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HomeMy WebLinkAbout1990-02-26; Parks & Recreation Commission; MinutesMINUTES Heeling of: Date of Meeting: Time of Meeting: Place of Meeting: PARKS AND RECREATION COMMISSIONFebruary 26, 1990 5:00 p.m. Carlsbad Senior Center COMMISSIONERS CALL TO ORDER: Chairperson Welshons called the meeting to order at 5:02p.m. After opening the meeting Dave Bradstreet welcomed the Chairperson and Vice-Chairperson from Solana Beach's Parks and Recreation Commission who were visiting to see how a Commission meeting is ran. ROLL CALL: Present: Chairperson Welshons, Commissioners Castner, Knox, Lawson, Strayer, and Oahlquist- Bursvold. Absent: Commissioner Ward. STAFF PRESENT: David Bradstreet, Director of Parks and Recreation Keith Beverly, Senior Management Analyst Lynn Chase, Recreation Superintendent Doug Duncanson, Park Superintendent Ken Price, Principal Recreation Supervisor Carl Pope, Aquatics Supervisor Clint Phillips, Housing and Redevelopment APPROVAL OF MINUTES: The December 18, 1989 minutes were approved with the following changes: Page nine should read that Chairperson Dahlquist-Bursvold made the motion that there should be no change in existing City sponsored recreation programs, and that the issue will be referred to a Parks and Recreation Sub- Committee for study if necessary after further review by staff. Page ten should read that Chairperson Dahlquist-Bursvold made the motion for the adjournment of the December 18, 1989 meeting. Commissioner Strayer motioned to accept the December 18, 1989 minutes as amended. The motion passed. Before approving the January 15, 1990 minutes Commissioner Dahlquist-Bursvold addressed the Commission regarding Agenda Bill #190-2 the Carlsbad Journal News Article, wishing to express her opinion. Commissioner Dahlquist-Bursvold stated she did write a letter to the editor. After writing the letter, she submitted the letter to Keith Beverly to make certain her facts were correct. She stated it was not supposed to come out saying Shirley Dahlquist-Bursvold, Chairperson and Carlsbad Parks and Recreation Commission but rather Shirley Dahlquist-Bursvold, Chairman of the Carlsbad Parks and Recreation Commission. She apologized for any misinterpretations as she was speaking strictly for herself. 004 Welshons Castner Knox Strayer Dahlquist MINUTES PARKS AND RECREATION COMMISSION January 15, 1990 Page 2 COMMISSIONERS APPROVAL OF MINUTES (Continued) The January 15, 1990 meeting minutes were amended on page 17 changing the word Councilman Castner to Commissioner Castner. The minutes were also amended on page 21, item number 7, a motion was made to appoint Commissioners David Castner, Anna Knox, and Tony Lawson were appointed to assist with the work plan for considering the recommendations of the report from the Citizens Committee to study open space. The minutes should also reflect that Commissioner Ward was appointed as an alternate. The motion was made by Commissioner Knox and seconded by Cindy Ward. The final amendment to the January 15, 1990 minutes should show Chairperson Welshons making the motion to adjourn and not Commissioner Knox. A motion was made by Anna Knox to accept the January 15, 1990 minutes as amended. The motion passed. APPROVAL OF SCRIBE REPORT Commissioner Castner made a motion to accept the January Scribe report. The motion passed with Commissioner Knox abstaining. APPOINT SCRIBE: Commissioner Knox volunteered for the Scribe duty for the February, 1990 meeting. PUBLIC OPEN FORUM: None. PRESENTATIONS: Chairperson Welshons introduced Mr. Gordon Bryan, to the Commission and audience. Mr. Bryan is a representative of the League of Women Voters. When introduced, Mr. Bryan was not present, however did join the meeting later. APPROVAL OF AGENDA: The Parks and Recreation Commission accepted the Agenda with items 1, 4, and 5, listed under the Consent Calendar, removed so discussion could occur. Motion was made by Commissioner Castner and passed unanimously. CONSENT CALENDAR: The Parks and Recreation Commission accepted the Consent Calendar minus items 1, 4, and 5 being removed as stated previously. Motion was made by Commissioner Castner and passed unanimously. 2. AB 1290-2 CALIFORNIA PARKS AND RECREATIONS SOCIETY ANNUAL CONFERENCE. The Commission reviewed registration and Commissioner's requests to attend annual C.P.R.S. conference in San Diego. 