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HomeMy WebLinkAbout1989-11-13; Parks & Recreation Commission; MinutesMeeting of: Date of Meeting: Time of Meeting:Place of Meeting: MINUTES PARKS AND RECREATION COMMISSION November 13, 1989 5:00 p.m. Council fhamhart COMMISSIONERS CALL TO ORDER: Chairperson Dahlquist-Bursvold called the meeting to order at 5:04 p.m. ROLL CALL: Present: Chairperson Dahlquist/Bursvold, Commissioners Castner, Knox, Lawson, Strayer, Ward Absent: Commissioner Wclshons STAFF PRESENT: David Bradstreet, Director of Parks and Recreation Michael Holzmiller, Planning Director APPROVAL OF MINUTES: Commissioner Ward noted changes 1n the October 16, 1989 minutes to reflect the Approval of the Agenda where Commissioner Ward voted no and on Page 11, Commissioner Ward voted no on the motion to accept in concept for further exploration to research the possibility of a national volleyball center and events/conference center in Carlsbad. With that the minutes were unanimously approved. APPOINT SCRIBE: Commissioner Strayer made the Motion to accept the October scribe report. Motion passed unanimously. Commissioner Castner was appointed Scribe for this meeting. PUBLIC OPEN FORUH: Thelma Hayes, 580 Lagoona Drive addressed the Commission regarding the expansion of summer activities at Carlsbad Parks and Playgrounds to include free supervised programs. Mrs. Hayes stated the two main reason for her suggestion were: 1.) An article in the Union on November 16, reporting about Oceanside gang activity and its recommendations and 2.) Her professional Parks and Recreation experience. She suggested that at on the next agenda the Parks and Recreation Commission discuss as a preventive measure for Carlsbad, how to expand the City's plans for summer activities at Carlsbad's Parks and Playgrounds to include free supervised programs especially in the areas with a high concentration of children and youth. Mrs. Hayes went on to say that she feels free, supervised summer programs at neighborhood schools and parks should be a part of Carlsbad's Recreation Program. Such programs have been offered in other communities Mrs. Hayes has lived. Quoting from the Union article, Mrs. Hayes said there are too few parks and almost no supervised after school, weekend, and summer recreational opportunities. She continued that some of the problems described are 004 Iahlquist/Bursvol Ward Castner Knox Strayer I ahlquist/Bursvol Ward Castner Knox Strayer X X MINUTES PARKS AND RECREATION COMMISSION November 13, 1989 Page 2 COMMISSIONERS PUBLIC OPEN FORUM: (Continued) present in Carlsbad and to prevent them from growing, she felt the City should take advantage of therecommendations made in the article. Commissioner Strayer asked Mrs. Hayes what type of programs she was suggesting. Mrs. Hayes replied that they were not specific programs but varied programsranging from basketball to art and crafts and putting on plays. Commissioner Strayer then went on to say he agreed that there was a need for more programs and pointed out some of the programs the City already has including a new program call the Calavara Kids Club whichprovides activities on Thursday afternoons for kids from Kindergarten through 6th grade from 3:30 p.m. to 6:00 p.m. Mrs. Hayes state that her request was to expand on the plans and programs the City has and to concentrate onthe areas where there are a great number of children and youth. Commissioner Ward suggested that Mrs. Hayes should approach the Child Care Commission as well. Ward went on to say the Child Care Commission has been exploring the needs of the community and they might have valuable input. APPROVAL OF AGENDA: The Parks and Recreation Commission accepted the Agenda as presented. Motion was made by Commissioner Knox and passed unanimously. CONSENT CALENDAR; The Parks and Recreation Commission accepted the Consent Calendar as presented. Motion was made by Commissioner Castner and passed unanimously. Motion as follows: 1.AB 01189-1 DIRECTOR'S REPORT Parks and Recreation Commission accepted and filed the Director's Report for November/December 1989. 