Loading...
HomeMy WebLinkAbout1989-08-21; Parks & Recreation Commission; MinutesMINUTES Meeting of: PARKS AND RECREATION COMMISSION W\ W\ \ Date of Meeting: August 21, 1989 \0\Jw\-A Time of Meeting: 5:00 p.m. rav£&\2^ Place of Meeting: City Council Chambers COMMISSIONERS \k\&\fc\8\ j* - CALL TO ORDER: Chairperson Dahlquist called the meeting to order at 5:00 p.m. ROLL CALL Present: Chairperson Dahlquist, Commissioners Welshons, Knox, Castner, and Ward. Vicechairperson Lawson arrived at 5:07 p.m., Commissioner Strayer arrived at 5:20 p.m. Absent: None. STAFF PRESENT: David Bradstreet, Director, Parks and Recreation Keith Beverly, Senior Management Analyst Lynn Chase, Recreation Superintendent Ken Price, Principal Recreation Supervisor Carl Pope, Aquatic Supervisor APPROVAL OF MINUTES Commissioner Welshons amended the July 17, 1989 minutes on Page 4 to reflect U.C.S.D. rather than S.D.S.U. in relation to comparison costs for the Carlsbad Swim Complex. Commissioner Castner commented that the vote regarding the changes to the 1989 Parks and Recreation Element as made by the General Plan Review Committee was in fact passed unanimously. The motion is on Page 11 of the July 17, 1989 minutes. The minutes of the July 17, 1989 Parks and Recreation Commission Minutes were approved unanimously with the noted changes. Motion was made by Commissioner Knox and were approved unanimously. APPOINT SCRIBE: Commissioner Castner was appointed Scribe for this meeting. 4 Knox Welshons Dahlquist Castner Ward X X X X X X MINUTES Parks and Recreation Commission August 21, 1989 2 COMMISSIONERS PUBLIC OPEN FORUM: There were no requests to address the Commission. APPROVAL OF AGENDA: Parks and Recreation Commission accepted the Agenda as presented. (Welshons) Chairperson Dahlquist requested information regarding a presentation for Marjorie Morrison. Staff commented that Marjorie was out of town during this meeting and that they would pursue the acknowledgement of Commissioner Morrison's term on the Parks and Recreation Commission at another time. CONSENT CALENDAR: The Parks and Recreation Commission affirmed the action of the consent calendar. Motion as follows: (Knox) 1. AB #889-1 DIRECTOR'S REPORT Parks and Recreation Commission accepted and filed the Director's Report for August - September 1989. WAIVER OF AGENDA TEXT READING; Parks and Recreation Commission waived the reading of the text of Agenda items of Consent Calendar at this meeting. PRESENTATIONS: Chairperson Dahlquist acknowledged that during the approval of the Minutes there was not a quorum present. Since Commissioner Lawson entered the meeting, a request to approve the Minutes with a quorum present was performed. The Minutes from July 17, 1989 were unanimously accepted with the stated changes. Motion was made by Commissioner Welshons and voted unanimously, accept for Commissioner Strayer. Welshons Knox Dahlquist Castner Ward Knox Welshons Dahlquist Castner Ward Welshons Knox Dahlquist Castner Ward Lawson MINUTES Parks and Recreation Commission August 21, 1989 3 COMMISSIONERS David Bradstreet, Director of Parks and Recreation introduced the new Parks and Recreation Commissioner, Cindy Ward. David Bradstreet acknowledged Cindy Ward's recent appointment by the Mayor to this Commission and also as being the Commission's first representative from the Southwest Quadrant. Mr. Bradstreet also stated that Cindy Ward brings a vast knowledge to this Commission and has served on the Traffic Commission and also as a representative on the Open Space Committee. PUBLIC HEARINGS: There were no presentations. DEPARTMENTAL REPORTS: 2. AB #889-2 CITIZEN REOUEST/P&R COMMISSION MINUTES Keith Beverly gave a brief review of the Citizen Request to the Commission concerning the addition to the May 15, 1989 Minutes. Mr. Beverly stated that when there is disagreement regarding the statements made during the Minutes, staff reviews the tape which is recorded during the Commission meetings to get an accurate reflection of what in fact the Minutes stated. For this agenda item, a verbatim transcript of the May 15, 1989 Commission Minutes specifically statements made by Commissioner Castner, have been attached for the information of the Commission and clarification of the exact wording of those comments. Mr. Beverly stated that typically the Minutes as presented reflect a summary of statements made and are not a verbatim transcript. Mr. Beverly further stated after staff review of the verbatim transcript and verbatim transcript statements made during the May 15, 1989 meeting as compared with those read from notes during the June Commission meeting were an accurate reflection of each other. However, in any case, it is recommended by staff that both transcripts of the May and June Minutes become a permanent 5 MINUTES Parks and Recreation Commission August 