005 Melshons Castner Knox Lawson Strayer Dahlquist Welshons Castner Knox Lawson Strayer Dahlquist Welshons Castner Knox Lawson Strayer Dahlquist Welshons Castner Knox Lawson Strayer Dahlquist MINUTES PARKS AND RECREATION COMMISSION January 15, 1990 Page 3 COMMISSIONERS CONSENT CALENDAR: (Continued) 3. AB #290-3 EMPLOYEE RECOGNITION. The Commission reviewed, accepted, and filed the press release acknowledging recent employee awards presented to department staff at the C.P.R.S. District XII Annual Installation and Awards Banquet. ITEMS REMOVED FROM THE CONSENT CALENDAR: 1.AB in290-1 DIRECTOR'S REPORT. Commissioner Castner began the discussion stating that the banquet room at the Senior Center is at full capacity everyday for the noon lunch time program. Castner said that this is just one example of how well the facility has been received and utilized by the community. Commissioner Castner stated that although it appears to be being utilized, he felt the citizen's of Carlsbad were being squeezed out by people in Oceanside, Encinitas and elsewhere and that it is difficult for the people of Carlsbad to get in on the program. Castner went on to say that because it is a partially federal funded program, no one can be denied the use. However, after research, Commissioner Castner was unable to find the law. Castner stated that City Manager, Ray Patchett, was also researching this and if there is no law something should be done to protect the citizens here in Carlsbad. Commissioner Strayer agreed with Commissioner Castner on this subject. Commissioner Strayer then said the Director's Report also stated that 250 youth attended a Valentine's Dance and the Youth Baseball Clinic had 100 children in it. A motion was made by Commissioner Castner to accept and file the Director's Report. The motion was seconded by Commissioner Lawson and passed unanimously. 4. AB #290-4 CARRILLO RANCH NATIONAL REGISTRY NOMINATION. Chairperson Welshons explained that the Historic Preservation Commission is recommending nomination of the Leo Carrillo Ranch site to the National Register of Historic Places and would like the Parks and Recreation Commission's concurrence. Mr. Clint Phillips, Senior Systems Analyst from the Housing and Redevelopment Department, addressed the Commission giving background information on how the ranch needs to meet eligibility criteria for this nomination and why this act would be advantageous to the City. Mr. Phillips stated that Carrillo Ranch meets eligibility criteria by being associated with the lives of persons significant in our past and it embodied the distinctive characteristics of a type, period, and method of construction. Mr. Phillips went on to say the advantages for the City included Federal tax breaks, and the ability to seek and obtain Federal Grant funding in the future. 006 Welshons Castner Knox Lawson Strayer Dahlquist MINUTES PARKS AND RECREATION COMMISSION January 15, 1990 Page 4 COMMISSIONERS ITEMS REMOVED FROM THE CONSENT CALENDAR: (Continued) Commissioner Lawson asked what other Carlsbad facilities are in the National Resister of Historic Places? Mr. Phillips answered that the City of Carlsbad has two other sites they are looking into as being historic sites, those being old Carlsbad and the Santa Fe Depot. Mr. Bradstreet clarified that this action would not affect any future planning of the ranch. A motion was made by Commissioner Castner to concur with the intent of the Historic Preservation Commission's applications for the nomination of the Leo Carrillo Ranch to the National Register of Historic Places. Commissioner Castner made the motion and it was seconded by Commissioner Strayer. The motion passed. 5.AB 1290-5 MAYOR'S TOWN HALL MEETING. Commissioner Knox requested this item be brought before the Commission and requested that after the conclusion of staff's investigation, whether necessary or not these issues be brought before the Commission even just for information to keep the Commissioner's updated and posted on what exactly is going on. Mr. Bradstreet stated that was exactly what was going to happen. Bradstreet said the meeting was attended by several staff members. The Parks and Recreation Department was assigned to review assignments and scheduling practices for youth sports activities and review the need for specialized fields for the use of youth sports leagues. Bradstreet said that when these are done, a report will be brought back to the Commission either as an informational item or as an action item at the next Commission meeting. Nancy Sulli, 4866 Seville Way, addressed the Commission regarding the lack of the Little League Hard Ball Fields. Mrs. Sulli stated that there are 28 teams, and that if it increased they would not be able to accommodate the kids. Mrs. Sulli is a board member of the American Little League. Mrs. Sulli stated that another problem is Pine Field which is shared with the High School. Mrs. Sulli said that last year the Little League, while sharing the field, tried to get in two games per night before 9:00 p.m. when adults came to use the field. She asked the Commission for consideration for Pine Field during the Little League season and to move the adults elsewhere. Mrs. Sulli also requested that more ball fields be added so they would be able to accommodate the children of the community. Commissioner Dahlquist-Bursvold asked Ken Price why the high school is using Pine Field. Mr. Price stated that the High School was using Pine Field due to their space restrictions because of the expanded girl's softball program at the high school. U07 Welshons