2.AB »1189-2 CARRILLO RANCH TOUR Parks and Recreation Commission agreed to a tour of theCarrillo Ranch to coincide with the Commission Workshop. PUBLIC HEARINGS: None DEPARTMENTAL REPORTS: 3.PARKS AND RECREATION COMMISSIONAB 01189-3 DINNER Mr. David Bradstreet, Parks and Recreation Director addressed the Commission regarding who should be invitedto the Annual Parks and Recreation Christmas Program with regards to past Commissioners. The Parks and Recreation staff came up with three alternatives for the Commission. The first alternative was for all previous Parks andRecreation Commission members to be invited. The second alternative would be to invite Parks and Recreation 005 MINUTES PARKS AND RECREATION COMMISSION November 13, 1989 Page 3 COMMISSIONERS DEPARTMENTAL REPORTS: (Continued) Commission members having served within the last two (2) years. The final alternative was to invite Parks and Recreation Commission members having served during anypart of the previous calendar year. Commissioner Ward inquired as to how many it would be if all past Commissioners were invited. Mr. Bradstreet stated that he believed it to be about 25 to 30 people. Commissioner Ward stated she preferred the two year alternative because she felt if you went all the way back that some of the people wouldbe somewhat removed. Commissioner Castner also felt if should be confined tothe last two years saying it would be too difficult if all past Commissioners were invited. Commissioner Knox preferred Alternative 3, confining it to the previous calendar year. Commissioner Strayer stated he had no preference between Alternative 2 or 3. Chairperson Oahlqulst/Bursvold felt that since it was a pot luck and not enough food would not be a factor, andthat some of the Commissioners served on the Commission for a long period of time some would probably feel leftout if they weren't included. Hence, Dahlquist/Bursvold felt they should all be invited. Commissioner Ward made a motion to Invite Parks and Recreation Commission members having served within thelast two years be invited to the Christmas dinner. The motion passed 3-2 with Commissioner Knox and Chairperson Dahlquist/Bursvold being the minority votes. Commissioner Knox felt it was a Christmas party for thatyear and not for past Commissioners. Dahlquist/Bursvold preferred that all members be Invited because she believed It was for all who had served on the Commission. Mr. Bradstreet stated that invitations would be sent out shortly and would be held at the new Senior Center. 4. AB 11189-4 PARKS AND RECREATION ELEMENT/GENERAL PLAN UPDATE. Mr. Bradstreet Introduced Michael Holzmiller, Planning Director who was in attendance to explain the GeneralPlan and updating the General Plan. Mr. Bradstreet went on to say that the City Staff, City Attorney, City Manager, Planning Director and himself met with the Sub- Committee of the Parks and Recreation Commission to update them prior to this and the Sub-Committee asked that staff make a brief presentation. 006 Cahlquist/Bursvol i Ward CastnerKnox Strayer MINUTES PARKS AND RECREATION COMMISSION November 13, 1989 Page 4 COMMISSIONERS DEPARTMENTAL REPORTS: (Continued) Mr. Holzmiller gave a brief history on the Sub-Committeewhich was formed to update the General Plan which contains 13 elements of which Parks and Recreation is 1element. Their job was to bring those up-to-date. He stated that the first thing was to have all of the elements in the same format. Secondly to have them better reflect plans and programs, ordinances that had been formally approved by the City Council. Finally, the Sub-Committee was to look at all of the 13 elements and make sure there was consistency between the elements.Mr. Holzmiller indicated that the Parks and Recreation element was reformatted and checked for consistency, however a processing complication occurred. Holzmiller went on to explain the problem which dealt with the inconsistencies between the proposed New Open Space Element and the new Parks and Recreation element. He stated there was a need to do studies to address thepolicy issues and inconsistencies. They were also faced with the problem of the timing of the General PlanUpdate. Holzmiller continued'with explaining the inconsistencies between the two elements. The first inconsistency dealt with the trail system. In the Parks and Recreationelement, trail systems are encouraged as part of private developments. In the Open Space Element a comprehensive, City wide trail systems, owned and operated by the City, is encouraged. The second Inconsistency dealt with the active versuspassive. The Parks and Recreation Element differed with the Open Space Element as the Open Space element recommended reconsideration and put more emphasis onpassive and not developing new park areas. The third Inconsistency, as stated by Mr. Holzmiller was in terms of use elements. The Parks and RecreationElement has a lot of standards in types of use and things that are needed to serve the population. The Open Space Committee recommended that we come up with standards for a lot more uses. Mr. Holzmiller stated another