21, 1989 Page 4 COMMISSIONERS record to be held in the Parks and Recreation Departments Commission agenda file. David Bradstreet added that at the time of Minute approval by the Council or Commission members, if a change is requested, the change is so stated to more accurately reflect what was mentioned by the responding member. If the Board members are in agreement to those statements the Minutes by proper motion are then approved as amended, if members are in disagreement the tape recording of the meeting is reviewed by the City Clerk or person responsible for minute recordation. If after review of the recording amended statements are found to be in conflict the Minutes will not be amended for reasons so stated. Marjorie Monroy, 3610 Carlsbad Boulevard addressed the Commission on this issue. Mrs. Monroy thanked staff and the Parks and Recreation Commission members for addressing this issue which she had requested during the July Commission meeting, she stated that she had a chance to review the verbatim transcript attached to this Agenda Bill. Mrs. Monroy stated she did agree somewhat with the spirit of the Minutes, however, she does object to these additions. She stated there was data in the verbatim Minutes that was not specifically stated by Commissioner Castner during the June meeting. She stated the reason for disagreement was that there were statistics and arguments stated in the June Minutes that were not necessarily stated during the May meeting. The primary objection was that since those statistics and arguments were stated during June that people could not respond to them during the May minutes. She felt it was important to address some of those statistics that were stated. Mrs. Monroy stated there were three specific statements that she wished to address. Reference was made to Paragraph 2, of the addition to the Minutes concerning statistics of school park acreage. Mrs. Monroy questioned how many citizens in Carlsbad know that school grounds are MINUTES Parks and Recreation Commission August 21, 1989 Page 5 COMMISSIONERS counted toward meeting the Park Standard. The second issue referred to the second to the last paragraph, with regards to the acreage of Macario Canyon and Hosp Grove. She stated that she did not feel that those statistics were in keeping with the spirit of the Minutes as amended. Mrs. Monroy again felt that additions to the Minutes should not be brought in after the fact. Chairperson Dahlquist requested that in the future items listed on the agenda contain action or information appearing next to the agenda issue title. Commissioner Welshons stated that staff recommendation was to make the two copies of the Minutes permanent record on file in the Parks and Recreation Departments Commission agenda file. Commissioner Knox motioned that accept and file the staff report issue. the Commission regarding this Commissioner Welshons stated that in retrospect, with regards to the May meeting that Commissioner Castner had in fact extensive notes with regards to the agenda issue on the formation of a subcommittee and that the statements he made from those notes were to her satisfaction. Commissioner Lawson stated that the Minutes as presented represent Commissioners' opinions and may not necessarily reflect the facts. He further stated that he felt it should not be implied that everything Commissioner's state is absolute fact. He further stated that he felt situations such as this may in fact occur at future meetings and that some statements made may in deed be in conflict. Commissioner Lawson further stated he does support the motion before us by Commissioner Knox. The Motion to accept and file the staff report passed unanimously. (Knox) Knox Welshons Dahlquist Castner Ward Lawson MINUTES Parks and Recreation Commission August 21, 1989 Page 6 COMMISSIONERS 3. AB #889-3 CITIZEN REQUEST/CARLSBAD SWIM COMPLEX David Bradstreet introduced the item and stated Carl Pope and Ken Price would give the staff report. He further stated that during the July Commission meeting Mr. Michael Dodson addressed the Parks and Recreation Commission concerning several items relating to the Carlsbad Swim Complex. The issues related to the operation of the pool and certain fees charged to users of the swim complex. Mr. Bradstreet stated that after last months Parks and Recreation Commission meeting, Mr. Dodson had written a letter and one of the concerns in that letter was the future planning for a pool and tennis facility within the City of Carlsbad. He stated staff will respond to all the issues plus the future site planning for a Aquatic facility at this time. Carl Pope, Aquatic Supervisor gave the staff presentation. He stated that staff will address the concerns specifically concern #1, the use fee for the Masters program at the Carlsbad Swim Complex. He stated