Loading...
HomeMy WebLinkAbout1989-07-17; Parks & Recreation Commission; MinutesMINUTES Meeting of: Date of Meeting: Time of Meeting: Place of Meeting: PARKS AND RECREATION COMMISSION July 17, 1989 5:00 p.m. Citv Council Chamhprs COMMISSIONERS CALL TO ORDER: Vice Chairperson Lawson called the Meeting to order at 5:00 p.m. ROLL CALL: Present: Vice Chairperson Lawson, Commissioners Welshons, Knox, Castner, and Strayer. Absent: Chairperson Dahlquist Staff Present: David Bradstreet, Director, Parks and Recreation Keith Beverly, Senior Management Analyst Pamela Aim, Parks and Recreation Secretary PRESENTATION: David Bradsteet made a presentation indicating that Commissioner Marjorie Morrison had delivered a letter of resignation, dated June 7, 1989. Commissioner Morrison's term began five years ago and staff would be in contact with the Mayor's office regarding a replacement for that position. APPROVAL OF MINUTES: Commissioner Welshons indicated during the Volleyball Training Center agenda item in reference to the Otay Lake facility, should be clarified that it is, or has been designated as the west coast site for an Olympic training facility. Commissioner Lawson stated that there has been no commitment to the Sammis project regarding this facility. The Minutes of the June 19, 1989 Commission meeting were unanimously approved as amended. APPOINT SCRIBE: Commissioner Knox was appointed Scribe for this meeting. 04 Lawson Welshons Knox Castner Strayer X X X X MINUTES PARKS AND RECREATION COMMISSION July 17, 1989 Page 2 COMMISSIONERS PUBLIC OPEN FORUM: Marjorie Monroy, 3610 Carlsbad Boulevard, wishes to go on record and have the minutes reflected to state that she is in disagreement regarding the addition to the minutes of May 15, 1989. She questioned the statements as amended in those minutes as being discussed during that Commission meeting. She also requested information, at some future point in time, as to how the Commission was going to deal with this topic. Michael Dodson, 3364 Lincoln Street, addressed the Commission with a statement that he wished to make them aware that he believes there is still a problem at the Community Swim Complex regarding the rate increases. Michael Dodson is a representative of North Coast Masters. Mr. Dodson has concern over the rate increases as they relate to the North Coast Masters swim program. He indicated the rate increases imposed upon this program represent the 40% increase. Mr. Dodson does not believe that this was the intent of the City Council when they had discussed the increase of fees at the Community Swim Complex. Staff has taken a 7 week, 24 workout time card and has shorted the period to a 5 week workout time. He has further not received any information from staff regarding the possibility of additional hours of operation at the pool. Mr. Dodson feels the pool could have increased hours of operation, such as, Friday afternoon and extended hours on weekends. He would also like staff to investigate share time with the Carlsbad High School. He stated he does not agree with staff comments, that the cost of the pool to the individual user is inexpensive and offered the pool at & as a comparison example. Mr. Dodson stated that swimming rates in Carlsbad are double or triple that of the City of Oceanside. Staff was directed to report back to the commission concerning the issue of the minutes as well as Mr. Dodson's concerns regarding the pool issues. These items will be presented during the August Parks and Recreation Commission meeting. PRESENTATIONS: There were no presentations. MINUTES PARKS AND RECREATION COMMISSION July 17, 1989 Page 3 COMMISSIONERS APPROVAL OF AGENDA: Parks and Recreation Commission accepted the Agenda as presented. CONSENT CALENDAR: Parks and Recreation Commission affirmed the action of the Consent Calendar, Motion as follows: 1. AB #789-1 DIRECTOR'S REPORT. Parks and Recreation Commission accepted and filed the Director's Report (June 1989 - July 1989). 2. AB #789-2 ACCEPTANCE OF DONATION To receive a donation in support of the youth tennis day camp and recommend acceptance by the City Council 3. AB #789-3 FORMATION OF AD-HOC COMMITTEE To review City Council Agenda Bill regarding-the formation of an AD-HOC Committee to recommend uses for the Carrillo Ranch. 4. AB #789-4 ACCEPTANCE OF DONATION To receive and recommend acceptance by City Council, a one thousand ($1,000) dollar donation by the Olive Garden in support of the 1989 Triathlon. WAIVER OF AGENDA TEXT READING: Parks and Recreation Commission waived the reading of the text of Agenda items at this meeting. PUBLIC HEARING: 5. AB #789-5 1988 PARK BOND ACT PROJECTS Keith Beverly gave a verbal report of the availability of funds under the 1988 Park Bond Act and requested that the Commission recommend one of the following two items for funding under the Roberti Z'Berg-Harris portion of the 1988 Park Bond Act. 1. The funding for the fixed barbecue structure and fixed picnic tables and benches at the Senior, Center/or community park site. 05 Law son Welshons Knox Castner Strayer Law son Welshons Knox Castner Strayer Law son Welshons Knox Castner Strayer MINUTES PARKS AND RECREATION COMMISSION