concern was an overlap ofadministration between Parks and Recreation and Open Space. It had been recommended by the Open Space Commission that another commission be formed that would coordinate the two existing commissions. Mr. Holzmiller informed the Commission that the Planning Commission Sub Committee has come up with a newProcessing Strategy. They are recommending that we separate out the proposed new Parks and Recreation Element and the proposed New Open Space Element from theGeneral Plan Update. They are also recommending that we use the existing, reformatted 1982 Parks and RecreationElement using the updated inventory and the new Parks and Recreation map showing the location of future parks forthe General Plan. Finally, they are recommending a study be done and the policy issue and areas of inconsistencybetween the two elements be analyzed. 007 MINUTES PARKS AND RECREATION COMMISSION November 13, 1989 Page 5 COMMISSIONERS DEPARTMENTAL REPORTS: (Continued) In terms of timing, Mr. Holzmiller said the General PlanUpdate should be completed by February, 1990. The studies would then be completed by May of 2990 and then a hearing would be held on the new elements in June of 1990. Commissioner Ward commented that due to the time restraints she felt that there really wasn't any other choice. Commissioner Castner inquired as to how much a trailsystem would cost. Mr. Holzmiller stated that part of the study would involve looking at the cost of acquiring the property, the construction and to maintain it. Hesaid based on a 1982 study of 5 million dollars, he felt it could be anywhere between 10 and 15 million dollars. Mr. Bradstreet believed that was based on 35 miles oftrails excluding the cost of the land. It was assumed the land would be dedicated, and the cost was just to develop the land and there would be an on going maintenance cost and a liability issue. Commissioner Lawson commented that he remembered that theCommission took that position due to a concern of funding. He went on to say that the main reason the Parks and Recreation Element moved forward was predicatedon that basis. Lawson felt had the Open Space Committeetaken place prior to the Commission working on the element, the Parks and Recreation element could have been quite different as it related to this issue, because it did not come to us based on the assumption and theindicators that we couldn't fund such a mechanism. Mr. Bradstreet said that was correct. He said the Parks and Recreation Commission and City Council heard the cry for a more balanced program of larger facilities with active and passive areas incorporated within those facilities and that is what this Commission recommended. Commissioner Lawson stated that there was a real reversal in the philosophy according to what the Open Space Committee tends to be moving forward. Commissioner Knox asked for clarification on the studies and the analysis of these policy issues would be done by the Parks and Recreation Sub Committee in conjunction with the Planning Commission Sub Committee. Mr. Holzmiller answered that the Planning Commission was preparing the work plans for the studies presently. He sated there were 5 or 6 studies to be done. Commissioner Castner inquired as to how wide a trail is. Mr. Holzmiller stated that is would be a minimum of 10 feet depending on topography. He said that also would be part of the study. Commissioner Castner asked if we did not do this now orin the near future if it would be able to be done. 008 MINUTES PARKS AND RECREATION COMMISSION November 13, 1989 Page 6 COMMISSIONERS DEPARTMENTAL REPORTS: (Continued) Mr. Holzmiller replied they felt the City was at a point in its development that it was still possible to do. He said there was enough undeveloped land that we could geta trail in and it could link up the City. Commissioner Lawson stated that all major projects inprocess now have been requested to be looking at some sort of trail network within their project. Commissioner Knox commented that it was her understanding that it was a linking trail system and the City would have to purchase the land to link all of the trail systems. Knox state that it could be very difficult in some areas because there would be little if any room in some areas. Commissioner Hard stated that sentiment of a City wide trail system is running very high and she felt it shouldbe thoroughly explored. Lawson asked if it would be advisable to have another person on the Sub Committee as one of the three is no longer with the Sub Committee. Mr. Bradstreet said thatthe Chairperson should appoint someone from the Sub Committee