an error was made concerning the number of weeks that the Master Swim Card was available for. The error reflected that the card was valid for a five (5) week period when in fact it has currently been changed to a seven (7) week period. Mr. Pope stated he felt that this issue has been resolved. Concern #2, regarded the maximum utilization of the swim complex. Mr. Pope stated that the swim complex is in operation 360 days per year. Based on past experience, attendance observed and available funding, the pool is being utilized to meet public needs. Concern #3, dealt with the cost of the Carlsbad Swim Program as compared to other costs throughout various cities in San Diego County. Mr. Pope referred to a staff survey, the results of which he felt Carlsbad was in a very close range with other cities throughout the county. Concern #4, regarded staffs work assignments while on duty at the Swim Complex. Mr. Pope stated that MINUTES Parks and Recreation Commission August 21, 1989 Page 7 COMMISSIONERS if there was public concern over staffs job related duties, or an observation of those duties by the public, that an immediate response to the department would be beneficial to identify any possible problem or to explain the job assignments of the staff personnel to concerned citizens. He further stated public concerns should be directed to either himself or the Recreation Superintendent for an immediate answer or solution to a potential problem. Concern #5, was addressed by David Bradstreet with regards to the future planning for a aquatic and tennis facility. Mr. Bradstreet stated that staff is involved in the master planning level for an aquatic facility in Carlsbad, as well as a tennis complex. He stated that the recommendation of the Recreation Facility Financing Committee was to develop a multi-court tennis complex suitable for tournament play at the next available park site to come on line. Current plans for that facility are being considered at the Alta Mira site. The site is currently under litigation for the acquisition of 30 acres of land, however, staff is working to development this tennis complex at a suitable location. Mr. Bradstreet further stated that these facilities are included in our Capital Improvement Program budget, and further referenced a planned tennis facility within Macario Canyon Park when that site becomes available for development. Mr. Bradstreet is currently working with a citizens group on site selection and facility design for a tennis complex. With regards to an aquatic facility, Mr. Bradstreet stated that such a facility and the need for such a facility has been identified for future development in South Carlsbad, subject to ramification by this Commission as well as City Council and public input has been identified at the future Alga Norte park site. The preliminary plans for the aquatic center at this time do not identify pool dimensions or amenities associated with that, MINUTES Parks and Recreation Commission August 21, 1989 Page 8 COMMISSIONERS however, the demographics of the South Carlsbad area would seem to justify the location of an aquatic facility at the Alga Norte site. Commissioner Welshons request to see the over head graphics regarding Concern #2, of the maximum utilization of the Swim Complex. While staff was preparing the over head graphics for display, Mr. Bradstreet also stated with reference to a aquatic facility a reference was made to Zone 5, the industrial area of the City. The plans for that facility have not been positively identified, however, mention was made during the establishment of the park mitigation fee that the facility include some type of aquatic facility. It is not known at this time whether the site would house a lap pool or a 25 meter pool or just exactly if the facility would include a pool at all. But discussion has occurred regarding this item. Carl Pope described the graphic display for use of the pool. The display showed the 7 days of the week, and within each day are areas depicting the ten lanes within the Swim Complex. The different colors of the display represent different uses (i.e. the Master Swim Program, Recreational Lap Swim Program, Recreation Classes, North Coast Aquatics, etc.). The graphic displayed through the various colors, the uses of the pool starting from 5:30 a.m. until 9:00 p.m. Mr. Pope described the graphic which represented the operation of the pool during the summer months program. Commissioner Welshons questioned whether the time slots that were not color coded could be made available for recreation lap swimming. Mr. Pope stated that those areas could in fact be available for recreation lap swimming, however, he questioned the public demand for recreation lap swimming during certain times specifically after 7:30 p.m. MINUTES Parks and Recreation Commission August 