Castner Knox Lawson Strayer Dahlquist MINUTES PARKS AND RECREATION COMISSION January 15, 1990 Page 5 COMMISSIONERS ITEMS REMOVED FROM THE CONSENT CALENDAR: (Continued) A motion was made by Commissioner Knox to review, accept and file a memo summarizing the issues discussed January 31, 1990, at the Mayor's Town Hall Meeting and to bring back at the next meeting, their investigation of these issues that were brought before the Commission. The motion was seconded by Commissioner Lawson and passed unanimously. Chairperson Welshons then introduced Mr. Gordon Bryan as previously mentioned who has been assigned as an observer to the Parks and Recreation Commission by the North Coast League of Women Voters. PUBLIC HEARINGS: None. DEPARTMENTAL REPORTS: 6.AB #290-6 SPINNAKER HILL RECYCLE BINS. Chairperson Welshons gave a brief description of the Agenda Bill, saying that last month the Commission listened to extensive public testimony and reviewed the Spinnaker Home Owner's operation of the newspaper recycling bins located on City property in southwest Carlsbad. At that meeting the Commission recommended that the existing program be continued as is, subject to periodic review, and ho-ld in abeyance any recommendation concerning this issue pending the evaluation and eventual outcome of the City's Pilot Recycling Program and recommendation from the City Attorney's Office regarding this issue. Chairperson Welshons said that staff has requested a legal opinion from the City Attorney who is requesting additional information from various departments which would bear relevance to this case, therefore the recommended action is to defer any recommendation regarding this issue until further staff input can be made available for consideration by the City Attorney. Commissioner Castner began the discussion by saying that the item was discussed in length at the previous meeting and that the Commission did not have enough information then to take action and still do not. Commissioner Castner motioned that action be deferred regarding this issue until further staff input can be made available for consideration by the City Attorney and to bring the Item back for action at the appropriate time. Commissioner Knox seconded the motion which passed unanimously. 008 Welshons Castner Knox Lawson Strayer Dahlquist Welshons Castner Knox Lawson Strayer Dahlquist MINUTES PARKS AND RECREATION COMMISSION January 15, 1990 Page 6 COMMISSIONERS DEPARTMENTAL REPORTS: (Continued) 7. AB #290-7 SWIM COMPLEX EXTENDED LAP SWIM HOURS. Chairperson Welshons told the Commission that Commissioner Ward requested this item be placed on the Agenda. Welshons went on to say that last September the Commission requested staff to conduct a two month trial period for determining the impact of expanding the recreational lap swimming hours. Welshons told the Commission, that after reviewing the report prepared by staff, the Commission's task will be to consider staff's recommendation then take appropriate action. Lynn Chase began the staff's report by saying the two month study was done from October 15, 1989 to December 16, 1989. The cost of the program was $1500 in additional staff time. Chase pointed out that this type of facility is under certain restrictions by State law, requiring certain types of staff on duty any time the pool is open. Chase said that although they did not have an increase in swimmers or in revenue, they did have happier swimmers because they were in a less crowded swimming pool . Chase said they have tried several other things besides increasing the swim hours in order to accommodate the lap swimmers. They have worked with the High School in changing their P.E. class from the morning to afternoon which will take place in the fall. They have increased the funding request on next years budget in order to accommodate the lap swimmers in being open longer hours. Chase told the Commission that if funding is available they will allow expanded lap swim hours from April to June. Commissioner Welshons asked Ms. Chase to explain the expanded hours. Chase responded by saying than an additional 6 1/4 hours, Monday through Friday were added as well as an additional 1 1/2 hours on Saturday. Commissioner Castner asked if the swimmers were unhappy before the expanded lap hours. Ms. Chase responded that yes, because they were in a very crowded condition. She stated that there were 4 to 5 people in a swim lane making it impossible to swim. Commissioner Dahlquist-Bursvold began the discussion by saying she would endorse Recommendation #1 which would offer lap swimming at the regular schedule through March, 1990; and then depending on weather and funds available, consider increasing lap swim hours from April through June. Commissioner Strayer also agreed with Recommendation #1, saying he felt that since they have the facility and since the expansion solved the problems of the users, the facility should be used to it's maximum capability. Commissioners Lawson, Knox and Castner all agreed with Recommendation #1. 