list to take the place of Mr. Popovich. Mr. Bradstreet said that the Park Site and Facility Planning Committee consisted of Dahlquist/Bursvold,Lawson, Welshons, Strayer, and Knox. Chairperson Dahlquist/Bursvold stated that since it was an informational element it should be an Action Item onnext month's agenda as to whether Commissioner Strayer or Commissioner Knox would choose to be on the revision. Mr. Bradstreet pointed out that the packets contain the revised 1982 Element. He stated there was a correction noted on page 37 in which the matrix at the bottom needed to be analyzed again. He believed some park acreage wasleft off. Mr. Holzmiller explained that the scratched areas were deletions and the highlighted areas were additions. Commissioner Knox made mention of the fact that Lake Calavara was deleted and asked where it could be found. Mr. Bradstreet stated that back in 1986, Lake Calavarawas eliminated from the Inventory list as it was not going to be developed by the Parks and Recreation Department because it was an asset for the Waterenterprise fund. He went on to say that since that time things have changed. A marriage between the City and the Water District has moved Lake Calavara back Into the inventory. Our new, revised, proposed element adds it back in as an Open Space Special Recourse Area GolfCourse. Commissioner Lawson asked if there was some recommended procedure that the Commission could go through to make sure they could have some sort of representation. 008 MINUTES PARKS AND RECREATION COMMISSION November 13, 1989 Page 7 COMMISSIONERS DEPARTMENTAL REPORTS: (Continued) Mr. Holzmiller replied that originally they hadn't realized that so many issues relating to Parks would come up. He feels it would be better to have more representation. Chairperson Dahlqulst/Bursvold commented on the composition of a commission and a committee. She stated that commissions are really looking at everything foreverybody. Commissioner Ward volunteered for the position on the Open Space Committee. Chairperson Dahlqulst/Bursvold asked that CommissionerWard, Strayer and Knox talk it over before the next meeting. 5. AB 11189-5 NORTHWEST QUADRANT. HOSP 6ROVE ISSUES. AMD OTHER AMENITY IMPROVEMENTS. Mr. Bradstreet gave a presentation regarding Hosp Groveissues and the past and future improvements that have taken place in the Northwest Quadrant. Commissioner Castner stated that we are paying all the money, the City owns Hosp Grove and it sits over there and that we are getting nothing out of it except to lookat it. As he understands it, in 1986, the City bought the 49.55 acres. Castner went on to say that If the City had been able to pay cash for the land it would have been$6.2 million dollars, but because the City was unable to do this the price went up from $125,106 per acre to$353,178 per acre. Castner added that the City is now paying $875,000 per year out of the general fund for this land. Castner stated that what bothered him was the fact that we count only 27 acres towards the park inventory. He understood that before the last purchase the City owned 36 acres. Since that time the City has acquired almost 50 acres and still only 27 acres continues to be counted as Park Inventory. Commissioner Castner expressed that he felt this would be an excellent place for a passive park with picnic areas and trails and it is there and we own it. He didn't think 1t would cost much money to makethe Improvements. He felt that the use of the area shouldn't be denied to the people of Carlsbad since it belongs to them. Castner suggested that the Commission direct the staff to find out how much land 1s useable and could be considered in the park Inventory. He also asked the land to be developed so that it can be used. He stated it wouldn't have any effect on Open Space. Commissioner Ward commented she believed why the 27 acres was there 1s that a lot of Hosp Grove 1s environmentally constrained because of the steepness of the slopes. Ward added that before she could go ahead with researching this she would like to hear from someone on the PoliceDepartment and Fire Department who could discuss liabilities on safety Issues. She agreed that the area would make a terrific passive park, but felt there was fire and safety concerns. 