21, 1989 Page 9 COMMISSIONERS Mr. Bradstreet stated that there are in fact dark hours of the pool, meaning that space could be made available, however, at present is not. He reiterated again the importance of budget restrictions and that for the past several years the message from the budget formation committee has been to discourage new programs in an effort to limit budget increases. He further stated that the Aquatic's budget has not significantly increased over the past several years in order to provide those new programs and the Aquatics budget has been increased on the inflationary percent only and has been held to essentially a bare bones budget. He further indicated that certain programs could be eliminated or diminished in order to provide increased aquatic activity or another program elsewhere in the schedule. Mr. Pope indicated that the demand to provide either recreational lap swim or a master program after 7:30 at night is not very popular, however, the possibility to do that is certainly available. Commissioner Knox had a question regarding the winter schedule, specifically the time which is set aside for the Carlsbad High School swim program. In answer to Commission query, Mr. Pope stated that the Masters Program is in fact a City sponsored program. He did indicate that the Masters Program is run by a private instructor, but that it is a City sponsored program. He indicated that the program is run under agreement with the instructor for a certain percentage basis. In other words the instructor receives a certain amount of money which is derived from the cost to program users. He further indicated that because the Master's Program is operated under an agreement with an instructor, that if that program were to expand additional staff hours would not be necessary for lifeguard services, however, if the recreational lap swimming times were increased the City would in fact need to fund additional staff lifeguard hours. 8 MINUTES Parks and Recreation Commission August 21, 1989 Page 10 COMMISSIONERS Mr. Pope stated that if the Masters Program were to be increased in the number of hours for that program the City's aquatic budget would have to be increased only to the extent of the payment to the Master's instructor. However, no City staff, such as lifeguards would need to be on board at that time. Mr. Pope stated that any recreation program that may be expanded would be based on demand and budget increases or the availability of budget increases. In reference to the fall schedule, again Mr. Pope identified all of the time slots which were currently being used by the various groups such as Masters, Recreation Lap Swimming, North Coast Aquatics, etc. Mr. Pope referenced during the fall schedule that there is a space between 1:30 and 2:30 that is currently not being used. The time available after the 2:30 slot is reserved for the Carlsbad High School Swim Program. Mr. Pope stated that the Carlsbad High School Water Polo Swim Team uses six lanes of the pool from 2:30 until 4:30 in the afternoon. The remainder of the pool is occupied by the North Coast Aquatics from basically 2:30 in the afternoon until the pool closes at 9:00 pm at night. During the fall schedule there is recreational lap swim from 5:30 until 7:00 p.m. Mr. Pope also referenced the weekend use of the pool which there is lap swimming available and also gave the times that the pool is available for the Master Swim program, starting at 8:00 in the morning. Commissioner Dahlquist queried the time available for public use on the weekends and Mr. Pope stated that the pool is open from 12:30 until 3:30 for recreation swimming and lap swimming. He further stated that in fact the Swim Complex is not open all day on the weekends. MINUTES Parks and Recreation Commission August 21, 1989 Page 11 COMMISSIONERS Commissioner Knox questioned whether the space provided for the Master Program and the Carlsbad High School Programs are being utilized to the maximum. Mr. Pope stated that it varies from day to day, however, for the most part the Masters Program is being utilized quite a bit. Commissioner Welshons questioned if the Master's Program was in fact not being utilized to the maximum, whether recreational lap swim participants could utilize those lanes. Mr. Pope indicated that there is cooperation between the two groups or to allow for maximum utilization should one program not be fully utilized. He indicated there is a good working relationship between the City and the Master's Instructor and that should additional lanes be needed by either party, they would be available to each other. Commissioner Knox questioned whether that type of relationship is available with the Carlsbad High School time slots. Mr. Pope stated that is not the case, and those lanes are reserved specifically for Carlsbad High School through a use agreement with them. He stated there is very little flexibility with regards to this issue. Commissioner Lawson questioned whether during these dark times or times when the pool is not being used by a group that pool maintenance could occur by staff during those times. Mr. Pope indicated that "yes", in fact they take full opportunities during those time periods to provide maintenance to the pool facility. 