July 17, 1989 Page 4 COMMISSIONERS 2. Construction of a bandstand/Gazebo at a community park site. Mr. Beverly further more recommended to defer the application for funding of the Per Capita grant program and those funds which are for $178,000 until the third year funding cycle of September 1, 1990. Mr. Beverly indicated that by deferring the application for the per capita program for another year staff would have more time to evaluate current in-house projects being planned for, as well as a number of projects which may be identified through committee meetings and therefore provide for better expenditures of those funds. In reference to the Roberti Z'Berg-Harris funding, Mr. Beverly indicated approximately $21,00 would be provided by the State, and the City of Carlsbad would be required to match that amount with approximately $9,000. Of that $9,000 however, one-third or approximately $3,000 would need to be donated to the City from a non-profit group, such as, the Senior Association, or the Arts Foundation. Based on those stipulations the two projects for the barbecue and/or the bandstand was recommended by staff, because funds could be made available from each of those sources for those projects. Commissioner Knox questioned the availability of funding under Proposition 99, the Cigarette tax. Mr. Beverly had indicated that those funds were vetoed at the State level, and at this point in time were not considered to be available to fund any park projects, however, at a later point in time, funding under this program may become available depending on legislative action in Sacramento. Mr. David Bradstreet had commented that under the current C.I.P. a barbecue structure proposed for Holiday Park would soon be under construction. Commissioner Welshons asked if the barbecue structure could be incorporated into the design of the Senior Center. At this point, staff commented that the barbecue would need to be created under a separate design. Commissioner Castner stated that both projects were worthy of consideration however, further expanded upon- the Senior Center site for the barbecue center, because of the relationship to the auditorium as well as the kitchen facilities. Commissioner Castner further stated MINUTES PARKS AND RECREATION COMMISSION July 17, 1989 Page 5 COMMISSIONERS that this facility would not be for the exclusive use of the Seniors, but could accommodate the entire community. He further stated the Senior Association in all probability could provide the necessary $3,000 from a community non-profit organization for the matching fund. There was no public input regarding this item. Commissioner Strayer indicated that both of the projects recommended by staff and based on the Commissions input were both good suggestions and had no preference for one or the other. Staff had indicated that it was necessary for the Commission to select one of the two projects, in order to fulfill the application for funding and to proceed with City Council authorization and a Resolution by Council to be attached for the project application. Commissioner Knox indicated her preference to be the fixed barbecue structure at the Senior Center and also recommended to delay funding for park projects under the Per Capita program. Commissioner Castner indicated support for the fixed barbecue structure at the Senior Center, especially giving its relationship to the kitchen facility at the newly constructed center. Commissioner Welshons referenced both projects as being valid considerations and also recommended to defer the application for the Per Capita program until 1990. Commissioner Lawson also recommended to defer the application for the Per Capita program and expressed his preference for the construction of the barbecue at the Senior Center. Commissioner Welshons made a motion to defer the application for Per Capita grant funds until 1990 and also to recommend the application be made under the Roberti Z'Berg-Harris program for the construction of the fixed barbecue facility at the new Senior Center. The Motion was passed unanimously. 06 Lawson Welshons Knox Castner Strayer MINUTES PARKS AND RECREATION COMMISSION July 17, 1989 Page 6 COMMISSIONERS DEPARTMENTAL REPORTS 6. AB #789-6 1988 PARKS AND RECREATION ELEMENT REVISION Staff report was given by Keith Beverly. Mr. Beverly had explained to the Commission that after the public review period at the Parks and Recreation Commission held at both City Hall and Stagecoach Park that the 1989 Parks and Recreation proposed revision was submitted to the Planning Department for review by the General Plan Review Committee. He stated that several review sessions with members from the Planning Department, Planning Commission as well as the Park Staff had been held to go over and review the proposed Parks and Recreation Element in terms of insuring internal consistency with other elements of the general plan. Mr. Beverly noted several recommendations for changes had been made by the General Plan Review Committee and related to the Commission that although the General Plan Review Committee had made recommendations, they could not require this Commission to make those