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HomeMy WebLinkAbout1991-10-21; Parks & Recreation Commission; MinutesMINUTES Meeting of: PARKS AND RECREATION COMMISSION Time of Meeting: 5:00 P.M. Date of Meeting: October 21, 1991 Place of Meeting: City Council Chambers COMMISSIONERS CAT.T. TQ ORDER: ~ " 1 Chairperson Welshons called the Meeting to order at 5:02 p.m. POTT. rAT.fr. Present: Chairperson Welshons, Commissioners Castner, Finnila, Knox, Lawson and Ward. Commissioner Strayer arrived at 5:06 p.m. Absent: None. Staff Members Present: David Bradstreet, Director, Parks and Recreation r*^ ^-"' Keith Beverly, Senior Management Analyst Q &y Ken Price, Recreation Superintendent V-e*^ APPROVAL OF MINUTES: / The Minutes of the Meeting held September 16, 1991, were approved as amended . The Summary Report for September, 1991, was approved. PUBLIC OPEN FORUM: There were no requests to address the Commission on a non- agenda item. Chairperson Welshons announced that the Larwin Park update item was pulled from the agenda for tonight to allow for a fuller analysis by staff. PRESENTATIONS ; None. APPROVAL OF AGENDA: The Agenda for October 21, 1991, was approved as printed. CONSENT CALENDAR: Commissioner Lawson requested Item #AB 1091-4 be removed from the Consent Calendar. 04 Welshons Castner Finnila Knox Lawson Ward Welshons Castner Finnila Knox Lawson Ward Welshons Castner Finnila Knox Lawson Strayer Ward X X X X X X X X X X X X X X X X X X X X X X MINUTES October 21, 1991 PARKS AND RECREATION COMMISSION Page 2 COMMISSIONERS CONSENT CALENDAR; (Continued) The Parks and Recreation Commission affirmed the action of the Consent Calendar, with the exception of Item #4, as follows: WAIVER OF ORDINANCE TEXT READING: The Parks and Recreation Commission waived the reading of Agenda Items at this meeting. 1. AB i?1091-l DIRECTOR'S REPORT (INFO) The Parks and Recreation Commission accepted and filed the Director's Report for September-October 1991. 2. AB /1091-2 ACCEPTANCE OF DONATION (ACTION) The Parks and Recreation Commission accepted a $1,500 donation in support of the Halloween Carnival and recommended acceptance by the City Council. 3. AB »1091-3 ACCEPTANCE OF DONATION (ACTION) The Parks and Recreation Commission accepted a $1,500 donation in support of youth basketball and volleyball camps and recommended acceptance by the City Council. 4. AB 11091-4 PETITION/ALTA MIRA PARK DEVELOPMENT (INFO) This item was removed from the Consent Calendar. 5. AB #1091-5 MITIGATION BANKING ARTICLE (INFO) The Parks and Recreation Commission acknowledged distribution to Commission Members an article regarding mitigation banking. ITEM REMOVED FROM THE CONSENT CALENDAR; 4. AB 11091-4 PETITION/ALTA MIRA PARK DEVELOPMENT (INFO) Commissioner Lawson stated he requested this item removed from the Consent Calendar to note that such petitions from citizens should be given attention when planning the parks in question. A stronger consideration should be given for passive use within some of the parks that the City is working on; particularly in light of such petitions. Commissioner Castner stated that is the reason for the survey, and without a valid survey, the City could miss the feeling of the citizens. David Bradstreet stated that the City receives a lot of petitions and they are considered with the documents for any given park or item. He added he had met with the homeowners associations at Alta Mira and had informed them of what was on line for that park and that information was to go back to the constituents. Chairperson Welshons explained that the petition was presented at an Open Space Committee Meeting in September and was processed through staff channels. Welshons Castner Finnila Knox Lawson Strayer Ward MINUTES October 21, 1991 PARKS AND RECREATION COMMISSION Page 3 COMMISSIONERS ITEM REMOVED FROM THg C6H5ENT CM.EHDAH; Commissioner strayer stated these issues come up and he felt that this Commission should look at such issues and determine whether the people signing the petition really want more passive areas in the park or do they not want a sport complex there because of the traffic. He said he felt certain some of the people signing this petition would be the same ones that took issue with the Price Club being built in that area. He wondered what the real issue is in this instance. There are passive areas, such as the beaches, woods and the trails that are coming on line, and the real issue should be determined. The Parks and Recreation Commission received the petition submitted to the Open Space Advisory Committee regarding the development of Alta Mira Park. PUBLIC HEARING; 6. AB /1091-6 BATTING CAGES (ACTION) Ken Price gave the staff report, stating the request to construct a batting cage in Stagecoach Park was first heard in August by the Commission, and after considerable discussion, was denied. Staff was directed to pursue alternate locations in the Southeast Quadrant of the City and return with a recommendation. Mr. Price outlined the work done by staff since that time, and stated that . their recommendation was to give conceptual approval to putting the cages at Stagecoach Park. Staff is to work with the La Costa Youth Organization to guarentee financial responsibility for the construction and for a maintenance agreement and