9 MINUTES Parks and Recreation Commission August 21, 1989 Page 12 COMMISSIONERS Commissioner Welshons questioned if Aquatic staff people which were on duty during those hours at the Aquatic center in which maintenance was not occurring, whether they would be available, should the recreational lap swim expand. Mr. Pope indicated that in order to meet State law, if maintenance were being performed at the pool that an on duty lifeguard could in fact not be performing maintenance responsibilities. This would in fact necessitate another staff member to be on board during those times and thereby increase the budget. He indicated that if recreation lap swimming were to be expanded the necessary maintenance periods would have to start earlier in the morning and that situation could in fact occur. Mr. Bradstreet made reference to the Carlsbad Water Polo Team as it related to Mr. Dodsons concerns. Mr. Pope answered by stating that the Carlsbad High School has the pool reserved from 2:30 until 4:30 in the afternoon and that a dark period exist at the Swim Complex from 1:30 until 2:30. Mr. Pope has contacted the athletic director at Carlsbad High School and asked if it were possible to have the water polo team start its practice at 1:30 in the afternoon and thereby ending their program an hour earlier in the afternoon in order to accommodate an increase in the availability of the pool starting at 3:30 for Masters programs or recreational lap swim. Mr. Pope indicated that the athletic director said this in fact could not be accommodated, and the hours from 2:30 until 4:30 need to remain intact for the high school use. The area from 1:30 until 2:30 pm which is not currently being used by any group is in fact not being used because the demand during that specific time slot of the day is not conducive to use by a great amount of people. MINUTES Parks and Recreation Commission August 21, 1989 Page 13 COMMISSIONERS Mr. Bradstreet reiterated that those time slots available to the Carlsbad High School have been made available through an existing agreement which is still intact at this time. Commissioner Dahlquist acknowledged the presence of Commissioner Strayer who has been in attendance at the meeting half way through this issue. Mr. Pope went onto describe the winter program at the Carlsbad Swim Complex and identified the areas of use by various participants. He indicated that during the school year the programs remain essentially the same. Mr. Pope went onto describe the spring schedule and stated that this is the period of time when the Carlsbad High School Swim Team comes on board and the program essentially remains the same. In answer to Mr. Bradstreet's question regarding dark time from 1:15 to 2:15 during the spring schedule, Mr. Pope answered that the popularity for public use during that period is not very well received. Commissioner Dahlquist referenced the cost of programs as presented on the survey prepared by staff and indicated that we are close to the lower costs, rather than the higher end of the scale. Mr. Pope answered in regards to the Masters Program the survey revealed thirteen different masters programs which are similar to that of Carlsbad and of those thirteen Carlsbad does in fact have the lowest cost per program. Part of that program analysis of those thirteen cities, Carlsbad offers the highest amount of work out times. He indicated that in regards to the family swim pass, that the City of Carlsbad is in fact on the high end of the cost per program. 10 MINUTES Parks and Recreation Commission August 21, 1989 Page 14 COMMISSIONERS Michael Dodson, 3364 Lincoln Street, addressed the Commission at this point. Mr. Dodson thanked staff for their immediate response to his concerns. Mr. Dodson stated in regards to his second letter, in reference to the tennis facility, that he felt the tennis community is currently being looked after. Mr. Dodson further stated that his concern regarding an aquatic facility, he felt it was important that City staff worked with the community and the Commission in the development of such a facility especially in consideration of the recent voter mandated recreational facilities of the November ballot. Mr. Dodson stated that consideration of those voter mandated recreational facilities i.e., golf, tennis, soccer, that consideration should also be given to the development of an aquatic center. He stated he felt