010 MINUTES PARKS AND RECREATION COMMISSION November 13, 1989 Page 8 COMMISSIONERS DEPARTMENTAL REPORTS: (Continued) Commissioner Lawson asked staff if Council had directedthe staff and the Commission at the Council meeting last Tuesday, to be looking at this and other pieces ofproperty of development opportunities for Park use in the Northwest quadrant? Mr. Bradstreet confirmed Lawson'sbelief. Lawson asked if the Commission should look forconsistencies as far as the direction between this and the direction we are getting from Council. Mr. Bradstreet replied that they should. Lawson went on to say that Council and directed the Commission to do the study without one taking precedence over the other because it seemed they wanted the Commission to look ateverything. Mr. Bradstreet suggested that the Commission take a look at all the properties of which Hosp Grove is one of, andcome back with those answers. Commissioner Castner asked Mr. Bradstreet if he knew howlong that would take. Mr. Bradstreet replied that these Items will be discussed in the January Commission meeting. He added the City Council wants a 5 year plan. Commissioner Castner asked that the Sub Committee takeinto consideration of what he said. He stated that Hosp Grove 1s there and the people have requested the parkarea, so it should be used. Commissioner Strayer stated that he was in total agreement with Commissioner Castner. He felt the City has spent a lot of money on Hosp Grove and that it is a very useful property. He added that some areas need to be cleared up In the case of liability, safety, access, parking and those types of Issues, but with the need in the Northwest Quadrant for park area and Hosp Grove being available something can and should be done without delay. Commissioner Castner made a motion to direct the staff that the enhancement of Hosp Grove receive top priorityas a recommendation to the Sub Committee. Commissioner Knox seconded the motion. Commissioner Ward opposed the motion stating that she couldn't recommend it as a toppriority without looking Into the safety issues. COMMITTEE REPORTS: 1. N. H. Quadrant Park Issues Chairperson Dahlquist/Bursvold reported this Committee was taking the direction to come up with more park land in the N. W. Quadrant. The other recommendations were accepted by the Council and that the Committee felt verycomfortable with the recommendations they were making. She stated that they would be looking at N. W. Quadrantspaper when they meet again in January to proceed on with that. Oil Iahlquist/BursvoldWard Castner XKnox Strayer Lawson MINUTES PARKS AND RECREATION COMMISSION November 13, 1989 Page 9 COMMISSIONERS COW HILL RLPORTS: (Contin'^dl Mr. Bradstreet stated the City Manager has commended the department, commission, sub committee and commissioners for a very well done product. He added the Manager expressed his appreciation to all those who spent the hours working on this, and that both of the reports were accepted and that the recommendations of the commission were endorsed by the City Council. Mr. Bradstreet stated that the N. W. Quadrant Report should come back to the Park and Recreation Commission and there may have been some good points that we may extract out and utilize. Bradstreet said basically the biggest thing he felt that come out of the report was that the City Council supported the Park Classifications and the methods and the standards that we use. He went on to say that the issues Council needs to address are, the Pine Street School, the Park Site Study, and the issue on Zone 8 and 24 whether to require land In lieu of land money. Mr. Bradstreet informed the Commission hat they have already accepted money in lieu of land in that area. Commissioner Lawson commented that he had read the N. W. Quadrant's Committee Report and was frustrated that we did not include theirs Into ours. He did not feel that what they were presenting was much different and he felt there wasn't a need to have them as two separate reports. Commissioner Castner inquired as to whether the rest of the Commission would get a chance to read it. Mr. Bradstreet answered that copies could be given to them but it was too late to be put on this Commission Agenda. He went on to say that the Quadrant report would be put on the December Agenda as an Informational item. He added the Chair did not want this as a formal discussion until January. Mr. Bradstreet mentioned that the only agenda item at this time 1s related to Carrillo Ranch. Chairperson Dahlquist/Bursvold added she would also like to hold the election for the Chair in December. CULTURAL FACILITIES PLAN: Due to Commissioner Welshons being absent, no report was given. SCRIBE REPORT: Commissioner Castner gave the Scribe Report. ADJOURNMENT : By proper motion, made by Commissioner Knox, the Meeting of November 13, 1989 was adjourned at 6:40 p.m. Respectfully submitted, Wendy Y. Smijh 012 Dahlquist/Burs Ward Castner Knox Strayer Lawson