changes. Mr. Beverly relayed to the Commission that several of the recommendations made by this committee deserve consideration. There were some good recommendations being made and there were some recommendations made that this Commission may wish to discuss further. Those recommendations were indicated to be relating to the park area subclassification of the proposed element, a statement regarding the disabled population, and requirements for park development with consideration to them, as well as the referenced to the use of school property as it relates to meeting our park standard. Mr. Beverly indicated that due to the confusion which seems have arisen over the word supplement as it related to the use of park property and park standards that the word has been recommended to replace "supplement" with the word "meet". This change should clarify any confusion that may exist concerning this issue. He also indicated that perhaps the most significant change in the Element was the revision to the format which was presented during the public review process. Mr. Beverly further stated that all of the Goals, Objectives and Policy statements as discussed during that review process are still in the Element, however, the order in which they are presented has been changed. , '; MINUTES PARKS AND RECREATION COMMISSION July 17, 1989 Paae 7 COMMISSIONERS Specific areas for discussion and consideration by the Parks and Recreation Commission centered around Page 37, (Page 8), Policy 3E, which states "Street trees,right of way, median landscape designs, and installations shall adhere to the adopted landscape guideline manual". The General Plan Review Committee has recommended deletion of this Policy within the Element. Staff had indicated the General Plan Review Committee was considering putting this particular statement into the Open Space Element. Another area of discussion was Page 38, (Page 9), Policy 2D, "Recreational opportunities shall be provided for the disabled segment of the population when appropriate". The General Plan Review Committee had recommended to delete this from the proposed Element. On Page 44, (Page 15), the entire section VI. Park Area Sub Classifications, had been describing Miscellaneous Landscaped Areas and Open Space Areas was recommended to be deleted from the Parks and Recreation Element, however, the Committee suggested or agreed that these issues could be addressed in the Open Space Element. Staff indicated that any additional changes in the Element that they did not have a problem with in most cases were simply matters of semantics and felt that the intent of the Element was not jeopardized by these changes. Staff had also indicated the Committee was requesting additional Goal statement on Maintenance and Safety Standards. Mr. Beverly explained that he would meet with members of the Subcommittee which worked on the Element to suggest possible statements and bring them back to the Commission for approval at next months Commission meeting. With reference to the items that were requested to be placed in the Open Space Element, Mr. Bradstreet stated that he did not particularly have a problem with that, in fact those statements may have more meaning in those Elements as the Open Space is a required Element, whereas the Parks and Recreation Element is a permissive Element. However, Mr. Bradstreet stated he would prefer to have those statements in both of the Elements. * After Commission query staff indicated that any , recommended changes or deletions to the Element by the Parks and Recreation Commission would be formatted in a report to the Rlanninq»Commission for MINUTES PARKS AND RECREATION COMMISSION July 17, 1989 Page 8 COMMISSIONERS discussion during the Planning Commission review of this Element. The Commission also queried about the statement regarding the Master Plan for the development of Zone 5 Recreation Facility. Staff had indicated that at some future point in time, that area would be developed and the development and maintenance standards for that facility would probably be handled through the Parks and Recreation office, so therefore, the development and maintenance standards would become a responsibility of the Parks and Recreation Department. Staff had stated that an area which was recommended for deletion, "Park Area Subclassifications," was put into the Element because that section provided accountability for areas which were at one point in time classified as community parks, however, because of todays development standards those areas would no longer be considered as feasible for community park purposes. Commissioner Castner questioned if there was an assumption that there would be an Open Space Commission formed. Mr. Bradstreet stated that at this point in time no commission has been formed, however, there is an Open Space Element. The recommendation of the Open Space Committee will be delivered shortly to the City Council, and at that point in time, the recommendation may or may not include the formation of an Open Space Commission. Commissioner Lawson had asked if the statements were eliminated from the Parks and Recreation Element, at what point in time would they