it was always cheaper to build an entire facility rather than add on at a future point in time. Mr. Dodson stated he felt that staff had in deed demonstrated through their graphic presentation that the present Carlsbad Community Swim Complex is indeed impacted. He stated that he felt Carlsbad has the area, demographics, and economic ability to provide a first class aquatic complex and should attempt to do so. Mr. Dodson further stated he felt that Carlsbad does have the economic potential to provide such a facility from in-lieu fees for park purposes. Statement was made regarding his dissatisfaction with the situation regarding the Sammis project. Mr. Dodson stated he felt Sammis should have been charged with providing a recreational facility that would benefit the community. He further commented that Carlsbad in the future may want to be looking to provide a 50 meter pool and Olympic size facility. He commented that it is absolutely essential that we look at the development of a 50 meter pool. Mr. Dodson stated the demand for competitive aquatic sports would definitely be there if the 50 meter pool were developed. He MINUTES Parks and Recreation Commission August 21, 1989 Page 15 COMMISSIONERS further stated that if you are going to have a facility of that caliber, a warm up pool is absolutely essential. Mr. Dodson thanked staff for the time and effort they put into addressing his concerns and he looked forward to working with staff and the Commission in the development of a future aquatic facility. Commissioner Dahlquist stated that the Commission currently has an aquatic advocate to promote and look after the aquatic concerns. Commissioner Dahlquist made reference to the fact that we do have a mitigation fee for recreation amenities from the industrial zone. Commissioner Ward made reference to the fact that the Sammis project is an approved master plan and that it is hard to go back and change things after the fact. Mr. Bradstreet made mention of the fact that Sammis had indeed contributed to their park requirement and has in fact exceeded that by 6 acres. The site is the future purchase of the 30 acres in the Alta Mira. Sammis's requirement was approximately 3.9 acres and they were responsible for the acquisition of 10, to be paid back at a future date. Commissioner Welshons queried Mr. Dodson as to whether he is looking for more hours to swim. Mr. Dodson stated that he was in fact looking for more adequate facilities for the entire community. Commissioner Knox stated she thought it was very good for Mr. Dodson to bring these issues to our attention. She additionally stated that it is possible for any program within the City to be improved upon. She felt that it was important that the positive feed back was extremely important to improve upon our recreational programming. 11 MINUTES Parks and Recreation Commission August 21, 1989 Page 16 COMMISSIONERS Commissioner Strayer abstained from commenting on this issue because he was not in attendance during the entire agenda item. Commissioner Welshons stated that if possible she would like to see during some of the dark times at the pool, lap swimming, at least a couple of lanes open all day long. She further stated there is a possibility that people might be available throughout the day to be able to swim at any particular time. She asked staff if it would be possible to look into the feasibility of making those lap lanes available and come back at a future time with the analysis of that. Commissioner Welshons stressed the fact to Mr. Dodson that she is in fact anxious to see the types of aquatic facilities that he had referred to, developed within the City of Carlsbad. Commissioner Lawson thanked staff for the presentation and acknowledged that there was in fact a concern in the increase of fees, and through that, the issues of concern regarding the swim complex were brought to light. In addition, he stated that when staff does begin to prepare plans for the aquatic center that they make sure that there is enough acreage at the site to develop the type of complex should the facility in fact need additional acreage to house the type of facilities discussed this evening. Motion was made by Commissioner Knox to accept and file staff report concerning the Swim Complex issues and citizen concerns. Motion passed unanimously. Mr. Bradstreet commented that Commissioner Welshons statement regarding the availability of additional recreational swim hours at the complex will be referred to staff and will be looked into. Knox Welshons Dahlquist Castner Ward Strayer Lawson X X X X X X MINUTES Parks and Recreation Commission August 21, 1989 Page 17 COMMISSIONERS 4. AB #889-4 COMMISSION SUBCOMMITTEE APPOINTMENT Commissioner Dahlquist referred to the Parks and Recreation Committee assignments. She stated the appointment of a