009 MINUTES PARKS AND RECREATION COMMISSION January 15, 1990 Page 7 COMMISSIONERS DEPARTMENTAL REPORTS: (Continued) 7. AB #290-7 SWIM COMPLEX EXTENDED LAP SWIM HOURS. (Continued) Commissioner Strayer made a motion to continue to offer lap swimming at the regular schedule of 10:45 a.m. to 1:15 p.m. through March, 1990; and depending on weather and funds available, to consider increasing lap swim hours from April through June. Commissioner Knox seconded the motion which passed unanimously. Commissioner Dahlquist-Bursvold left the meeting at 6:08 p.m. 8. AB 290-8 PARKS AND RECREATION COMMISSIONER WORKSHOP. Chairperson Welshons asked that this item be discussed in two parts. The first part being to accept the workshop reports then to consider a motion which addresses the action items. Commissioner Knox made a motion to accept and file the workshop report. The motion was seconded by Commissioner Castner. The motion carried. Staff member Keith Beverly gave a report on the action items list on page 55 of the Agenda Bill. Beverly stated that at the conclusion of the Commission workshop, staff met with Michelle Moomaugh who was the facilitator. Based on the Commission discussion with staff, Ms. Moomaugh put together what she felt to be four action items which came out of the Commission Workshop. Those items are: 1. Staff will develop a schedule for briefings with the Commission. 2. The Commission will discuss, on a future agenda, the addition of Parks and Recreation personnel and make a statement. 3. Staff will report back to the Commission regarding viability of a Public Information Officer position for Parks and Recreation. 4. Staff will provide City organization information to the Commission. Beverly stated that items #2 and #3 will be addressed later on the budget report on the next agenda bill and could be continued. Commissioner Knox made a motion to accept staff's recommendation for the briefing sessions which will be the second Thursday of each month at 10 a.m. for the first group and 3 p.m. with the second group. Commissioner Castner seconded the motion which passed. 010 Welshons Castner Knox Lawson Strayer Dahlquist Welshons Castner Knox Lawson Strayer Welshons Castner Knox Lawson Strayer MINUTES PARKS AND RECREATION COMMISSION January 15, 1990 Page 8 COMMISSIONERS DEPARTMENTAL REPORTS: (Continued) 9. AB 290-9 YOUTH/TEEN RECREATION PROGRAMMING. Recreation Superintendent, Lynn Chase, gave a brief report to the Commission regarding recent community meetings held to discuss youth/teen recreation issues. Chase began by saying two meetings were held at the Harding Community Center. The first meeting consisted of Commissioner Welshons and Commissioner Castner and a total of 11 representative of the community including herself. Chase told the Commission the representation at the second meeting was not any better with a total of 5 people including herself. Chase said the purpose of the meetings were to study and analyze youth and teen recreational program activities and to determine what changes/additions are needed in the community and Parks and Recreation Department programs in order to better meet the needs of youth and teens. They also were to decide whether the City of Carlsbad does have a problem with gangs in response to a request which was made last December to the Commission. Chase said that in generalthe feeling was no, Carlsbad does not have a gang problem. Chase said the outcome of the meetings was they should develop a resource listing to be made available to all the parents and newcomers in town. Chase said that in approximately two months they will bring back all the people involved in these meetings in an effort to talk about what came out of these meetings. Commissioner Strayer asked what the cost was of holding dances such as the Valentine's dance recently held. Chase told Commissioner Strayer the cost of the dances are covered completely by an admission charge to the participants which covered the music and the staff. Commissioner Knox asked that a copy of this report be forwarded to Mrs. Thelma Hayes, who brought this before the Commission in December. Chairperson Welshons asked staff what the City's future role is in the involvement in this group. Lynn Chase said she felt they should be facilitators, pulling together the community groups, and our role is to see that we get some action. Commissioner Castner stated he felt it was very important that a list be formed of what is available and to make that list available to the community. Commissioner Knox motioned to accept and file the staff report regarding recent community meetings held to discuss youth/teen recreation issues. The motion was seconded by Commissioner Castner and passed unanimously. RECESS By consensus, the Parks and Recreation Commission recessed at 6:34 p.m. and readjourned at 6:43 p.m. Welshons Castner Knox Lawson Strayer MINUTES PARKS AND RECREATION COMMISSION January 15, 1990 Page 9 