be publicly reviewed. Staff answered that at the public review would be held at the Planning Commission level. Commissioner Lawson question the statement in the Element regarding the tracking and accountability of revenue from recreational events. Staff had indicated that it was the request of the Committee that the tracking of revenues which are generated from such things as the Triathlon, or special recreation events or perhaps even the golf course, could be identified in terms of promoting recreation events. It was not clearly identified- how this method was to be established or even if it could, however, staff indicated resource areas are MINUTES PARKS AND RECREATION COMMISSION July 17, 1989 Page 9 COMMISSIONERS available through such organizations as the Chamber of Commerce, the downtown Business Merchants Associations. It was a recommendation and staff feels that it is worth while to pursue this. Marjorie Monroy, 3610 Carlsbad Boulevard, speaking on behalf of the Northwest Quadrant Citizens group. Mrs. Monroy stated that there were some very good changes in the Parks and Recreation Element and that the group concurs with most of them. However, there were two main areas of concern. Their group opposes the use the word "meet" as it relates to the use of school property towards meeting out park standards. Mrs. Monroy additionally stated there are several groups who are in opposition to this policy and referenced the citizen committee to study growth and a recommendation. Their recommendation was that in park districts two, three and four, joint use agreements with the school districts not be counted toward meeting the park standards. Mrs. Monroy further referenced the proposed Open Space Conservation Element, particularly Page 35,(Page 6), Section C, which further endorses their committees point of view regarding use of school district property. That section of the open space element proposes that only a certain percentage of such lands required to meet the standard of the growth management program be counted. She further quoted Page 7, C13 of the proposed Open Space Element to be in direct conflict with the Parks and Recreation suggestion of counting school property. That section of the element suggest that school district property not be counted to meet the park standard. Mrs. Monroy's second point of disagreement with the proposed Parks and Recreation Element was the use of the Pine Street school in the park inventory and further stated that Mr. Bradstreet had been in contact with school district representatives and was informed that the Pine Street school site will not be a site which may be acquired by the City to meet the park standards. Mrs. Monroy would like the record to show that they are in opposition to the City carry the Pine Street school site as a future site of park acquisition for the northwest quadrant. Michael Dodson, 3364 Lincoln Street, stated he felt the use of school property in meeting the park standard was in violation of the Quimby ordinance. He also stated his concern for the deletion of the 08 MINUTES PARKS AND RECREATION COMMISSION July 17, 1989 Page 10 COMMISSIONERS handicap statement as referenced in the proposed Parks and Recreation Element. Mr. Dodson stated that all park development in accordance with C.E.Q.A. was required to have handicapped access. Commissioner Lawson stated to Mr. Dodson that it was a forgone conclusion of the subcommittee that formed the element that all handicap requirements were in fact covered by Chapter 24, and provisions for the implementation of handicap access would be provided for within any City park development. Mr. Dodson expressed his opinion that the statement regarding the disabled segment of the population should remain in the element, so as to avoid any possible inconsistencies with other elements of the general plan and avoid possible litigation. Commissioner Strayer requested clarification from staff regarding the statements that were made during the public comment. Mr. Beverly had addressed the issue regarding joint use agreements with school districts in relation to the Quimby ordinance. He had stated that the use of school district property in meeting the park standards is allowed under the Quimby ordinance if the City does have an approved joint use agreement with the school districts as well as, if provisions are made within the existing element to count such areas towards meeting your park standard. Commissioner Strayer request clarification on the ten "meets" versus the word "supplement" staff stated that the word "meet" replaced the work supplement strictly to eliminate any possible confusion over the use of school district property, toward meeting the park standards. Commissioner Knox.acknowledged Mrs. Monroy's concern over the use of Pine Street school and stated that it is an issue that has to be clarified by this committee at a future point in time. MINUTES PARKS AND RECREATION COMMISSION July 17, 1989 Page 11 COMMISSIONERS Commissioner Castner stated he felt the policy in reference to the disable population should remain in the Element. In reference to the Open Space and Landscape Guidelines statements