committee member would fall under the special programs and projects subcommittee. The members on that subcommittee are Marjorie Morrison, Shirley Dahlquist and Kim Welshons. She referred to the fact that Marjorie Morrison is no longer on this Commission and subsequently could not serve at this task. Commissioner Dahlquist stated that having just served for three months on the Northwest Quadrant Subcommittee she wishes not to accept this assignment right at this time. Commissioner Welshons stated she wished to refrain also at this time because she is currently serving on the subcommittee regarding the Leo Carrillo Ranch. Commissioner Dahlquist requested a volunteer from the committee. Having no volunteers from this Commission the issue was to be considered further by Commission members and brought back during the September Meeting. Commissioner Lawson queried staff as to whether there was- an urgency in appointing a member to this committee. Mr. Beverly referred to the work plan attached to the agenda bill and that this issue would be going to the City Council for them to appoint an Ad-Hoc committee within the next week or so. Motion was made by Commissioner Knox to consider this issue at the September Parks and Recreation Meeting and was passed unanimously. Knox Welshons Strayer Ward Castner Lawson Dahlquist MINUTES Parks and Recreation Commission August 21, 1989 Page 18 COMMISSIONERS 5. AB #889-5 COLLECTION OF CARRILLO RANCH MEMORABILIA Mr. Bradstreet stated that the Mayor has expressed an interest in the Carrillo Ranch. Mr. Bradstreet stated that Joan Kindle was very actively involved in the Carrillo Ranch and the collection of memorabilia and a proponent of its development for quite some time. Mr. Bradstreet further stated that a position such as a volunteer temporary curator for the collection of Carrillo memorabilia would assist her in terms of having the authority to approach many of the different agencies that she has become involved with in order to obtain the Carrillo memorabilia. Mr. Bradstreet stated that at this time he did not feel there would be a cost associated with this action, however, at some point in the future it may become to necessary to rent storage facilities should Mrs. Kindle obtain more and larger items that pertain to the Carrillo Ranch. Mr. Bradstreet stated that it was staff's recommendation that the Commission consider endorsing Mrs. Kindle to a temporary voluntary position as curator for Carrillo Ranch memorabilia. Motion was made by Commissioner Knox to appoint Mrs. Joan Kindle to the temporary volunteer position of curator for Carrillo Ranch memorabilia. Motion was passed unanimously. COMMITTEE REPORTS The Northwest Quadrant Subcommittee On Park Issues Commissioner Dahlquist stated that Marjorie Monroy wished to address the Commission on this issue and questioned David Bradstreet if staff would like to give a report on this issue. Knox Strayer Ward Welshons Dahlquist Law son Castner X X X X X X X _ MINUTES Parks and Recreation Commission August 21, 1989 Page 19 COMMISSIONERS Mr. Bradstreet stated that he felt that the issue might be better addressed by the Commission Chairperson. Commissioner Dahlquist stated that the Committee is narrowing down and coming to and end and that the Committee has established six issue statements which will be the basis of the report to the Commission. Commissioner Dahlquist gave a brief run down on how the report will be formulated. All opinions will be incorporated into the report as point, point. That report will then come to the Parks and Recreation Commission and then be presented to the City Council. The issues included in the report are: 1. Applying the School District property used for recreation towards the City's Park Standard and including that property within the Park Inventory. 2. Accepting the 1989 Parks and Recreation Element. 3. Park Acquisition/Development Plans for the Pine Street School site (replacement plan, reallocation of P.I.L. funds). 4. To improve upon the number of existing areas for recreational use in the Northwest Quadrant. The following sites have been identified for possible buy, sell, lease, trade, develop or rehabilitate. There is a list A through L. 5. Identifying the financing methods that will be utilized for the acquisition or development of each specific project. 6. Park dedication requirements for Zone 8, and 24, (land or money). 