use agreement and guide them through the appropriate City channels for reviews and approval. The height of the facility has been changed to accommodate adults using the cages. Mr. Bradstreet added that if this Commission approves the concept, the project would have to go through the Manager's Office and the Community Development people, with a lot of processing to be done. Also, the Traffic people will look at the request with regard to traffic problems and parking. Commissioner Knox expressed concern about the parking, and Mr. Bradstreet said that special events will always cause a traffic and parking problem in the parks, but staff felt this activity would fit into this Park. • In response to Commissioner Knox's query regarding expanding the maintenance facility, staff indicated they have altered their plans so that both facilities would fit into the space in Stagecoach Park. As to why the Safety Center was not considered as an alternate site, staff indicated the Safety Center is not in the Southeast Quadrant and the expansion of City Hall is planned for that site. There was a discussion about why only the Southeast Quadrant was considered, and the Commissioners clarified the original motion did not request that the cages be located in the Southeast Quadrant. Mr. Bradstreet stated that the user group had specifically requested they be in the Southeast Quadrant. Welshons Castner Finnila Knox Lawson Strayer Ward MINUTES October 21, 1991 PARKS AND RECREATION COMMISSION Page 4 COMMISSIONERS PUBLIC HEARING: (Continued) Chairperson Welshons opened the Public Hearing at 5:49 p.m., and issued the invitation to speak. Scott Pieratt, 720 Manzanita Street, addressed the Commission as President of the La Costa Youth and a concerned parent, reiterating the need for more playing fields and stating that there is no way the Parks Department can keep up with the increasing number of facilities needed to take care of the large increase in number of children participating in the programs. He said that this batting cage would help reduce the pressure for additional playing fields. Mr. Pieratt showed charts indicating the location of the batting cage and explaining how it would be constructed. He said it would be built with funds the La Costa Youth Organization has and would be donated to/the City. All users of the facility would have to submit a user permit and proof of insurance. There would be a user fee for non-residents and the La Costa Youth Organization would make up any shortfall for maintenance and upkeep. Mr. Pieratt stated that the pitching machines La Costa Youth would own would not be available to the other leagues. They can bring their own machines or have live pitching. The facility would not be available without adult supervision. The building would not be visible from the street and is at the far point from the apartments near the Park. The noise would be minimal and the parking would not be that much of a problem, as parents would be dropping their children off and picking them up. The facility would not be open on days when special events were being held in the Park. Mr. Pieratt said that the benefits of the batting cages would be numerous, as it would increase the inventory to the Parks Department without any cost to the taxpayers, and would be less costly than another field. This would help keep children off of the streets. Mr. Pieratt said the request has the support of the City staff, and he felt it can be done and asked for approval. In response to query, Mr, Pieratt said that this Quadrant had been requested because 90 percent of the teams play here. He said that there is no post-season play due to the lack of space. The batting cages would be used in conjunction with play on the fields. Paul Kinkel, 1728 Catalpa Road, representing Leucadia-La •Costa Soccer Club, and also a concerned parent, stated they share the same needs and represent a lot of the same children. He said they conceptually support the idea and since they are feeling the same crunch with the lack of fields and the increasing number of children needing places to play. Mr. Kinkel said that he felt the traffic and parking could be controlled with limited access. 07 MINUTES October 21, 1991 PARKS AND RECREATION COMMISSION Page 5 COMMISSIONERS PUBLIC HEARING; (Continued Gary Cox, 2931 Via Ipanema, Member of the Board of Directors of La Costa Youth Organization, stated he was pleased the request has gotten to this point. He said that the parents drop off the children and leave and therefore there should be no problem with traffic and parking. This would help all the players hone their skills and he asked for Commission approval. Susan Parmely, 2110 Vuelta Court, stated there would be less noise than there is now, as the children would be taking one turn at the batting cages and one at the field, instead of all play at the field as it is now. She said it is not true that the La Costa Youth Organization is a special group—and it would benefit adults as well as children. Mrs. Parmely recommended approval. Since no one else wished to speak on this matter, Chairperson Welshons closed the Public Hearing at 6:52 p.m. Commissioner Strayer stated he had resigned from the La Costa Youth Organization and works with the Over 35 Athletic Club and this Commission