recommended to be put in the Open Space Element by the General Plan review committee, Mr. Bradstreet stated that he felt he needed those included within the Parks and Recreation Element however, Mr. Beverly had convinced him after discussion with the General Plan Review Committee that the purposes for which those statements were included in the Parks and Recreation Element would be just as meaningful or have just as much authority in the Open Space Element and deleted from the Parks and Recreation Element. Commissioner Welshons agreed that the Open Space statements, because the Parks and Recreation Element and the Open Space Element are closely related that it would be appropriate that the statements are contained in both elements. Commissioner Welshons deferred recommendation on the disabled segment of the population statement in the Element to the advice of the City Attorney. Commissioner Welshons agreed that the subcommittee should meet to develop statements regarding maintenance and safety issues as requested by the General Plan Review Committee. Commissioner Welshons was in agreement with the recommendation to change the word "supplement" to "meet" as it relates to the use of school district property. And further agreed that the use or the future acquisition of the Pine Street school site should be discussed at a later time and indicated that the Pacific Rim site identified in the Park Inventory should be changed to Aviara. Mr. Beverly suggested the site be better identified as Zone 19 in case the Aviara site was sold, then the Zone 19 would in fact remain constant. Commissioner Welshons queried the accounting policy statement regarding revenues generated from recreation activities. Staff responded that this was simply an objective and staff would strive to create and give estimates or an idea of what type of revenues may be created on a city-wide basis as a result of recreational programs. This would be an objective that would be pursued, whether it could be actually obtained or not would remain to be seen. Suggestions as a way to provide 09 MINUTES PARKS AND RECREATION COMMISSION July 17, 1989 Page 12 COMMISSIONERS for issues, Commissioner Lawson could not support the deletion of those statements from the Parks and Recreation Element. Commissioner Lawson questioned the sequence of events in bringing back to the Commission, statements on maintenance and safety as requested by the general plan review committee. Mr. Beverly stated that the issue would be discussed with members of the subcommittee that formed the Parks and Recreation Element and then after formation of those statements would come back to this Commission at the August Parks and Recreation Commission meeting and then to be forwarded to the Planning Department. Mr. Beverly explained to Commissioner Lawson that the issue regarding changing of the word "supplement" to "meet" had not been reviewed by the General Plan Review Commi-ttee, however, it had been changed upon submittal of all the suggested changes by the Committee with a cover page explaining that upon the advise from the City Attorney and for the purpose of eliminating any possible confusion over the intent of the subcommittee regarding the issue of school district property that the word was better changed to "meet" and thereby avoid any possible confusion over the intent. The word was changed to "meet" also to avoid confusion, what the intent of the 1982 Parks and Recreation Element was, what was the intent of the 1989 Parks and Recreation Element, and what staff's and the Parks and Recreation Commission's interpretation of Council policy was. MINUTES PARKS AND RECREATION COMMISSION July 17, 1989 Page 13 COMMISSIONERS That the word "meet" had in fact not undergone General Plan Review but identified on the cover letter upon final submission of the Parks and Recreation Element revision for the General Plan review Committee's final review. Staff further explained that during General Plan Review Committee the intent of the word "supplement" was clarified to mean that the school property was indeed counted toward meeting our park standard and therefore, there would be no confusion in the use of this word. Commissioner Lawson stated that he was in agreement that the language change should be kept in as amended. Commissioner Lawson further agreed to defer the disabled statement to the City Attorney's office to either be included or not included. It was concluded that this issue would be discussed during the General Plan Review internal consistency review and at the time of final presentation to the City Council,- the City Attorney would them possibly make a suggestion as to the actual use of this statement in our Parks and Recreation Element. Commissioner Lawson questioned staff about the possibility or the repercussions of taking out Pine Street school (future acquisition) at this time. Mr. Bradstreet recommended that the time to make that change would be in next fiscal year review of the C.I.P. budget, however, the issue would be discussed for a recommendation prior to the formation of the C.I.P. budget. Commissioner Lawson questioned whether the Pine Stree school acquisition should remain in the Parks and Recreation Element. 