD FIELD/COURT INVENTORY Current Carlsbad Population: 52,190 Carlsbad Buildout Population: 134,914 * Field Inventory is based on a multi-use concept ** Private tennis courts have not been included in calculations *** The established standards will be reviewed and if necessary, revised each year **** Existing fields/courts includes potential sites also ATTACHMENT B Draft Document 12/8/86 N. W. QUAD. Existing Pop. - 25,039 Buildout Pop. - 39,479 Activity Youth Softball Adult Softball Youth Soccer Adult Soccer Youth Football Adult Football 1986 Existing Known Buildout Standard Needs Fields/Courts Future Needs Additional Need At Buildout 1/4000 1/6000 1/4000 1/6000 1/20000 1/20000 6 4 6 4 1 1 5 5 11 6 3 3 2 0 1 1 1 0 10 6. 10 6. 2 2 5 5 [ . [1. [0 [0 [0 [0 3] 5] 1 ] ] ] Totals 22 33 37 [4.5] Tennis 1/2000 12.5 13 20 [5 ] N. E. QUAD. Activity Youth Softball Adult Softball Youth Soccer Adult Soccer Youth Football Adult Football Standard Existing Pop. - 5,607 Buildout Pop. - 20,843 1986 Existing Known Needs Fields/Courts Future Additional Buildout Need At Needs Buildout 1/4000 1/6000 1/4000 1/6000 1/20000 1/20000 1. 1 1. 1 1 1 5 5 0 0 0 0 0 0 5 4 2 1 1 1 5 3. 5 3. 1 1 5 5 [0 [0 [3 [2. [0 [0 j ] ] 5] ] ] Totals 14 19 [5.5] Tennis 1/2000 0 10.5 [8.5] S.W. QUAD. Existing Pop. - 5,416 Buildout Pop. - 31,775 Activity 1986 Existing Known Buildout Standard Needs Fields/Courts Future Needs Totals 29 Additional Need At Buildout Youth Adult Youth Adult Youth Adult Softball Softball Soccer Soccer Football Football 1/4000 1/6000 1/4000 1/6000 1/20000 1/20000 1 1 1 1 1 1 .5 .5 0 0 0 0 0 0 0 0 0 0 0 0 8 5 8 5 1. 1. 5 5 [8 [5 [8 [5 [1. [1. j ] ] ] 5] 5] [29 ] Tennis 1/2000 16 [16 ] S.E. QUAD. Existing Pop. - 16,128 Buildout Pop. - 42,817 Activity 1986 Existing Known Buildout Standard Needs Fields/Courts Future Needs Totals 16 12 14 40 Additional Need At Buildout Youth Adult Youth Adult Youth Adult Softball Softball Soccer Soccer Football Football 1/4000 1/6000 1/4000 1/6000 1/20000 1/20000 4 3 4 3 1 1 3 2 4 1 1 1 3 3 2 2 2 2 11 7 11 7 2 2 [5 ] [2 ] [5 ] [4 ] [0 ] [0 ] [16 ] Tennis 1/2000 14 21 [ 5 ] 1200 ELM AVENUE WNffXM TELEPHONE CARLSBAD, CA 92008-1989 V^fe^ ' (619)438-5599 Office of the Mayor €ttj> of Carlabab December 2, 1986 City Manager City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008 As a follow-up to your memo of November 20, 1986 concerning Commission meetings, the Council concurs that the day after each commission meeting, a brief one-page summary of action taken shall be distributed to Council Members and Department Heads. Three additional committees have been added to your previous list. COMMISSION STAFF Planning Holzmiller Parks & Recreation Bradstreet Library Board Lange Traffic Committee Hubbs Historic Preservation Cratty Beach Erosion Cahill Senior Citizen Spickard Housing Salomone Cultural Arts Beardsley Village Merchants Salomone Depot Committee Salomone Chamber of Com./Board Aleshire Thank you for your assistance. Sincerely, ATTACHMENT C CLAUDE "BUD" LEWIS Mayor Pr-; Tern November 20, 1986 TO: DEPARTMENT HEADS CITY COUNCIL FROM: City Manager COMMISSION MEETINGS The day after each commission meeting, please prepare a brief one-page summary of action taken. This summary will be distributed to Council Members and Department Heads. Commission Staff Planning Holzmiller Parks Bradstreet Library Lange Traffic Hubbs Historic Cratty Beach Erosion Senior Citizen Spickard Housing Salomone Arts Beardsley City Council Members will not be designated as liaison to commissions. All Council Members are free to attend any commission or committee meetings. FRANK ALESHIRE mhs