13 MINUTES Parks and Recreation Commission August 21, 1989 Page 20 COMMISSIONERS Commissioner Knox questioned whether public input during committee reports would be appropriate as a point of order. She did not believe that this issue was part of the agenda. Commissioner Dahlquist stated she believed that this was part of the agenda and that the public can make comments on any agenda item. Commissioner Knox stated that if we followed the City Council procedures for their meetings that Committee Reports was only a opportunity for Council members to report back to the Council regarding an update of committee meetings and was net open for public comment. Mr. Bradstreet commented that it was a point well taken, however, he did not know the answer to this question. Commissioner Dahlquist desired to poll the Commission, but then asked Mr. Beverly if he had any further information regarding this issue. Mr. Beverly stated that this Commission meeting procedures follow very closely with the City Council procedures and that the rules of order were generally that found under Roberts Rules of Order. Regarding an answer to this specific issue, Mr. Beverly deferred to the Commission chairperson. Commissioner Dahlquist at this point polled the Commission members as to whether they thought this issue should be addressed by the public or whether or not to follow the City Council procedures which does not have public comment during committee reports. Commissioner Strayer stated he would defer to the Commission Chairperson for this particular issue at this commission meeting, however, he did state that he believed it is procedurally correct and in fact the City Council does not hear public comment during committee reports. •- r MINUTES Parks and Recreation August 21, 1989 Page 21 ssion COMMISSIONERS Commissioner Knox stated she was opposed to public input on committee reports. Commissioner Castner was opposed. Commissioner Welshons was opposed. Commissioner Ward abstained. Commissioner Lawson stated as a general rule, he is opposed to public comment during committee reports, however, under the circumstances he would agree with Commissioner Strayer and defer to the Commission Chairperson. He additionally stated that under similar circumstances in the future he would not support it. Commissioner Dahlquist stated that there were three opposed and three who deferred to the Commission Chair and requested a decision from Commissioner Ward. Commissioner Ward stated that she did not feel public comment at this time was appropriate. The general poll was four (4) against and three (3) for. Commissioner Dahlquist requested staff to get further clarification as to the proper procedure as it relates to public comment during Committee Reports. Commissioner Lawson further stated on the Northwest Quadrant Subcommittee on parks issues that the issues brought before the committee for the final report were not necessary prioritized in any specific order or to direct staff in any particular line of thinking. Commissioner Welshons wished to thank Anna Knox for her participation as an alternate on the Subcommittee and further stated if she had statements that she wished to make regarding answers to the issues statements that she submit them to the members of the subcommittee. 14 MINUTES Parks and Recreation Commission August 21, 1989 Page 22 COMMISSIONERS Commissioner Knox stated that she had an opportunity to discuss these issues with the committee co-chair. Commissioner Dahlquist acknowledged the amount of information that was disseminated during the committee procedures and that all committee members have been made well informed of the issues before them. Commissioner Lawson wished to thank staff for the work they had put into the subcommittee proceedings. He further asked the Commission Chair if the procedure on the report in terms of the process with which it gets to the City Council has been discussed. Commissioner Dahlquist had explained that the subcommittee members of the Commissions would meet after the Commission meeting and formulate their response to the issue statements and then would meet with the other co-chairperson Mario Monroy to formulate the final report on Saturday. She further stated that the final report will be presented to the Parks and Recreation Commission for their comments and then presented to the City Council for appropriate action. Commissioner Dahlquist made reference to the art sculpture dedication at Stagecoach and also the Flag Pole dedication ceremony at Holiday Park. Both ceremonies were very well received. Commissioner Dahlquist request the next meeting of the Parks and Recreation Commission be scheduled for Stagecoach Community Park. Commissioner Lawson queried about the update on the Olympic Volleyball proposal. Mr. Bradstreet stated that issue would come before the Commission in October. Commissioner Welshons requested more information on the lap swimming possibility all day long. MINUTES Parks and Recreation Commission August 21, 1989 Page 23 COMMISSIONERS SCRIBE REPORT: Commissioner Castner gave the Scribe Report. ADJOURNMENT: By proper motion, the Meeting of August 21, 198, was adjourned at 7:35 p.m. Respectfully submitted, Pamela JT^ATm^ec'retary Parks and Recreation Department