and needed to work in his job and wanted that in the record. He felt that noise would not be a problem with this facility and stated the La Costa Youth Organization is not a special interest group, but involves 1,000 kids and is a part of Carlsbad. The group has met the requirements that were necessary to make this work, and he felt the City needs more people who can give so much to the community. Mr. Strayer felt this group needs to be recognized for what they are trying to do. Commissioner Finnila stated she appreciated the new information brought forth in this matter, and as far as adding amenities to. existing facilities, it is done by the City from time to time. As far as non-residents, she stated that non-residents use other City facilities, and a community spirit is needed. The majority of those using this facility would be residents. There are 92 teams using Stagecoach Park and the batting cages are needed. She said the cages would not be seen in this location and when the new high school is built in that area, that will create traffic. Commissioner Ward said she did not consider this a special interest group, and the facility would not be visible. There would be no noise impact, but she would like to see them meet with the neighbors to receive their • input. Commissioner Lawson supported allowing the project to move through the process. Commissioner Knox said that staff changed its mind, and she still wanted to know why it had to be in this location. She also wanted answers to the points covered in the letter received this week, on Items 1 through 15. (no copy to Minutes Clerk) Ms. Knox said she supported the project, but was concerned about the change in recommendation by staff. MINUTES October 21. 1991 PARKS AND RECREATION COMMISSION Page 6 COMMISSIONERS PUBLIC HEARING! (Continued) Commissioner Castner supported the concept, but felt all questions should be answered by all the concerned City Departments and he would like to see space provided in the building for the other three leagues to be able to provide their own pitching machines. Chairperson Welshons stated it is the children of Carlsbad who need this facility, and she supported the location for the cages and appreciated the struggle in finding space and providing basic skills. The Parks and Recreation Commission approved in concept the request of the La Costa Youth Organization to install batting cages in Stagecoach Park; with a resolution of the three concerns outlined by staff for a maintenance and use agreement, liability insurance and a report from Traffic Engineering, and the concerns of/the Commission. The Parks and Recreation Commission appointed Commissioner Knox to work with staff and the La Costa Youth Organization on this project. Commissioner Finnila voted against the second motion as she felt this was not necessary, and Commissioner Strayer felt the person appointed should be someone in the "middle" as far as attitude with regard to the project. RECESS! Chairperson Welshons declared a Recess at 7:16 p.m., and the Commission re-convened at 7:25 p.m., with all Members present . DEPARTMENTAL REPORTS ! 7. AB #1091-7 AMENDMENT OF LOCAL CONFLICT OF INTEREST CODE (INFO) Ron Ball, Assistant City Attorney, stated this item was continued by the City Council to allow him to address this Commission on the Conflict of Interest Code. The forms should be returned to the City Clerk's Office. Thirty days after tomorrow night the Commissioners will need to complete and return the forms to the Clerk's Office. He stated he would answer any questions the Commissioners have regarding those forms, or call the •City Clerk's Office. The Parks and Recreation Commission received the informational update. No action was required. 8. AB #1091-8 UPDATE - LAKE CALAVERA MUNICIPAL GOLF COURSE (INFO) John Cahill gave an update on the status of the golf course development. No action required. ou Welshons Castner Finnila Knox Lawson Strayer Hard Welshons Castner Finnila Knox Lawson Strayer Ward X X X X X X X X X X X X X X X X MINUTES October 21, 1991 PARKS AND RECREATION COMMISSION Page 7 COMMISSIONERS DEPARTMENTAL REPORTS; (Continued) 9. AB *1901-9 PARKS AND RECREATION COMMISSION REQUEST - RECREATION SURVEY (ACTION) The Parks and Recreation Commission approved the appointment of Commissioners Castner, Finnila and Lawson to a subcommittee for a Recreation Survey. 10.AB 11091-10 CARRILLO RANCH SUBCOMMITTEE (ACTION) The Parka and Recreation Commission approved the appointment of Commissioners Strayer and Helshons to represent the Commission on the Carrillo Ranch Subcommittee. COMMITTEE REPORTS! Open Space Advisory Committee No report. Cultural Facilities Citizen Committee No report. Alta Mira Park Consultant Selection Committee Commissioner Lawson reported the contract is being negotiated. Wetlands Conference Commissioner Finnila reported on this Conference. AGENDA ITEMS FOR NOVEMBER 18. 1991. COMMISSION MEETING; Art in the Parks Closure of the Gym at Stagecoach Agenda Items should be in to staff by November 8, 1991. ADJOURNMENT; By .proper motion, the Regular Meeting of October 21, 1991, was adjourned at 8:40 p.m. Respectfully submitted Harriett Babbitt Minutes Clerk 10 Helshons Castner Finnila Knox Lawson Strayer Ward Helshons Castner Finnila Knox Lawson Strayer Hard