COMMISSIONERS DEPARTMENTAL REPORTS: (Continued) 10. AB 290-10 FISCAL YEAR 1990-91 PARKS AND RECREATION DEPARTMENT BUDGET REQUEST. Chairperson Welshons introduce AB 1290-10 by telling the Commission they are requested to review the annual Parks and Recreation budget request for fiscal year 1990-91. Mr. Bradstreet gave a brief summary of the 1990-91 Parks and Recreation budget. Bradstreet said the budget being presented was approximately $5.6 million dollars. The Department Budget request has increased by a total of $1,186,987 which is 26.46%. Bradstreet said the primary area of increase is attributed to the request of an additional fourteen personnel throughout the departmental divisions. This personnel increase will cost $851,152. Keith Beverly then addressed the Commission regarding the budget. He began by explaining the additional fourteen positions, saying that only four positions are actually an addition. Ten of the positions are merely a conversion of 10. Beverly went on to say that the Maintenance and operations costs increased by $219,381. This increase is due to inflation and the addition of some programs such as the rehabilitation of Valley Junior High School, and a new program to enhance the teen recreation program. Beverly said the capital outlay request is up by 95% or $148,363, due to the fact that the department will be going on line with computer registration in each of the recreation centers. The cost reflects the computer hardware and software, as well as some new trucks. Beverly pointed out that all the street trees in Carlsbad will be maintained and the tax payers will be taxed to maintain them. Therefore, Beverly said, the funds that we are asking for this year, essentially will be coming back to the General Fund through tax payer's monies. The Parks and Recreation Commissioners then asked staff for clarifications on a few points. The meeting was then opened for discussion. Commissioner Knox clarrified that this budget does not include 14 new positions but merely includes the coversion of 10 and the establishment of 4 new positions. Commissioner Lawson clarified that the budget does not reflect any new programs that may be added to the Parks and Recreation Department's work scope and will need to be addressed as the needs arise. Commissions Strayer stated that Parks and Recreation does have additional expense and maintenance work. However, Strayer said he has a little bit of a problem with is as we add more and more people we also tend to add administrative duties and a lot of paperwork. Strayer went on to say that paperwork is not getting the job done with the community. 012 MINUTES PARKS AND RECREATION COMMISSION January 15, 1990 Page 10 COMMISSIONERS DEPARTMENTAL REPORTS: (Continued) 10. AB 290-10 FISCAL YEAR 1990-91 PARKS AND RECREATION DEPARTMENT BUDGET REQUEST. (Continued) Commissioner Lawson supported the budget and added that the format and the presentation of the information is excellent. Lawson also said that getting more public information out was very important and felt the budget was light in this area. Commissioner Welshons agreed with Commissioner Lawson about the format and presentation of the information. A motion was made by Commissioner Knox to endorse the fiscal year 1990-91 Parks and Recreation Department operating budget proposal. The motion was seconded by Commissioner Lawson. The motion passed unanimously. COMMITTEE REPORTS: 1. Open Space Committee Commissioner Castner gave the report for the Open Space Committee. Castner said the tasks they were to perform included meeting with a consultant. Commissioner Castner said he was concerned about the lack of information and direction they received. Commissioner Knox agreed with Commission Castner saying they were very much in the dark. She added that the Planning Department has not returned phone calls. Knox said the Planning Department has not maintained order as far as the tasks. She was also concerned that the study is going on without public input. However, Knox added, she felt they have semi rectified the problem. Commissioner Lawson clarified that the only thing the Open Space Committee is addressing is the trails. 2. CARA Commissioner Knox indicated a written was in the packet so no oral report was necessary. 3. CULTURAL FACILITIES COMMITTEE Chairperson Welshons told the Commissioners that the Cultural Facilities Committee met on February 2, 1990. The purpose of the meeting was for staff to introduce the consultant that will be advising the City on the selection of a cultural facility. SCRIBE REPORT Commissioner Knox gave the Scribe Report. ADJOURNMENT By proper motion, made by Commissioner Knox, the Meeting of February 26, 1990 was adjourned to the Northeast Quadrant Meeting on February 27, 1990 at 7:00 p.m. in the City Council Chambers. The motioned was seconded by Commissioner Castner. ftespecHWllo 'oubrvv,-f{(.c| HI1} Welshons Castner Knox Lawson Strayer Welshons Castner Knox Lawson Strayer X X X X X X X X X X X X