10 MINUTES PARKS AND RECREATION COMMISSION July 17, 1989 Page 14 COMMISSIONERS Staff recommended that at this time it should remain in, however, realizing that this is an area of concern and also that things may change in the future that would allow Pine Street school to be sold, however, realizing that the possibility for that is becoming slimmer as time goes by. Mr. Bradstreet further stated that changes to the Parks and Recreation Element could occur at any time throughout the year as well as with the suggested change to the C.I.P. Mr. Bradstreet stated that further analysis of this issue would be required before any recommendation is made regarding this issue. Commissioner Castner stated that this Commission was in no position to include this in our Parks and Recreation Element as a done deal. Mr. Bradstreet stated that recent information would support Comm-issioner Castners statement. Commissioner Welshons questioned whether we had a conflict if we take it out of the Parks Inventory in relationship to the requirements of the Quimby Ordinance. Commissioner Lawson stated perhaps it would be better stated simply as future acquisition. Staff recommended that the Pine Street school future acquisition remain in the Parks and Recreation Element until the issue can be further evaluated based upon written verification from the school district and until the City can come up with a definite plan, perhaps based on recommendations of the Northwest Quadrant Subcommittee and in view of the fact that things may indeed change in the future where Pine Street School site may at some point in time past 1998 become available for acquisition. Mr. Beverly stated that whatever change may occur from the Northwest Quadrant Subcommittee report could be incorporated into the Parks and Recreation MINUTES PARKS AND RECREATION COMMISSION July 17, 1989 Page 15 COMMISSIONERS Element prior to presentation to the Planning Commission. Further suggestion was made that we wait until such time as that report comes out for possible consideration. Commissioner Welshons made the Motion that the Parks and Recreation Commission disagree with the General Plan Review Committee's statement to delete the statements regarding open space, specifically Page 37 (Page 8), Policy 3E, Landscape Guideline Manual and Page 44, (Page 15), Park Area Subclassifications, and that those items remain in the Parks and Recreation Element. Additional disagreement with Page 38, (Page 9), Policy 20, that the statement regarding recreation opportunities for the disable population remain in the Parks and Recreation Element. The statement regarding the disable segment of the population will be reviewed by the City Attorney for legal interpretation as to whether that issue needs to remain in the Parks and Recreation El-ement. The Motion passed unanimously. COMMITTEE REPORTS The Northwest Quadrant Subcommittee gave a report on Parks concerns. Commissioner Knox stated that she was the alternative Co-chairperson in Shirley Dahlquist's absence and during the past few weeks the Committee has reviewed such items as the Park Inventory, existing park sites in the Northwest Quadrant and various funding methods as reported by the Finance Director, reviewed the Parks and Recreation Element and what the future plans are for recreation development. The Committee has in general been in an informational gathering mode. The Committee has also addressed the Pine Street site and will need to make a recommendation regarding that site in the future. The Committee submitted a list of possible projects as they relate to the Northwest Quadrant concerns. The list in future sites will need to be prioritized by Committee members. Issues regarding funding of any suggested projects will need to be addressed at future meetings and findings and recommendations of the Committee will be prepared in report form. 11 Law son Welshons Knox Castner Strayer MINUTES PARKS AND RECREATION COMMISSION July 17, 1989 Page 16 COMMISSIONERS Commissioner Caster reported on the new Senior Center which was originally suppose to be completed in September, but has now been moved back until October. Commissioner Castner further commented on the elimination of the skylights within the hallway of the Senior facility, and they are working to get those back into the construction design and building itself. AGENDA ITEMS FOR AUGUST. 1989 COMMISSION MEETING: Commission items for the next Parks and Recreation meeting will be: 1. Michael Dodson concerns regarding pool issues. 2. Review of the May, June and July minutes and policies regarding approval of minutes of the Parks and Recreation Commission. David Bradstreet referred to the Arts Sculpture Dedication August 4, at Stagecoach Park and also the Chase Field Dedication, July 26 and invited all Commissioners to attend. Another dedication would be the Holiday Flag Pole Dedication at a date to be announced. SCRIBE REPORT: Commissioner Knox gave the Scribe Report. ADJOURNMENT: By proper motion, the Meeting of July 17, 1989, was adjourned at 7:05 p.m. Respectfully submitted, Pamela J. Alm,65ecretary Parks and Recreation Department